HomeMy WebLinkAboutMINUTES-02/01/2000-RegularFebruary 1, 2000
COUNCIL OF THE CITY OF FORT COLLINS, COLORADO
Council -Manager Form of Government
Regular Meeting - 6:00 p.m.
A regular meeting of the Council of the City of Fort Collins was held on Tuesday, February 1, 2000,
at 6:00 p.m. in the Council Chambers of the City of Fort Collins City Hall. Roll Call was answered
by the following Councilmembers: Bertschy, Kastein, Mason and Wanner.
Absent: Councilmembers Byrne, Martinez and Weitkunat.
Staff Members Present: Fischbach, Krajicek, Roy.
("Secretary's Note: Mayor Pro Tern Wanner chaired the meeting.)
Citizen Participation
William Harper, Governmental Affairs Committee of the Board of Realtors, commented regarding
the public nuisance ordinance.
Ginger Loomis, property manager, expressed concerns regarding the public nuisance ordinance.
Sharon Howard, property manager, spoke regarding the public nuisance ordinance and asked for
additional outreach to community members who manage properties.
Citizen Participation Follow-up
Councilmember Bertschy commented regarding the public nuisance ordinance neighborhood
meeting held on January 31.
Councilmember Kastein spoke regarding the continuing work on the public nuisance ordinance.
Agenda Review
City Manager Fischbach stated that item #12 Items Relating to County Regional Road Impact Fees
has a revised agenda item summary and ordinance.
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CONSENT CALENDAR
Consideration and adoption of the Council meeting minutes of January 4, 2000 and the
adioumed meeting of January 11, 2000.
8. Second Reading of Ordinance No. 8, 2000, Appropriating Unanticipated Revenue in the
Transportation Services Fund and Authorizing the Transfer of Appropriations to be Used for
the Design and Construction of the Timberline Road Bikeway Project.
The contract between the City and CDOT will allow work to proceed to prepare preliminary
design plans and final engineering documents, as well as complete construction of the
Timberline Road bikeway project. The scope of this project will include design and
construction of bikelanes along Timberline Road from Willow Springs Way/County Road
36 south to Trilby. Ordinance No. 8, 2000, was unanimously adopted on First Reading on
January 18, 2000.
9. Items Related to the Issuance of City of Fort Collins Downtown Development Authority
Subordinate Tax Increment Revenue Bonds, Series 2000.
A. First Reading of Ordinance No. 9, 2000, Authorizing the Issuance of City of Fort
Collins, Colorado, Downtown Development Authority Subordinate Tax Increment
Revenue Bonds, Series 2000A, Dated their Delivery Date, in the Aggregate Principal
Amount of $610,000 for the Purpose of Financing Certain Capital Improvements and
Capital Projects; and Providing for the Pledge of Certain Incremental Ad Valorem
Tax Revenues to Pay the Principal of, Interest on and any Premium Due in
Connection with the Redemption of the Bonds.
B. First Reading of Ordinance No. 10, 2000, Appropriating Proceeds from the Issuance
of City of Fort Collins, Colorado, Downtown Development Authority Taxable
Subordinate Tax Increment Revenue Bonds, Series 2000, for the Purpose of Making
Certain Capital Improvements in the Downtown Area of Fort Collins and
Appropriating Expenditures from the DDA Debt Service Fund to Make the 2000
Payment on the Bonds.
The City of Fort Collins created the Downtown Development Authority to make desired
improvements in the downtown area. Through tax increment financing, the DDA has made
significant contributions to the redevelopment and improvement of the downtown area. The
two items below, Ordinance No. 9, 2000 and Ordinance No 10, 2000 provide funding from
future tax increment in the DDA Debt Service Fund to make additional improvements in the
downtown area. The first Ordinance issues short term bonds for the projects which will be
paid from the tax increment revenue The second Ordinance appropriates the proceeds in to
the Capital Projects Fund for the various projects.
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10. First Reading of Ordinance No. 11, 2000. Desi ng ating the E. P. Montgomery House, Garage
and Shed, 321-323 East Laurel Street, as a Local Landmark Pursuant to Chapter 14 of the
Code of the City of Fort Collins.
At a public hearing held on January 26, 2000, the Landmark Preservation Commission
unanimously recommended designation of this property as a local landmark for its
architectural importance to Fort Collins. The designation hearing will be held on the
evening of January 26, 2000, after the deadline to submit Council's packet to the printer.
The Commission's final vote on this designation will be available in Council's read -before
packet. The property owner is initiating this designation, and there has been no opposition
of any kind to the designation of this property as a local landmark.
11. First Reading of Ordinance No. 12, 2000, Designatingthe e Properties at 1600, 1601, 1604,
1605, 1608, 1609, 1612, 1613, 1617, 1645 and 1700 Sheely Drive, Fort Collins, Colorado,
as a Historic Landmark District Pursuant to Chapter 14 of the Code of the City of Fort
Collins.
This designation is being processed as a non-consensual designation, as the owners of two
of the eleven properties within the proposed district have not yet signed the designation
agreement. To date, no opposition of any kind has been received to the designation of these
properties. The non -consenting owners' opinions toward designation appear to be
completely neutral, and despite repeated contacts, they have not expressed any sentiment,
either for or against designation. A non-consensual designation requires two hearings before
the Landmark Preservation Commission. The Resolution Hearing was held on December
8, 1999. Because of an error in the notification process, the Commission's Designation
Hearing had to be postponed, and will now be held on the evening of January 26, 2000, after
the deadline to submit Council's packet to the printer. The Commission's final vote on the
designation will be available in Council's read -before packet.
12. Items Relating to County Regional Road Impact Fees.
A. Resolution 2000-24 Adopting an Intergovernmental Agreement Pertaining to a
Regional Road Impact Fee.
