HomeMy WebLinkAboutMINUTES-04/01/1986-RegularApril 1, 1986
COUNCIL OF THE CITY OF FORT COLLINS, COLORADO
Council -Manager Form of Government
Regular Meeting - 6:30 p.m.
A regular meeting of the Council of the City of Fort Collins was held on
Tuesday, April 1, 1986, at 6:30 p.m. in the Council Chambers in the City of
Fort Collins City Hall. Roll call was answered by the following
Councilmembers: April, Estrada, Horak, Knezovich, Ohlson, Rutstein, and
Stoner.
Staff Members Present: Shannon, Huisjen, Krajicek, Lewis, and other staff„
persons.
Agenda Review: City Manager
Barbara Allison, 1212 Lynnwood Drive, asked that Item #6, Second Reading of
Ordinance No 39, 1986, Amending the City Code Relating to the Salary of the
City Manager, and Item #15, Resolution Creating Commission on Status of
Women, be removed from the Consent Agenda.
Councilmember Knezovich requested Item #9, Resolution Authorizing the City
Manager to Enter into a Professional Services Agreement for $22,600 with
Kane and Johnson Associates, Inc. for Design and Construction
Administration Services for Asbestos Removal Project, and Item #11,
Resolution Adopting Rules and Procedures Dealing with the Suspension or
Removal of Vendors from the Bid List of the City, be withdrawn from the
Consent Agenda.
Consent Calendar
This Calendar is intended to allow the City Council to spend its time and
energy on the important items on a lengthy agenda. Staff recommends
approval of the Consent Calendar. Anyone may request an item on this
calendar be "pulled" off the Consent Calendar and considered separately.
Agenda items pulled from the Consent Calendar will be considered separately
under Agenda Items #21 and #29, Pulled Consent Items, except items pulled
by anyone in the audience or items that any member of the audience is
present to discuss that were pulled be staff or Council. These items will
be discussed immediately following the Consent Calendar.
4. .Ordinances Relating to the.Annexation and Zoning of Approximately 570
Acres of Property Known as the Seven Springs/Hahn Annexation
A. Second Reading of Ordinance No. 32, 1986, Annexing Approximately
570 Acres Known as the Seven Springs/Hahn Annexation.
-277-
5.
ri
April 1, 1986
1
Second Reading of Ordinance No. 33, 1986, Zoning Approximately 570
Acres of Property, Known as the Seven Springs/Hahn Annexation into
the T-Transitional Zone.
These ordinances were unanimously adopted on First Reading on March 4.
The applicant, John McGinn, c/o Engineering Professionals, Inc., on
behalf of property owners J. Robert Hahn and the Letourneau Foundation
of Rockwall, Texas, is requesting annexation of approximately 570.31
acres. Approximately 243.24 acres of this annexation is located
approximately 3/4 of a mile south of Harmony Road, between Shields
Street on the east and Taft Hill Road on the west. The remaining,
320.46 acres is located south of Harmony Road (extended) and west of
Taft Hill Road. This is a 100% voluntary annexation. The requested
zoning is T-Transitional.
This Ordinance was unanimously adopted on First Reading on March 18
and amends certain definitions within Section 118-11 of the City Code.
The first recommended change concerns the definition of "one -family
dwelling". This proposed change is a housekeeping item intended to '
remove an existing ambiguity in the definition, which is now stated in
terms of intended rather than actual use. The second and third change
would enable the City to apply the restrictions contained in the
definition of "family" to mobile homes. Presently, these restrictions
apply only to conventional housing. In order to broaden their
application it is necessary to slightly modify the definition of
"family", and to add a definition of "mobile home".
This ordinance was unanimously adopted on First Reading on March 18
and would set the salary for City Manager Steven Burkett at $66,000
per year as set out in the employment agreement approved at the
special meeting on March 3. The effective date of the employment
agreement is April 7.
Second Reading of, Ordinance No. 40, 1986, Vacating All Easements in
Cimarron Plaza P.U.D.
This ordinance was unanimously adopted on First Reading on March 18.
