HomeMy WebLinkAboutAgenda - Full - Finance Committee - 04/04/2024 -Finance Administration
215 N. Mason
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6788
970.221.6782 - fax
fcgov.com
AGENDA
Council Finance & Audit Committee Hybrid Meeting
April 4, 2024
4:00 - 6:00 pm
CIC Room
Zoom Meeting https://zoom.us/j/8140111859
Approval of Minutes from the March 20th, 2024, Council Finance Committee meeting.
1. 2025-2026 Budget Process Review L. Pollack
Presentation: 20 mins.
Discussion: 25 mins.
2. EPIC Home Loan Bank Renewal B. Tholl
Presentation: 10 mins. G. Pease
Discussion: 10 mins.
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Council Finance Committee
2024 Agenda Planning Calendar
Revised 03/27/24 ts
April 4th 2024
2025-2026 Budget Process Review 45 min L. Pollack
EPIC Home Loan Bank Renewal 15 min B. Tholl
G. Pease
May 2nd 2024
TCEF Reimbursement with a Metro District 30
mins
M. Virata
M. Martinez
June 6th 2024
Water Supply Requirements, Excess Water Use Surcharges,
and Nonresidential Allotments 60 min J.Dial
July 3rd 2024
August 1st 2024
Unscheduled Topics
Municipal Court Renovation and 215 N. Mason HVAC Update/Upgrade
September – Annual Adjustment Ordinance – Lawrence Pollack
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Finance Administration
215 N. Mason
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6788
970.221.6782 - fax
fcgov.com
Council Finance Committee Hybrid Meeting
CIC Room / Zoom
March 20, 2024
4:30- 7:00 pm
Council Attendees: Emily Francis, Kelly Ohlson, Tricia Canonico, Mayor Jeni Arndt via phone
Staff: Kelly DiMartino, Tyler Marr, Travis Storin, Dean Klingner, Leann Williams,
Victoria Shaw
Denzel Maxwell, Lawrence Pollack, Ginny Sawyer, Adelle McDaniel, Brad
Buckman, Brian Hergott, Brian Tholl, Cortney Geary, Dave Lenz, Jeff Rochford,
Jill Wuertz, Zack Mozer, Tyler Stamey, Terri Runyan, SeonAh Kendall, Ryan
Malarky, Peggy Streeter, Nina Bodenhamer, Monica Martinez, Mallory Gallegos,
Lockie Woods, Jacob Castillo, Cortney Geary, Julia Feder, Chief Bergsten, Patti
Forsythe, Chris Martinez, Carolyn Koontz
Others: Bill Salmon, PFA Board Member
Meeting called to order at 4:30 pm
Approval of minutes from February 23rd, 2024, Council Finance Committee Meeting.
Kelly Ohlson moved for approval of the minutes as presented. Emily Francis seconded the motion.
The minutes were approved unanimously via roll call by; Emily Francis, Kelly Ohlson.
A. 2024 Reappropriation
Lawrence Pollack, Budget Director
Review of the 2024 Reappropriation Ordinance to appropriate prior year reserves.
EXECUTIVE SUMMARY
The purpose of this item is to reappropriate monies in 2024 that were previously authorized by City Council for
expenditures in 2023 for various purposes. The authorized expenditures were not spent or could not be
encumbered in 2023 because:
• There was not sufficient time to complete bidding in 2023 and therefore, there was no known vendor or
binding contract as required to expend or encumber the monies; or
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• The project for which the dollars were originally appropriated by Council could not be completed during
2023 and reappropriation of those dollars is necessary for completion of the project in 2024.
Additionally, there may have been sufficient unspent dollars previously appropriated in 2023 to carry on
programs, services, and facility improvements in 2024 for those specific purposes.
In the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances
at the end of 2023 and reflect no change in Council policies.
Monies reappropriated for each City fund by this Ordinance are as follows:
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Does the Council Finance Committee support moving forward with the 2024 Reappropriation Ordinance on the
Consent Agenda at the April 2, 2024 Council meeting?
BACKGROUND/DISCUSSION
The Executive Team has reviewed the Reappropriation requests to ensure alignment with organization priorities
and the Budget staff reviewed the requests to verify that all met qualification requirements. The 2024
Reappropriation requests are as follows, by fund:
GENERAL FUND
City Clerk’s Office
1) City Clerk Elections - $188,375
Purpose for funds: This offer was developed to fund the 2023 regular municipal election on the
presumption that a regular municipal election would occur in April of 2023 and would be conducted by the
City Clerk's Office. City Council put a ballot question before the voters in November 2022 which changed the
regular municipal election date to November in odd numbered years.
Reason funds not expensed in 2023: The 2023 election expenditures resulted in cost savings due to the
election being coordinated with Larimer County in a November election and not conducted by the City.
The remaining funds are requested to be reappropriated to support the 2024 coordinated election, which
will include the City's anticipated sales tax renewal ballot questions. A 2024 election was not fully budgeted
in the 23-24 BFO cycle.
2) Legislative Management System Implementation - $27,945
Purpose for funds: A legislative management system provides the backbone for how information about
policy decisions gets to and from the City Council. Currently, the City uses an agenda management system
General Fund $2,498,249
Cultural Services Fund 55,000
Recreation Fund 251,064
Museum Fund 61,265
Transportation Services Fund 1,288,625
Water Fund 52,500
Data & Communications Fund 390,600
Total $4,597,303
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that is past its useful life for receiving ongoing support and updates from the vendor and is not as robust as
newer solutions on the market. Implementation of a new legislative management system will provide the
public with greater access to City legislative information, provide time savings for City staff and the Clerk’s
Office, and decrease demands on IT for setup and support.
Reason funds not expensed in 2023: The City's competitive selection process took place in the second half
of 2023, resulting in a vendor engagement and the start of software implementation in the first quarter of
2024. Now with a vendor under contract, first-year costs have been priced at $127,945, as compared to the
original first-year project estimate of $150,000 in 2023. No expenditures occurred in the first year of the
project budget. This request is to reappropriate $27,945 of the unspent $150,000 to increase the 2024
budget to meet the new first-year software implementation cost. Year-two and annual ongoing costs of the
Legislative Management System have been priced at $89,600, as compared to the original project estimate
budget of $100,000 ongoing.
Community Development and Neighborhood Services
3) Administration of 1041 Regulations - $320,000
Purpose for funds: Ordinance 2023-076 was adopted in June 2023 to ensure the City had adequate
oversight of 1041 regulations by retaining the services of a third-party consultant to assist in the review of
proposals and permit applications to conduct designated activities or develop within a designated area, and
to conduct follow up inspections and monitoring related to issued permits.