B. First Reading of Ordinance No. 13, 2000, Amending Chapter 7.5 of the City Code
by the Addition of a New Article V Pertaining to the Imposition of Certain Regional
Capital Improvement Expansion Fees.
hi November 1998, Larimer County Commissioners approved new Development Impact
Fees that will apply to new construction in the County. These fees included a regional road
fee and a regional park fee. Larimer County has asked the City to consider implementing
a regional road fee for development within the City limits. The fee would be implemented
in addition to existing City and School District fees. As funds accumulate from the collection
of fees in both the City and the County, the two governments will work together to
determine how and when those funds will be expended to improve the five regional roads.
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The County may also ask the City to consider adopting the regional park fees at a future
date, but currently has no specific plans for bringing this fee for City consideration.
13. Items Related to the Community Horticulture Center.
A. Resolution 2000-25 Authorizing an Intergovernmental Agreement with Colorado
State University Research Foundation and the Colorado State Board of Agriculture
Regarding the Community Horticulture Center, Plant Environmental Research
Center and Annual Flower Trial Gardens.
B. First Reading of Ordinance No. 14, 2000, Authorizing the Conveyance of High
School Park to Colorado State University Research Foundation In Exchange for the
18 Acre Community Horticulture Center Site.
Since May 1998, City Council has, on three occasions, studied and considered possible sites
for the Community Horticulture Center. The result has been a narrowing of preference by
Council for the CSURF site. Most recently, in March 1999, the City Council directed staff
to prepare the legal documents to complete a land exchange deal with Colorado State
University Research Foundation (CSURF) to secure a site for the Community Horticulture
Center. This item completes the transaction by approving an ordinance for transfer of the
High School Park site to CSURF in exchange for the CSURF site.
14. Items Relating to the Lease of the McKee and Longview Farm Open Space Properties.
A. Resolution 2000-26 Authorizing a Nine -Month Lease of the McKee Property and
Longview Farm to Harold Sauer for Dryland Farming and Grazing.
B. First Reading of Ordinance No. 15, 2000, Authorizing the City Manager to Enter
Into Long -Term Leases of the McKee Property and Longview Farm with Harold
Sauer for Dryland Farming and Grazing.
The Natural Resources Department purchased the McKee property in 1997 for open space
and the Natural Areas Program is responsible for managing this property. This open space
has yet to be officially named. The property is approximately 970 acres, with 840 acres of
dryland farm and 130 acres of pasture. The original farm tenant terminated the farming lease
about six months ago, stating that it was no longer economical to farm the property. The
terms of this lease will hopefully make it economical for Mr. Sauer to farm and maintain this
property. The City will not receive any revenue from the lease and will help pay for weed
and pest control on the dryland farm. The City agrees to pay approximately $15,000 to
eradicate existing weeds and to pay approximately $3,500 annually for one-third of the cost
of weed control on the dryland farm. The City will also pay one-third of the cost of pest
control needed on the dryland farm, which is not usually needed annually. The tenant shall
pay for all costs associated with the 130 acres of pasture land in exchange for the use of the
pasture land to graze cattle. The tenant shall be responsible for all costs including fertilizer,
weed control, insect control, and fencing.
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February 1, 2000
Ordinances on Second Reading were read by title by City Clerk Wanda Krajicek.
8. Second Reading of Ordinance No. 8, 2000, Appropriating Unanticipated Revenue in the
Transportation Services Fund and Authorizing the Transfer of Appropriations to be Used for
the Design and Construction of the Timberline Road Bikeway Project.
Ordinances on First Reading were read by title by City Clerk Wanda Krajicek.
Items Related to the Issuance of City of Fort Collins Downtown Development Authority
Subordinate Tax Increment Revenue Bonds, Series 2000.
A. First Reading of Ordinance No. 9, 2000, Authorizing the Issuance of City of Fort
Collins, Colorado, Downtown Development Authority Subordinate Tax hncrement
Revenue Bonds, Series 2000A, Dated their Delivery Date, in the Aggregate Principal
Amount of$610,000 for the Purpose of Financing Certain Capital Improvements and
Capital Projects; and Providing for the Pledge of Certain Incremental Ad Valorem
Tax Revenues to Pay the Principal of, Interest on and any Premium Due in
Connection with the Redemption of the Bonds.
B. First Reading of Ordinance No. 10, 2000, Appropriating Proceeds from the Issuance
of City of Fort Collins, Colorado, Downtown Development Authority Taxable
Subordinate Tax Increment Revenue Bonds, Series 2000, for the Purpose of Making
Certain Capital Improvements in the Downtown Area of Fort Collins and
Appropriating Expenditures from the DDA Debt Service Fund to Make the 2000
Payment on the Bonds.
10. First Reading of Ordinance No. 11.2000, Designating the E. P. Montgomery House, Garage
and Shed, 321-323 East Laurel Street, as a Local Landmark Pursuant to Chapter 14 of the
Code of the City of Fort Collins.
11. First Reading of Ordinance No. 12, 2000, Designating the Properties at 1600, 1601, 1604,
1605 1608, 1609, 1612, 1613, 1617, 1645 and 1700 Sheely Drive, Fort Collins, Colorado,
as a Historic Landmark District Pursuant to Chapter 14 of the Code of the City of Fort
Collins.
12. Items Relating to County Regional Road !=act Fees.
A. Resolution 2000-24 Adopting an Intergovernmental Agreement Pertaining to a
Regional Road Impact Fee.
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February 1, 2000
B. First Reading of Ordinance No. 13, 2000, Amending Chapter 7.5 of the City Code
by the Addition of a New Article V Pertaining to the Imposition of Certain Regional
Capital Improvement Expansion Fees.
