HomeMy WebLinkAboutMINUTES-12/19/1989-Regular1
December 19, 1989
COUNCIL OF THE CITY OF FORT COLLINS, COLORADO
Council -Manager Form of Government
Regular Meeting - 6:30 p.m.
A regular meeting of the Council of the City of Fort Collins was held on
Tuesday, December 19, 1989, at 6:30 p.m. in the Council Chambers in the
City of Fort Collins City Hall. Roll call was answered by the following
Councilmembers: Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur.
Staff Members Present: Burkett, Krajicek, Roy
Citizen Participation
Jim Creeden, P.O. Box 1022, asked Council for a full investigation of the
incident that occurred on December 13 involving himself and his family and
requested the tapes be saved from the phone conversation he had with Lt.
Jerry Wallace.
Agenda Review: City Manager
City Manager Burkett stated there were no changes to the agenda as
published.
Councilmember Horak requested Item #12, Hearing and First Reading of
Ordinance No. 158, 1989, Appropriating Unanticipated Revenue in the Capital
Projects Fund and Authorizing the Transfer of Appropriations Between
Capital Projects (Re: Replacement of the bridge on Stover Street near
Stuart Street over Spring Creek), be withdrawn from the Consent Agenda.
Consent Calendar
This Calendar is intended to allow the City Council to spend its time and
energy on the important items on a lengthy agenda. Staff recommends
approval of the Consent Calendar. Anyone may request an item on this
calendar be "pulled" off the Consent Calendar and considered separately.
Agenda items pulled from the Consent -Calendar will be considered separately
under Agenda Item #20, Pulled Consent Items.
5.
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December 19, 1989
Q
7.
91
For years, the cost of a street cut permit from the City has been five
dollars (b5.00). As part of the 1990 Budget as adopted in October,
the City's Street Cut Permit fee was increased to $65, effective
January 1, 1990, to cover the actual costs of the administration and
inspection involved with these permits. This ordinance, which was
unanimously adopted on First Reading on December 5, makes the
necessary change in the City Code to reflect the increased fee adopted
with the 1990 Budget.
with US West.
The City currently has a contract with US West for maintenance of the
Northern Telecom PBX and other associated telephone systems. This
contract was originally awarded to Northern Telecom in 1988 for two
years. In the summer of 1989, US West acquired Northern Telecom and
assumed the maintenance contract. To insure continued uninterrupted
maintenance service, until a new selection process occurs, it is
necessary to extend the existing contract with US West from December
31, 1989 until June 30, 1990. City Code requires Council approval of
the extension of contracts' exceeding 2 years in length. This
Ordinance, which was unanimously adopted on First Reading on December
5, approves the extension.
This ordinance, which was unanimously adopted on First Reading on
December 5, rezones a portion of the Country Club East Annexation,
known as the Forbes Parcel (20.33 acres) to remove zoning condition
requiring all development to be processed as a planned unit
development. The change would- allow single family development to
occur as a "use -by -right" under the restrictions of R-L-P zoning.
Staff believes that the criteria of the R-L-P zone are sufficient
protection of the public interest in guiding development. The
additional PUD review of all development is not warranted.
Development not allowed as a "use -by -right" must still be processed as
a PUD and reviewed against the criteria of the Land. Development
Guidance System. Zoning Code that specifies building permits for
major residential remodeling can be issued only for buildings located
on legally subdivided lots. It is the intention,of the applicant to
remodel the structures.
,
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December 19, 1989
a
10
Section 26-651 of the City Code requires that requests for utility
service outside the city limits be approved by both the Water Board
and the Planning and Zoning Board. The Water Board routinely approves
out -of -city service requests when facilities are available and the
impact of the proposed use is minimal. The Planning and Zoning Board
normally requires applicants for out -of -city service to annex their
property if it is eligible.
Changes to the out -of -city service ordinance are being proposed to:
(1) reduce the time required to obtain approval for routine
out -of -city service requests, (2) require annexation whenever an
eligible property receives City utility service and, (3) eliminate
consideration of routine requests by the Water Board and Planning and
Zoning Board.
Items Related to the Kieft Annexation.
Resolution 89-216 Setting Forth Findings of Fact and Determi-
nations Regarding the Kieft Annexation.
Hearing and First Reading of Ordinance No. 166, 1989, Annexing
Approximately 3.0 Acres, Known as the Kieft Annexation..
Hearing and First Reading of Ordinance No. 167, 1989, Zoning
Approximately 3.0 Acres, Known as the Kieft Annexation, into the
R-P, Planned Residential Zoning District.
This is a request to annex and zone approximately 3.0 acres located
west of Taft Hill Road and south of Drake Road. The requested zoning
is the R-P, Planned Residential District. The property is presently
developed with a single-family residence. The property is currently
zoned FA-1, Farming, in the County. This is'a voluntary annexation,
the petition was submitted to fulfill a condition of receiving
out -of -city water service.
APPLICANT: Kenneth C. Wolf
420 South Howes Street
Suite 200
Fort Collins, CO 80521',
OWNERS: Larry D. & Susan Kieft
2333 West Drake Road
Fort Collins, CO 80526
The concrete box culvert bridge on Redwing Road over the Larimer
County No. 2 Canal has been identified by the state bridge inspection
program as being structurally deficient and therefore, in need of
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December 19, 1989
12.
13.
14.
replacement. An application has been submitted and approved for state
grant monies totalling $113,520 or 80% of total project costs, for the
bridge replacement. This ordinance will approve the appropriation and
transfer of funds to fund the City's 20% match of total project costs.
The concrete box culvert bridge on Stover Street over Spring Creek has
been identified by the state bridge inspection program as being in
need of replacement for structural reasons. The existing Stover
Street bridge is considered by the Spring Creek Master Plan to be of
inadequate capacity to carry stormwater flows. An application has
been submitted and approved for state grant monies totalling $ 541,920
or 80% of total project costs.
A pre -employment physical must be performed and results obtained
before an offer of appointment can be made for labor/trades and bus
driver positions. This applies to new hires, promotions and
transfers. Approximately 35 physicals are performed per year.
This physical enables the City to identify pre-existing conditions
that may prevent the applicant from performing the job duties
required, and may be harmful to the City in terms of liability.
Pre -employment physicals have always been done for these positions.
Contracting with a select provider will provide for consistent quality
and physicals appropriate for the job duties required.
Doctors Neighborhood Care Center was selected after using the approved
selection process for professional services.
Through resolutions and ordinances passed,by the City Council, the
participants in the City of Fort Collins Police Officers Pension Plan
have converted to the City of Fort Collins Police Money Purchase Plan
or annuities have been acquired to cover their actuarial benefits.
There are no members remaining in the Pension Plan and therefore the
plan may be terminated and the monies remaining in the Pension Plan
Fund may be transferred and used by the City for other purposes.
Final termination of the
Pension Plan requires
the approval of
the
Internal Revenue Service.
Once this Resolution is
adopted, staff
will
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December 19, 1989
prepare the materials necessary for the IRS review and approval of the
termination of the Plan.
15.
The City Charter provides for the enactment of costs and fees relating
to the Municipal Court by City Council, upon recommendation of the
Municipal Judge. This Resolution would accomplish the enactment of
certain costs and fees as recommended by Judge Kathleen M. Allin.
16.
Since 1981, the City has contracted with the Larimer County Department
of Human Development to allocate and administer the distribution of
funds to area social service agencies. This arrangement provides for
a centralized mechanism for City funding of social services with a
single contract whereby the City conveys funds to the County and the
County distributes those funds among social service agencies as agreed
to by the City and monitors the performance of the individual
agencies. The neighboring City of Loveland also provides funding for
social service agencies in the same manner. The County Department of
Human Development thus coordinates a county -wide program funded by
' contributions from Fort Collins, Loveland and the County.
This Resolution authorizes the Mayor to enter into an
Intergovernmental Agreement with Larimer County for the provision of
social services in that manner in 1990.
17.
Care -A -Van, Inc., provides transportation services to disabled,
elderly, and economically disadvantaged persons. This service
complements the City Transfort system. This contract provides support
funding in the amount of $130,500. Of the total contribution, $10,500
will be paid from the General Fund and $120,000 is federal operating
grant funds the City has allocated to Care -A -Van to provide
transportation services, including the operation of the SAINT Program,
within the Urbanized Area of the City of Fort Collins.
Based upon Care-A-Van's 1990 projected cost per trip of $4.45, the
City can expect that approximately 56,292 trips will be provided in
1990.