The developer of Cimarron Plaza P.U.D., Arrowstone Development
Corporation, is requesting the vacation of easements and rights -of -way
located in the original Plat of Cimarron Plaza P.U.D. The Planning '
and Zoning Board approved a revised site plan on November 18, 1985 and
the developer has replattedthis area, rededicating easements in the
revised locations. All utilities have been contacted -and have
-278-
April 1, 1986
indicated no problems with the vacation if only the easements are
vacated.
Because the rights -of -way for Shields, Drake, and Raintree Streets
were not replatted with the new plat, staff is recommending that only
the easements on the original plat be vacated, although the developer
has requested the vacation of both easements and rights -of -way.
Ell
The Ordinance authorizes the sale of the Special Assessment Bonds, in
the amount of $985,000, to First Interstate Bank of Fort Collins, N.A.
to finance the construction of the Harmony Trunk Sewer from Harmony
Road South -Westerly to the West side of the Union Pacific Railroad -
tracks. The net interest cost on the issue is 8.96%
Harmony Trunk Sewer Special Improvement District No. 60 creation was
approved on final reading on March 4, 1986 for the purpose of making
certain sanitary sewer improvements and assessing the cost thereof to
the property benefited by the improvements.
The City's oversizing cost is appropriated and available.
This agreement. is for the development of plans and specifications to
remove asbestos from City and Poudre Fire Authority -owned buildings.
A total of fourteen buildings have been identified as having asbestos
in them. An agreement for architectural services has been negotiated
with Kane and Johnson Associates, Inc. to provide the necessary design
and construction administration services for $22,600.
10.
Pinnacle Partnership, developer of The Pinnacle P.U.D., which was
approved by the Planning,, and Zoning Board on March 3, 1986, is
requesting a storm drainage• easement crossing property which was
acquired by the City in conjunction•'with the Spring Creek Bike Path.
Their development, which is located on "the south side of East Prospect
at Robertson Street, needs this easement in order to release their
.drainage directly into Spring Creek. The City bike path, as
' constructed through the Pinnacle's property, was originally built
outside the boundaries of the easement purchased by the City. As a
result, this Developer has already dedicated an expanded easement for
the bike path which is to be traded (in lieu of a dollar amount) for
this drainage easement. The Parks and Recreation Department agree
-279-
11.
12.
13.
April 1, 1986
1
with the trade and Council approval of this easement is the final step
in this chain of events.
This Resolution would provide for the adoption of rules and procedures
for the suspension or removal of vendors from the bid list of the
City, and provide for the appeal of such actions.
This resolution would allow the City to retain its allocation of
single family mortgage revenue bond money in the State pool.
The City needs to preserve its allocation in the single family
mortgage revenue bond money in the State pool should a decision be
made to proceed with the S.C.O.R.E mini -bond program. If the
allocation is not used for this purpose, staff has received requests
to use this allocation for Single Family Mortgage Revenue bond
programs.
Pursuant to the "Allocation Act" localities must submit a resolution '
to the State expressing their intention to issue Qualified Mortgage
Bonds during the period from May 1, 1986 through September 30, 1986,
by April 15, 1986. This resolution would fulfill that requirement.
This Resolution will allow the City Staff to begin preparing documents
and incurring bond counsel expenses for the potential refunding of all
outstanding City Bonds. Staff will present a plan for any bond issues
before proceeding with their offering or sale.
14. Resolution Naming the New Pool/Ice Arena.
Last year the Parks and Recreation Board appointed a committee to
design and oversee the running of a contest to name the new pool/ice
arena facility in Edora Park. 288 entries were received and
evaluated. After much discussion, the committee made a recommendation
to the Board to name the facility.`EPIC (Edora Pool Ice Center). The
Parks and Recreation Board unanimously agreed, and recommends to
council the name EPIC for�,the new pool/ice arena.
15. ,Resolution Creating Commission on the Status of Women
This proposed resolution creates a Commission on the Status iof"Women, '
sets out the purpose of the Commission, and sets forth the composition
and responsibilities of the Commission. Establishment !of the
Commission on the Status of Women was recommended by the Fort Collins
NUM
April 1, 1986
Task Force on Women's Issues in its report to the City Council in
January of 1986; this recommendation was endorsed by the Human
Relations Commission as well.