13. Items Related to the Community Horticulture Center.
A. Resolution 2000-25 Authorizing an hitergovernmental Agreement with Colorado
State University Research Foundation and the Colorado State Board of Agriculture
Regarding the Community Horticulture Center, Plant Environmental Research
Center and Annual Flower Trial Gardens.
B. First Reading of Ordinance No. 14, 2000, Authorizing the Conveyance of High
School Park to Colorado State University Research Foundation In Exchange for the
18 Acre Community Horticulture Center Site.
14. Items Relating to the Lease of the McKee and Longview Farm Open Space Properties.
A. Resolution 2000-26 Authorizing a Nine -Month Lease of the McKee Property and
Longview Farm to Harold Sauer for Dryland Farming and Grazing.
B. First Reading of Ordinance No. 15, 2000, Authorizing the City Manager to Enter
Into Long -Term Leases of the McKee Property and Longview Farm with Harold
Sauer for Dryland Farming and Grazing.
20. First Reading of Ordinance No. 16, 2000 Appropriating Prior Year Reserves.
Councilmember Mason made a motion, seconded by Councilmember Bertschy, to adopt and
approve all items on the Consent Calendar. The vote on the motion was as follows: Yeas:
Councilmembers Bertschy, Kastein, Mason and Wanner. Nays: None.
THE MOTION CARRIED.
Consent Calendar Follow-up
Councilmember Bertschy commented regarding item #11 First Reading ofOrdinance No. 12, 2000,
Designating the Properties at 1600, 1601, 1604, 1605, 1608, 1609, 1612, 1613, 1617, 1645 and
1700 Sheely Drive, Fort Collins, Colorado, as a Historic Landmark District Pursuant to Chapter
14 of the Code of the City of Fort Collins, and item #13 Items Related to the Community
Horticulture Center.
Councilmember Mason commented regarding item #13 Items Related to the Community
Horticulture Center and item #8 Second Reading of Ordinance No. 8, 2000, Appropriating
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February 1, 2000
Unanticipated Revenue in the Transportation Services Fund and Authorizing the Transfer of
Appropriations to be Used for the Design and Construction of the Timberline Road Bikeway Project.
Councilmember Kastein commented regarding item #12 Items Relating to County Regional Road
Impact Fees.
Councilmember Reports
Councilmember Bertschy reported on Finance Committee discussions regarding Downtown
Development Authority financing issues, transportation funding, private activity bonds and
affordable housing strategy, and legislative matters.
Councilmember Wanner reported on Health and Safety Committee discussions regarding revisions
to the noise ordinance and the proposal to change the structure of the Liquor Licensing Authority.
Councilmember Kastein reported on Legislative Review Committee discussions regarding the
January 26 CML workshop on the 2000 legislative session and proposed legislation that is being
monitored that would affect Fort Collins.
Resolution 2000-27 Making Findings of Fact and Conclusions
Regarding the Appeal of a Decision of the Planning and Zoning Board
Relating to the Maxi -Stuff Storage Request for Modification of Standards, Adopted
The following is staff s memorandum on this item.
"Executive Summary
On December 14, 1999, a Notice of Appeal of the November 18, 1999 decision of the Planning and
Zoning Board to deny the Modification of Standards in Section 4.23(E)(2)(b) and Section
4.23(E)(3)(a)2 of the Land Use Code for the Maxi -Stuff Storage, 1640 Riverside Avenue was filed
by the Appellants Tom Smith and Clayton Schwerin.
On January 18, 2000, City Council voted to overturn the decision of the Planning and Zoning
Board. In order to complete the record regarding this appeal, the Council should adopt a Resolution
making findings of fact and finalizing its decision on the appeal.
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February 1, 2000
BACKGROUND:
The Appellants' Notice of Appeal was based on the allegation that:
The Planning and Zoning Board failed to properly interpret and apply relevant provisions
of the Code and Charter.
At the January 18, 2000 hearing on this matter, Council considered the testimony of City staff and
the Appellants. In subsequent discussion at this hearing, Council determined that the Planning and
Zoning Board failed to properly interpret and apply relevant provisions of the Code and Charter.
Council voted to overturn the decision of the Planning and Zoning Board. "
City Attorney Roy explained the purpose of the Resolution.
Councilmember Mason made a motion, seconded by Councilmember Kastein, to adopt
Resolution 2000-27. The vote on the motion was as follows: Yeas: Councilmembers Bertschy,
Kastein, Mason and Wanner. Nays: None.
THE MOTION CARRIED.
Consideration of the Appeal of the December 16, 1999,
Determination of the Planning and Zoning Board to Deny
a Major Amendment to the South Glen PUD, Second Filing - Final,
Consisting of a Request to Eliminate the Existing Swimming Pool
and Bath House Facility at the east end of the 40 Dwelling Unit
Multi -Family Residential Development, Hearing Continued to March 7, 2000
The following is staff's memorandum on this item.
"Executive Summary
On December 16, 1999, the Planning and Zoning Board denied a Major Amendment to the South
Glen PUD, Second Filing— Final, consisting of a request to eliminate the existing swimming pool
and bath house facility at the east end of the 40 dwelling unit multi family residential development.
The property is zoned LMN — Low Density Mixed Use Neighborhood (as of the effective date of
March 28, 1997 for the new Land Use Code). The property is located on the west side of Albion
Way, east of Manhattan Avenue, west of the New Mercer Canal and Burlington Northern Railroad
tracks, and approximately %z mile south of West Horsetooth Road.
On December 30, 1999, a Notice of Appeal was received by the City Clerk's office regarding the
decision of the Planning and Zoning Board. In the Notice of Appeal from the Appellant Southglen
Partnership, LLC, it is alleged that:
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February 1, 2000
♦ The Planning and Zoning Board failed to properly interpret and apply relevant provisions
of the Code and Charter.