Reason funds not expensed in 2023: Although several RFPs were initiated, followed by local vendor
interviews, an RFP re-scoping exercise, direct outreach to out-of-state companies, and timeline extensions
to the RFP, City Staff did not receive any proposals to contract services for this program. On January 4,
2024, the City Manager approved a hiring exception for a Classified FTE (1) for the purpose of administering
1041 regulations.
4) Rental Housing Services - $65,000
Purpose for funds: Last year, City Council passed an ordinance that will require most housing providers to
register their rental properties annually (exceptions are mobile home parks and owner-occupied rentals).
They also approved staffing to develop educational opportunities and provide resources for both housing
providers and tenants. This is an exciting opportunity for the City to be a partner to housing providers and
tenants, and an active supporter of quality affordable rental housing in the community. This budget was
designed to cover the startup costs of the program, including materials for new staff, for community
consultants to build equity and inclusivity into the program, and to create communication materials for both
housing providers and tenants.
Reason funds not expensed in 2023: Funding appropriation was delayed and hiring of the Rental Housing
Manager was not complete until October of 2023, which left little time for expenditure of funds. These
startup funds are critical for ensuring that the rental housing program is a success. If these funds are not
appropriated, we will have reduced capacity for education and engagement with the thousands of
community members who are part of the rental market. These funds are pivotal to the start-up phase of the
program which was built to have higher hourly and consultant needs.
5) Digital Transformation (Licensing, Permitting, and Code Enforcement) - $757,000
Purpose for funds: This project represents a vital opportunity to simplify, standardize, and improve
processes in preparation for a dramatic and sustained increase in community demand for licensing and
permitting. The current licensing and permitting environment relies on a patchwork of Accela-based
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systems, spreadsheets, paper applications, and online forms. This means that customers must navigate
multiple different systems and requirements depending on the specific license/permit they are seeking. In
addition, process improvements and system changes within Accela currently require the investment of
significant funding and rely on extensive IT support and use of third-party contractors. This initiative will
include simplifying and standardizing business processes alongside the evaluation of optimal digital solutions
to build a more holistic, customer-centered software ecosystem that incorporates a wider range of internal
users. The result will be implementation of a more holistic, customer-centered software ecosystem to
increase efficiency, advance accessibility, and improve the overall customer experience.
Reason funds not expensed in 2023: Project funds were partially encumbered ($170,000) and spent
($22,500) in 2023 to procure an additional contractor at the strong recommendation of the City's IT
department, since the scope of the desired software functionality expanded significantly to include the
needs of Utilities, Clerk, IT, and Community Development within this "digital transformation" priority. This
contractor was utilized to synthesize needs from these multiple parties, to better ensure that the future
software solution meets the project's vision, guiding principles, and key success factors, ultimately providing
a more consistent user experience, and better internal coordination and efficiencies. With the expansion of
the project scope, the selection contractors helped assemble a 600-page RFP which was released on January
12, 2024; and closed February 16, 2024. Initial vendor evaluation phase is in progress with procurement
anticipated in May. The funds requested for reappropriation in 2024 are expected to be encumbered in
2024 with the selected vendor, and the work is expected to extend into 2025. The team anticipates that the
remaining budget will be fully utilized for this phase of configuration and implementation. Future budget
appropriations are anticipated for any expansion of the scope, additional implementation phases, necessary
change management tasks, and ongoing maintenance and subscriptions for user and administrator
accounts.
Economic Health Office
6) Placer AI Software - $32,750
Purpose for funds: Placer AI is a location-based analytics company. Charting both foot and vehicular traffic,
Placer data provides insight into how people move through the City. This data will be used to better
understand and mitigate capital project construction impacts on local business, as well as assist in other
economic development efforts like site selection and business retention.
Reason funds not expensed in 2023: This reappropriation is necessary because contract negotiations
between Placer AI, City Purchasing, and CAO were not completed before the end of 2023.
7) Small Business Revolving Loan Fund - $25,000
Purpose for funds: The accumulated economic development fund was set aside to create the City of Fort
Collins Revolving Loan Fund for Small Businesses and Startup companies operating in Fort Collins. The City
will use the funds to support program access to capital for small businesses in Fort Collins city limits,
including those that have historically not had access to traditional financial capital markets.
Reason funds not expensed in 2023: $25,000 is set aside each year to cover administrative and marketing
costs of the third-party and City Economic Health Office. The Revolving Loan Fund was not launched at the
end of Q4, 2023, so these funds need to be reappropriated and held for a Q1/Q2 2024 launch of the fund.
Emergency Preparedness and Security (EPS)
8) Security Technology for Emergency Preparedness - $13,456
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Purpose for funds: This offer provides funding for security technology upgrades to Community Services
public facilities, with priorities being set by Community Services staff in conjunction with EPS. Specifically,
this reappropriation request is to finish security camera infrastructure projects at Northside Aztlan, Museum
of Discovery, and the Lincoln Center.
Reason funds not expensed in 2023: Security cable installation at the three forementioned public facilities
was planned and contracted in 2023. However, the projects were not completed until late 2023 and early
2024 due to schedule coordination with contractors. Three invoices for the completed work have been
received and are scheduled to be paid in 2024, totaling $13,456.
Environmental Services
9) CivicSpark Fellowship for Our Climate Future - $22,800
Purpose for funds: This Fellowship provides an opportunity for an early-career professional to work full-
time in local government, partially subsidized by the federal AmeriCorps program, through a nonprofit called
CivicWell. The City’s contribution is roughly the same as what has been historically allocated for a part-time
program assistant, thanks to the partnership with CivicWell. Typically, the 11-month Fellowship runs from
September to August of the following year and there is a slight discount if the funds are paid in full at the
start of the contract period.
Reason funds not expensed in 2023: This cycle, the placement was shortened to a three-quarter placement,
beginning in January 2024. This resulted in a timing issue for funding held in 2023 for the 2023-24 cohort.
We are requesting the 2023 funds be reappropriated to support the original request that historically would
have been funded in full beginning in Q4, 2023.