The Commission on the Status of Women will serve as an advisory group
to the City Council. In addition, Commission members will have the
ability to work independently -- and with other agencies and
organizations -- to advise and educate the community about issues
affecting the status of women in Fort Collins. The Commission will
have seven members plus two alternate members. The seven members will
serve for four year terms without monetary compensation; alternates
will be appointed to two year terms without monetary compensation.
16. Resolution Making An Appointment to Expand the Landmark Preservation
Commission.
On February 18, 1986, City Council passed Ordinance No. 20, which
expanded the Landmark Preservation Commission from five members and
one alternate to seven members. It is intended that one appointment
be made at this time and the seventh member be appointed in June, at
the same time the annual boards and commissions appointment process
occurs. The Council liaison has reviewed the application of the
alternate member and the applications on file. The recommended
applicant has served on the commission as an alternate member.
In keeping with Council's policy, the recommendation for this
appointment was announced on March 18. The appointment was tabled to
April 1 to allow additional time for public input. The prospective
appointee is as follows:
Landmark Preservation Commission - Sally Johnson Ketcham
17. Resolution Making Appointments to the Quality of Life Commission
Three vacancies currently exist on the Quality of Life Commission due
to the resignations of William Erich Krengel, V. Paul Morrissey, and
Michelle Aldrich. The Council liaison reviewed the applications on
file, as well as those submitted after advertising the positions.
In keeping with Council's policy, recommendations for these
appointments were announced on March 18. The appointments were tabled
to April 1 to allow additional time for public input. Prospective
appointees are as follows:
Quality of Life Commission - Karen :Wagner-
Mar.•k' Keiper .
Richard Fisher+
-281-
In
19.
April 1, 1986
This resolution authorizes the Mayor to sign an addendum to an
agreement with Union Pacific Railroad extending the terms of the
original agreement for an indefinite period. The agreement allows
access for maintenance and repairs of a 12" water line.
Horsetooth Road and West of Taft Hill Road.
On December 3, after an initial vote of denial (4-3) and at the
request of Councilmember Knezovich who wanted to clarify his vote,
Council voted 4-3 to reconsider the Stuart UGA Amendment. Upon
reconsideration, Council voted 6-1 to table the item to the regular -
meeting of December 17th, at which time it was tabled to February 18
at the request of staff and with the concurrence of the applicant.
The applicant then requested the item be further tabled to March 4.
At that time the item was again tabled to April 1.
20. Routine Deeds and Easements.
The following is a routine easement dedication which has been reviewed I
and approved by the affected departments and legal staff:
Easement Dedication from Cottonwood Farm, Inc. for a 20' drainage and
utility easement to serve the 1987 school site on Mail Creek Lane.
Ordinances on Second Reading were read by title by Wanda Krajicek, City
Clerk.
Item #4. A. Second
Aoorox
Annexa
:II
Item #5. Second Rea
the Code c
Ordinance.
I'tem #6. Second Rea
Relating t
Item `#7. Second Rea
„ t
-282-
April 1, 1986
Ordinances on First Reading were read by title by Wanda Krajicek, City
Clerk.
Item #8.
Councilmember Estrada made a motion, seconded by Councilmember Rutstein, to
adopt and approve all items not removed from the Consent Calendar. Yeas:
Councilmembers April, Estrada, Horak, Knezovich, Ohlson, Rutstein, and
Stoner. Nays: None.
THE MOTION CARRIED.
Ordinance Amending the City Code
Relating to the Salary of the City
Manager. Adopted on Second Reading
Following is staff's memorandum on this item:
"This ordinance was unanimously adopted on First Reading on March 18 and
would set the salary for City Manager Steven Burkett at $66,000 per year as
set out in the employment agreement approved at the special meeting on
March 3. The effective date of the employment agreement is April 7."
Councilmember Knezovich made a motion, seconded by Councilmember Rutstein,
to adopt Ordinance No. 39, 1986 on Second Reading.
Barbara Allison, 1212 Lynnwood Drive, questioned why City Manager Burkett's
starting salary was so high. She suggested $55-57,000 might be more
appropriate.