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December 19, 1989
EU
The City of Fort Collins is a member city of the National League of
Cities, which addresses the immediate and long term concerns of city
officials and urban citizens. Councilmember Gerry Horak has served on
the NLC's Policy Committee on Energy, Environment, and Natural
Resources. This Resolution would support his nomination to the NLC
Energy, Environment, and Natural Resources Steering Committee, which
is responsible for drafting policy statements for presentation to the
counterpart Policy Committee.
19. Routine Deeds and Easements.
a. Deed of dedication from Thomas K. Moore and Nancy S. Moore for a
utility easement in which a water line will be installed to serve
their property, Mawson Lumber and Hardware Ltd. The location of
the easement is shown on Map #1. Monetary consideration: $0.
b. Deeds of dedication from South Taft Hill Investments, Ltd.
and
Poudre School District R-1 for dedication
of land for a street
and
dedication of a utility easement, both
needed to serve the
new
1990 Elementary School. The location of
the proposed dedications
are shown on Map #2. Monetary consideration: $10.
Ordinances on Second Reading were read by title
Clerk.
by Wanda Krajicek,
City
Item #6.
Item #7.
Item #8.
Ordinances on First Reading were read by title by Wanda Krajicek, City
Clerk.
Item #9.
Item #10. B.
December 19, 1989
C. Hearing and First Reading of Ordinance No. 167, 1989, Zoning
Approximately 3.0 Acres. Known as the Kieft Annexation, into
the R-P. Planned Residential Zoning District.
Item #11.
Larimer County No. 2 Canal).
Item #12.
Item #13.
Councilmember Mabry made a motion, seconded by Councilmember Edwards, to
adopt and approve all items not removed from the Consent Calendar. Yeas:
Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
' Winokur. Nays: None.
THE MOTION CARRIED.
Ordinance No. 158, 1989, Appropriating
Unanticipated Revenue in the Capital
Projects Fund and Authorizing the
Transfer of Appropriations Between
Capital Projects (Re: Replacement
of the bridge on Stover
Street near Stuart Street over
Spring Creek). Adopted on First Reading
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
This action appropriates grant funds.'from the state in the amount of
$541,920 for the bridge replacement at' Stover Street over Spring Creek.
This grant represents 80% of the estimated total cost of $677,400. The
city is required to provide the remaining 20%, or $135,480, of the
estimated total project cost. The City's 20% contribution is available
from the following sources:
1. $66,000 transferred from the Capital Project Fund for the Taft/LaPorte
Intersection.
December 19, 1989
2. $69,480 currently available in the Spring Creek Basin account of the
'
Storm Drainage Fund.
The concrete box culvert bridge on Stover Street over Spring Creek has been
identified by the state bridge inspection program as being in need of
replacement for structural reasons. The existing Stover Street bridge is
considered by the Spring Creek Master Plan to be of inadequate capacity to
carry stormwater flows. An application has been submitted and approved for
state grant monies totalling f 541,920 or 80% of total project costs.
BACKGROUND
The City has participated for several years in a program developed by the
state and federal governments for the inspection and repair of bridges
spanning twenty feet or more. The state provides free inspection of
qualifying bridges every two years, and for bridges found to be in need of
repair, the state offers an opportunity for the entity to apply for 80%
grant monies. This year, the City of Fort Collins has been selected to
receive funds for repair of the bridge on Stover Street. Recent examples
of bridges replaced by the state sponsored program are Prospect near
Heatheridge, LaPorte near Frey, and Summitview near Vine.
The bridge on Stover is not only structurally deficient, but hydraulically
inadequate. This bridge has been identified by the Spring Creek Master
Drainageway Plan as having "serious flooding potential", and in need of
upgrading for the passage of stormwater. The Stormwater Utility had
,
scheduled reconstructing this bridge in 1994 and had planned on funding the
project entirely with basin user fees. With acceptance of the application
for grant funding, the Utility stands to save its customers over $600,000.
Funds for transfer from the Taft/LaPorte Intersection were made available
when it was determined the intersection was operating efficiently and did
not require upgrading. Portions of the funds in the Taft/LaPorte
Intersection were approved by Council action for use on the Taft/Horsetooth
Intersection. The remaining amount of funds in the Taft/LaPorte
Intersection is sufficient to cover the matching contributions for both the
Redwing Road and Stover Street bridge replacement projects.
The Storm Drainage Board has reviewed and recommends approval of the
project. Staff also recommends funding the 20% matching funds for the
replacement of the bridge; citing a -savings of 80% of total projects costs.
The state grant program, although solvent for several years now, currently
provides an opportunity that may not'be available in the future."
Councilmember Kirkpatrick made a motion, seconded by Councilmember Azari,
to adopt Ordinance No. 158, 1989 on First Reading.
Councilmember Horak requested clarification regarding_the bridge crossing
at Spring Creek and asked if the reason the trail was,not constructed under
the bridge was due to the elevation of the road on the surrounding
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December 19, 1989
' property. He asked if alternative trail paths had been considered
regarding the design of the bridge.
Director of Engineering Gary Diede stated that not all of the alternatives
had been looked at and noted the clearance of four and a half feet would be
taken into consideration when the design work begins. He stated an under
the bridge crossing would be safer and would be considered in the future.
Councilmember Horak requested information be presented to Council regarding
the differential cost factors and noted the matter would be a policy
decision that Council should review.
City Manager Burkett stated the City's goal was to get the trail crossings
underneath the streets and bridges and that total cost would be taken into
consideration before a final decision was made.
Councilmember Horak
expressed concern that
cost information was not
presented in the summary material that Council
received and noted it was
difficult for him to
conclude that the Storm
Drainage Department and Parks
and Recreation were
communicating with one
another regarding the trail
system design.
Councilmember Maxey
asked if a larger map of
the bridge on Stover Street
was available for viewing.
'
Director of Engineering
available to Council
Gary Diede stated
on Second Reading.
that a better map would be
Linda Bailey, 1730
Stover Street, expressed
concern about getting fair
market value for her
house.
Right -of -Way Agent Ron Mills explained the property negotiations are based
on appraisals.
City Attorney Roy explained the condemnation proceedings including payment
of the fair market value of the property and stated that not all damages
are compensable. He suggested Ms. Bailey consult her attorney about
condemnation proceedings.
The vote on Councilmember Kirkpatrick's motion to adopt Ordinance No. 158,
1989 on First Reading was as follows: Yeas: Councilmembers Azari,
Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Staff Reports
City Manager Burkett reminded Council and the public about the fireworks
' test which would begin from the foothills on Thursday, December 21, at 7:00
p.m.
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December 19, 1989
Councilmember Reports '
Councilmember Kirkpatrick commented on the relationship between the City's
snow removal policies and employee productivity, and noted the clear
wording of the policies with respect to plowing priorities. She commended
the City for its excellent snow removal service.
Councilmember Edwards reported on his participation in the Clean Air
Colorado Committee and mentioned that warning signs encouraging citizens to
carpool or not to drive would be placed at major intersections on high
alert days.
Mayor Winokur noted that Fort Collins was hosting a women's safety meeting
in the Council Chambers at 7:00 p.m. on Thursday, December 21, 1989 and
encouraged citizens to attend.
Resolution 89-223 Authorizing
the Mayor to Sign an Addendum
to Agreement Clarifying the Fort
Collins -Loveland Airport Agreement, Adopted
Following is staff's memorandum on this item:
"FINANCIAL IMPACT '
The addendum to the 1981 Agreement specifies the amount of Loveland's share
of the debt service and amount of the reserve fund to be paid to its credit
on the last payment of debt service. The addendum clarifies and records
the financial understanding that two cities have been operating under for
the past several years. In essence there is no financial impact of this
action.
EXECUTIVE SUMMARY
In 1981, the City of Fort Collins and the City of Loveland entered into an
agreement for the financing of certain improvements at the Fort
Collins -Loveland Airport. Under this agreement, the two cities are equal
partners in the airport, and the intent was to share the debt service on
the bonds issued for improvements equally. The addendum to the 1981
agreement clarifies certain provisions of the 1981 refunding, specifically,
the share of the debt service which is to be serviced by the City of
Loveland and the treatment of the reserve fund which is part of the debt
repayment schedule. The agreement also provides that should the Fort
Collins -Loveland Municipal Airport be financially able to meet all or part
of the debt service obligation at any future time, the financial
obligations of Loveland and Fort Collins will be correspondingly reduced in
equal manner."
Councilmember Maxey withdrew from discussion and vote on this item due to a I
perceived conflict of interest.
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December 19, 1989
Finance
Director Alan Krcmarik explained the financial issues between
the
City of
Fort Collins and the City of Loveland and explained Loveland's
concern
with the airport's debt service. He explained the City of
Fort
Collins'
involvement with the bond issuance and debt refunding
and
expressed the City of Loveland'.s request for formal recognition of
its
share of
the debt service.