Municipal Court
10) Larimer County Jail Contract - $18,260
Purpose for funds: Through an annual contract with Larimer County, the City of Fort Collins is provided joint
use of the Jail and Larimer County Sheriff services. Instead of paying per bed space used, per bond issued at
the jail, and per in-custody hearing held, the City pays a set price for the use of these services. In 2023, City
reserved two bed spaces per day to ensure there was space available if a Municipal Court defendant upon
conviction of an applicable municipal ordinances or a finding of contempt of court by a Judge was sentenced
to serve jail. The Court held approximately 140 in-custody hearings involving over 800 cases and used
approximately 900 jail bed spaces in 2023. Accordingly, the City's reserved bed spaces for 2024 has
increased from two to three bed spaces per day, as it had been prior to 2023.
Reason funds not expensed in 2023: The 2023 Annual Jail Services contract with Larimer County totaled
$106,500, while the Municipal Court budgeted $125,000 in 2023 for this service. For 2024, the contract was
raised to $195,000 while our budget is only $130,000. To offset this difference, we are requesting the 2023
savings to be reappropriated to the 2024 budget.
11) Opioid Relief Fund - $75,000
Purpose for funds: To date, the City has received a total of $170,169 as part of a national opioid settlement.
The Council Finance Committee and City Council supported an appropriation of $75,000 in August 2023 to
establish a municipal drug court program that would provide evidence based problem-solving court
practices. No expenditure occurred in 2023 as part of the new Drug Court program.
Reason funds not expensed in 2023: Municipal Court is in the process of hiring 1 FTE Probation Officer.
Because this program is one of the first in its kind for a Municipal Court in Colorado, the Court is carefully
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vetting potential candidates and their qualifications to make sure that the creation of this program is
considered a best practice from the start. The position was originally planned to start in 2023 but is now
anticipated to start in the second quarter of 2024.
Police Information Systems
12) Northern Colorado Regional Communication Network (NCRCN) Radio Redundancy- $30,000
Purpose for funds: This reappropriation is for additional needed radio infrastructure to create redundancy
to the communication system within the Northern Colorado Radio Communication Network.
Reason funds not expensed in 2023: In 2023, ORD 41 was approved to fund needed repairs on the radio
towers on top of Poudre Valley Hospital and just north of Horsetooth Mountain, however, there is a final
phase of this project that is necessary to close weaknesses in the communication system. This last phase will
create redundancy between the 911 call center and Platte River Power Authority so that communication
could continue if the existing fiber node wasn't functioning. This will be completed by Q3 of 2024.
Police Office of the Chief
13) City Give - Rifle Plates - $102,563
Purpose for funds: This reappropriation is for the remaining portion of a charitable gift designated by the
donor as a demonstration of appreciation for Police Services to be used toward personal protection
equipment.
Reason funds not expensed in 2023: In 2022 and 2023 Police Services purchased personal protection
equipment for all applicable officers. The Chief of Police continues to explore ways to spend the remaining
amount that will meet the current needs of Police Services and also honor the donor’s designated intent.
14) Santa Cops Donation - $500
Purpose for funds: In 2023 ORD 093 was approved by Council as a part of the City Give program. This
donation was made by Santa Cops to help purchase gifts for kids in need during the holidays.
Reason funds not expensed in 2023: Changes in programming resulted in the donation not being deployed
in 2023. The funds will be used in 2024 per the designated intent.
Police Patrol
15) Police Handheld Radios - $620,000
Purpose for funds: In 2023 ORD 108 was approved by Council in September to purchase handheld radios for
Police Services as a critical piece of equipment to be effective in providing safety for the community.
Reason funds not expensed in 2023: Because of the size of the order that was placed in the later part of
2023 and the extensive process to get all of the radios ready for use, the payment will not be made until the
early part of 2024.
Social Sustainability
16) Electrical Vehicle (EV) Infrastructure Offset Credits - $199,600
Purpose for funds: These funds address the cost differential between current Colorado Housing and Finance
Authority requirements and the updated Building Code requirements for Electric Vehicle (EV) infrastructure
for affordable developments. The program provides cost-sharing of these additional infrastructure
requirements by providing credits of flat fees calculated per project based on eligible parking spaces.
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Reason funds not expensed in 2023: Two developments were awarded these EV credits in 2023. All future
affordable housing developments will be built to the standards in the 2021 Building Code and will therefore
qualify for this incentive. Amounts will vary depending on the number of parking spaces per development.
CULTURAL SERVICES & FACILITIES FUND
Cultural Services – Gardens on Spring Creek
17) The Gardens on Spring Creek Nutrien Donation - $55,000
Purpose for funds: Nutrien donated $100,000 to The Gardens on Spring Creek in 2023 which is designated
for supporting healthy eating programs, including exterior capital improvements of the Outdoor Teaching
Kitchen at The Gardens.
Reason funds not expensed in 2023: The donation from Nutrien was appropriated in April 2023. The donor
did not place a deadline for expending the funds. In some cases, in 2023, purchases were held up trying to
get pricing quotes from vendors. Gardens staff have been looking at best uses for the funds going forward.
In 2023 The Gardens used the donation funds to hold cooking classes for adults and for summer camp,
purchased supplies for the outdoor kitchen, and completed minor capital work including new locks, concrete
and engraving work, and water heater and weather-stripping repairs. The Gardens is working with City Give
so that the next time a donation of this type is received the funds will be put into a non-lapsing business
unit.
RECREATION FUND
Recreation
18) EPIC Asset Repair & Replacement - $251,064
Purpose for funds: 2023 Offer 43.16 proposed three projects to address severe facility maintenance issues
at EPIC. The offer was then scaled down to include only one of the projects to address drainage of the EPIC
Pool deck. Low spots and inadequate slopes cause water to create puddles and not drain properly. To
improve the safety and comfort of pool users it is necessary to rework the deck tile so water that splashes
onto the deck will flow to one of the existing deck drains. EPIC was designed to be a competitive pool, but
because of this issue some outside groups no longer want to use EPIC for swim meets as it does not meet
their standards.
While the pool deck remains a high priority, further assessment is needed to capture the full scope of
repairs that are necessary along with budgeting for the total repair. We would like to shift these funds in
2024 to the second priority listed in Offer 43.16 of replacing the flooring that surrounds the ice rinks.
Reason funds not expensed in 2023: Project became underfunded due to escalated costs in 2023. $13,316
had been spent on Project Management fees assessing the deck in 2023.