Councilmember Estrada responded that someone with Mr. Burkett's experience
and skills merited the salary quoted.
Councilmember Horak stated he felt the $66,000 range was the market salary
for a person of Mr. Burkett's quality.
Councilmember Knezovich noted $66,000 was approximately 90% of John
Arnold's estimated 1986 salary, if Mr. Arnold were still City Manager.
The vote on Councilmember Knezovich's motion to adopt Ordinance No. 39,
1986 on Second Reading as r,as follows: Yeas: Councilmembers April,
w
Estrada, Horak, Knezovich, Ohlson;•Rutstein; and Stoner. Nays: None.
THE MOTION CARRIED.
1 '
-283-
April 1, 1986
Resolution Authorizing the City Manager
to Enter into a Professional Services
Agreement for $22,600 with Kane and
Johnson Associates, Inc. for Design and
Construction Administration Services
for Asbestos Removal Project, Adopted
Following is staff's memorandum on this item:
"Executive Summary
This agreement is for the development of plans and specifications to remove
asbestos from City and Poudre Fire Authority -owned buildings. A total of
fourteen buildings have been identified as having asbestos in them. An
agreement for architectural services has been negotiated with Kane and
Johnson Associates, Inc. to provide the necessary design and construction_,
administration services for $22,600.
Background
Asbestos was removed from three City buildings in 1985. Fourteen City or
Poudre Fire Authority buildings still contain some amount of asbestos
within them. These fourteen buildings are:
Fire Station #2
Pottery Studio
Car Barn
Outdoor Pool
Museum
Avery House
Wastewater Treatment Plant #2
Fire Station #3
City Park Center
Lincoln Center
Community Center
Service Center "A"
Wastewater Treatment Plant #1
Water Treatment Plant #2
Some buildings contain a small amount of asbestos and removal should be
relatively simple. In other buildings, asbestos removal will be more
involved. It may be determined during preliminary design that asbestos in
some of the buildings will not be removed.
The preliminary schedule provides that design for the project will begin
immediately, construction will start in mid -summer and the project will be
closed -out by mid -January, 1987.
The standard consultant selection.- procedure, was
evaluate proposals for this work. Five firms
Interviews were held with the final four firms and
highest rating was Kane and, Johnson Associates, Inc
Kane and Johnson Associates, Inc. has a good deal of
removal design work.
The negotiated fee for their services is $22,600
and available to cover these services.
used to solicit and
submitted proposals.
the firm receiving the
of Austin, Minnesota.
experience in asbestos
Funds .-are appropriated
-284-
April 1, 1986
The signing of this agreement has been delayed due to the issues of
liability and liability insurance. In the agreement reached during
negotiations between the City Attorney's Office and the contractor, the
Architect shall indemnify, save and hold harmless, the City from all
legally recoverable damages sustained by the City, or claimed by third
parties against the City, directly caused by the Architects' negligent
performance of any of the services furnished under the agreement."
Councilmember Estrada made a motion, seconded by Councilmember Stoner, to
adopt Resolution 86-59.
Councilmember Knezovich asked if the total project would be in excess of
$200,000, noting the usual ratio of design cost to project cost was
approximately 10%.
Interim City Manager Shannon replied that $100,000 was budgeted in 1986 and
that staff would do as much as possible with that amount.
General Services Director Tom Frazier commented on the ratio of design cost
to project cost and stated staff would come back with recommendations on
how to handle and prioritize the 14 facilities. He noted the removal might
be phased over 2-3 years, if necessary.
Bruce Lockhart, 2500 East Harmony Road, questioned why the Poudre Fire
Authority was not paying for Fire Stations 1 and 2 and why the car barn was
included if the City planned to sell it.
Councilmember Knezovich felt this was a health and safety issue and that a
qualified professional was needed. He expressed the hope the $100,000
budgeted in 1986 would address the more public problems.
The vote on Councilmember Estrada's motion to adopt Resolution 86-59 was as
follows: Yeas: Councilmembers April, Estrada, Horak, Knezovich, Ohlson,
Rutstein, and Stoner. Nays: None.