Councilmember Azari commented on airport management and the facility's
strategic plan and noted the contributions made by both cities towards
better support and direction for the airport. She spoke of the increased
commitment toward the Airport Authority and mentioned the Authority's
appreciation of the operations assessment and clear communication from
Council. She commended staff for its assistance, leadership, and guidance
through the lease issues.
Councilmember Azari made a motion, seconded by Councilmember Kirkpatrick,
to adopt Resolution 89-223.
The vote on Councilmember Azari's motion to adopt Resolution 89-223 was as
follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry,
and Winokur. Nays: None. (Councilmember Maxey withdrawn)
THE MOTION CARRIED.
' Resolution 89-224 Authorizing the
Mayor to Enter into a Second Amended
Taxiway Improvement and
Easement Agreement With Triad
Development Corporation, Inc. Adopted
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
There is no direct financial impact to the City of Fort Collins, however in
consideration of this agreement the Fort Collins -Loveland Airport Authority
receives an increased base fuelage fee of 10% or eight cents per gallon,
which ever is greater (previously the agreement provided only a 6% or five
cent per gallon base fuelage fee).
EXECUTIVE SUMMARY
Approval of this resolution will authorize the Mayor to sign and execute a
contract which was originally prepared' in 1986. The City of Loveland
authorized the agreement in August of 1987, and for whatever reason, the
Fort Collins City Council was not forwarded the agreement for Council
action. The Airport Authority has actually been operating under this
agreement since 1986. Council approval is required because this' is an
' amendment to an agreement made prior to the formation of the Airport
Authority at a time when both cities were necessary parties. Since the
City is a party, the agreement cannot be changed without its participation.
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December 19, 1989
This agreement has been
considers this now to be
from Airport Commissioner
explanation.
BACKGROUND
beneficial to the Airport Authority, and staff
a housekeeping matter. The attached memorandum
and Council Member Azari provides additional
In May of 1982, the Cities of Fort Collins and Loveland entered into an
agreement with Triad Development Corporation for taxiway improvements upon
the Airport property which would permit aircraft access to the Airport
taxiways and runways from an adjacent property developed by Triad
Development Corporation. The taxiway improvements provide general benefits
to the Fort Collins -Loveland Airport and provide revenues to the Airport.
The 1982 agreement was extended in 1984 with agreement by the Fort Collins
and Loveland City Council's and the Airport Authority."
Councilmember Maxey withdrew from discussion and vote on this item due to a
perceived conflict of interest.
Assistant to Administrative Services Director Julia Novak gave a brief
explanation of the agreement with Triad Development Corporation.
Councilmember Mabry made a motion, seconded by Councilmember Edwards, to
adopt Resolution 89-224.
Mayor Winokur expressed appreciation to Councilmember Azari for her
interest, hard work, and devotion to the Airport Authority issues.
The vote on Councilmember Azari's motion to adopt Resolution 89-224 was as
follows: Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick, Mabry,
and Winokur. Nays: None. (Councilmember Maxey withdrawn)
THE MOTION CARRIED.
Resolution 89-225 Authorizing
an Extension of the Lease for Fort
Collins -Loveland Municipal Airport with
the Fort Collins -Loveland Airport Authority
until December 31, 1990, Adopted as Amended
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
Technically the• lease of the Airport to the Airport Authority requires
annual lease payments equal to the amount of the debt on the Airport. The
Airport Authority has never made this debt payment, and per a previous
Intergovernmental Agreement between the cities of. Loveland and Fort
Collins, the two cities will pay equal share of the Airport Debt, and other
costs associated with the Fort Collins -Loveland Airport. If 1990 is
handled in the same manner, money to cover the debt payment (lease) will be
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December 19, 1989
' transferred to the Airport Authority from the cities of Loveland and Fort
Collins, the Airport Authority will then make the lease payment to the City
of Fort Collins.
EXECUTIVE SUMMARY
Adoption of this Resolution will extend a modified version of the existing
lease to the Fort col 7ins- Loveland Airport Authority for one year with a
30-day no-fault cancellation clause.
BACKGROUND
The original five year lease between the City of Fort Collins and the City
of Loveland expired on December 31, 1988. The Airport Authority operated
under a one-year extension during 1989, providing staff from the two cities
an opportunity to work together to evaluate the current lease and set forth
a plan to improve operations. A substantial amount of staff work was done
during 1989, and additional deficiencies were discovered. At a Council
worksession, Council directed that staff proceed with an RFP to hire a
consultant to prepare a. strategic plan for the airport, and extend the
lease for an additional year while the plan was being done. Adoption of
this Resolution is consistent with that direction, and provides for a lease
with additional financial safeholds to protect the two cities, as well as a
30-day no fault cancelation clause as requested by the City Councils of
Loveland and Fort Collins."
I
Councilmember Maxey withdrew from discussion and vote on this item due to a
perceived conflict of interest.
Assistant to Administrative Services Director Julia Novak gave a brief
presentation on this item.
Councilmember Azari made a motion, seconded by Councilmember Edwards, to
adopt Resolution 89-225.
Councilmember Kirkpatrick commented on the Airport Authority's motion
rejecting the City of Loveland's offer to provide financial management at
the airport.
Julia Novak explained that staff was working on the matter and noted that
the Authority had an additional worksession to resolve the issue. She
mentioned that staff had received three pages of questions regarding
financial management and noted responses had been finalized and mailed to
the Airport Authority.
Councilmember Kirkpatrick questioned the competitiveness of the FBO.
Dick Raynor, airport manager, commented on the competitiveness of the FBO
in relation to airports in the area and noted the excellent service
provided. He noted past fuel costs had been high and added that the Fort
Collins -Loveland airport now has lower fuel costs than many of the
surrounding airports. He spoke of the cost problems associated with fuel
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December 19, 1989
flowage and assured Council that prices would continue to remain
competitive. He spoke of the Federal Aviation Administration requirement
allowing competitors to have the opportunity to compete and spoke of his
attempt to maintain the rapport between the FBO and the airport.
Councilmember Mabry commented on the City of Loveland assuming the
responsibility for the day-to-day financial administration of the airport
and inquired about possible complications in terms of the Authority
becoming a third leg of the agreement.
Julia Novak summarized the type of services that the City of Loveland will
offer to the Airport Authority and noted the services would be similar to
the services the City of Fort Collins provides to the Downtown Development
Authority.
Councilmember Mabry noted Resolution 89-225 was contingent upon the City of
Loveland providing financial administration and asked if that was
acceptable to the Authority.
Julia Novak stated that it was acceptable to the Authority.
Joe Phillips, Airport Authority member, commented on the financial
administration service offered by the City of Loveland and noted the petty
cash fund and electronic funds transfer issues had been satisfactorily
addressed. He stated there would be a duplicate set of records kept by the
Airport Authority and that it was the Authority's belief that the financial
administration would cost more with little yield. He stated he did not
believe the entire resolution should be contingent upon financial
administration by the City of Loveland.
Councilmember Azari stated that financial administrative support from the
City of Loveland was discussed at the Authority's worksession and described
the difficulties between the Airport Authority and the City of Loveland.
She noted the worksession on December 28 would finalize the procedures that
will be used by the City of Loveland and expressed confidence in the end
result. She stated the City of Loveland is ready to cooperate with the
Airport Authority.
City Manager Burkett reiterated that the City of Fort Collins has been
working with the Airport Authority and stated it was in the City's best
interest as airport owners, to have the lease structured in the present
form.
Councilmember Azari noted the lease was for less than one year with the
Airport Authority and commented on the strategic planning process that will
occur. She spoke' of the benefits related to having financial
administration done by an owner and stated she believed the Authority
needed to spend time working on the strategic planning process. She
described the poor communications' between City of Loveland staff and the
Authority. She added that there had been communication between Loveland's
City Manager and the Chairman of the Authority and stated that the
Authority was reviewing the City Manager's proposal. She stated it had
1
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December 19, 1989
' been made clear to the City of Loveland staff that the Airport Authority
was displeased with the response regarding the strategic planning process
and expressed confidence that the proposal .from Loveland would be
acceptable to the Authority.
Councilmember Mabry stated the financial administration information was
superficial and encouraged the City of Loveland to work through the
financial management issues on its own.
Councilmember Mabry made a motion, seconded by Councilmember Edwards, to
amend Resolution 89-225 by deleting Section 2C.
Councilmembers Azari and Edwards accepted Councilmember Mabry's motion as a
friendly amendment to their previous motion.
Councilmember Kirkpatrick expressed support for providing the authority
with more flexibility and stated she believed it was in the best interest
of the property owner along with the taxpayers of Fort Collins, to have
best position with respect to financial management. She noted the
importance of having responsible financial management at the airport.
