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HomeMy WebLinkAboutMINUTES-11/03/1987-Regular1 November 3, 1987 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council -Manager Form of Government Regular Meeting - 6:30 p.m. A regular meeting of the Council of the City of Fort Collins was held on Tuesday, November 3, 1987, at 6:30 p.m. in the Council Chambers in the City of Fort Collins City Hall. Roll call was answered by the following Councilmembers: Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Staff Members Present A. was forwarded to Burkett, Huisjen, Krajicek Citizen Participation appropriate persons. B. Proclamation naming November 9-13 as Buddy Popov Days was accepted by Harlan Smith, Commander of VFW Post 1781. C. Proclamation naming November 8-14 as Youth Appreciation Week was accepted by Steve Vessey, representing Fort Collins Breakfast Optimists. D. Presentation of certificate from National Institute for Urban Wildlife designating Fort Collins as an Urban Wildlife Sanctuary. Director of Natural Resources, Streets, and Stormwater Roger Krempel presented Council with the certificate received from the National Institute for Urban Wildlife and spoke of the City's efforts to preserve wildlife in Fort Collins. Jim Creeden, local resident, spoke about the Police Department staff and the investigation of the Holt murder. Agenda Review: City Manager City Manager Burkett stated an amendment to the Affirmative Action plan had been included in Council's packet. He also stated there was an item of Other Business relating to an easement for the Summit View Bridge. November 3, 1987 Consent Calendar ' This Calendar is intended to allow the City Council to spend its time and energy on the important items on a lengthy agenda. Staff recommends approval of the Consent Calendar. Anyone may request an item on this calendar be "pulled" off the Consent Calendar and considered separately. Agenda items pulled from the Consent Calendar will be considered separately under Agenda Items #21 and #31, Pulled Consent Items, except items pulled by anyone in the audience or items that any member of the audience is present to discuss that were pulled by staff or Council. These items will be discussed immediately following the Consent Calendar. 5. 3 7. [3 On July 1, 1987, the City submitted a grant amendment to UMTA for the development of a passenger assistance bus locator computer software project. This bus locator software will identify the origin and destination stops and times for the individual who is planning a trip within the system. It includes transfers from one route to another. The software will allow Transfort receptionists to handle 3-4 times the number of routing requests by reducing the time spent on each request. This grant has recently been approved. This ordinance, which was unanimously adopted on First Reading on October 20, appropriates $7,600 of unanticipated grant revenues in the Transportation Fund. On August 4, 1987, Council authorized the City Manager to execute and file an application on behalf of the City with the Urban Mass Transportation Administration to aid in the financing of a private sector contracting and financial analysis study. The City has received formal notification of the grant award. This ordinance, which was unanimously adopted on First Reading on October 20, appropriates the $20,000 of unanticipated grant revenues in the UMTA Technical Studies Fund. This Ordinance, which was unanimously adopted on First Reading on October 20, amends the City Code to allow for both the annual license fees and impound fees relating to animals to be set administratively in the future based upon animal shelter operating costs and an evaluation of charges made for similar services by neighboring jurisdictions. The process for setting the fees in the future would be by recommendation of the Humane Society for Larimer County as the ' -249- November 3, 1987 J" 10. 11. J operator of the animal shelter, subject to approval by the City Manager. The improvements in the district were accepted at the September 15, 1987 meeting of the City Council. Notice of the assessment has been published and mailed to the affected property owners. This ordinance, which was unanimously adopted on First Reading on October 20, is the final step in the closeout of this district. An earlier ordinance and resolution pertaining to Special Improvement District No. 90 contained incorrect dates, and the ordinance had incorporated exhibits which were improperly designated. This Ordinance, which was unanimously adopted on First Reading on October 20, corrects those errors. A. Second Reading of Ordinance No. 173, 1987, Amending Section 2-353(4) of the Code of the City of Fort Collins to Authorize the Planning and Zoning Board to Accept Dedications of Streets, Easements and Other Rights -of -Way, and to Vacate Easements and Other Rights -of -Way. Second Reading of Ordinance No. 174, 1987, Amending Section 29-644(h)of the Code of the City of Fort Collins, to Authorize the Planning Director to Accept Certain Dedications of Streets, Easements and Other Rights -of -Way, and to Vacate Certain Easements and Other Rights -of -Way. The purpose of the Ordinances, which were unanimously adopted on First Reading on October 20, is (a) to include express provision in the Code authorizing the Planning and Zoning Board to accept the dedication of streets, easements and other rights -of -way as laid out on plats presented to the board for approval and to vacate easements and other rights -of -way (but not to include streets) by resolution or by approval of replats containing notation of such vacation; and (b) to authorize the Planning Director to accept the dedication of streets, easements and other rights -of -way and to vacate easements and other rights of way (not to include streets) with regard to minor subdivisions. -250- November 3, 1987 12. 13. 14. 