Resolution Adopting Rules & Procedures
Dealing with the Suspension or Removal
of Vendors from the Bid List of the
.Oity, Tabled'to April 15
Following is staff's memorandum on this item:
"Executive Summary
This Resolution
the suspension
provide for the
would provide
or removal of
appeal of such
for the adoption
vendors from the
actions.
of rules and procedures for
bid list of the City, and
-285-
April 1, 1986
Background
Section 2-58 of the Code of the City provides that the Purchasing Agent
shall maintain a bidders list which shall be the basis for submitting
invitations to bid. Occasionally vendors have been removed from the bid
list following an unwritten policy.
The Code stipulates that the Purchasing Agent has the authority to strike
names from such list for good cause, pursuant to rules and procedures which
have been submitted to and approved by the Council. Adoption of this
Resolution would formalize the attached rules and procedures."
Councilmember Rutstein made a motion, seconded by Councilmember Stoner, to
adopt Resolution 86-61.
Councilmember Knezovich expressed concern that the rules for removal were
not strong enough in the areas referring to conviction of certain crimes.
He suggested the word "shall" be used rather than "may".
City Attorney Huisjen replied that there was the question whether a
conviction alone is sufficient to remove someone. In some cases a person
may have been rehabilitated, a corporation may have entirely different '
principals, a period of time may have elapsed since the conviction, or
other circumstances may have occurred that indicate the staff should have
some discretion on whether the firm or person should be removed or not.
Councilmember Knezovich suggested language be added to remove persons or
firms for a three-year period after any conviction.
Councilmember Estrada made a motion, seconded by Councilmember Horak, to
table Resolution 86-61 until April 15 to allow further staff review of the
item based on Councilmember Knezovich's comments relating to stronger
language. Yeas: Councilmembers April, Estrada, Horak, Knezovich, Ohlson,
Rutstein, and Stoner. Nays: None.
THE MOTION CARRIED.
Resolution Creating Commission
on the Status of Women. Adopted
Following is staff's-memorandum on=this item:
"Phis proposed resolution creates a Commission on the Status of Women, sets
out the purpose of the Commission, and sets forth the composition and
responsibilities of the Commission. Establishment of the Commission on the
Status of Women was recommended by the Fort Collins Task Force on Women's ,
Issues in its report to the City Council in January .of 1986; this
recommendation was endorsed by the Human Relations Commission;as well.
I
April 1, 1986
The Commission on the Status of Women will serve as an advisory group to
the City Council. In addition, Commission members will have the ability to
work independently -- and with other agencies and organizations -- to
advise and educate the community about issues affecting the status of women
in Fort Collins. The Commission will have seven members plus two alternate
members. The seven members will serve for four year terms without monetary
compensation; alternates will be appointed to two year terms without
monetary compensation."
Councilmember Rutstein made a motion, seconded by Councilmember Estrada, to
adopt Resolution 86-65.
Barbara Allison, 1212 Lynnwood Drive, asked what the cost of this Board
would be.
Mayor Ohlson replied that estimates indicate the Commission would require
approximately 20% of one staff person's time plus incidental supplies or
about $7-8,000 annually.
Jim Creeden, 1917 South Shields #03, stated he felt the Commission was long
overdue and urged adoption of the Resolution.
' The vote on Councilmember Rutstein's motion to adopt Resolution 86-65 was
as follows: Yeas: Councilmembers April, Estrada, Horak, Knezovich,
Ohlson, Rutstein, and Stoner. Nays: None.
THE MOTION CARRIED.
Resolution Adopting Findings of the
Appeal of the Planning and Zoning Board
Decision to Approve the Proposed Sycamore
Four-Plex at 817 Sycamore Street Adopted
Following is staff's memorandum on this item:
"On March 18, 1986, the Council heard an appeal of the February 3, 1986
Planning and Zoning Board decision to approve the Sycamore Four-Plex R-M
Site Plan. The Council denied a motion to approve the project by a vote of
5 to 2, and voted to overturn the Planning and Zoning Board decision by a
vote of 5 to 2."
Councilmember April- made a -motion, seconded by Councilmember Estrada, to
adopt Resolution 86-67.
Councilmember Stoner noted he still believed the decision made on March 18
' was not an appropriate one and noted he would oppose the Resolution.