Councilmember Edwards stated the City of Fort Collins has the right and
responsibility to ensure that the airport has the best possible financial
recordkeeping system available.
Councilmember Azari expressed appreciation for the flexibility given to the
Airport Authority and assured Council that within the next year an
agreement would be reached to strengthen the fiscal management of the
airport. She thanked Dick Raynor for his participation in building the
good working relationship with the FAA and the FBO.
The vote on Councilmember Azari's motion to adopt Resolution 89-225 as
amended was as follows: Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, and Winokur. Nays: None. (Councilmember Maxey
withdrawn)
THE MOTION CARRIED.
Items Related to Expenditures
for the Fort Collins -Loveland
Airport Authority
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
The Resolution authorizes the expenditure of $80,000 from the Fort
Collins -Loveland Airport Account, referred to as the Bond Proceeds fund,
for various repair and maintenance items at the Fort Collins -Loveland
' Municipal Airport. This expenditure will leave a balance in the account of
approximately $56,108. The City of Loveland has agreed to this
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December 19, 1989
authorization of funds. Each City's share of the allotment would be
$40,000.
The Ordinance appropriates $35,000 from General Fund undesignated reserves
to Capital Account #305-906 for major asphalt maintenance at the Fort
Collins -Loveland Municipal Airport. The 1990 City of Loveland Budget
appropriated $50,000 for the same purpose. Ultimately Loveland will
authorize expenditures equal to those authorized by Fort Collins.
EXECUTIVE SUMMARY
Resolution 89-226 Authorizing the Expenditure of $80,000 from the Fort
Collins- Loveland Airport Account for Various Repair and Maintenance
Items at the Fort Collins -Loveland Municipal Airport.
B. Hearing and First Reading of Ordinance No. 160, 1989, Appropriating
$35,000 from General Fund Undesignated Reserves to Capital Projects for
Major Asphalt Maintenance at the Fort Collins- Loveland Municipal
Airport.
During 1989 the cities of Loveland and Fort Collins jointly funded major
maintenance studies at the Fort Collins- Loveland Municipal Airport. One
study was for repairs needed on the Airport hangars, the other was for a
pavement maintenance plan for the Airport. This Resolution and Ordinance
provide funding for essential maintenance items identified in the two
studies.
BACKGROUND
The Airport Authority Budget cannot accommodate the repairs necessary to
appropriately maintain the cities' investment in the infrastructure at the
Airport. As a result, the infrastructure at the Airport has deteriorated
over the past six years and only emergency maintenance work has been done.
By continuing to defer preventative maintenance, several problems have
developed that need to be corrected, and the entire infrastructure needs a
considerable amount of work in order to keep it from further deterioration.
The funds authorized and appropriated by these Council actions do not
represent a permanent fix for the maintenance at the Airport, but do
recognize a need to maintain the infrastructure before further, more
serious and expensive problems develop.
Projects funded with the City money would not otherwise be accomplished
with FAA funds."
Councilmember Maxey withdrew from discussion and vote on this item due to a
perceived conflict of interest.
Assistant to Administrative Services Director Julia Novak ,gave a brief
presentation regarding funding for the taxiway improvements:4t the airport
and explained the high priorities associated with the :infrastructure
maintenance expenditures.
-678
December 19, 1989
Councilmember Azari made a motion,
adopt Resolution 89-226.
seconded by Councilmember Mabry, to
The vote on Councilmember Azari's motion to adopt Resolution 89-226 was as
follows: Yeas: Councilmembers Azari, Edwards, Kirkpatrick, Mabry, and
Winokur. Nays: Councilmember Horak. (Councilmember Maxey withdrawn)
THE MOTION CARRIED.
Councilmember Azari made a motion, seconded by Councilmember Edwards, to
adopt Ordinance No. 160, 1989 on First Reading.
Councilmember Horak stated he was not convinced that continued airport
funding was a good investment for the City of Fort Collins and stated he
believed the monies should be used to pay off the bonds.
Councilmember Kirkpatrick commented on the importance of the asphalt
infrastructure maintenance at the airport, stated she would support the
motion, and commented on the City's responsibility with respect to economic
development.
Councilmember Azari spoke of the transition development of the airport and
stated she believed the City was able to assist in the retirement of the
bonds that were used for airport funding. She described the changes within
the Airport Authority including the preparation of an annual budget.
The vote on Councilmember Azari's motion to adopt Ordinance No. 160, 1989
on First Reading was as follows: Yeas: Councilmembers Azari, Edwards,
Kirkpatrick, Mabry, and Winokur. Nays: Councilmember Horak.
(Councilmember Maxey withdrawn)
THE MOTION CARRIED.
Items Relating to City's Group Health Plan
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
Adoption of this Resolution will increase employees' share of health plan
costs by $162,000, thus reducing the projected costs in the Benefits Fund
by $162,000. Employees' share of health plan costs will increase from 16%
to 22% in 1990. It also increases the premium paid by departments on
behalf of employees to $235 per month for family coverage, an increase of
approximately $436,000 city-wide.
Adoption of the Ordinances authorizes additional expenditures in the
Benefits Fund of $910,161 and appropriates $216,024 from General Fund
Reserves for transfer to other funds to pay for health plan premiums.
ffftll
December 19, 1989
EXECUTIVE SUMMARY '
A. Resolution 89-227 Modifying the City's Group Health Plan.
B. Hearing and First Reading of Ordinance No. 161, 1989, Appropriating
Prior Year Reserves in the General Fund and Authorizing the Transfer of
Appropriated Amounts to Various Funds.
C. Hearing and First Reading of Ordinance No. 162, 1989, Appropriating
Unanticipated Revenue in the Benefits Fund.
The City Council set a deadline of three months (December 1989) for staff
to make recommendations to reduce the increase in health care costs being
borne by the City. A report prepared by a staff committee recommended
changes and suggested a plan for continuing to review health care issues.
Council discussed the recommendations at a worksession on December 12. The
following direction concerning modifications to the City's health plan is a
result of that worksession:
1. Increase the deductible from $100 individuall$300 family to $200
individual/5500 family, effective April 1, 1990 when the next benefit
year begins.
2. Initiate a $10 co -payment by employees for all office visits effective
April 1, 1990.
3. Raise the premium paid by the City to $235 per month for family
'
coverage, effective January 8, 1990.
Appropriation Ordinance "B" authorizes $216,024 of additional expenditures
in the General Fund to pay for the increased medical insurance premiums and
to transfer to other funds which are not able to absorb the premium
increase without affecting service levels.
Although the total impact on the City organization as a result of the
premium increase is $436,000, about $220,000 of these costs will be
absorbed in the adopted 1990 budget.
Appropriation Ordinance "C" authorizes additional expenditures in the
Benefits Fund of $910,161, reflecting a total expenditure budget of
approximately $3,044,000 for 1990."
Employee Development Director Jaime Mares gave a brief presentation
explaining the benefit plan changes.
Councilmember Kirkpatrick requested a description of the current cost
sharing program used by employees along with proposed changes.
Employee Development Director Jaime Mares stated .it was difficult to
determine the impact of cost sharing which included a higher deductible and
a $10 co -payment and noted that employees are currently paying
approximately sixteen percent of the costs associated with medical
'
December 19, 1989
insurance. He stated that by raising the deductible and initiating the $10
co -payment, employees would be paying approximately twenty-two percent of
the medical insurance costs for the nine months in 1990 which the
deductibles would be in affect. He stated on an annual basis employees
would be paying twenty-four percent of the costs associated with medical
insurance.
Councilmember Edwards made a motion, seconded by Councilmember Azari, to
adopt Resolution 89-227.
Mayor Winokur stated he believed the examination and evaluation of the
process was just the beginning and noted the items were just a temporary
fix to an issue that faces the City. He spoke in support of the concept of
total compensation of which health benefits would be a component. He
encouraged the City to examine associated cost risks and risk sharing. He
stated that risk sharing was based on the actual needs that the
participating group presents including common expenses which are shared by
all members of the group. He emphasized the importance of further
evaluation of the issues associated with total compensation.
Mayor Winokur made a motion, seconded by Councilmember Maxey, to amend
Resolution 89-227 creating a new Section 4 which read: The City will
continue to evaluate the provisions of its group health plan including
methods of apportioning the risk costs (premiums) between the City and the
participating employees and present its findings to City Council for its
' consideration no later than during the 1991 budget process. Yeas:
Councilmembers Edwards, Maxey, and Winokur. Nays: Councilmembers Azari,
Horak, Kirkpatrick, and Mabry.
THE MOTION FAILED.