15. Several funds require supplemental appropriations for 1987 expenditures. The Background Summary gives the details for each appropriation. As a result of these transfers the General Fund Prior Year Reserves will be decreased by $307,123. Staff recently discovered that the assessing ordinance for SID #78, Phase II had been adopted and recorded without the insertion of a date upon which installment payments for assessments were to begin. This ordinance corrects that error and provides for the installments to begin on January 1, 1988. The Intergovernmental Agreement between the City and the Poudre Valley Fire Protection District creating the Poudre Fire Authority expires at the end of 1987. The Poudre Fire Authority Board of Directors has recommended that the City and the District enter into a new Intergovernmental Agreement continuing the existence of the Poudre Fire Authority. The new Agreement contains only minor changes from the terms contained in the previous Agreement. This resolution would encourage the Northern Colorado Water Conservancy District (NCWCD) to continue to resist efforts to expand the parent district's boundaries to include entities in the Denver metropolitan area. With increased interest by Denver area municipalities in acquiring additional supplies along the northern front range of Colorado, the Fort Collins Water Board has expressed its concern about the future availability. and cost of, water in this area. Expanding the boundaries of the.NCWCD'would create additional competition for Colorado -Big Thompson,i(CBT) water which -is one of the major sources of water supply for the City of Fort Collins. The Water Board expressed its :appreciation that NCWCD in the past.has had a firm policy of not expanding the District boundaries. The Board would also encourage entities from the Denver metropolitan area to openly discuss their water needs and plans with Fort Collins and others in northern Colorado so as to explore acceptable solutions for , all. -251- November 3, 1987 ' The Water Board believes it is not in Fort Collins' best interest to have the parent district boundaries of NCWCD expanded to include entities from the metropolitan Denver area. At the October 16 meeting, the Board passed a motion unanimously, with two abstentions, to recommend that the attached resolution be adopted. 16. 1 17. This Resolution approves an agreement that allows the City to assume the interests of the Phantom Ranch Company and the Halligan Resources Company in the potential enlargement of Halligan Reservoir, owned by the North Poudre Irrigation Company. For $100,000 the City would acquire: (1) HRC's interest in a water decree and right to construct an enlargement of Halligan Reservoir, (2) all engineering plans, studies, and drawings pertaining to the: - enlargement, and (3) an option to acquire the property and easement for enlargement of the reservoir. Funds are budgeted and available in the Water Fund. Prior to 1981, individual contracts were executed between the various social service agencies and the City of Fort Collins. While the City had the responsibility for paying each individual agency, actual monitoring of the agencies' performance was done by the County's Department of Human Development. Since then, the mechanism for City funding of social services has evolved to a single contract with Larimer County whereby the City conveys funds to the County and the County distributes those funds among social service agencies as agreed to by the City and monitors the performance of the individual agencies. Loveland provides funding for social service agencies in the same manner. The County Department of Human Development thus coordinates a county -wide program funded by contributions from Fort Collins, Loveland, and the County. At Council's direction, a special $5,700 grant has been awarded to Larimer County Alcohol Services and is included in the total $157,800 Fort Collins contribution. -252- November 3, 1987 H[>A A. Resolution 87-167 Authorizing the Substitution of Certain Federal Securities for Certain Other Federal Securities Purchased in Accordance with the Escrow Agreement Executed in. Connection with the Issuance of City of Fort Collins, Colorado Sewer Revenue Refunding Bonds, Series 1986, Dated August 1, 1986, in the Aggregate Principal Amount of $36,960,000. Resolution 87-168 Authorizing the Substitution of Certain Federal Securities for Certain Other Federal Securities Purchased in Accordance with the Escrow Agreement Executed in Connection with the Issuance of City of Fort Collins, Colorado, Sales and Use Tax Revenue Refunding and Improvement Bonds, Series 1986, Dated August 1, 1986, in the Aggregate Principal Amount of $30,060,000. The recent fluctuations in the stock and bond markets have presented an opportunity for the City to improve its position with respect to the. escrow agreements created in the 1986 Sales and Use Tax Revenue Refunding and Improvement Bonds and the 1986 Sewer Revenue Refunding Bonds. Staff has contracted with Dillon Read & Co. Inc. to effect the sale of the original securities and has subscribed for the purchase of the replacement securities with the Federal Reserve Bank, Denver Branch. The accounting firm of Ernst and Whinney will verify the calculations for the Sewer Bonds; Peat Marwick Main will verify the Sales and Use Tax Bonds. Ballard, Spahr, Andrews and Ingersoll will render the required tax opinion. 19. Resolution 87-156 Making An Appointment to the Human Relations Commission. A vacancy currently exists on the Human Relations Commission due to the resignation of Chuck Griffin. The Council liaison has advertised the vacancy and conducted interviews. In keeping with Council's policy, the recommendation for this appointment was announced at the October 20 meeting. The appointment was tabled to November 3•to allow time;for public input. The prospective appointee'is: HUMAN RELATIONS COMMISSION Louise Wendt White 20. Routine Deeds and Easements. Easement dedication from Everitt Enterprises, Inc. to provide for I the relocation of a sewer in connection with a development project -253- November 3, 1987 ' titled the Oakridge Business Park, Tenth Filing P.U.D. The easement is needed to allow the relocation of a sewer line. Consideration: None. b. Powerline easement from Timothy W. Anderson and Patricia A. Anderson located at 523 Remington needed to underground existing overhead electric services. Consideration: $990. Agreement from K & M Company which is the first of three agreements for right-of-way needed for the reconstruction of the Summit View Drive Bridge over the Larimer-Weld Canal. The City received an 80% state grant to replace this bridge. The City is providing the remaining 20%. The funds for this