♦ The Planning and Zoning Board failed to conduct a fair hearing in that it exceeded its
authority or jurisdiction as contained in the Code or Charter. "
City Attorney Roy explained the appeal procedures.
Ed Stoner, 2236 Apache Court, representing the appellant, requested a thirty -day continuance of the
hearing.
City Attorney Roy stated that the hearing could be continued at Council's discretion and that the
Code requires that a hearing on an appeal is to be heard no less than 30 days and no more than 60
days from the date of the filing of the notice of the appeal.
Mr. Stoner waived the sixty-day hearing requirement.
Councilmember Mason inquired about the number of agenda items scheduled for the first meeting
in March. City Manager Fischbach stated that the agenda appears to be light at this time.
Brian Hogue, 331 Mapleton Court, stated that he attended the meeting to comment during the
hearing and would defer his comments to the continued hearing.
Councilmember Bertschy made a motion, seconded by Councilmember Mason, to continue the
hearing until March 7, 2000.
Mr. Hogue spoke regarding his interest in the situation and stated that he did not object to the
continuance.
The vote on the motion was as follows: Yeas: Councilmembers Bertschy, Kastein, Mason and
Wanner. Nays: None.
THE MOTION CARRIED.
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February 1, 2000
Ordinance No.16, 2000 Appropriating
Prior Year Reserves, Adopted on First Reading
The following is staff s memorandum on this item.
"Financial Impact
The funds recommended for appropriation are unencumbered funds from 1999. Appropriating these
unencumbered funds does not affect the projected year-end balances presented in the adopted 2000-
2001 Biennial Budget. Reserves at 1999 year-end appropriated by this ordinance areas follows:
General Fund
Cemetery Fund
Communications Fund
Cultural Services & Facilities Fund
Equipment Fund
Golf Fund
Light & Power Fund
Open Lands Fund
Storm Drainage Fund
Transportation Services Fund
Wastewater Fund
Water Fund
Executive Summary
$2, 841,127
23,548
15,000
269,370
6,000
171,830
2,950, 022
2,066,296
76,918
101,184
185,482
490,734
Funds were appropriated in 1999 by City Council for specific purposes as described below, but not
spent. The unspent funds were added to fund reserves at the end of 1999. Appropriations were
typically not spent because:
• There was not sufficient time to complete bidding in 1999 and thus there was no
known vendor or binding contract to encumber the funds for expenditure in 2000.
• The project for which the funds were originally appropriated could not be completed
during 1999 and, therefore, appropriation of those funds is necessary for completion
of the project in 2000.
This ordinance reappropriates approximately $9.2 million of 1999 monies for the same uses
or purposes in 2000 as originally approved by Council in 1999. Of the total, the amount
requested by the utilities amounts to slightly over $3.7 million to be used for purposes such
as the Harmony Substation expansion, Light and Power undergrounding projects, and for
Art -in -Public Places projects that were delayed or are multi year projects. Over. $2.0
million is requested for reappropriation by the Open Lands Fund for several anticipated
acquisitions that did not close during 1999 but are anticipated to close in 2000. Of the
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February 1, 2000
General Fund request, $853,000 is for lease purchase payments and other expenditures
associated with the J. D. Edwards Financial System.
Following is the amount, and an explanation ofwhy reappropriation of 1999 approved funds
for 2000 is requested for each item included in this Ordinance:
GENERAL FUND
Community Opportunity Investments - $63,891 The Community Opportunity Investments
funds are appropriated to address potential projects and needs that were discussed during
the budget process and other projects that may be identified during the year that might be
of benefit to the City. During 1999, $393, 756 was appropriated for potential needs. At the
end of 1999 there are one-time funds in the amount of $63,891 that have not been spent or
included in the 2000 budget. This item reappropriates the remaining one-time funds for
potential projects and needs in 2000.
Camera Radar and Red -Light Camera Systems - $246,571 In 1999, $418, 794 of estimated
ticket revenue was appropriated for camera radar and red-light camera programs.
Appropriations in the amount of $246,571 have not been spent or encumbered in 1999.
These appropriations were set aside to pay any additional costs which City departments
might incur related to the use of camera radar and red-light camera systems or related to
other programs intended to address the City's current traffic problems. This item
reappropriates the $246, 571 for the camera radar program and related expenses in 2000.
Police Seizure Funds - $33,152In 1999, $65, 685 was appropriated for Fort Collins Police
Services seizure. In 1999 the Lorimer County Drug Task Force instituted a new seizure
disbursement program to make the distribution process more equitable for all agencies
involved. Revenue in 1999 totaled $36,154 compared to $65, 685 in 1998. In anticipation
of an initial decrease in revenue, Police Services limited seizure expenditures to ensure
enough resources for 2000. This item reappropriates $33,152 in seizure funds for the Police
seizure activities in 2000.
Police Co,2v Machine Rental - $22,101In the 1999 Clean Up ordinance $27,447from police
report fees was appropriated to pay for 2000 copier rental. Historically Police Records
encumbers funds in November of the previous year for copier rental for the next year.
Increased pricing and equipment issues caused Fort Collins Police to re-evaluate their
current vendor and pricing. Police Services is currently working with the City's Purchasing
division to be released from current contract obligations. Due to the uncertainty of the
vendor, purchase orders were not entered at the end of the year. These funds are requested
for reappropriation to enable Police to pay for copier rental and maintenance for 2000.
Police Laptop Computer Purchase - $101.000 On November 24, 1999, a purchase
requisition was entered for 55 Fujitsu laptop computers -- to be installed in police cars.