MUSEUM FUND
Cultural Services – FC Museum of Discovery
19) The Museum of Discovery Artifact Housing Furniture - $61,265
Purpose for funds: This offer will provide funds to purchase and install a collections storage system and
special archival quality equipment and supplies at the Fort Collins Museum of Discovery (FCMoD). This
enhancement includes a one-time expense for the purchase, delivery and installation of shelving and
cabinetry custom designed for specific types of artifacts and contract staff to move and rehouse artifacts
using specialized supplies including general conservation materials such as ethafoam, buffered tissue, and
acid free archival boxes.
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As the artifact collection continues to grow the need to complete the buildout of the storage furniture is
reaching critical mass. Approximately half of the collection’s storage furniture is installed and is safely
housing historical collections owned by the City of Fort Collins. It is important to properly house historic
collections like the one held at FCMoD to industry standards to preserve history and to help the community
to tell stories of all and our place in time. The Archive & Collections are a valuable community resource, they
are accessible and free for any member of the public.
Reason funds not expensed in 2023: The furniture was received in late 2023 and the Museum needs to use
the remaining funds for staffing to set up the new furniture and make sure that all artifacts are properly
handled and stored.
TRANSPORTATION FUND
Streets
20) Roof Replacement for Salt Barn - $185,000
Purpose for funds: The purpose of this request is to reappropriate $185,000 for the Streets Department Salt
Barn roof replacement. The existing EPDM (ethylene propylene diene terpolymer) roof has been leaking, the
membrane has become de-laminated from the substrate, and the roof is well past its life. Additionally, the
interior leaks of the roof at the perimeter; the scuppers and downspout collector heads are also leaking.
These leaks and the freeze/thaw cycling during the winter months are causing damage to the interior and
exterior of the brick structure of the historic building.
Reason funds not expensed in 2023: The Streets Department and Operation Services conducted a thorough
review of concerns arising from the roof of the Salt Barn due to the severe weather events during the Spring
and Summer of 2023. The structural age of the facility required an asbestos test prior to obtaining a quote,
adding additional time to the project. Once the quotes were received the total cost of the roof exceeded the
Request For Proposal (RFP) work order on-call max of $120,000. As a result, an RFP or bidding process needs
to be completed for the roof which could not be completed by the end of 2023.
21) Centre Avenue Paving Project - $657,000
Purpose for funds: The purpose of this request is to reappropriate $657,000 from the 2023 Street
Maintenance Program (SMP) budget to cover the costs of the Centre Avenue project which was scheduled
to be completed in 2023. This project includes an asphalt overlay of three streets: Centre Avenue between
Prospect Road and Worthington Circle, Worthington Avenue between Centre Avenue and Drake Road, and
Research Boulevard between Centre Avenue and Drake Road.
Reason funds not expensed in 2023: The Centre Avenue project was scheduled to be repaved in 2023
during the summer when CSU was on break to minimize the impact to the students and faculty since this
project is adjacent to the CSU campus. The project was postponed to 2024 to coordinate with the pedestrian
and bicycle underpass project that goes under Prospect Road (just west of Centre Avenue). The Prospect
Road underpass project was delayed and completed as CSU returned to school in August. To minimize the
traffic impact to CSU, the Centre Avenue project was postponed to the following year.
22) MAX/BRT Bus Line Pavement Upgrade - $366,625
Purpose for funds: The purpose of this request is to reappropriate $366,625 from the 2023 Street
Maintenance Program (SMP) budget to cover the costs of the Mason BRT/ MAX project which was
scheduled to be completed in 2023. The work was not completed north of Mountain Avenue to Maple
Street in 2023.
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Reason funds not expensed in 2023: This project was delayed due to contract negotiations with BNSF. Work
ceased as the winter and colder temperatures shut down the project towards the end of the 2023
construction season. This final phase of the project includes an asphalt overlay and concrete improvements
on Mason Street between Mountain Avenue and Maple Street. These last two blocks of work will complete
the approved 2023 Asset Management Enhancement Offer 7.12 – Street Maintenance Program – MAX/ BRT
Bus Line – Downtown Concrete Pavement Upgrade project.
Traffic
23) Neighborhood Traffic Mitigation Program Project Construction - $80,000
Purpose for funds: Traffic in neighborhoods can affect the quality of life for residents, bicycles, pedestrians,
as well as drivers. The Neighborhood Traffic Mitigation Program is a collaborative effort between
neighborhoods and City staff to implement traffic calming options. In 2023, Traffic received $150,000
funding for traffic calming devices and an additional $65,000 funding for medians and/or pedestrian refuge
islands, sidewalk curb extensions and traffic diverters in order to achieve a more "complete streets"
approach to traffic calming. The offer included funding for professional (consulting) services and funding for
the construction of traffic mitigation devices on neighborhood streets. Traffic is requesting $80,000 to be
re-appropriated from the 2023 budget to construct these mitigation improvements.
Reason funds not expensed in 2023: Due to staffing changes and consultant availability, design of the
mitigation improvements for Stuart and Stover was not started until fall. Survey and design will be
completed in the Spring of 2024, and the construction will start in the summer/fall.
WATER FUND
Utilities Water Resources
24) Northern Integrated Supply Project (NISP) Response & Engagement - $52,500
Purpose for funds: Since 2008, the City has developed and contributed science-based input to the various
planning stages of the Northern Integrated Supply Project (NISP) project with the goal of minimizing adverse
impacts on the Poudre River and the Fort Collins community. The City’s efforts have resulted in positive
changes to this project which are reflected in the NISP operations and mitigation plan. Funding from this
2022 offer is intended to provide technical consulting and engineering support to inform the City’s
engagement in future NISP planning efforts. Specifically, City staff will engage in NISP adaptive management
and master planning stakeholder processes; however, additional technical and consulting support will be
needed to achieve the desired outcomes. Funds from this offer would support: 1) Water resources
engineering and analysis to advise the NISP flow operations and ensure the proposed flow mitigation
program is realized; 2) Advisement for the development of NISP’s proposed Master Plan and Adaptive
Management Program; and 3) Additional discipline-specific representation on technical advisory groups and
input for project infrastructure proposed within the City limits.
Reason funds not expensed in 2023: The NISP project Record of Decision (ROD) was released in late 2022,
and Northern Water's Adaptive Management and River master Planning discussions with Poudre basin
stakeholders did not commence until Q3 of 2023. To date, however, there has only been one meeting to
restart the planning process. More active engagement is expected in 2024, per communication from
Northern Water. City staff will continue to respond to the project timeline and engagement process that
Northern Water develops for their project. Funds from this budget offer will be used for the original
intended purpose of developing science-based input with the assistance from technical and engineering
consultants, on how the NISP project impacts should be managed, mitigated and monitored.