were appropriated for the construction to occur this year. The right-of-way is located north of the Larimer-Weld Canal on Summit View Drive. Consideration: $647. Agreement from Donald H. McMahen which is the second of three agreements for right-of-way needed for the reconstruction of the Summit View Drive Bridge over the Larimer-Weld Canal. The City received an 80% state grant to replace this bridge. The City is providing the remaining 20%. The funds for this were appropriated for the construction to occur this year. The right-of-way is located south of the Larimer-Weld Canal on Summit View Drive. Consideration: $534. ' e. Powerline easement from First Interstate Bank of Fort Collins, N.A. located at the rear of 226-228 W. Magnolia needed to underground existing overhead electric services. Consideration: $1000 ($1.75/square foot). Ordinances on Second Reading were read by title by Wanda Krajicek, City Clerk. Item #6. Transfort. Item #7. Item #8. Item #9. Item #10. -254- November 3, 1987 Item #11. A. I Second Reading of Ordinance No. 173, 1987 Amending Section ' 2-353(4) of the Code of the City of Fort Collins to Authorize the Planning and Zoning Board to Accept Dedications of Streets. Easements and Other Rights-of-Wav and to Vacate Easements and Other Rights -of -Way. Ordinances on First Reading were read by title by Wanda Krajicek, City Clerk. Item #12. Item #13. Councilmember Stoner made a motion, seconded by Councilmember Mabry, to adopt and approve all items not removed from the Consent Calendar. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Councilmember Reports Councilmember Kirkpatrick showed a sign that indicates the City is a charter member of the Fort Collins Convention and Visitors Bureau that she received at the last Board of Directors meeting. Councilmember Stoner thanked Linda Hopkins, Kathryn Anthony, and Ken Waido for conducting a tour of projects in the City for local realtors. Ordinance No. 175, 1987, Amending Section 22-97 of the Code of the City of Fort Collins. Adopted on Second Reading Following is staff's memorandum on this item: "This Ordinance, which was adopted 6-0 on First Reading on October 20, provides for more timely sale of real estate in the event of default on special improvement assessment payments. The current provisions of the ' Code allow payments to be in default for over a year and a -half. The -255- November 3, 1987 I underwriter and disclosure counsel change would improve the ability to concurs with the recommendation." for SID No. 90 indicated that this market special district bonds. Staff Councilmember Mabry withdrew from the discussion and vote on this item and the next item due to a perceived conflict of interest. Councilmember Stoner made a motion, seconded by Councilmember Maxey, to adopt Ordinance No. 175, 1987 on Second Reading. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Maxey, Stoner, and Winokur. Nays: None. (Councilmember Mabry withdrawn) THE MOTION CARRIED. Items Relating to the Centre for Advanced Technology Special Improvement District No. 90 Following is staff's memorandum on this item: "Financial Impact The bond ordinance provides for the issuance of $2,275,000 to cover the costs of the District. Disclosure documents are currently being drafted by the applicant's counsel, bond yet to be marketed; thus interest rates will not be available until Second Reading of the Ordinance. The appropriations ordinance provides for the use of $571,792 from the Street Oversizing fund and $53,400 from the Parkland Fund and $40,600 from Rolland Moore Park Capital Project to cover the City's costs associated with the District. Executive Summary A. Hearing and First Reading of Ordinance No. 176, 1987 Authorizing the Issuance of Centre for Advanced Technology Special Improvement District No. 90 Special Assessment Bonds. Hearing and First Reading of Ordinance No. 177, 1987 Authorizing the Transfer of Appropriations between Capital Projects, Appropriating Prior Year Reserves in the Parkland Fund and Authorizing the Transfer of Appropriated Amounts from the Parkland Fund and Street Oversizing Fund to Capital Projects Fund. On May 14, 1987, staff presented this Special Improvement District to Council in a special worksession`. At the regular Council meeting of May 19, the District's creation ordinance was adopted 6-0 on First Reading and on June 2 was finally adopted 7-0. ' The Centre for Advanced Technology Special Improvement District No. 90, approximately 158 acres, is located in the central portion of the City, M&I-T November 3, 1987 adjacent to and northeast of the intersection of Shields Street and Drake , Road. The District is part of the 235 acre Centre Development and is adjacent to the south campus of Colorado State University. The improvements to be completed in the district include: 1) The widening of Shields Street to full arterial standards between Prospect Road and Drake Road and, 2) Improvement of internal collector streets of the Centre for Advanced Technology. The land in the District is zoned, for mixed uses and is presently owned by Everitt Enterprises Limited Partnership No. 1, the Colorado State University Research Foundation, and Sam C. Aranci. A portion of the proposed improvements to Shields Street is the frontage of Rolland More Park, which will participate in the costs. Costs for the oversizing of water and sewer improvements will be covered with the appropriate City funds. Background The project consists of (a) major improvements to three quarters of a mile of Shields Street from Windtrail Condominiums Planned Unit Development south to Drake Road including asphalt, base course curb, gutters, street lighting, landscaping and sidewalks with related water, storm drainage and sanitary sewer improvements, in addition to (b) internal street, water, sanitary sewer, and storm drainage improvements within certain properties in the District. Shields Street improvements will consists of (a) the realignment, regrading, construction, and installation of Shields Street from the boundary of Colorado State University Research Foundation's property in the District south approximately 1700 feet to a width of seventy feet from flow )ine.and including base course, curb, gutters, street lighting, landscaping (tree removal, tree planting, reseeding and irrigation) and detached