After installing 5 units, the systems unit discovered a problem. Police Services purchased
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February 1, 2000
these units with the understanding that the "bridge battery "feature would supply a constant
power source to the laptop. Research from the vendor revealed that the battery was not
designed to perform as originally represented, causing the computer to re -boot every time
the car was started. The requisition was canceled and a comparable product could not be
found in time to meet year-end deadlines. This money is reappropriated to fund the
purchase of laptop computers which meet the minimum standards for the new CAD system.
CMAQ Proiects - $18,872 In 1999, Ordinance No. 124, 1999, appropriated $24,500 of
Natural Resources Department funds to be used as the City's matching contribution on two
CMAQ (Congestion Mitigation and Air Quality) projects, the Hi -Emitter project and "Cars,
Cures, Culture "project. Due to contractual problems with CDOT, the agency administering
the CMAQ funds, Natural Resources was not allowed to spend all of the $24, 500. This item
reappropriates the balance of $18,872 not spent in 1999 to implement the City's matching
component of the same two CMAQ projects in 2000.
Visibility Data - $17,390In 1999, the Natural Resources Department planned to hire a
consultant to analyze the City's existing visibility data. Due to delays in the procurement
process, a consultant was not selected in time to prepare a purchase order with 1999 funds.
Therefore, $17,390 needs to be reappropriated to cover the City's contract with Air
Resource Specialists (ARS). During 2000, ARS will conduct an analysis of the City's
visibility data and evaluate the effectiveness of City air quality programs in improving
visibility.
J.D. Edwards Financial System - $853, 739 The Finance Department had approximately
$1.5 million appropriated in 1999 for expenditures related to the implementation of a new
financial system. The funds are used for lease purchase payments for the J.D. Edwards
Financial System and associated consulting costs. This is an ongoing project to be
completed in 2002. This item reappropriates the unspent project funds in the amount of
$853, 739 to continue the project payments in 2000.
Landmark Rehabilitation Grant Program - $41.677 In 1999, $54,124 was appropriated for
the City's Landmark Rehabilitation Grant Program. Applicants have until March 2000 to
complete their projects, therefore, some of the projects have not yet been completed. This
item reappropriates the remaining $41,677 for grant applicants who will complete their
projects in 2000.
City Plan Revision - $118, 091 During 1999, $555,106 was appropriated for the development
of subarea plans under City Plan. The following plans are currently underway: Northern
Colorado Communities Regional I-25 Plan, the I-25 Subarea Plan, and the Campus West
Subarea Plan. Work will continue on theseplans during 2000. This item reappropriates the
remaining funds of $118,091 to complete these plans.
Historic Preservation - $78.739Historic Preservation receives ongoingfunds for the Design
Assistance Program and other historic preservation projects. Funding has been awarded
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February 1, 2000
to applicants for various projects which should be completed in 2000. The remaining funds
of $78, 739 need to be reappropriated to complete these projects.
Larimer County Outreach Services - $17, 762 Larimer County contributed $29, 835 in 1999
to the Fort Collins Library for Outreach Services to residents living in rural areas of the
County. Of this amount $17, 762 was unspent at year-end. The library strives each year to
have a remainder to be reappropriated in order to cover salary and vehicle expenses until
a new contract is negotiated and the first payment is received, generally in mid year.
Therefore, $17, 762 is available in 1999 reserves and needs to be reappropriated to continue
Library Outreach Services in Larimer County.
Lease Purchase of Equipment - $228, 651 All lease purchase money appropriated in 1999
was not spent or encumbered as of December 31, 1999. Ordinance No. 36, adopted in
March 1999, and Ordinance No. 153, adopted in November 1999, authorized the lease
purchase of City vehicles and equipment. However, vendors had not been identified byyear-
end for all lease purchase vehicles and equipment and thus, purchase orders could not be
created. This item reappropriates $228,651 to complete the purchases of vehicles and
equipment.
Parks Maintenance Lie cycle - $32, 852 Each year life cycle funds are budgeted to cover the
cost of upgrades, repair and replacement of assets within the parks system. These funds
were not spent or encumbered because the City did not retain a slurry contractor in 1999
and because staffwas notable to complete all projects by year end. This money will be used
in 2000 for parking lot slurry work and for a new backstop and fencing at Landings Park.
Community Park Improvements - $30.830In 1999, $100,000 was budgeted for community
park improvements. Parks is currently waiting for approval from Union Pacific Railroad
to relocate a portion of the disc go f course at Edora Park onto the railroad easement. This
move will help alleviate over crowding in the park. A new picnic shelter was completed last
fall at Edora Park and expanded parking will be finished in 2000 to accommodate the
shelter use. This item reappropriates $25, 000 to relocate the disc golf course at Edora Park
and $5, 830 to expand the parking at Edora Park.
Cable and Video Graphics Equipment - $14, 000 -The Cable and Video Production program
had $14,000 appropriated for the replacement of a character generator and graphics
equipment usedfor the City's Channel 2 7productions. Bids received in late December came
in over budget. The purchase was delayed until additional funds were available from the
2000 budget. This item reappropriates the $14, 000 to help purchase the equipment in 2000.
Cable and Video Technical Review - $5.000 -The Cable and Video Production program
requests a reappropriation of $5, 000 from 1999 to complete a technical review of the AT&T
Cable Services upgrade. The upgrade was not completed until after December 17, and
because of the holidays and other commitments by the contractor, the inspection was not
completed in 1999. This item reappropriates the $5,000 to complete the inspection.
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February 1, 2000
Network Security Firewall Replacement - $60, 000 - The Data Network program requests
reappropriation of $60, 000 from 1999 to complete a project to replace the City's network
securityfzrewall. The Request for Proposal was issued late in 1999, and the bid award was
delayed until after the end of that year. As the Cityprepares to enhance it's presence on the
Internet, this equipment is vital to protect the City's valuable data and computer assets. This
item reappropriates the $60, 000 for the firewall replacement project.