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DATA AND COMMUNICATIONS FUND
Information Technology
25) GIS Cloud Modernization - $90,600
Purpose for funds: The GIS Cloud Modernization support efforts to modernize the existing ArcGIS Enterprise
Portal implementation. This work will simplify and stabilize the existing platform in order to reduce the
support required from IT to maintain this system. This also frees resources to focus on higher value work.
The modernization will reduce the support needed for the GIS infrastructure while ensuring the stability,
availability, and security of the environment for its 1121 users. Migrating existing solutions onto ArcGIS
Online where appropriate, establishing GIS Governance, implementing advanced monitoring, deprecating
outdated applications, and upgrading to current versions of software will allow for reduced confusion and
application fatigue. There is a need to work with other teams, including IT Security, to make sure this
solution meets all requirements.
Reason funds not expensed in 2023: These funds were not fully expended in 2023, as the team spent the
beginning of the year focusing on procuring an Esri Advantage Program that provides guidance and
assistance with accomplishing the identified modernization efforts. Efforts in 2023 were focused on the first
stage of upgrading the ArcGIS Enterprise platform to the current version. As this is a planned multi-year
project, activities in 2024 will be focused on establishing governance for GIS, implementing advanced
monitoring of the system, deprecating the use of applications that are no longer supported by Esri, and
continuing the process to upgrading to the current versions of all applications on the platform.
26) ERP System Replacement - $300,000
Purpose for funds: This offer will identify the components necessary for the City to implement a
modernized ERP ecosystem, accounting for all readiness components, and will focus on the first two phases
necessary to transform our business processes into a modern solution while minimizing customizations that
exponentially increase implementation and support costs. To succeed this must become a business-led,
technology-enabled transformation and we must plan this modernization in six key phases: 1) discovery and
planning, 2) business process transformation, 3) design and development, 4) change management and
training, 5) testing and implementation, and 6) operational support. Maintaining our current platform
amplifies the need for high-touch, manual support. A new ERP solution will implement industry best
practices necessary to standardize and streamline processes, reduce costly customization, address talent
resiliency while improving our risk management, and disaster recovery practices, and ensure compliance
with our pending end-of-life support. Also, implementing a standard solution will reduce the 32+ interfaces
necessary to support today.
Reason funds not expensed in 2023: These funds were not expended in 2023, as the team was focusing
efforts on aligning with the following statement from the original offer: "To succeed, this must become a
business-led, technology-enabled transformation…". Efforts in 2023 were focused on transforming this into
a business-led plan by coordinating with outside vendors and multiple counties and municipalities, such as
Alight, Denver, Boulder, and Kitsap County, who walked Finance, HR, and IT staff through their unique
experiences with previous implementations to help the City prepare for ERP preparation and replacement,
before the City spends any of the allocated and future funds.
For 2024, continuation of this work includes hiring a consultant to facilitate a collaboration effort between
the key City departments to provide strategic planning, readiness, change management planning, business
process review, data considerations, and other key initiatives required to develop and support the business
processes to be served by a future ERP system.
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FINANCIAL/ECONOMIC IMPACTS
This Ordinance increases 2024 appropriations by $4,597,303. A total of $2,498,249 is requested for
reappropriation from the General Fund, $1,288,625 is requested from the Transportation Fund, and $810,429
from other funds. Reappropriation requests represent amounts budgeted in 2023 that could not be encumbered
at year-end. The appropriations are from prior year reserves.
Discussion / Next Steps;
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Does the Council Finance Committee support moving forward with the 2024 Reappropriation Ordinance on the
Consent Agenda at the April 2, 2024 Council meeting?
Kelly Ohlson; a very clear and well done presentation – I am good with it- thank you.
Emily Francis; Larimer County Jail Contract (see below) why is it different?
Municipal Court
1) Larimer County Jail Contract - $18,260
Purpose for funds: Through an annual contract with Larimer County, the City of Fort Collins is provided joint
use of the Jail and Larimer County Sheriff services. Instead of paying per bed space used, per bond issued at
the jail, and per in-custody hearing held, the City pays a set price for the use of these services. In 2023, City
reserved two bed spaces per day to ensure there was space available if a Municipal Court defendant upon
conviction of an applicable municipal ordinances or a finding of contempt of court by a Judge was sentenced
to serve jail. The Court held approximately 140 in-custody hearings involving over 800 cases and used
approximately 900 jail bed spaces in 2023. Accordingly, the City's reserved bed spaces for 2024 has
increased from two to three bed spaces per day, as it had been prior to 2023.
Reason funds not expensed in 2023: The 2023 Annual Jail Services contract with Larimer County totaled
$106,500, while the Municipal Court budgeted $125,000 in 2023 for this service. For 2024, the contract was
raised to $195,000 while our budget is only $130,000. To offset this difference, we are requesting the 2023
savings to be reappropriated to the 2024 budget.
Lawrence Pollack; it is due to the number of beds – our utilization required more beds – usage has gone up
Emily Francis; for the Administration of the 1041 regulations (see below) – RFP to hiring someone $350K
Community Development and Neighborhood Services
1) Administration of 1041 Regulations - $320,000
Purpose for funds: Ordinance 2023-076 was adopted in June 2023 to ensure the City had adequate
oversight of 1041 regulations by retaining the services of a third-party consultant to assist in the review of
proposals and permit applications to conduct designated activities or develop within a designated area, and
to conduct follow up inspections and monitoring related to issued permits.
Reason funds not expensed in 2023: Although several RFPs were initiated, followed by local vendor
interviews, an RFP re-scoping exercise, direct outreach to out-of-state companies, and timeline extensions
to the RFP, City Staff did not receive any proposals to contract services for this program. On January 4,
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2024, the City Manager approved a hiring exception for a Classified FTE (1) for the purpose of administering
1041 regulations.
Tyler Marr; we brought that to Council as part of the 1041 Regulations being able to use a variety of external
consultants to help with various components of 1041. Around Lawrence’s point of it not all being personnel,
being able to pull on an existing contracts that other pockets of the organization have, and yet, in part
because of the expected work with NISP, we did not get the degree of response we would have expected for
1041, so we really had to pivot to a funded (ongoing for the first two years to see how it goes) contractual
position – the model did shift from what was intended to be all 3rd party consultant work to needing to have
someone in house and to leverage other existing contracts.
Tricia Canonico; re: Small Business Revolving Loan Fund (see below). Why was it not launched in Q4?