Councilmember Horak noted his interest in the total compensation concept
and spoke in support of buying the best insurance plan possible for City
employees. He stated he believed there was a funding limit for the
insurance plan and stated it was the responsibility of people in the
insurance business to develop a plan. He spoke in support of co -payments
or a co -payment percentage and stated he was willing to adopt a total
compensation plan and allow staff to develop a cost effective plan. He
stated he believed Council should not be setting deductible levels for
insurance premiums and encouraged staff return to Council with a policy
regarding total compensation.
Councilmember Kirkpatrick noted her interest in involving Council as
community leaders with respect to health care costs. She encouraged the
City to become involved in community discussions and requested the City
Manager designate a spokesperson to talk about cost issues with the
Hospital Board.
Councilmember Azari stated she voted against the amendment due to the
budget time frame in 1991 and urged the development of the total
' compensation package prior to 1991 budget discussions.
December 19, 1989
Councilmember Edwards commented on the importance of continuing to evaluate I
the increasing health care cost issue.
Councilmember Mabry expressed disappointment that the resolution was not
specific about the concept of total compensation and objected to the
proposed amendment because he wanted a clear understanding of the total
compensation package. He stated he supported the resolution as it was
written with the understanding that Council would address the issue prior
to consideration of salaries and benefits.
Mayor Winokur commented on Council defeating the amendment stated all of
the facts should be "on the table" when considering health care costs and
insurance premiums. He stated he believed that Council was sending an
incorrect message to City employees regarding a predetermination of a
specific health care plan.
Councilmember Horak made a motion, seconded by Councilmember Edwards, to
amend the last sentence of Section 4 to read: Further, the City Manager is
directed to prepare a workplan addressing implementation of a total
compensation policy and present it to Council for its consideration by
early February, 1990.
Councilmember Horak noted the importance of receiving a workplan from the
City Manager in order for Council to see how much additional work needs to
be done prior to implementation.
Councilmember Mabry spoke in favor of the City Manager presenting. a
February, to the the 1991 budget.
,
workplan to Council in prior adoption of
Councilmember Kirkpatrick supported the idea of an early February workplan
and noted it would allow Council time to discuss total compensation. She
noted the importance of policy issues in a workplan.
The vote on Councilmember Horak's motion to amend the last sentence in
Section 4 of Resolution 89-227 was as follows: Yeas: Councilmembers
Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
The vote on Councilmember Edward's motion to adopt Resolution 89-227 as
amended was as follows: Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Councilmember Maxey made a motion, seconded by Councilmember Mabry, to
adopt Ordinance No. 161, 1989 on First Reading.
Councilmember Mabry asked about the status of prior year reserves in the
general fund after the appropriation is approved. '
December 19, 1989
' City Manager Burkett stated there would be $2.2M in the 1988 undesignated
reserves and $1.2M projected in the 1989 undesignated reserves after the
$216,000 is deducted.
Councilmember Kirkpatrick reiterated that City employees do contribute to
their health care benefits and the modification of the health plan will
increase that contribution.
The vote on Councilmember Maxey's motion to adopt Ordinance No. 161, 1989
on First Reading was as follows: Yeas: Councilmembers Azari, Edwards,
Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Councilmember Maxey made a motion, seconded by Councilmember Azari, to
adopt Ordinance No. 162, 1989 on First Reading. Yeas: Councilmembers
Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Ordinance No. 163, 1989, adopting the
1990 Pay Plan. Adopted on First Reading
' Following is staff's memorandum on this item:
"FINANCIAL IMPACT
The total amount budgeted for personal services in General Fund is•$16.7
million, and the total City amount is $42.3 million. Included in the
totals is the increasing costs of some benefits. These are salary driven
benefits such as FICA, life insurance and retirement, (i.e.: FICA will
increase in 1990 from 7.51% to 7.65%). Also included are salary increases
which• are comprised of labor market adjustments, step increases and
bonuses. These costs plus the approximately 30 new positions city-wide
which have been approved for 1990, comprise the total budgeted amounts for
Personal Services.
EXECUTIVE SUMMARY
Each year the City Council adopts the pay plan which sets the salaries of
classified City employees in accordance with the adopted budget. This plan
is designed to meet the Council's goal of rewarding employee performance
and remaining competitive in the labor market. The 1990 Pay Plan is
attached to the ordinance as Exhibit A.
BACKGROUND
I The 1990 Pay Plan is based on a performance pay system which includes labor
market increases to base salaries. The purpose of the plan is to reward
December 19, 1989
superior day to day performance by employees and retain the City's I
competitive position in the labor market.
The components of the pay plan include:
BASE PAY - the comparison of City salaries to comparable organizations in
the labor market.
PAY EOUITY - the reconciliation of jobs undervalued in the labor market.
The final increases for pay equity were paid in 1988, and these amounts
will remain in place at the same rates.
BENEFITS - items such as medical insurance, life insurance, retirement,
social security, etc. Some of these benefits vary as a function of salary,
and therefore increase as base salary increases.
PERFORMANCE PAY - performance bonus pay for those employees who have
reached the top of their pay range or performance level step increases for
those employees below the maximum.
The City-wide base salary increase will average 3.2%. Pay increases vary
between the 24 pay lines or job families. The range of these increases is
from 2.2% to 4.2% with all employees receiving an increase in 1990.
Attachment 1 of the memorandum lists the percent increase for each of the
pay lines. In addition to these salary and benefit increases, employees
who are at the top of the range are also eligible for one-time, performance '
bonuses of up to 3%. The only increase in the cost of performance pay in
1990 is the 3.2% inflation on the 1989 performance bonus budget.
After completing the pay survey, staff projects that the city-wide base
salary increase will average 3.2%, which will yield a savings from the
amount originally budgeted for personal services. By returning to the
original budgeting model for personal services and revising the labor
market adjustment projections to the actual amounts, staff now anticipates
a General Fund savings of approximately $61,000 in salaries and a total of
approximately $69,000 when benefits are included. The budgeted amount does
not reflect the salary increases which may be awarded to unclassified
department heads, division heads and service directors. These performance
increases will not be known until the last week of December.
FINANCIAL IMPACT:
The total amount budgeted for personal services in General Fund is $16.7
million, and the total City amount is $42.3 million. Included in the
totals is the increasing costs of some benefits. These are salary driven
benefits such as FICA, life insurance and retirement, (i.e.: FICA will
increase in 1990 from 7.51% to 7.65%). Also included are salary increases
which are comprised of labor market adjustments, step increases and
bonuses. These costs plus the approximately 30 new positions city-wide
which have been approved for 1990, comprise the total budgeted amounts for '
Personal Services.
December 19, 1989
Budgeted for personal services
(Revised 1990 Budget 3.65Y)
Actually spent
(3.2Y Labor Market Increase)
Projected savings over budgeted
General Fund
$483,000
422,000
$61,000
(Plus Benefits savings)
Total City
$968,000
845,000
$123,000
The Labor Market Increase is for 426 full-time equivalent's (FTE's) in the
General Fund and 950 FTE's Total City, including PFA.
The entire pay plan is included in the ordinance. The pay range for each
classified position is listed including pay equity adjustments where
warranted."
Employee Development Director Jaime Mares explained the development of the
Pay Plan and noted how median plus three is incorporated into the plan. He
noted the characteristics of the benchmark positions and how they represent
the pay line positions and noted the two sources of information which
compose the survey. He described how labor market increases are projected
on the basis of the benchmark positions.
Councilmember Azari made a motion, seconded by Councilmember Kirkpatrick,
to adopt Ordinance No. 163, 1989 on First Reading.
Councilmember Maxey asked about the private sector portion of the survey.
Jaime Mares described the private sector as companies in Larimer County
that are in direct competition for City of Fort Collins employees. He
stated the number of private sector companies in any benchmark position
will vary depending upon the benchmark.
Councilmember Mabry asked about the lowest and the highest salary
increases.
Jaime Mares explained the labor market increase would be received by all
employees and noted the lowest increase would be 2.2% and the highest
increase would be 4.5%. He noted that in addition to the labor market
increase, employees who have been at the top of the pay range for six
months are eligible for a 3% bonus. He stated the bonus is determined by
their ability to perform job duties at a high level and stated the bonus
does not go in to the base pay on a yearly basis. He described the
performance level steps and the performance level increases which are
determined by an evaluation. He"noted the performance level steps reflect
a 6% increase and clarified that not all employees were eligible for a
performance level increase and a bonus. He stated an employee takes
approximately 4 1/2 to 5 years to reach the top of the pay scale from entry
level.