sidewalks five feet in width, and (b) replacement of an existing box culvert and the extension of another existing box culvert. Interior improvements to the property owned by Colorado State University Research Foundation and Everitt Enterprises Limited Partnership No. I in the District will consist of various street, storm drainage, water and sanitary sewer improvements. Improvements to', Colorado State University Research Foundation's property include (a) the construction of Center Avenue to City collector standards and (b) the upgrading and construction of Meadowlark Avenue to collector standards. Interior improvements to the property owned by Everitt Enterprises Limited Partnership No. I in the District will consist of construction of Center Avenue, Worthington Avenue and part of Meadowlark Avenue to City collector standards. In addition, internal improvements to Everitt and Colorado State University Research , -257- November 3, 1987 .Foundation property will include construction of a water main distribution system, a storm drainage system, and a sanitary sewer system. Shields Street Alignment At its April 14 worksession, Council directed staff regarding the alignment for Shields Street. This alignment resulted in the removal of several large cottonwood trees along the arterial corridor. To compensate for the removal of the mature trees, staff and the developer have developed a reforestation plan. According to the plan, a significant number of medium caliper (3" to 4") trees will be planted along Shields Street. Funding: Special Improvement District No. 90 includes three kinds of costs: project costs to be paid from bond proceeds, oversizing costs to be paid by the Street oversizing, water and sewer funds, and direct City costs to be paid from Capital Projects and Parkland funds. A71 estimated costs of the district are itemized below: Summary of Costs: Project Engineering and Construction Costs District Construction Costs $ 1,079,958.00 District Engineering and Administration 340,187.00 District 5% Contingency 53,998.00 Subtotal Construction $ 1,474,143.00 Interim Financing and Interest Costs Interest on Interim Financing f First Interstate Fee Capitalized Interest Subtotal Interim Financing and Interest S Bond Issuance Costs Legal Registrar/Paying Agent City Administration Fee Appraisal & Title Notice and Printing Misc. Contingency Underwriter's Discount Subtotal Issuance Costs Total Bond Costs �7 -258- 25,000.00 15,000.00 604,867.50 644,867.50 f 63,500.00 13,975.00 15,900.00 10,000.00 7,800.00 17,055.50 56, 00.00 f 185,989.50 $ 2,305,000.00 November 3, 1987 Oversizing Costs Street Sewer Water Right of Way Acquisition Total Oversizing Costs City Direct Costs Balance of Roland Moore Monies Parkland Fund Total Direct City Costs S 561,792.00 62,820.00 10,764.00 9,000.00 S 644,376.00 $ 40,600.00 53,400.00 S 94,000.00 Total Cost of District $ 3,013.376.00" (Secretary's Note: Councilmember Mabry withdrew from the discussion and vote on this item.) Councilmember Maxey made a motion, seconded by Councilmember Kirkpatrick, to adopt Ordinance No. 176, 1987 on First Reading. City Manager Burkett responded to questions from Council about upcoming revisions to SID policies and fees and why the City is continuing with this particular SID. Councilmember Kirkpatrick spoke of the benefits of this particular SID, and stated she is looking forward to reviewing the current SID policies. The vote on Councilmember Maxey's motion to adopt Ordinance No. 176, 1987 on First Reading was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Maxey, Stoner, and Winokur. Nays: None. (Councilmember Mabry withdrawn) THE MOTION CARRIED. Councilmember Maxey made a motion, seconded by Councilmember Stoner, to adopt Ordinance No. 177, 1987 on First Reading. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Maxey, Stoner, and Winokur. Nays: None. (Councilmember Mabry withdrawn) THE MOTION CARRIED. Resolution'87-163 Making Appointments to the Economic Opportunity Advisory Committee, Tabled to November 17 Following is staff's memorandum on this item: -259- November 3, 1987 ' "Executive Summary On September 1, Council adopted a resolution authorizing the City Manager to enter into a contract with the Fort Collins Foundation and develop an Economic Opportunity Advisory Committee. Advertisements were placed and applications distributed seeking applicants for the Advisory Committee. Council will name nine people to the Advisory Committee representing the business community, service providers and unemployed/under-employed citizens. In keeping with Council's policy, this Resolution will be tabled until November 17 to allow for public input. Background The City Council created an Economic Development Task Force to identify needs and opportunities related to the economic health of the community. Its report, the Economic Opportunities Plan, was presented to the City Council in July, 1986. From the report, staff developed an economic development strategy which was adopted by City Council, March 17, 1987 as Resolution 87-49. The strategy was based on the definition of economic development which appeared in the task force report. The definition of economic development is: Economic development in Fort Collins is a self-supporting local economy that provides a variety of employment, education, housing, shopping, cultural, and recreational opportunities for all citizens in the community. The goal of economic development efforts is a healthy and diversified economic base that can weather national, regional and local vagaries and shifts in the economy. The local economy must consistently provide the tax base to support and responsibly finance the infrastructure and municipal services desired and needed in Fort Collins. It also must be the foundation for developing, maintaining, and enriching the quality of life of the City's citizens. The essence of economic opportunity in Fort Collins will depend on aggressively pursuing meaningful jobs to benefit the existing community. In September, Council authorized the City Manager to enter into a contract with the Fort Collins Foundation to administer the Economic Opportunity Funds ($110,000). The Economic Opportunity Advisory Committee was created to serve as an advisory board to the Fort Collins Foundation. Appointment to the Advisory Committee is anticipated to be a two year commitment. The Advisory Committee will develop an application, review, and funding process for activities which enhance and expand economic opportunities. The Economic Opportunity Advisory Committee will consist of nine members representing the business community, service providers, and unemployed/ underemployed citizens. Council's Subcommittee on Economic Development interviewed the applicants. ' City staff and the Council Subcommittee recommend• adoption of the Resolution." -260- November 3, 1987 Councilmember Winokur made a motion, seconded by Councilmember Stoner, to ' adopt Resolution 87-163 inserting the following names: Jim Aldrich James Cole Marilyn Barnes Barbara Liebler Jo -an Barnett Catherine McCoppin Art Bavoso Myra Powers Christina Casterena Councilmember Stoner made a motion, seconded by Councilmember Winokur, to table Resolution 87-163 to November 17. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Resolution 87-164 Adopting 1988 Recreation Division Fees and Charges for Affiliated Pool Users (Fort Collins Area Swim Team aka/FAST) and Affiliated Soccer, Baseball, and Softball Field Users (Youth Baseball, American Legion Baseball, Fort Collins Soccer Club, Arsenal Soccer, and Buckaroos) Adopted Following is staff's memorandum on this item: "Financial Impact The 1988 budget was adopted, reflecting revenues for affiliated groups based on original fee recommendations from staff. Staff does not anticipate a major variation in revenue as a result of altering these fees. Executive Summary On October 20, 1987, City Council adopted Resolution 87-147, setting user fees and charges for Recreation services. That resolution revised the resolution that was submitted and tabled at the October 6, 1987 meeting to delete charges for affiliated users of pools, soccer, baseball, and softball fields, as FAST and Fort Collins Youth Baseball had voiced objections to the fees proposed. Staff has met with representatives of both groups, heard their objections, and attempted to resolve most differences and establish rates for 1988. The concerns that these user groups have will be addressed through City Council adoption in 1988 of a comprehensive fees and charges policy for long-term administration of charges for Recreation services. After two meetings with FAST representatives, a follow-up letter was sent outlining the agreement made for 1988. A copy of that letter is attached. After two meetings with Youth Baseball representatives, their Board agreed , to a rate structure for 1988. A letter will be sent to Youth Baseball, R'11-M November 3, 1987 ' Legion Baseball, the Soccer Club, and the Buckaroos outlining those rates, which are proposed to be 20 percent of the maintenance and 50 percent of the lights. Background FAST rates for 1987 were based on $4.00/7ane hour short or long course with no prime/non-prime time designations. After hearing initial concerns from FAST last December, Recreation staff reduced that rate to $3.5011ane hour for 1987 only. Negotiations with FAST for 1988 have now resulted in a new prime/non-prime time rate structure as well as delineation -of long -course and short -course usage. Youth Baseball rates for this and other affiliated field user groups were based in 1987 on the direct costs of maintaining ba17fie7ds and soccer fields. Each group was asked to pay 30 percent of those costs attributed to their programs and 50 percent of the electrical costs for lights for night games. Soccer and Buckaroos paid their fees in 1987. After hearing concerns from Youth Baseball and Legion Baseball, Recreation staff waived the field charges and charged only for the lights in 1987, however, beginning in 1988, all these user groups will pay the same rates." Councilmember Mabry made a motion, seconded by Councilmember Kirkpatrick, to adopt Resolution 87-165. Deputy City Manager Skip Noe gave a brief presentation on this item, ' highlighting the efforts in resolving the disputes relating to the charges for use of City facilities. He responded to questions from Council. Jim Creeden, local resident, objected to user rates being raised. Councilmember Stoner thanked staff for working with these groups to reach an agreement on the rates. Mayor Estrada also supported staff for their extra work in determining a fair rate that was acceptable to all parties. The vote on Councilmember Mabry's motion to adopt Resolution 87-165 was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Resolution 87-165 Adopting an Equal Employment Opportunity/Affirmative Action Plan for the City of Fort Collins. Adopted Following is staff's memorandum on this item: inva November 3, 1987 "Executive Summary The Employee Development Department has prepared an Equal Employment ' Opportunity/Affirmative Action (EEO/AA) Plan which outlines recruitment procedures, computerization of personnel data, training opportunities and internship programs for the City. The EE0/AA Plan is designed to strengthen the City's commitment to equal employment opportunity for all segments of the population. Background The Employee Development Department, in conjunction with the Human Relations Commission, has prepared an EE0/AA Plan which outlines a close review of job openings within the City and provides for a method of monitoring and evaluating the diversity of our employee population. Yearly updates will be prepared for Council concerning the status of the program. The plan has been reviewed by the Human Relations Commission and the Commission on the Status of Women and is being forwarded to Council for adoption. Staff would like to highlight two sections of the plan which require funding. The first comes under the training component of the plan. Light and Power will provide scholarships to the MESA Hotline School. Upon graduation, these scholarship recipients will be placed in an apprenticeship program pending future vacancies. Funding for this program will be from the Utilities budget. The second is the internship program. This is a program designed to 1 utilize students attending Colorado State University. It is designed to provide students an advantage in the labor market following graduation. In this program, students would either be paid or receive University credit for the work they do with us. If scholastic credit cannot be arranged, they would