7) Small Business Revolving Loan Fund - $25,000
Purpose for funds: The accumulated economic development fund was set aside to create the City of Fort
Collins Revolving Loan Fund for Small Businesses and Startup companies operating in Fort Collins. The City
will use the funds to support program access to capital for small businesses in Fort Collins city limits,
including those that have historically not had access to traditional financial capital markets.
Reason funds not expensed in 2023: $25,000 is set aside each year to cover administrative and marketing
costs of the third-party and City Economic Health Office. The Revolving Loan Fund was not launched at the
end of Q4, 2023, so these funds need to be reappropriated and held for a Q1/Q2 2024 launch of the fund.
Tyler Marr; the vendor said they could not provide the whole service. We are still interested in moving it
forward with the loan fund and are looking for ways to proceed. We were down the road, very close to
implementation and found out there was a fatal flaw in how they would ultimately deliver the program.
Travis Storin; we will move this forward to the full Council. This typically lands on the Consent Calendar and
it is scheduled for April 2nd.
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B. 2050 Tax Appropriations for 2024
Lawrence Pollack, Budget Director
Jacob Castillo, Chief Sustainability Officer
SUBJECT FOR DISCUSSION
2024 appropriation of the first year of the 2050 Tax for Parks, Recreation, Transit and Climate (2050 Tax)
EXECUTIVE SUMMARY
The purpose of this item is to appropriate the first year of the new 2050 Tax. In November 2023, Fort Collins
voters approved this 0.5% Sales & Use Tax increase, which is dedicated to the areas of Parks, Recreation, Transit
and Climate. This tax begins in 2024 and expires at the end of 2050.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
- What questions does the Council Finance Committee have about the proposed projects for the first year of
the new tax?
- Does the Committee support moving this item forward to the full Council for a work session scheduled for
April 9, 2024?
BACKGROUND/DISCUSSION
At the December 2021 Council Finance Committee (CFC) meeting staff presented an item to discuss specific
identified revenue needs and potential funding options. Multiple conversations occurred throughout 2022 at
various CFC meetings. In 2023 the areas of need were focused on Parks, Recreation, Transit, Climate and
Housing. Estimated annual shortfalls ranged from eight to nearly fifteen million per area, as follows:
• Parks & Recreation - $8 to $12M annual shortfall (Parks & Recreation Master Plan)
• Transit - $8M to $14.7M annual shortfall (Transit Master Plan)
• Climate - $9.5M+ annual shortfall (Our Climate Future Plan)
• Housing - $8M to $9.5M annual shortfall (Housing Strategic Plan)
This topic eventually came in front of the full Council in 2023 and after a few Work Sessions, proposed funding
for these items was determined. Council approved two ballot items to be referred to the voters of Fort Collins to
fund these areas. Parks, Recreation, Transit and Climate were proposed to be funded from a dedicated 0.5%
Sales Tax increase. In a departure from previous tax initiatives and renewals, this item was proposed for a 27-
year period beginning in 2024 and expiring at the end of 2050. The other referral was for Housing needs, which
were proposed to be funded by a Property Tax increase.
In November 2023, the voters of Fort Collins approved one of those initiatives, specifically the 0.5% Sales Tax
outlined as follows:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
2023 Ballot Language:
SHALL CITY OF FORT COLLINS TAXES BE INCREASED BY $23,800,000 IN THE FIRST FULL FISCAL YEAR (2024), AND
BY SUCH AMOUNTS COLLECTED ANNUALLY THEREAFTER, FROM A .50% SALES AND USE TAX BEGINNING
JANUARY 1, 2024, AND ENDING AT MIDNIGHT ON DECEMBER 31, 2050, WITH THE TAX REVENUES SPENT ONLY
FOR THE FOLLOWING:
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- 50% FOR THE REPLACEMENT, UPGRADE, MAINTENANCE, AND ACCESSIBILITY OF PARKS FACILITIES AND
FOR THE REPLACEMENT AND CONSTRUCTION OF INDOOR AND OUTDOOR RECREATION AND POOL
FACILITIES,
- 25% FOR PROGRAMS AND PROJECTS ADVANCING GREENHOUSE GAS AND AIR POLLUTION REDUCTION,
THE CITY’S 2030 GOAL OF 100% RENEWABLE ELECTRICITY, AND THE CITY’S 2050 GOAL OF COMMUNITY-
WIDE CARBON NEUTRALITY, AND
- 25% FOR THE CITY’S TRANSIT SYSTEM, INCLUDING, WITHOUT LIMITATION, INFRASTRUCTURE
IMPROVEMENTS, PURCHASE OF EQUIPMENT, AND UPGRADED AND EXPANDED SERVICES;
AND WHILE CITY COUNCIL MAY EXERCISE ITS DISCRETION IN DECIDING THE TIMING OF SPENDING FOR EACH
CATEGORY, THAT SPENDING SHALL SUPPLEMENT AND NOT REPLACE THE CURRENT CITY FUNDING FOR THE
SPECIFIED PURPOSES AND SHALL BE RECONCILED TO THE STATED PERCENTAGES BY THE END OF 2030, 2040,
AND WHEN THE LAST REVENUES COLLECTED FROM THE TAX ARE SPENT, BUT THIS TAX SHALL NOT APPLY TO:
- ITEMS EXEMPT UNDER THE CITY CODE FROM CITY SALES AND USE TAX;
- FOOD FOR HOME CONSUMPTION; AND
- MANUFACTURING EQUIPMENT, BUT FOR THE USE TAX ONLY;
AND WITH ALL THE TAX REVENUES, AND INVESTMENT EARNINGS THEREON, TO BE COLLECTED, RETAINED, AND
SPENT AS A VOTER-APPROVED REVENUE CHANGE NOTWITHSTANDING THE SPENDING AND REVENUE
LIMITATIONS OF ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION?
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Given the timing of the vote relative to the 2024 Annual Appropriation (2024 Budget) process, it was
determined that the 2024 appropriation for the approved Sales Tax increase would be discussed as its own item
early in the year. Staff has worked to identify specific projects for the first year of this tax, as detailed in the
attached list of proposed projects. Knowing that staff is concurrently working on the 2025-26 City Manager’s
Recommended Budget to come to Council later this year, many of the proposed projects are one-time in nature,
targeted to be substantially completed in 2024. Proposals of an ongoing nature are primarily for the staff
needed to start this work and be positioned to execute the projects approved as part of the 2025-26 Budget.