December 19, 1989
Councilmember Maxey asked about the private sector that Longmont surveys. I
Jaime Mares noted that Longmont surveys private sector companies in
Larimer, Weld, and Adams Counties and explained that annually the City of
Longmont sends letters to private sector companies asking for participation
in the survey. He added the positions that are surveyed are only the
benchmark positions and described the method of figuring salaries relative
to salaries within the marketplace. He noted approximately 65% of the
City's employees are at the top of the pay range.
Councilmember Kirkpatrick asked about median plus three policies and
values.
Jaime Mares noted that the median plus three indicates that as an employer,
the City is willing to continue to look at the marketplace to maintain base
salaries plus a 3% bonus for employees who are at the top of the pay scale
and performing satisfactorily.
Councilmember Azari asked if the Mountain States Employment Council
provided information for the Longmont survey.
Jaime Mares acknowledged that the Mountain States Employment Council
provided information to the survey and stressed the importance of a fair
comparison between the benchmark positions in the private sector companies.
Councilmember Kirkpatrick commented on the connection between the values ,
embodied in the pay plan and in a total compensation package and spoke in
favor of the median plus three pay plan.
Councilmember Horak expressed concern that the survey information is not
biased with respect to salaries paid by public employers and requested
additional information which fairly reflects benchmark positions.
Councilmember Edwards commented on the complexity of salary administration
and expressed discomfort that 65% of the City's employees are at the top of
the pay scale. He expressed concern that these employees would remain in
those positions for many years and encouraged energy and enrichment be
brought into the organization.
Councilmember Maxey expressed concern regarding supervisors accumulating
bonus money and able to provide as much as 9Ye of the money to one employee
and commented on circumventing the performance aspects.
Councilmember Mabry stated he believed the salary process was self-serving
and stated the salaries were set above the middle of salaries within the
community. He spoke in favor of fair salaries and added the salaries paid
by the City should not set the standard. He stressed the importance of
recognizing that the pay plan provides a range of. salary increases from
2.2% up to 10.5%. ,
December 19, 1989
' Councilmember Azari spoke in support of the information received from
Mountain States Employment Council and noted the importance of
understanding how the data is collected, the participation level, and how
the survey works. She encouraged Council involvement in the total
compensation issue.
Councilmember Horak stressed the importance of producing high quality
services from employees at the lowest cost to the City.
Mayor Winokur spoke in favor of addressing total compensation and spoke of
the costs common to all City employees. He noted the importance of Council
looking into the total dollar amount of the health care packages and how
the health care packages operate.
The vote on Councilmember Azari's motion to adopt Ordinance No. 163, 1989,
on First Reading was as follows: Yeas: Councilmembers Azari, Edwards,
Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Ordinance No. 164, 1989, Authorizing an
Intergovernmental Agreement Creating
an Emergency Telephone Service
' Authority, Imposing an Emergency
Telephone Charge upon Telephone
Exchange Access Facilities Within the
City and Authorizing Service Suppliers
to Collect said Emergency Telephone
Charges, Postponed Until March 20, 1990
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
The cost to acquire equipment and begin operation of E911 in Larimer County
is estimated to be $700,000. On -going cost of $204,000 per year will be
funded through an E911 surcharge to phone subscribers and collected by US
West.
EXECUTIVE SUMMARY
Adoption of this ordinance will authorize the City to enter into an
agreement with the County and the other cities, towns and special districts
located in the County. Once the agreement is fully executed, the telephone
charges will go into effect and all other actions necessary to implement
E911 throughout the County will be set in motion.
December 19, 1989
BACKGROUND '
The current 911 emergency system for Fort Collins and Larimer County is a
basic C911 system with very limited features.
An Enhanced 911 system is available through US West and contains features
that automatically display the caller's address and phone number on a
screen in the Communications Center. The system also provides backup 911
service in the event all lines are busy or equipment failure occurs.
Selective routing will predetermine which E911 center will answer the 911
call regardless of the caller's address or telephone prefix.
The present cost of the City's C911 system is $11,556 a year, which is paid
to US West solely from City funds.
The cost to acquire equipment and begin operation of E911 throughout
Larimer County is estimated to be $700,000. Continuing operation and
maintenance is estimated at $204,000 a year. Funding will be obtained from
all phone users in Larimer County by way of an additional charge on each
monthly phone bill not to exceed $.50 per phone line per month -- or an
average of $6.00 per year. Businesses will be billed by the number of
trunk lines, not to exceed $50 per month -- or a maximum of $600 a year.
The City will no longer be solely responsible to budget for 911 services in
the northern portion of the County. The cost will be spread among the
users of the system.
Council
signing
adopted Resolution 88-11 on January 11, 1988 which authorized the
of an intergovernmental agreement with 17 other
'
governmental
entities
for the purpose of investigating the feasibility of
implementing
an Enhanced
911 emergency telephone system for the City of Fort
Collins and
Larimer
County. Although no intergovernmental agreement was executed
pursuant
to that Resolution, additional information has been
gathered at
Council's
request.
Once Ordinance No. 164, 1989 goes into effect and the intergovernmental
agreement has been signed, US West will begins billing the users. It takes
approximately two years of billing to collect enough funds to install the
system. During this two year period, the Larimer Emergency Telephone
Authority Board will be established to supervise the system, administer the
collected funds and function as a single contact point with US West on
administrative matters. A technical group will be established to design
and coordinate the center installations and build the geographical data
base for the system. In the City's case, that data base has already been
established.
Article X of the City Charter authorizes a variety of methods for
submitting an ordinance to a vote of City electors. If Council wishes to
submit or refer this ordinance to a regular or special election, staff will
prepare the necessary ordinance or resolution for consideration at a future
meeting."
C1sl�E
December 19, 1989
' Police Chief Bruce Glasscock introduced a brief video presentation
reviewing the E911 concept.
Councilmember Maxey made a motion, seconded by Councilmember Edwards, to
adopt Ordinance No. 164, 1989 on First Reading.
Division Commander Lt. Bud Reed clarified that US West would be installing
the emergency phone system.
Jim Carroll, US West Public Safety Group, stated that US West would receive
the profit from the City purchasing E911 and stated the Public Utilities
Commission controls the amount of profit. He explained the potential for
law suits against other phone companies and explained the five year
commitment needed from the City due to expense of installing the system.
He noted the process involved establishing an authority board representing
agencies in Larimer County and stated the board would issue a letter of
intent to US West instructing the collection of the surcharge. He
explained the surcharge could be as much as fifty cents and added that once
the collection is complete, the funds collected will be returned to the
board, minus two percent for administering the funds. He described the
phases of E911, beginning with the local network which consists of the
phone lines and the data base including names and addresses.
Mayor Winokur asked about the City providing a geographic information
' system including the manual correlation and geographic zones.
Jim Carroll, US West Public Safety Group, stated that the geographic system
was already established due to the City's CAD system and explained the City
would be able to tie-in to the existing information. He stated the
authority board would establish the surcharge rate and added that there
would not be a PUC hearing.
Councilmember Mabry asked if the annual estimate included a replacement
reserve to replace out-of-date equipment.
Jim Carroll, US West Public Safety Group, clarified the rates would consist
of the monthly charges and explained that replacement equipment could be
obtained depending on the surcharge level. He stated that a fifty cent
surcharge collected for approximately eleven months would pay off the
$720,000 to implement the system and noted that in Jefferson and Adams
counties, the surcharge was in the seventeen to twenty-five cent range to
cover the reoccurring charges. He explained that the fifty cent surcharge
was the maximum amount that US West could charge.
Councilmember Kirkpatrick stated she was interested in alternatives to the
US West hardware and software.
Jim Carroll stated that the City of Boulder was using:Concept of Colorado
' and added that Boulder was using US West network and data base equipment.
He noted that the primary equipment will be provided by Systems Concept,
December 19, 1989
using tandem equipment and stated that small local area networks are '
available in Colorado on a shared tenant basis.
Mayor Winokur inquired about the requirements of state legislation
authorizing US West to deliver land services.
Jim Carroll stated that there are counties within Colorado that are
predominately served by independent phone companies.
Mayor Winokur asked about the $700,000 worth of equipment that the City has
purchased when technology changes.
Jim Carroll stated that the equipment in the beginning is owned by the
authority board, who can transfer ownership and described the two pieces of
equipment that would be purchased. He spoke of the telephone upgrade
system and the controller equipment.
Mayor Winokur observed that it was the authority board's discretion to
establish phone rates, policies, and to make plans for equipment
depreciation.
Jim Carroll pointed out that by purchasing the telephone network from US
West Communications, the City was under no obligation to purchase
additional equipment.
City Manager Burkett pointed out that Ordinance No. 164, 1989 on First '
Reading authorizes Council to lower or raise the rate by resolution.
Jim Carroll stated that the City was purchasing hardware, software, and
service along with additional features which are central office based.