be paid. Work study students at CSU are paid $5.501hour. A budget of $23,000 would provide six months of part-time internship employment for eight students at the $5.50 rate. Assuming Council adopts the EEO/AA Plan, staff will work with the existing 1988 budget to fund the internship program. Sources may include the City Manager's Contingency account, City Manager intern program, seasonal employee accounts, and existing departmental budgets. If Council wishes to adopt the EEO/AA Plan and appropriate a specific amount of money for the intern and apprentice programs, Council may pass the plan and direct staff to return with an appropriation ordinance at the Council's next meeting." Employee Development Director Mike Powers briefly explained the process used to develop the Equal Employment Opportunity/Affirmative Action Plan, and summarized the contents of the plan. He answered .;questions from Council about the provisions of the plan. 1 -263- November 3, 1987 City Manager Burkett noted that a motion to adopt the Resolution should include the amendment to Exhibit "A". Councilmember Winokur made a motion, seconded by Councilmember Kirkpatrick, to adopt Resolution 87-165 with the amendment to Exhibit "A". Jim Creeden, local resident, stated the plan was worthless unless the City follows its own policies. Councilmember Maxey expressed his appreciation for the internship program that has been built into the plan. Councilmember Kirkpatrick stated she felt the plan was a small piece of the City's good record as an employer. Mayor Estrada stated he felt adoption of the plan was a milestone for the City which has been needed for the last 15 to 20 years. He thanked staff and the Human Relations Commission for the work to develop the plan. The vote on Councilmember Winokur's motion to adopt Resolution 87-165 as amended was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. ' Public Hearing and Resolution 87-166 Relating to the City's Water Metering Policy for Single Family and Duplex Residences. Option •A' Adopted Following is staff's memorandum on this item: "Financial Impact The financial impacts of the proposed metering program (Option A) were outlined in the attached October 20th memorandum to Council. Under the metering program, a new home builder would be assessed $72 for the cost of a meter and installation. There would not be a charge to an existing homeowner who volunteers to be metered. In 1988, an estimated $100,000 from the plant investment fees paid by new development would be used for voluntary conversions. If no water metering program is implemented (Option 8), no immediate financial impact is expected. In the long term, development fees are expected to be higher without a metering program than with a program. Executive Summary Two options are being presented for Council consideration. -264- November 3, 1987 Option (A): Resolution 87-166 Directing Staff to Take the Necessary Steps ' to Implement a Program Requiring Water Meters on all New Single Family and Duplex Homes. This option would direct staff to take the steps necessary to implement a water metering program with the following elements: a. Meters will be required on all new construction. b. The City will pay (up to $500) to meter an existing residence when a homeowner volunteers. Funding for the installation of water meters in existing homes will come from the plant investment fees paid by new development. c. Within three to five years, the City will review the progress of the program. Option (B): Resolution 87-166, Reaffirming the City's Present Policy, Not Requiring Water Meters on New Single Family and Duplex Homes. This option reaffirms the City's present policy of not requiring water meters on new single family and duplex homes. Background A Water Supply Policy Report was presented to the City Council at the June 23, 1987 work session. Much of the discussion at that work session focused on the metering strategy proposed in the report and whether or not the City should undertake a metering program in one form or another. The balance of the report appeared to be acceptable to Council. Subsequent to that meeting, an alternative metering strategy, focusing on a dual fee structure for metered and non -metered new construction, was formulated. The Water Board reviewed that proposal at its August 21, 1987 meeting and opposed its adoption. The Board also reaffirmed at that meeting its support for the metering proposal that would require meters on all new construction, as originally presented in the Water Supply Policy Report. Council considered the two metering proposals at its October 13 work session and asked staff to schedule a public hearing and Resolution for the November 3 Council meeting. Two optional Resolutions are being presented for Council consideration. Option (A) directs staff to take the steps necessary to implement the metering proposal which would require all new construction to be metered and would encourage voluntary metering of existing residences. Option (8) reaffirms the City's present policy regarding metering. The rationale in favor of implementing the metering proposal includes: 1. Reduced water use per customer will mean less raw water must be turned over by developers or acquired by the City in,the,future (as compared to no metering program). 2. Reduced peak day demands per customer will result in 'dower capital ' costs of new facilities and help hold down plant investment, fees. -265- November 3, 1987 3. Water rates can be established for metered customers based on cost of service. 4. Metering provides an opportunity to manage system demands, monitor system losses, and maintain a more efficient system. 5. Metered customers can affect the cost of their water charges by adjusting the amount of water used. Rationale against implementing the metering proposal includes: 1. There is an initial cost of installing water meters. 2. There are costs associated with reading and maintaining water meters. 