Discussion / Next Steps;
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
- What questions does the Council Finance Committee have about the proposed projects for the first year of
the new tax?
- Does the Committee support moving this item forward to the full Council for a work session scheduled for
April 9, 2024?
Travis Storin; West Elizabeth TRT is going to be a very different project financially than MAX was – MAX was
$87M and the city went out of pocket less than $4M. Most of our local match requirements were met by right
of way and land contributions. West Elizabeth will be much more cash intensive – probably a $100M project for
which we will go out of pocket at least $20M. The play here is a set aside of a lot of this transit money for a
period of 4-5 years in preparation for the West Elizabeth project.
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Kelly Ohlson; love the parks chart (slide #17 - see below). What does the chart add up to? Looks like $16M -
Dean Klingner; Lots of the Top 40 are relatively small projects. This data is from a much more detailed infrastructure
replacement plan that shows the annual needs over decades.
Victoria Shaw; our current deferred gap is approximately $30M - Top 40 prioritized under the criteria we currently have.
Kelly Ohlson; a bit of good news – is staffing stays constant and we don’t have the supply chain issues we have had in the
past, these should move pretty fast – this is 3-year list. There is a lot that is going to be seen in the first few years of the
project. Things will be happening pretty rapidly - this isn’t going to take 5-10 years.
Dean Klingner; in the offer that is proposed for Parks there is a dual approach to get things out the door that
you can, staffing to start ramping up a program - excited about these things happening quickly –
Travis Storin; geographic sprawl as well - trying to hit all the corners of the community.
Kelly Ohlson; what is on the recreation list?
Leann Williams; the recreation list will be just as expensive with the age of our assets - we are coming up with
our plan that lays out priority projects. The Senior Center is aging, our ice system is the original from the 80s as
well. That is not a cheap system to replace in terms of the chillers.
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Lawrence Pollack; depending on the debt service rate, amount and duration terms for the bonding - debt
service could cost anywhere from $1.4 -0 $3M depending. We need to make sure we are conscious of that so
we have this dedicated funding source.
Leeann Williams; we plan to have a prioritized list like Parks within the next year. We plan to hire a 3rd party
just like Parks did – could take up to a year to look at and evaluate all of our assets. Once we get the funding
and get a consultant on board hopefully by the end of this year and then have our plan in place within the next
year.
Tricia Canonico; I appreciate the thoughtful approach.
Are we calling it the SE Recreation or SE Community Center?
LeeAnn Williams; we have been referring it to as the SE Community Center as we are
full partners with the Library and with PSD.
Mayor Arndt; back to transit - Are we considering micro transit, smaller buses that are more nimble and can
move people around quickly and maybe don’t require a CDL?
Kaley Zeisel; we are in the process of launching an optimization study assessing our current service as well as
the Transit Master Plan to determine the most optimal way to deliver service to the community with an
emphasis on micro transit. How we could potentially leverage micro transit to potentially expand our options.
Tyler Marr; Council was intentional last night as you adopted the Strategic Plan around the objective for
Transfort specifically and how we are going to optimize to achieve that objective.
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Emily Francis; the infrastructure replacement program is helpful to see. Rolland Moore Park has been an
issue- dedicating some funding to addressing those issues would be a priority of mine. When we get to the
work session, it will be good to look at what is equitable as far as infrastructure or a more holistic approach. I
would like to see more detail in the budget offer. The offers for Climate and Transit are a little more detailed
about what the money would be going toward. I know the concern about geographic sprawl, but north Fort
Collins is quite older than south Fort Collins so I would expect to see heavier funding to north Fort Collins
where the infrastructure is older. I see that Rolland Moore makes up about 1/3 of the list. North FoCo has
missed out on a lot of updates.
Tricia Canonico; I met with Kaley in the fall and remembered a mention of a micro transit grant of around
$60K.
Kaley Zeisel; we have a $60K micro transit grant and that will be a portion of the funding for the optimization
study which we are rolling in with the micro transit study to take a holistic approach.
Kelly Ohlson; $20M of local dollars along with federal dollars. What is going to be different for the average
person in Fort Collins because we are dropping $20M of local dollars. Can someone give me a high level
response of how the world will change with the equivalent of MAX but on South Elizabeth
Travis Storin; West Elizabeth is by far the most dense in terms of residents in Fort Collins and the bus usage
demand is higher there than any other part of town and our data tells us that. Multiple full buses go by while
people are still waiting. Kaley may want to speak to the design and the guideway principles and the frequency
of service in a way that compares the existing service on West Elizabeth with what we have been able to
achieve on Mason St.
Kaley Zeisel; in terms of frequency, our most frequent service along that corridor is currently 15 minutes. This
will have at its peak times, 7-minute headways. It Is not just transit infrastructure, it is also bike and
pedestrian improvements, safety and intersection improvements. At the western most terminus, we will have
the Foothills Station. Right now we have multiple routes that go through that corridor and they often loop
around as there is not a good way to turn around at the end so it will be realignments as well. Increased bike,
pedestrian and transit infrastructure as well as increased frequency.
Tyler Marr; I think we are close to 100% design on the project and I know visuals can be so helpful. Kaley, I
think you could do a really good staff report at a work session so the full council understands what this 9 figure
project looks like and what we are marching toward.
April 9th Work Session – We will see how feasible it is to do a geo map around parks. We heard loud and clear
about defining equity.
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CLIMATE
Jacob Castillo
Page 21 of 167
Discussion / Next Steps for Climate:
See slide #16 below
Kelly Ohlson; why are some of the ones I like the most on the elective list? The Poudre River Health Assessment
as an example. This is not competing. It was a ballot approved measure so why the elective offers?
Jacob Castillo; when we applied the criteria, the other 14 items scored higher but we knew these had high value
and may be of interest to Council. We wanted to make sure you saw everything that was considered and leave
it to your prerogative to advance these should you so choose.
Kelly Ohlson; solid waste, recycling and reuse and reducing – huge part of my policy life and you can barely see it
on the chart.
Honore Depew; we are thinking about those investments that could be needed in the context of the regional
waste shed conversation you will be having next week as well as the council priority for accelerating zero waste
policies and infrastructure. Based on the criteria for what is shovel ready within the next 6 months. Some of the
projects did not meet that criteria.
Kelly Ohlson; I was the one who suggested the indoor air quality things many years ago. I am confused as it says
to have ongoing funding for the program but we currently have the program so I am missing something.