Councilmember Mabry noted the City's risk of $700,000 when the hardware and
software become obsolete and asked if the $200,000 was the price for
service.
Jim Carroll stated that the $200,000 was the equivalent to the cost of
having a dial tone on a home telephone and added the City would be charged
a monthly rate to provide the dial tone including the feature package that
comes with E911. He stated that the name and address data base was
included in the package.
Councilmember Edwards requested clarification of the up -front costs of
$700,000 versus the quote of $720,000.
Jim Carroll clarified that the numbers were cost estimates which include
the fixed network costs and added that the monthly rate and network
one-time charges were based on a tariff rate calculated as a charge per
1,000 subscriber lines in the service area. He stated the equipment costs
were estimated on a system model installed in Weld County.
Councilmember Edwards asked if the dollar figure was a moving target and '
asked about a per line cost factor. He asked if the other entities in the
KdI011
December 19, 1989
I
county would accept the enhanced system providing Fort Collins accepted the
per unit cost.
Jim Carroll stated that the network charges were at a fixed rate but would
fluctuate depending upon the population and noted that equipment costs are
strictly estimates. He explained the break point included 10,000
subscriber lines and involved the number of dispatch centers which a
particular system requires and explained the other entities in the county
could accept the system, though it would be ineffective without the support
of Fort Collins.
Mayor Winokur inquired about lease purchase options.
Jim Carroll stated that lease purchase options were available through Bell
Atlantic Governmental financing.
Councilmember Azari commented on the system costs being absorbed by the
entire county and requested clarification about specific features
associated with rotary dial phones.
Jim Carroll stated that the type of phone instrument would not effect the
ability to use E911 and added that the class of the telephone line would
make a difference in the E911 system. He stated that multi -party line
subscribers would only have the ability to dial 911 and the dispatcher
would not be able to locate the address of the caller. He stated that much
of the rural area of Larimer County would not benefit from the enhanced
phone system. He explained the rural upgrade system which replaced all of
the central offices with digital technology and pointed out that the
upgrade allows multi -party line subscribers to change their service to a
private line at a reduced rate.
Councilmember Horak asked about limits on the funds collected by the
authority board and expressed concern regarding the authority board not
having the expertise to properly handle system, equipment, and funding
decisions.
Division Commander Lt. Bud Reed pointed out that along with the authority
board, there would .be technical people available with the hands-on
knowledge and expertise to properly implement the hardware. He explained
the technical group might consist of Lt. Lloyd, Supervisor Poudre Emergency
Communications Center or Rick Perkins, Larimer County Emergency Service and
stated they were involved with the process of analyzing the material before
Council.
Police Chief Bruce Glasscock clarified that the surcharge would not exceed
fifty cents and noted the authority board along .with help from the
technical group will evaluate the system. He stated'the hardware will go
out for bid and evaluations will be done to insure that the needs of the
community and county will be met. He added the authority will recommend
the appropriate surcharge (not to exceed fifty cents) for Council approval.
He pointed out the surcharge will be reapproved by Council annually and
added that county -wide cost of $204,000 could be less than twenty cents per
December 19, 1989
line. He stated the authority board has the ability to recommend upgrade I
work combined with a fee to cover technology costs and stated the technical
committee has not yet been formed.
Mayor Winokur asked what difference would be made if E911 were currently in
place with respect to lives saved, injuries reduced, and reduced property
damage.
Police Chief Bruce Glasscock stated he was not comfortable quoting how many
lives would have been saved and referred Council to the examples provided
for information on the problems associated with C911. He stated on a daily
basis emergency calls are received on the emergency system, when the caller
does not know his or her location or the emergency is so serious that the
caller does not know the number they are calling from. In these cases,
"trace backs" are necessary. He added that during duty hours, it might
only take 20-30 minutes but on off duty hours the "trace backs" go through
Salt Lake City to locate the origin of the call. He stressed the life
threatening situations facing Poudre Fire Authority on medical emergencies
and stated he believed E911 would provide a faster response in emergency
situations.
Councilmember Maxey asked if four party subscribers pay for a service they
do.not receive.
Division Commander Lt. Bud Reed pointed out that four party subscribers
would be obligated to pay for the service. ,
Jim Carroll, US West Public Safety Group, stated that the total amount of
four party or larger subscribers was 4,850.
Councilmember Kirkpatrick asked about the possibility of upgrading the
emergency service capability in Larimer County without using the state
statute.
Division Commander Lt. Bud Reed stated that the county's phone system could
be enhanced without using the state statute and pointed out that it would
be cost prohibitive for the City to start the enhancement. He added that
the City and County would not benefit from the advantages of having the
U.S. West data base in terms of unlisted and non -published telephone
numbers. He stated complications would surface in the liabilities
associated with the software in terms of privacy.
Councilmember Mabry stated he believed the ordinance was very enabling and
final.
Division Commander Lt. Bud Reed stated that ordinance establishes the
authority board to determine the hardware and -software needs for the E911
system.
Councilmember Mabry stated he believed the ordinance =contained too many ,
"ifs" and noted the ordinance was premature.
IMOYAN
December 19, 1989
' Division Commander Lt. Bud Reed stated that the authority board would deal
with the "ifs" and commented on the trust issues.
Councilmember Maxey commented on the 4,850 multi party lines and referred
to Section 5 with respect to the authority board only having one
representative from the City of Fort Collins. He noted the city contained
two thirds of the total county population and inquired about the reflection
of fair representation from the largest provider of services.
Division Commander Lt. Bud Reed stated that Fort Collins represents
forty-five percent of the total county population and acknowledged there
would be one member representing Fort Collins on the seven member authority
board which had been set up through the proposed intergovernmental
agreement.
Councilmember Horak asked about the relationship between phone lines and
associated charges and asked if the population of Fort Collins was
representative of the phone lines.
Jim Carroll stated that in Larimer County there are 133,855 main stations
with forty-three percent of those located in Fort Collins and clarified
that the 4,850 multi party lines indicated one line to a dwelling. He
stated that within Fort Collins there were 1,463 four party or greater
lines.
' Councilmember Maxey asked about CSU's ability to use E911.
Jim Carroll stated that it would depend on how the system was set up.
Councilmember Edwards clarified that all the calls on campus would go
through a central PBX system which would be on the E911 system.
Jim Carroll explained that the PBX location would be on the E911 system and
identify that the call is from the university, which would show the
location of the PBX. He added that if CSU had Centron Service, the floor
and room number would also be identified and explained that entities can
only be surcharged for the first one hundred lines requesting service.
Bruce Lockhart, 2500 East Harmony Road, commented on the City's emergency
dispatch unit becoming obsolete and commented on the telephone company's
monopoly. He stated that the monopoly might be broken down with the use of
cellular phones and stated that the City had not checked out the other
telephone systems for more competitive prices. He stated he believed that
a highly technical and specialized emergency dispatch system would not
reduce the total response time significantly and commented on the E911
system providing a readout of the caller's phone number. He added that in
the near future residential subscribers could have that option in their
homes and expressed concern that a large amount of money was going to be
spent on a telephone system due to the rapid changes in technology. He
' stressed that Council had not seen adequate information or competitive
options on E911 to make a decision.
IM6I<10
December 19, 1989
Division Commander Lt. Bud Reed clarified that the City's CAD system was
fully compatible with E911 and stated the geo base was established. He
'
added that CAD was needed as a component to provide the geographic
information for the E911 system.
Councilmember Kirkpatrick noted the other entities involved in the
county -wide effort do not have the same level of capabilities as the City
and asked if the community would be subsidizing them in the upgrading
efforts.
Division Commander Lt. Bud Reed clarified that it was not necessary to have
the CAD system in order to incorporate E911.
Councilmember Kirkpatrick noted that it was not to the City's advantage to
have CAD with respect to acquiring E911.
Mayor Winokur asked about the ability of data transport on an automated
system which would eliminate manual entry and reduced labor costs.
Division Commander Lt. Bud Reed clarified that labor costs had been
eliminated with respect to developing a geo file and explained that the geo
file was necessary to incorporate E911 into the current system. He noted
the possibly of the remaining entities developing a geo file.
Mayor Winokur asked about the differential costs among the member entities.
Division Commander Lt. Bud Reed stated that the cost would be a flat rate
'
not to exceed fifty cents per line.
Councilmember Mabry stated he would not support the ordinance and stated he
had not received adequate information to make an informed decision. He
expressed concern regarding the unknown costs, maintenance costs, life
expectancy, and usefulness of the hardware, and the unknown effect on the
subscribers who are paying for the service. He stated he was unsure if it
made good sense to purchase or lease the equipment and requested more
information be supplied in order to support the ordinance.