Fiber Optic Network Expansion - $15,000 The Information Technology Department, in
partnership with the Utility Service Area, issued a Request for Proposal for consulting
services for planning and designing the City's fiber optic network expansion. This project
makes use of the fiber made available from the PRPA fiber optic network, and will result in
a plan to connect Cityfacilities to enhance communication capabilities and reduce the cost
of phone and other lease services. This item reappropriates the $15, 000 for this project.
Internet Server and Software Upgrade - $18.000 The City's Internet presence is currently
hosted on a server over three years old. In June 1999, $18, 000 was appropriated from the
IT Department's General Fund Equipment Replacement reserves to purchase an upgraded
internet server and related software. This investment is needed to provide a more reliable
and secure hardware platform, and to enable new Internet capabilities desired by the City.
A planning process is underway to determine the specific needs and requirements for an
upgraded Internet server and software. This process was not completed in 1999 so the
planned purchase was not made. ITstaff intends to finalize the requirements and complete
the purchase of the above components in the first half of 2000.
Dedicated Circuit for Internet Access - $11,940 A charge of $11,940 was recently paid to
Quest, Inc. for the City's dedicated internet access line in 2000. This charge was to be paid
out of the 1999 budget, but due to ongoing negotiations with the vendor it was paid out of
the 2000 budget. This request is to reappropriate these funds from the 1999 budget to the
2000 budget to cover this expense.
Additional Web Development Labor - $15, 000 In 1999, $30, 000 was appropriated from the
IT Department's Savings Incentive reserves to hire a contractor to assist with the heavy
workload in the applications development and support area. Approximately half of these
funds were expended in 1999, and this request is to reappropriate the remaining ha f for
additional labor to meet the high demand for web applications development in 2000.
CPESNetworkFile Server- $15, 000 CPESAdministration had $15, 000 ofsavings incentive
reserves appropriated in 1999 to replace the service area's network file server. Because of
delays in adopting the Information Technology Strategic Plan, CPES has not completed this
project. This item reappropriates the $15, 000 to allow completion of this project in the year
2000.
Development Tracking System Data Entry - $25,000 The Current Planning Department is
requesting $25, 000 from the 1999 budget to be carried over to the 2000 budget. These funds
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were appropriated for an hourly position to enter historic files into the Development
Tracking System. Staff felt it would be best if the department waited until the new Sierra
System is up and running to enter old project files into the system. The Current Planning
Department will be on-line with the new Sierra System in 2000 and will be hiring someone
at that time to enter the historic information into the system.
Contractual Legal Services - $21, 500 The City Attorney's Office had $23, 400 appropriated
in 1999 for hourly salaries for contractual legal services. Several projects were identified
in 1999 which could be funded by this appropriation, including special litigation projects,
legal research projects, and possible City Code review. A research assistant was hired late
in 1999 to undertake these projects, and time did not permit completion of the assigned
projects by year-end. This item reappropriates the remaining $21, 500 in 2000 to allow the
research assistant to continue and complete these assignments.
Equipment Loan Pool - $503, 935 Each year funds are appropriated to provide a revolving
loan pool for the timely replacement of operating equipment (vehicles, machinery, and
computer systems). Operating managers may borrow from this loan pool to bridge the
period oftime when the equipment is needed and the next available lease purchase package.
At the end of 1999 $503,935 remains in the equipment loan pool. This amount is requested
for reappropriation to provide an equipment loan pool for 2000.
Visitor and Environmental Center Proiect - $231,434 The 1999 budget included funds for
the City's portion ofa multi -use Visitor and Environmental Center. This project is the result
ofa partnership with CSU Environmental Learning Center and Colorado State Parks. All
of these funds were not spent in 1999 while the final negotiations continue. This item
reappropriates the $231,935 for tourism capital in 2000.
CEMETERY FUND
Lease Purchase - $23, 548 Ordinance No. 153, 1999 was adopted by Council in November
1999, authorizing the lease purchase of City equipment. However, vendors had not been
identified by year-end for all lease purchase items and thus purchase orders could not be
created. Funds in the amount of $23, 548 need to be reappropriated in the Cemetery Fund
to complete the purchases of equipment in 2000.
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COMMUNICATIONS FUND
Fiber Optic Network Expansion - $I5.000 The Information Technology Department, in
partnership with the Utility Service Area, issued a Request for Proposal for consulting
services for planning and designing the City's f ber optic network expansion. This project
makes use of the fiber made available from the PRPA fiber optic network, and will result in
a plan to connect City facilities to enhance communication capabilities and reduce cost of
phone and other lease services. This item reappropriates $15, 000 in the Communications
Fund for this project.
CULTURAL SERVICES & FACILITIES FUND
Art -in -Public Places - $269 370 City Council approved legislation in 1995 creating an Art-
in- Public Places (APP) Program. Thepurpose oftheprogram is to encourage and enhance
artistic expression and appreciation adding value to the community through acquiring,
exhibiting and maintaining public art. The program is funded by setting aside I % of all
eligible City construction projects (including Utilityprojects) over $250,000, as defined in
the APP guidelines. Funds totaling $397, 019 were appropriated in the Cultural Services
& Facilities Fund in 1999. As of December 31, 1999, $127,649 had been spent or
encumbered leaving a balance of $269, 370. This balance represents funding for projects
that were eitherpostponed,delayed orare multiyearprojects. This item reappropriates the
$269,370 in the Cultural Services & Facilities Fund to be used for the APP program in
2000.
EQUIPMENT FUND
Lease Purchase ofFleetServices Equipment -$6,000 Ordinance No. 36, 1999, was adopted
by Council in March 1999, authorizing the lease purchase of City vehicles and equipment.