3. The quality of some lawns may decline if property owners feel the cost of irrigating is too high. Staff believes the proposed water metering program Option (A) provides a meaningful step in the long-range planning efforts of the Water Utility and recommends approval. The Water Board recommended approval of this metering proposal at its August 21 meeting by a vote of 6 to 3." Councilmember Horak made a motion, seconded by Councilmember Kirkpatricki to adopt Resolution 87-166 (Option "A"). Utilities Director Rich Shannon highlighted the proposal before Council which calls for water meters on all new residential construction and allows homeowners the option to convert an existing home to a water meter, and ' spoke of the benefits of water metering. Mr. Shannon and Water Utilities Director Mike Smith responded to questions from Council. Jim Creeden, local resident, questioned Mr. Shannon's qualifications for the Utilities Director position. Barbara Allison, 1212 Lynnwood Drive, stated she felt further research should be conducted before instituting a water metering program. Dr. Ray Anderson, resource economist and former Water Board member, explained how water metering would substantially raise the costs to the citizens. He expressed opposition to the water metering program. Councilmember Stoner stated he would support the Resolution, noting he felt instituting a water metering program was a prudent, financial decision that would benefit the development community and the citizens. Councilmember Maxey stated he would support this issue and complimented staff and the thoroughness of the background material that was provided. He stated the citizen response seems to be in favor of the proposed program. Councilmember Kirkpatrick expressed support for Option "A", noting the emphasis was on the demand for treated water rather than on the supply side of the City's water'p'rogram. ' -266- November 3, 1987 Councilmember Winokur stated he was disappointed with this issue and the ' process used to get to this point. He stated he had hoped to see a comprehensive package that would provide a long-term water use and demand management plan for Fort Collins. He stated he thought this item was only one piece of the plan. He expressed concern that the focus of a program like the one proposed is money. He stated he would not support the Resolution. Councilmember Mabry stated he was not convinced that meters will allow the City to restrict demand on high -demand days. He stated if that does not happen, the economics of the proposal fall apart. He expressed concern that a total water management plan will not be addressed in the future. Councilmember Horak expressed appreciation for staff's work on the issue over a number of years, the work of the Water Board, and the input from citizens opposed to metering. He stated he believes it's time for a change in water matters. He stated he believes citizens should pay for what they use. He spoke about the effect water meters will have on conscientious lawn design and maintenance. He stated the City has an excellent water policy and needs to continue to address water issues. Mayor Estrada thanked the Water Board and staff for the amount of time spent on this issue. He expressed concern that the metering will start with new homes, but will spread rapidly to universal metering throughout the city. He stated he could not support the Resolution and stated he did not believe the metering was a conservation effort. He expressed concern that metering will result in higher rates. He stated he did not believe the majority of the public sector was in favor of metering. The vote on Councilmember Horak's motion to adopt Resolution 87-166 (Option "A") was as follows: Yeas: Councilmembers Horak, Kirkpatrick, Maxey, and Stoner. Nays: Councilmembers Estrada, Mabry, and Winokur. THE MOTION CARRIED. Ordinance No. 181, 1987, Appropriating Prior Year Reserves in the General Fund for Transfer to the Capital Projects Fund for the Relocation and Renovation Protect. Adopted on First Reading Following is staff's memorandum on this item: "Financial Impact This action appropriates $412,670 from the General ;Fund Prior Year Reserves to the Capital Project Fund for the relocation of staff to 281 North College, and the renovation of the Downtown Community Center, City Hall East, City Hall West, and Tolivers (f62,000 from City/County Block 31 Fund; ' $350,670 from the Reserve for Buildings and Improvements). This reduces -267- November 3, 1987 ' the projected balance in the Reserve for Buildings and Improvements to $632,412 at the end of 1987. Operations and maintenance expenses will be financed from the General Fund's Facilities budget. The annual lease payments for 281 North College will be $75,000 -- 32.99/square foot net. Executive Summary At the April 28, 1987 Council worksession, staff discussed the issue of space needs and the possible solutions. Following extensive research, staff is recommending that the City lease the building at 281 North College for the relocation of Development Services and Parks and Recreation, and renovation of the Downtown Community Center for senior services. In 1988, the Tolivers Building will need minimal renovation for the Building Maintenance Division, general storage, and Museum storage. City Hall East and City Hall West will be renovated to accommodate the space needs of City Manager, City Clerk, City Attorney, Employee Development, ICS, Finance Administration, Budget & Research, Accounting, and Police. Background Space planning and the use of Block 31 has been an active topic since 1981. During the past 12 months, staff has investigated the space use and needs of City departments. Staff's objectives were to evaluate the most economic ' space solutions (leased, new construction, renovation), identify the best. candidates to move, solve the space shortage, provide for a 10-year space solution, and follow guidelines incorporated in our City/County Block 31 Agreement. This investigation has indicated an additional 127,565 square feet will be needed between now and 1993 as follows: Administrative Space: 24,629 square feet Shop Space: 34,397 square feet Material/Vehicle Storage: 68,539 square feet 127,565 total square feet As possible solutions, staff researched the options of renovating, remodeling, and new construction. Each option was compared to the cost of leasing. Specific sites researched included Block 31, County Jail Site, Wood Street Service Center and numerous rental spaces. In August, 1987 the scope was narrowed to Tolivers, but a subsequent offer was received to lease space at 281 North College. In addition, the Parking Commission identified the old