Councilmember Knezovich urged Council to reexamine the March 18 decision
and allow the project to be built.
-287-
The vote on Councilmember April's motion
follows: Yeas: Councilmembers April,
Rutstein. Nays: Councilmembers Knezovich
THE MOTION CARRIED.
April 1, 1986
to adopt Resolution 86-67 was as
Estrada, Horak, Ohlson, and
and Stoner.
Resolution Authorizing the Purchase
of 0.2813 Acres of Land from Robert
Michaud for Use in the
City Trail System, Adopted
Following is staff's memorandum on this item:
"Executive Summary
The purchase of a small parcel of land is needed to make the connection
from the Foothills Trail to the eventual Poudre Trail extension. When
completed, the trails will form a loop system around the City as designated
in the 1974 Open Space Plan. The connecting parcel is 0.2813 acres and is
presently owned by Robert Michaud. He has agreed to sell the land to the
City at a price of $1,500.
Background
History
The 1974 Open Space Plan recommended a trail loop system composed of three
connecting legs: the Poudre Trail, Spring Creek Trail, and Foothills Trail.
For the past eight years, the City has been working on land acquisition and
trail development for the loop system.
The proposed connection between the Foothills Trail and Poudre Trail is
from Michaud Lane. Initially a trailhead parking area was planned at the
west end of Michaud Lane. Meetings with the adjacent property owners
indicated serious concerns with having a trailhead in this location. Mr.
Michaud was unwilling, at that time, to sell any land to the City until the
conflicts and concerns of the neighborhood were resolved. Subsequently,
the City purchased the Campeau property and will locate a trailhead off
Centennial Drive, north of Horsetooth Reservoir. However, as the Poudre
Trail is extended west, the connection to Michaud Lanerwill be necessary to
complete the trail loop. Parking will not be allowed at the end of Michaud
Lane. The neighborhood has been agreeable td,this solution and Mr. Michaud
has agreed to sell the 'necessary connecting parcel. The Parks and
Recreation Board briefly discussed this matter at their meeting of
February 26, 1986, and there was no objection to proceeding with the land
purchase.
W
I
April 1, 1986
Cost/Funding
The Michaud parcel will cost $1,500. Funds have been appropriated and are
available in the Capital Projects Fund for Recreational Trails West of Taft
Hill Road.
Foothills Trail Status
With the purchase of the Michaud parcel, all. necessary land acquisition and
easement agreements for the Foothills Trail will be complete. Final design
is underway and construction is scheduled to begin May 3 with completion in
July.
Parks and Recreation Board Recommendation
The Parks and Recreation Board, at their meeting of March 26, 1986, voted
unanimously (6:0 with three members absent) to support this acquisition
plan developed by staff and strongly recommends that Council adopt the
Resolution authorizing this purchase of land from Mr. Michaud.
The Parks and Recreation Board believes that the timing of this acquisition
is critical. If Council adopts this Resolution on April 1, it will allow
us to proceed with the placement of a temporary bridge over the Pleasant
Valley and Lake Canal Ditch prior to April 30, when water is scheduled to
flow. If we do not get the bridge installed prior to April 30, we will
have to wait until around October when water ceases flowing through the
ditch."
Councilmember Horak made a motion, seconded by Councilmember Stoner, to
adopt Resolution 86-68.
Councilmember Rutstein asked the purpose of this purchase.
Interim City Manager Shannon replied the purpose was to build a pedestrian
bridge over the irrigation ditch to connect the trail to a trail head on
top of the reservoir. That trail head leads south to another trail head
near Pineridge.
Councilmember Rutstein expressed concern about parking in the area and
asked staff to monitor the situation.
Councilmember Horak noted the Parks and Recreation Board supported the
purchase and encouraged Council to adopt the Resolution. He added Council
could take correct i'vekact ion+'later if the parking situation turns out to be
a problem.
The Vote on Councilmember Horak's motion to adopt Resolution 86-68 was as
follows: Yeas: Councilmembers April, Estrada, Horak, Knezovich, Ohlson,
Rutstein, and Stoner. Nays: None.