However, vendors had not been identified by year-end for all lease purchase items and thus
purchase orders could not be created. Funds in the amount of $6,000 need to be
reappropriated in the Equipment Services Fund to complete the purchases of equipment for
Fleet Services in 2000.
GOLF FUND
Lease Purchase - $171.830 Ordinance No. 153, 1999, was adopted by Council in November
1999, authorizing the leasepurchase ofCity vehicles andequipment. However, vendors had
not been identified by year-end for all lease purchase items and thus purchase orders could
not be created. Funds in the amount of $171,830 need to be reappropriated in the Golf
Fund to complete the purchases of equipment in 2000.
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LIGHT & POWER FUND
Station Capacitors - $108.200 Light & Power Fund had $108,200 appropriated in 1999 for
installation of system capacitors. Due to other site construction, capacitors were not
installed in 1999. The reappropriated funds will be used for capacitor installation in 2000.
Station Additions - $78.627In 1999, $78,627 of the station additions budget was unused.
This item reappropriates the funds for station additions in 2000 and will provide for the
installation of oil containment infrastructure required by federal regulations at Harmony
Substation. The oil containment modifications were not made in 1999 since they must be
constructed after other substation modifications currently in progress.
Harmony Station 3rd Unit - $257 655 The Light & Power Fund's 1999 appropriation
included $3, 032,109 for the Harmony Substation expansion. This item reappropriates the
remaining $25 7,655for completion of the project in 2000.
Maior Duct Banks and Circuits - $149, 661 Due to heavy workload for new construction and
limited labor resources, Light & Power crews were not able to complete all major duct
banks and circuits budgeted to be constructed in 1999. The reappropriated funds of
$149,661 will be used to finish these projects in 2000 in addition to the duct bank work
originally scheduled for 2000.
Automated Distribution and Loan Control - $62,000 Light & Power Fund had $183,296
appropriated in 1999 for automated distribution and load control upgrades. This item
reappropriates the remaining $62,000for the completion ofthe upgrade ofthe Hot Shot load
control master and SCADA (Supervisory Control and Data Acquisition) equipment at the
wastewater plants. These activities could not be completed in 1999 due to other project
priorities.
System Purchases - $21,082 Light & Power Fund appropriated funds in 1999 for the
payment of service rights fees and purchase of facilities from Public Service and Poudre
Valley REA. This item reappropriates $21, 082 from this budget for purchase of service
rights from Poudre Valley REA in the Fossil Lake Area. The service agreement was not
complete in time to issue payment in 1999.
Undergrounding - $1.000, 000 Due to the heavy workload for new construction and limited
labor resources Light & Power crews were not able to complete all the undergrounding
projects budgeted and planned for 1999. The reappropropriated funds of $1,000,000 will
be used to complete construction of these projects in addition to the undergrounding work
originally scheduled for 2000.
Customer Information System - $620 000Purchase and implementation ofthe Utilities' new
SCT Banner Customer Information System ("CIS') began in 1998 and will be completed in
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February 1, 2000
2000. $620, 000 of the 1999 appropriation for the CIS project was unused in 1999. The
reappropriated funds will be used in 2000 to complete the implementation of the system.
General Plant Additions - $512,000 Due to other workloads and business priorities, the
funds budgeted for master planning, neighborhood coordination and site improvements at
the Service Center were not utilized in 1999. The reappropriated funds of $512,000 from
the 1999 budget will be used to continue this work in 2000.
Art -in -Public Places - $140, 797 City Council approved legislation in 1995 creating an Art-
in- Public Places (APP) Program. Thepurpose oftheprogram is to encourage and enhance
artistic expression and appreciation adding value to the community through acquiring,
exhibiting and maintaining public art. The program is funded by setting aside I % of all
eligible City construction projects (including Utility projects) over $250, 000, as defined in
the APP guidelines. Funds totaling $167,676 were appropriated in the Light& Power Fund
in 1999. As of December 31, 1999, $26,879 had been spent or encumbered leaving a
balance of $140,797. This balance represents funding for projects that were either
postponed, delayed or are multi year projects. This item reappropriates the $140, 797 in the
Light & Power Fund to be used for the APP program in 2000.
OPEN LANDS FUND
Natural Areas Acquisition Funds - $2, 066.296 In 1999, the City received proceeds from the
County Help Preserve Open Space sales tax to be used for natural areas land acquisitions.
These proceeds are recorded in the Open Lands Fund. Several anticipated acquisitions did
not close during 1999, however, staffis continuing to aggressively pursue land acquisition
and anticipates requiring these funds in 2000. This item reappropriates the remaining
balance of $2, 066,296 to be available and used for natural area land acquisition and other
purposes specified in the County's Help Preserve Open Spaces Initiative in 2000.
STORM DRAINAGE FUND
Stormwater Operations - $30.000 Various Stormwater operations blanket purchase orders
were canceled as of December 31, 1999 forprojects in process. A $30, 000 reappropriation
is needed to cover estimated expenditures for these projects in 2000.
Art -in -Public Places - $46.918 City Council approved legislation in 1995 creating an Art-
in- Public Places (APP) Program. Thepurpose oftheprogram is to encourage and enhance
artistic expression and appreciation adding value to the community through acquiring,
exhibiting and maintaining public art. The program is funded by setting aside I % of all
eligible City construction projects (including Utility projects) over $250, 000, as defined in
the APP guidelines. Funds totaling $48,742 were appropriated in the Storm Drainage Fund
in 1999. As of December 31, 1999, $1, 824 had been spent or encumbered leaving a balance
of$46,918. This balance representsfundingforprojects that were eitherpostponed, delayed
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or are multi year projects. This item reappropriates the $46,918 in the Storm Drainage
Fund to be used for the APP program in 2000.