train depot site for additional surface parking (See Attachment 2). With the offer of very low rent and ample parking, 281 North College became the focus of our analysis. Staff looked at leasing (1) just the first floor for Development Services, and (2) leasing the entire building_ for Development Services and Parks and ' Recreation. The building fulfilled the' requirements of both departments, 101 November 3, 1987 and with parking, provided the best solution to the space needs problem throughout the City. Parking is still a major concern because negotiations with the railroad are not complete. Staff is optimistic that successful negotiations will occur. This situation is unique in that the leasing of 281 North College is dependent on sufficient off -site parking, but the development of the parking lot is independent of the leasing at 281 North College. Financing is a major determinant in making our recommendation. Recognizing the possibility of future joint City/County development of Block 31, staff examined the financial impacts of 5, 7, and 10 years. Three alternatives were examined - Tolivers, 281 North College (1st floor only), and 281 North College (entire building). Leasing 281 North College (lst floor) showed the best 5 year or less economics with Tolivers indicating the best economics for 7 and 10 years. However, this comparison did not show the impact on space. The Tolivers option affected the least amount of square footage and people, and 281 North College the most. Shown below are cost per square foot for each option. COST PER SQUARE FOOT PER YEAR Tolivers 281 N. College 281 N. College (1st floor) (entire building) 5 yr. $13.93 $9.34 $8.27 7 yr. $10.82 $9.02 $8.05 10 yr: $ 8.62 $9.10 $8.18 NOTE: Costs include 0314, lease, and City's capital investment. The 281 North College options are much better. SUMMARY: Staff believes the relocations/renovations meet the Council's goals of: 1. Improving City image and service attitude. 2. Maintaining and enhancing the City's fiscal health. 3. Improving the delivery of basic services. 4. Enhancing working relations/agreements with other governments. In addition, the renovations/relocations will: • Improve the working environment. • Provide sufficient space for most of these departments for longer than five years. , -269- November 3, 1987 ' • Create a "development center" where developers can come to one location for their questions and submission of contracts. • Provide more programming space for the senior citizens center and RSVP. • Provide an area for the expansion of administration departments and Police. • Provide for proper storage of the Museum's displays. • Eliminates the need for current lease space for Building Repairs and Maintenance -saves $25,00O1year which can be used to reduce the lease payment at 281 North College. Staff recommends leasing 281 North College (entire building) because it provides: • A greater opportunity for better service. • The best solution to our space needs. • A lower cost per square foot." Councilmember Kirkpatrick made a motion, seconded by Councilmember Maxey, to adopt Ordinance No. 181, 1987 on First Reading. ' General Services Director Tom Frazier gave a detailed explanation of the City's space needs and the research conducted to development a plan to meet those needs at a reasonable cost. He responded to questions from Council about other available options and the recommendation to lease 281 North College. Jim Creeden, local resident, questioned staff's recommendation to lease space rather than purchase space. Bruce Lockhart, 2500 East Harmony Road, stated he felt this issue should be brought before the CHOICES 95 committees, noting the CHOICES 95 process is scheduled to be completed next summer. He stated he felt the funds for this relocation/renovation should have been looked at during the 1988 Budget process. Director of Administrative Services Pete Dallow pointed out that this item was discussed during the budget process as "Tolivers". He stated the operating and lease costs are in the Facilities budget and that the Reserves for Building Improvements were shown in the budget and projected to be over $900,000. Councilmember Kirkpatrick stated she did not believe this was the kind of issue that should be presented to the CHOICES 95.committees. She stated ' she would support the Ordinance and asked staff to find a balance between comfort and utility. -270- November 3, 1987 Councilmember Stoner stated staff had found the least possible cost to I fulfill the City's space needs. Councilmember Mabry spoke of the City and County commitment to keeping their employees in the downtown area and to the Block 31 project. He stated the leasing of 281 North College should not be misconstrued as a lessening of the City's commitment to Block 31. Councilmember Horak stated he was heartened by the work done by staff in looking at this issue and by the solution they arrived at. Mayor Estrada agreed with Councilmember Horak and stated the City needs more space for its employees to work. The vote on Councilmember Kirkpatrick's motion to adopt Ordinance No. 181, 1987 on First Reading was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Other Business Routine Deed Following is staff's memorandum on this item: ' "Agreement from Summitview Properties which is the third of three agreements for right-of-way needed for the reconstruction of the Summit View Drive Bridge over the Larimer-Weld Canal. This property was one that the staff had requested permission to begin Eminent Domain proceedings. This agreement represents the final agreement needed for the bridge project and with it there is no Ionger'a need to proceed with Eminent Domain. (See map #3 of Item 20) Consideration: $1296.00" City Manager Burkett stated staff is recommending Council accept the deed for the right-of-way needed for the Summit View Bridge project. Councilmember Horak made a motion, seconded by Councilmember Mabry, to accept the deed of right-of-way. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Adjournment Councilmember Horak made a motion, seconded by Councilmember Stoner, to adjourn the meeting. Yeas: Councilmembers Estrada, Horak,'' Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. -271- November 3, 1987 ' The meeting adjourned at 9:00 p.m. bf r ATTESTnn t[II L Ci y Clerk -272-