THE MOTION CARRIED.
W
IM
FIP
accepted by Pete I
Friends of Nursing
Collins Moose Lodge.
to the ap
April 1, 1986
Citizen Participation
„uric ca as nursing Home Kesiaents, uav was
Williams, President of Concerned Relatives and
Home Residents, Inc., and members of the Fort
ate persons.
was
C. Proclamation Naming April as Fair Housing Month was accepted by Doug
Johnson, President of the Northern Colorado Home Builders Association.
D. Proclamation Naming April as New Homes Month was accepted by Ken -
Bonetti, Chairman of the Fort Collins Housing Authority.
Bruce Brown, 425 North Whitcomb, read a tongue-in-cheek statement as an
April Fool's Day spoof.
Jim Creeden, 1917 South Shields #03, spoke of hazardous conditions and
alleged fire violations in a local apartment complex.
Andy Kiefer, 418 North Whitcomb, representing CoPIRG, urged adoption of the
hazardous materials ordinance.
Frank Vaught, representing an ad -hoc committee on accessible housing for
the handicapped, expressed concern that the issue of the ratio of housing
units was not resolved. He expressed frustration that the two years of
effort the committee might be wasted and that the issue be resolved in a
timely manner. He stated the committee was preparing a formal statement
dealing with their position and recommendations to Council.
City Attorney Huisjen summarized the issue and noted more work needed to be
done with regard to the standard. He concluded that for now the risk
appears to be significant, the options do not appear to be clear, and it
seems best the issue not be considered by the Building Board of Appeals. A
different approach will be brought to Council after further study.
Ordinance Authorizing the''City Manager
to Enter into`"an Agreement for the
Lease/Purcha'se of Vehicles and
Eguioment. Adopted on First Reading
Following is staff's memorandum on this 'item:
"Executive Summary
The City solicited lease/purchase financing prop'o'sals from approximately 14
firms. The bids were opened at 11:00 a.m. on'Friday, March 28. Money for
the 1986 lease/purchase payments was budgeted when the 1986 Budget was
1
1\
-290-
April 1, 1986
adopted in October, 1985. Because of the late bid opening, the name of the
firm submitting the lowest net effective interest rate will be inserted in
the Ordinance on Tuesday. Staff continues to recommend lease purchase as a
viable method of providing for equipment needs.
Background
The City proposed in the Ordinance to lease/purchase the following
equipment:
QUANTITY DESCRIPTION TOTAL COST LIFE
19
Police Cars
$229,000
4
1
Chevrolet Astro Cargo Vans
12,000
4
10
Microcomputers
13,000
4
6
Computer workstations
3,900
4
1
IBM Pro -writer printer
600
4
4
Epson Printers
1,600
4
4
1200 Baud modems
1,600
4
4
Printer cables
200
4
3
Disc Drives
50,000
4
1
Truckster w/dump
8,050
5
1
Farm Tractor
22,000
5
1
Truckster w/o dump
6,700
5
4
Mid -size Pickups
32,800
5
1
3-wheel Cushman
6,200
5
1
Tractor/loader w/Backhoe
19,700
5
TOTAL
$407,350
It
Councilmember Stoner made a motion, seconded by Councilmember Estrada, to
adopt Ordinance No. 43, 1986 on First Reading.
Councilmember Knezovich pointed out the figure listed in the ordinance as
the total of the principal and interest appeared to be incorrect.
Director of Purchasing and Risk Management Jim O'Neill agreed and stated he
would take a few minutes and recalculate the figures.
Councilmember Knezovich asked why 10 microcomputers were being
lease/purchased.
Jim O'Neill replied that 6 will be used at the City's training center so
that computers do not have to be borrowed from other locations for each
training session and that ,4 were for the micro resources project which
employs handicapped individualg.
Councilmember Knezovich questioned where'the farm tractor would be used.
Jim O'Neill replied that the tractor would be used in parks maintenance for
landscaping, etc. He added the correct figure to be inserted in the
Ordinance was $501,309.84.
W401R
April 1, 1986 '
Councilmember Knezovich stated he felt one of the ways the 1987 budget year
could be made easier would be to take a look at reducing expenditures in
1986.
