HomeMy WebLinkAboutSupplemental Materials - Ad Hoc Chief Judge Recruitment Committee - 03/02/2020 - Detailed Timeline and MilestonesChief Judge Recruitment
Detailed Timeline and Milestones
Dates reflect the City’s targeted timeline and are subject to change.
Date Event / Milestone Purpose Deliverables / Outcome
1/30 through
February 2020 Stakeholder Meetings
Engage key stakeholders to learn
multiple perspectives on the role of
the judge, expectations, and
qualifications for success in order to
strengthen Job Announcement and
prepare for screening.
Met with the following:
• Recruiter 1x1s with all members of Council, City Manager, City
Attorney, Court Administrator, Current Chief Judge.
• Recruiter and HR Staff led groups: CAO and City Clerk, FCPD and
CSUPD, (External) Contracted Defense Attorneys (External)
• Additional HR Staff led groups: Municipal Court Staff, CSU Conflict
Resolution, Code Enforcement, Restorative Justice staff, Parking
Enforcement, Natural Areas Rangers, external community groups
including Murphy Center, Outreach Fort Collins, Women’s League of
Voters.
• Other stakeholder meetings being considered.
HR Staff Deliverable: Prepare themes for Council review.
2/7/2020 Position Announcement
Go Live
Launch statewide marketing,
recruitment, and outreach campaign.
Postings and campaign sites include:
• LinkedIn
• Colorado Bar Association
• Colorado Women’s Bar Association
• Colorado Hispanic Bar Association
• Sam Cary Bar Association
• Asian Pacific American Bar Association of Colorado
• Colorado Trial Lawyers Association
• Colorado Municipal Judges Association
• Larimer County Bar Association
• Colorado Municipal League Attorney Listserve
• National Judge’s Association
• American Bar Association
• Colorado District Attorney’s Association
• Colorado Public Defenders
3/6/2020
Application Review Begins
Recruiter initiates screening of
applications. No action from City.
3/16/2020
Recruiter sends semi-
finalist application
materials (marked and
treated as “confidential”
information) to City
representatives for review.
Recruiter also sends
information regarding the
entire candidate pool as
information only.
In anticipation of 3/19/2020 Ad Hoc
Committee meeting, members will
have 3 days to review semi-finalist
content.
Assignment: Ad Hoc Council
Members will be asked to review
materials in preparation for the
3/19/2020 meeting. Detailed
instructions to follow.
The following will be provided to Council Ad Hoc Committee Members:
• Candidate Resume / CV
• Candidate written responses to qualitative questions
• Link to “HireVue” candidate video responses to qualitative questions
• Guide for reviewing capabilities and competencies
• City staff to post 3/19 committee meeting—note that a possible
executive session will take place to discuss a personnel matter related
to the hiring of chief judge
• CAO to prepare motion to go into executive session for committee
members
3/19/2020
8:00– 10:00 am
Ad Hoc Committee
meeting to review semi-
finalist candidates
Discuss semi-finalist candidates.
If motion to go into executive session approved, discuss candidates and
their qualification in executive session.
In open meeting after executive session, decide which four + alternate
top candidates to invite for onsite interviews or next steps needed to
agree on finalist candidates.
3/26/2020 Deadline for naming
finalist candidates City Staff notify recruiter of four + alternative finalist candidates.
3/30/2020 Invitation to finalists for
onsite interviews
Recruiter notifies finalists of status
and invites them to onsite interviews. City receives confirmation that finalists accepted invite.
4/3/2020 Publicly announce finalists
Inform public of finalist candidates
who have accepted invitation to
interview.
Press release and other appropriate public communication.
4/21/ –
4/23/2020
Chief Judge Onsite
Interviews Evaluate finalist candidates.
A variety of activities planned to allow for thorough evaluation of
candidates by Council members, City staff, and key stakeholders.
Select events posted for public participation.
Three options for Council participation will be presented—interviews
during April 21 Council meeting and or during a weekday
Council should consider motion to adjourn 4/21 meeting to 4/28 for
purposes of having executive session.
If Council approves motion, the 4/28 meeting will need to be posted as
possible executive session.
CAO to draft motion to go into executive session and give to CC by
4/28/20.
4/15/2020
Deadline to submit AIS for
resolution authorizing
members of Council to
begin negotiations
regarding terms and
conditions of employment
with selected candidate
for chief judge position
Draft AIS HR to draft AIS and CAO to draft resolution that leaves name blank. Both
go to print 4/22/2020.
4/28/2020 Executive Session to
discuss finalist(s)
Allow full Council to hear and discuss
selection recommendations from Ad
Hoc Committee.
Council will need to make and approve motion to go into executive
session.
Prepare for Council vote in open meeting.
4/28/2020
Council Resolution
Authorizing Certain
Members of Council to
Begin Negotiations re
Terms and Conditions of
Employment Agreement
with a Person Named in
the Resolution. Name to
be filled in during the
Council Vote
Vote on next steps:
• Agreement on top choice
candidate?
• Request additional steps to
evaluate candidates?
City Staff receive guidance on next steps in recruitment.
Posted for Public.
4/29/2020
Authorized Council
members engage in
negotiations with top
choice candidate (if
If top choice candidate identified,
initiate offer and negotiations.
appropriate)
5/5/2020 Secure contract with top
choice candidate
With support from City Attorney’s
Office, prepare contract for Chief
Judge.
Unknown,
depends on
date
appointment
resolution will
go to CC
AIS for upcoming
resolution appointing
Chief Judge and approving
employment agreement
File AIS with City Clerk. CAO to draft resolution and finalize for print by Wednesday before
Council meeting where resolution to be considered.
5/5/2020
Council Resolution
Appointing Chief Judge
and approving the
employment agreement
for the Chief Judge
position
Appoint Chief Judge and approve
employment contract. Press Release and other appropriate public communication.
6/1/2020 New Chief Judge start date