Councilmember Azari stated she had intended to support the ordinance and
expressed concern that a substantial number of people in the county who
would not benefit from E911. She expressed disappointment regarding the
information that was presented and stated she was aware of the critical
importance of the E911 system. She .added she did not want to be put in a
position to vote against the ordinance.
Councilmember Maxey stated he was not ready to. support the ordinance and
expressed dissatisfaction about imposing the program on the county when it
would receive little or no benefit. He acknowledged- the benefits that
would be available from the system and urged that guarantees be provided
regarding the life expectancy of the technology.
Councilmember Edwards stated that in the future the City should have E911
and expressed support for providing top quality public safety. He
'
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December 19, 1989
' commented on the ordinance creating an authority with unknown costs and
questionable representation and suggested Council reexamine how the
authority would be created. He suggested looking at the details of the
hardware and software costs and stated he was not prepared to accept the
entire package in one ordinance. He encouraged Council take the issue in a
phased approach including hard cost numbers so the community will have
accurate knowledge about the service they are paying for.
Councilmember Kirkpatrick expressed discomfort with the creation of an
authority board. She noted it was important that the interests of the
citizens be represented and stated she did not believe that the current
construction of the authority board would provide fair representation. She
expressed concern regarding the technical expertise group and expressed
discomfort with the administering of the additional money needed from
citizens to implement E911.
Councilmember Horak stated he would not support the motion and commended
staff for the materials that were provided. He commented on the amount of
information that was provided by the vendor and expressed concern that US
West was the only available service provider. He commented on the sales
pitch style of presenting the information and stated he would be more
comfortable if staff members had a higher level of involvement and
expertise in all aspects of the issue.
Mayor Winokur stated he was originally prepared to support the ordinance
' and commented on the lack of information provided in the video. He
commented on the information presented regarding technical expertise and
encouraged professional information systems management analysts be
consulted regarding the design of a system for the community. He cautioned
that the City might be sending the wrong message to neighboring communities
should the motion be defeated and stressed the need for additional
information in order to whole heartedly support the system. He suggested
Council table the motion, obtain additional information, and provide
opportunities for public input.
City Manager Burkett agreed with Mayor Winokur's suggestion to table the
ordinance until all of the questions were answered.
Mayor Winokur requested while working on the decision making process, that
the Health and Safety Subcommittee and PFA determine if a worksession is
necessary.
Councilmember Kirkpatrick stated that other than the Mayor's questions, she
did not hear any health and safety concerns and added that she heard
questions regarding the hardware, software, telecommunications expertise,
and composition of the authority.
Councilmember Azari stated she believed the Health and'Safety Subcommittee
had determined that a worksession was not necessary because there were not
any health and safety issues raised. She suggested staff could indicate if
' a worksession was necessary as the information was collected.
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December 19, 1989
Councilmember Mabry made a motion, seconded by Councilmember Maxey, to
postpone consideration of Ordinance No. 164, 1989 on First Reading until
March 20, 1990. Yeas: Councilmembers Azari, Edwards, Horak, Kirkpatrick,
Mabry, Maxey, and Winokur. Nays: None.
THE MOTION CARRIED.
Resolution 89-228 Approving the
Workplan of the Ad -Hoc Council
Governance Committee. Adopted
Following is staff's memorandum on this item:
"FINANCIAL IMPACT
This Resolution approves the workplan of the Ad -Hoc Council Governance
Committee. The workplan calls for the presentation to City Council of the
Committee's findings and recommendations concerning governance issues no
later than August 1, 1990.
BACKGROUND
In September, Council created a three -member Ad -Hoc Council Governance
Committee (Councilmembers Ann Azari, Gerry Horak, and Loren Maxey) to
conduct a comprehensive study and make recommendations to the Council with '
the intent of bringing closure to the following issues of governance:
Council leadership, district representation, and the office of the Mayor.
The Committee was directed to establish a community outreach program to
engage in a viable dialogue among the citizens and various groups and
organizations of Fort Collins, and to actively solicit a cross section of
community opinion concerning the issues to be studied. The enabling
Resolution directed the Committee to present a workplan for Council review
no later than January 1.
The Committee has met a number of times to develop a workplan to accomplish
the directives set out in the enabling Resolution. The proposed workplan
states the Committee's objectives, basic assumptions, a plan of action and
schedule, a list of possible focus groups, tentative speakers for a panel
session, and community outreach groups that will receive invitations to
participate in the community discussion of the issues. Drafts of the
invitation letter and initial press release are included as workplan
attachments. Highlights of the community dialogue will be a panel forum
featuring speakers with various perspectives and a Leadership Roundtable.
The focus of the workplan is to, generate the widest possible community
interest and input on the issues.
At a meeting held on December 13, Committee members approved the submittal
of the attached workplan for the review and 'approval .of the Council."
Councilmember Azari presented a review of the Ad -Hoc Council Governance '
Committee's activities and referred to the citizen participation process to
S*If
December 19, 1989
' discuss governance issues. She stated the invitation letters would go out
in the near future and added Council would receive an interim report in
April. She stated the committee will bring the final recommendations to
Council in July and reminded Council that they were all invited to
participate.
Councilmember Maxey reinforced the scope of the committee with respect to
issues, participation, and focus groups.
Councilmember Horak made a motion, seconded by Councilmember Azari, to
adopt Resolution 89-228.
Mayor Winokur requested the video be made available for viewing.
Councilmember Azari stated the video was educational and informative and
added it was available for viewing by Council.
Councilmember Kirkpatrick spoke in support of the governance committee
process and encouraged community participation.
Councilmember Azari suggested Council issue a challenge to the community to
become involved in the process.
Mayor Winokur spoke in favor of the program and expressed hope that the
process would provide tangible results.
' The vote on Councilmember Horak's motion to adopt Resolution.89-228 was as
follows: Yeas: Azari, Edwards, Horak, Kirkpatrick, Mabry, Maxey, and
Winokur. Nays: None.
THE MOTION CARRIED.
Ordinance No. 165, 1989, Fixing
the Salary of the City Attorney,
Adopted on First Reading
Following is staff's memorandum on this item:
"EXECUTIVE SUMMARY
City Council has met in Executive Session to conduct the performance
appraisal of City Attorney Steve Roy. This Ordinance will establish the
1990 salary for the City Attorney. Council needs to determine the dollar
amounts to be inserted in the Ordinance."
Councilmember Kirkpatrick made a motion, seconded by Council member Azari,
to adjourn into Executive Session for the purpose of discussing the City
Attorney's salary. Yeas: Councilmembers Azari, Edwards, Kirkpatrick,
Mabry, Maxey, and Winokur. Nays: Councilmember Horak.
I
THE MOTION CARRIED.
-697-
December 19, 1989
At the conclusion of the Executive Session, Councilmember Edwards made a '
motion, seconded by Councilmember Maxey, to adopt Ordinance No. 165, 1989
on First Reading inserting the figure of $63,000 as an annual salary.
Councilmember Azari supported the motion and stated she believed the salary
was a fair increase for the city attorney. She stated she believed Mr.
Roy's performance was satisfactory and suggested Council meet with Mr. Roy
to discuss his future goals.
Councilmember Kirkpatrick encouraged the development of specific objectives
for Mr. Roy and spoke in support of the motion in terms of Fort Collins
remaining competitive with salaries. She stated the City Attorney was
performing above average and stated his salary should reflect his
performance.
Councilmember Horak spoke against the motion and stated Mr. Roy's
performance was satisfactory but not enough to warrant the percentage of
increase. He stated it was difficult to evaluate Mr. Roy due to limited
contact with him and his duties.
Councilmember Mabry pointed out the importance of establishing a new
process to determine salaries for executive positions and noted the unique
circumstances associated with employees who report directly to Council. He
suggested a unique system to effectively evaluate those employees and.
complimented Mr. Roy on his performance, willingness, and ability to serve
the City. '
Councilmember Edwards stated the authorized salary increase was based on
the composite evaluation by Council and stated the services asked of the
City Attorney are of a nature which justifies the compensation.
Mayor Winokur commended Mr. Roy on the job he has done for the City and
spoke in support of the motion. He supported the suggestions to further
look at the evaluation process.
The vote on Councilmember Edwards' motion to adopt Ordinance No. 165, 1989
on First Reading was as follows: Yeas: Azari, Edwards, Kirkpatrick,
Maxey, and Winokur. Nays: Councilmembers Horak and Mabry.
THE MOTION CARRIED.
EEO
December 19, 1989
I
Adiournment
1
Councilmember Maxey made a motion, seconded by Councilmember Kirkpatrick,
to adjourn the meeting. Yeas: Councilmembers Azari, Edwards, Horak,
Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None.
The meeting adjourned at 12:40 a.m.
myor
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