The vote on Councilmember Stoner's motion to adopt Ordinance No. 43, 1986
on First Reading inserting the figure $501,309.84 was as follows: Yeas:
Councilmembers April, Estrada, Horak, Knezovich, Ohlson, Rutstein, and
Stoner. Nays: None.
THE MOTION CARRIED.
City Attorney's Report
City Attorney Huisjen pointed out there was a memo detailing the history of
the handicapped accessibility issue discussed earlier. He added there was
a variance procedure available through the Building Board of Appeals that
allows the issue and any hardship to be dealt with on a case -by -case basis.
City Manager's
Report
Interim City Manager
Shannon called Council's attention to a booklet titled
'
"A Taxing Year for
Municipalities". He
noted the booklet was a graphic
portrayal of the actions of Congress and
the federal government mandating
additional local services combined with
a reduction in financial support
for municipalities.
Councilmembers' Reports
Councilmember Horak asked about staff intentions with regard to the trolley
this week.
Interim City Manager Shannon replied that staff would work with the Railway
Society on the continuation of the project. Work will begin on the Shields
Street intersection on Thursday, April 3. The City will provide traffic
control with the intersection to be closed one week. He noted he was not
aware whether the Railway .Society is planning to move trees once the
injunction expires on April, 6. Permits will need to be obtained and the
persons removing the trees will need to be licensed through the City
Arborist's office.
Public Works Administrator Carol Osborne stated the City's cost for
crossing Shields will be $950 of which the Railway Society will reimburse
the City $500. '
Councilmember Horak noted he wanted to discuss the item further under Other
Business.
-292-
April 1, 1986
Councilmember Horak suggested another letter be sent to our representatives
by the Mayor detailing the changes the City would like to see made to SB 58
relating to the transportation of hazardous materials.
Councilmember Knezovich suggested there might be a better name for the new
pool/rink complex. He commented on the report from Centennial Engineering
dealing with the environmental mitigations of the Timberline Road
extension. He asked if the Parks and Recreation Board could determine in a
cost effective way how Riverbend Ponds could be improved.
Councilmember April commented on the meeting of the Cultural Resources
Board and the project for functional handicapped improvements at the
Lincoln Center.
Councilmember Estrada commented on the work of the railroad relocation
committee.
Other Business
Councilmember Horak stated he felt this was the last opportunity to give
direction to staff on the trolley project since the injunction will run out
' on April 6 and the Railway Society plans to begin crossing Shields on April
3. He felt the contract has been violated and the City has rights to
terminate the contract if Council believes the contract has been violated.
He stated he would like to see Council take action to stop the progress of
the project prior to the crossing of Shields and prior to additional trees
being removed.
Interim City Manager Shannon stated it was doubtful, given the progress to
date, that the Railway Society would meet the August 31, 1986 deadline. He
stated it was hard to estimate what progress they would make.
Councilmember Knezovich felt the Judge's decision would determine what kind
of progress is made. If the decision is favor of the Railway Society, the
Society will probably show renewed vigor and attempt to meet the August 31
deadline.
Councilmember Rutstein asked if the August 31 date was still valid if the
project crosses Shields and the trees are removed.
Councilmember Knezovich replied that his position was that August 31, 1986
i,s the last day the City would endorse the project going any further. He
suggested Other Business was not the appropriate time to be discussing the
issue. He felt Council had no right td°-make any,"decision until the Judge's
decision was announced and because both sides of the issue had not been
' notified and were not present.
Mayor Ohlson stated crossing Shields did not indicate the -August 31 date
was no longer valid and suggested waiting for the Judge's decision. He
added if the decision is in favor of the Railway Society, he would be
-293-
April 1, 1986
asking some hard questions of the Society relating to how they plan to meet
the August 31 deadline.
Adjournment
Councilmember Stoner made a motion, seconded by Councilmember Estrada, to
adjourn the meeting. Yeas: Councilmembers April, Estrada, Horak,
Knezovich, Ohlson, Rutstein, and Stoner. Nays: None.'
The meeting adjourned at 9:00 p.m.
AT,ZEST: -
CityClerk
I
Mayor
-294-