TRANSPOR TA TION SERVICES FUND
Lease Purchase - $101,184 Ordinance No. 153, 1999, was adopted by Council in November
1999, authorizing the leasepurchase ofCity vehicles and equipment. However, vendors had
not been identified by year-end for all lease purchase items and thus purchase orders could
not be created. Funds in the amount of $101,184 need to be reappropriated in the
Transportation Services Fund to complete the purchase of a parking ticket system from
Spectra Corporation in 2000.
WASTEWATER FUND
Wastewater Operations - $70 000 Various Wastewater operations blanket purchase orders
were canceled as of December 31, 1999, forprojects in process. A $70, 000 reappropriation
is needed to cover estimated expenditures for these projects in 2000.
Art -in -Public Places - $115.482 City Council approved legislation in 1995 creating an Art-
in- Public Places (APP) Program. Thepurpose oftheprogram is to encourage and enhance
artistic expression and appreciation adding value to the community through acquiring,
exhibiting and maintaining public art. The program is funded by setting aside 1 % of all
eligible City construction projects (including Utility projects) over $250, 000, as defined in
the APP guidelines. Funds totaling $140, 387 were appropriated in the Wastewater Fund
in 1999. As of December 31, 1999, $24,905 had been spent or encumbered leaving a
balance of $115,482. This balance represents funding for projects that were either
postponed, delayed or are multi yearprojects. This item reappropriates the $115, 482 in the
Wastewater Fund to be used for the APP program in 2000.
WATER FUND
Water Production - $30 071 The Water Treatment Plant was not invoiced for three 1999
chemical deliveries before thepurchase orders issued for these purchases were canceled on
December 30, 1999. This item reappropriates $30,071 from the 1999 budget in order to
make final payment for the chemicals.
Water Operations - $100,000 Various Water operations blanket purchase orders were
canceled as of December 31, 1999 for projects in process. A $100, 000 reappropriation is
needed to cover estimated expenditures for these projects in 2000.
Art -in -Public Places - $360, 663 City Council approved legislation in 1995 creating an Art-
in- Public Places (APP) Program. The purpose ofthe program is to encourage and enhance
artistic expression and appreciation adding value to the community through acquiring,
exhibiting and maintaining public art. The program is funded by setting aside 1 % of all
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February 1, 2000
eligible City construction projects (including Utility projects) over $250, 000, as defined in
theAPPguidelines. Funds totaling $374,265 were appropriated in the Water Fund in 1999.
As of December 31, 1999, $13,602 had been spent or encumbered leaving a balance of
$360,663. This balance representsfundingforprojects that were eitherpostponed, delayed
or are multi year projects. This item reappropriates the $360, 663 in the Water Fund to be
used for the APP program in 2000. "
City Manager Fischbach briefly introduced the agenda item and stated that it appears on the
discussion agenda because of the large dollar amount.
Councilmember Bertschy made a motion, seconded by Councilmember Kastein, to adopt Ordinance
No. 16, 2000 on First Reading. The vote on the motion was as follows: Yeas: Councilmembers
Bertschy, Kastein, Mason and Wanner. Nays: None.
THE MOTION CARRIED.
Resolution 2000-28 Making Appointments
to Various Boards and Commissions Adopted
The following is staff s memorandum on this item.
"Executive Summary
A vacancy currently exists on the Air Quality Advisory Board due to the resignation of Dave
Gallup. Applications were solicited and interviews were conducted by Councilmembers Mason and
Weitkunat. The Council interview team is asking fora vote of the entire Council to decide between
two candidates to f ll the vacancy. The two applicants being recommended are Linda Stanley and
Ken Moore. Applications are attached for Council to review and the name will be filled in the
Resolution after the Council vote. The term will begin immediately and is set to expire on June 30,
2004.
A vacancy also currently exists on the Transportation Board due to the resignation of Mark
Egeland. Councilmembers Kastein and Byrne reviewed the applications on file and are
recommending Tom Kramer to fill the vacancy with a term to being immediately and set to expire
on June 30, 2002.
Two vacancies currently exist on the Youth Advisory Board due to the removal of members Ashlan
Warsteane and Bill Learyfor lack of attendance. Councilmembers Martinez and Kastein reviewed
the applications on file and are recommending HarryMcCrystal and Ana Rocca to fill the vacancies
with terms to begin immediately and set to expire respectively on June 30, 2001 and June 30, 2002."
City Manager Fischbach provided a brief introduction to the agenda item.
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February 1, 2000
Councilmember Mason made a motion, seconded by Councilmember Bertschy, to adopt Resolution
2000-28 appointing Linda Stanley to the Air Quality Advisory Board, Tom Kramer to the
Transportation Board, and Harry McCrystal and Ana Rocca to the Youth Advisory Board.
Ken Moore, 2901 Pleasant Acres Drive, outlined reasons for appointing him to the Air Quality
Advisory Board.
Randy Fischer, 3007 Moore Lane, supported the appointment of Linda Stanley to the Air Quality
Advisory Board.
Councilmember Bertschy noted the practice of placing applicants on a list of backup choices.
Councilmember Kastein spoke regarding the qualifications of the applicants for Boards and
Commissions and stated that he would support the appointment of Mr. Moore to the Air Quality
Advisory Board.
Councilmember Mason spoke regarding the high caliber of applicants for Boards and Commissions
and supported Mr. Moore as first alternate.
The vote on the motion was as follows: Yeas: Councilmembers Bertschy, Mason and Wanner.
Nays: Councilmember Kastein.
THE MOTION CARRIED.
The meeting adjourned at 6:45 p.m.
ATTEST:
City Clerk
Adjournment
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