Honore Depew; this is about scaling up the award winning and very effective Healthy Homes program and air
quality. The ballot language speaks to reducing climate pollution, greenhouse gas emissions and air pollution so
it stays true to both of those. This is about accelerating and scaling up.
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Kelly Ohlson; the big Laporte Ave project but we didn’t include the painting of stripes for bikes - $57K
Cortney Geary; the project from Fishback Ave. west to Sunset St. includes raised and separated bike lanes. This
project that we are proposing for funding would be to the east of that from Fishback Ave to Wood St. so will fill
in the final gap and bike facilities on Laporte Ave.
Emily Francis; The Poudre River Assessment - for the work session, I don’t understand how it meets the language
of advancing reduction of greenhouse gases reduction and renewable -
Julia Feder; the river health assessment framework is a tool that has been developed to help give us a snapshot
of river condition and we are coordinated so we are doing this from the headwaters to the confluence with the
South Platt River. Locally in Fort Collins, we use this as our primary tool to help us to prioritize what sections of
the river are going to be up for restoration. The restoration work primarily focuses on increasing riparian habitat
including that important river canopy and the forest surrounding it. We are focused on how we look at carbon
sequestration as one of those measures over time and what we are doing to increase carbon capture. The
example that was given was the work that was done at Kingfisher Point Natural Area. This is a project that was
done within the last 10 years. We have already had a 70% increase in soil carbon rates and our goal is to have a
300% increase by 2030.
Kelly Ohlson; it might be good to bring this type of information to work session so the council can see how it fits
with the ballot language.
Emily Francis; in Denver, when they did the rebate program for e-bikes, their climate tax was very popular. Did
we consider doing something similar?
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Honore Depew; that has definitely been in the conversation, and we know it was really popular and it can drive
some of that mode shift away from single occupancy vehicles for those short trips around town and with the
battery powered bikes you can get a little more distance than you can – we also tried within this first mini BFO
offer.
Emily Francis; is there something we would need to fund to prepare for a rebate program like that?
NOTE: due to audio issues, I could not hear what Emily said next.
Travis Storin; we do have the e bike program set up on the Get FoCo app – I don’t have the particulars such as
eligibility off hand though. Cortney - could this be a viable candidate for a 2025-26 BFO offer?
Cortney Geary; we have done e-bike giveaways at a smaller scale all through funding from the state through the
Colorado Energy Office – we have facilitated the state rebate program that is also available for low-income
residents – we realize that some of the programs have shifted capacity away from other projects. I would want
to take back to the team to evaluate to determine if we would need any additional staff capacity. We weren’t
prepared to apply for this year as a shovel ready project.
C. Poudre Fire Authority Intergovernmental Agreement
Dave Lenz, FP&A Director
SUBJECT FOR DISCUSSION
Update to the Amended and Restated Intergovernmental Agreement between the City of Fort Collins and the
Poudre Valley Fire Protection District (dated July 15, 2014) that established the Poudre Fire Authority.
EXECUTIVE SUMMARY
The City of Fort Collins (“City”) and the Poudre Valley Fire Protection District (“District”) established the Poudre
Fire Authority (“PFA”) with an Intergovernmental Agreement (“IGA”) in 1981. This agreement was further
adjusted in 1983 and 1987 to include a revenue allocation formula (“RAF”). This agreement was further
amended and restated in 2014 to include an update to the RAF and Support Services provided to PFA by the
City. The full 2014 amended and restated IGA including the RAF (Exhibit A) and Support Services provided
(Exhibit B) is included as Attachment 1.
In early 2023, the City and PFA began discussions about revisiting the agreement to update the understanding of
the costs and details of the services provided under the terms of the agreement. The intent is to update the
existing Support Services provided (Exhibit B), with detailed understanding of the cost of services being provided
either in kind or through direct charges. Additionally, the goal is to make adjustments as necessary to the RAF
(Exhibit A) to reflect the updated level of services provided, and to account for changes impacting the underlying
Property Tax and Sales Tax funding sources. This includes an updated analysis of the relative risk sharing of the
funding mechanisms. Staff intend for agreed upon updates to the IGA be completed for inclusion in the 2025/26
Budgeting for Outcomes (BFO) cycle.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
What questions does the committee have related to the update of the IGA, the RAF or the Support Services
provided?
Does the committee have additional items that they would like to see included or discussed in the update of the
full IGA?
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BACKGROUND/DISCUSSION
During the second quarter of 2023, City and PFA staff began the joint review of the Support Services Provided in
Exhibit B. This effort involved over 30 collaborative meetings with both City and PFA personnel. The interviews
and analysis involved investigation on the scope of services being provided by City personnel, including support
areas that were not specifically outlined in Exhibit B as services to be provided. Additionally, certain services
had transitioned to PFA over the ensuing time since the agreement update in 2014. In all instances, efforts were
made to identify the time and costs involved in each City or PFA department providing the support.
Preliminary costing of the services provided indicates the City provides PFA with approximately $728,000
annually of in-kind costs and an additional $3.5 million in direct charges ($3.0 million is for Benefits and
Wellness). PFA’s cost of services provided is estimated at approximately $452,000 annually ($320,000 is for two
positions – IT Analyst III and Battalion Chief - Emergency Management). Functional breakout of the costs is
highlighted below.
The RAF specifies how both the City and the District make contributions to the PFA. The district’s contribution is
annually through the mill levy and the City’s contribution is through a combination of a portion of the City’s base
sales and use tax revenue and 67.5% of the City’s property tax revenue. The City’s contributions are based on
the biennial budgeted amounts for Sales/use and property taxes. These amounts are not adjusted for actual
collections (please refer to Exhibit A of the IGA for the RAF calculation details).
Service Area Annual In-Kind Costs Annual Charged
Total Cost of
Services
Provided
Finance $182,115 $18,402 $200,517
Human Resources $145,963 $2,969,712 $3,115,675
Information Technology $191,481 $47,000 $238,481
Police - Dispatch $159,462 $207,229 $366,691
Op Services $5,390 $194,643 $200,033
All Other $43,215 $20,000 $63,215
Total $727,626 $3,456,986 $4,184,611
Preliminary - Cost of City Services to PFA
Service Cost
Emergency Management $176,214
Finance $12,976
Risk Management $23,296
Human Resources $91,402
Information Technology $144,275
Miscellaneous $3,576
Total $451,739
Preliminary - Cost of Services Absorbed by PFA
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In the 2023 Budget, the City’s contributed approximately $35.9 million in revenue sharing to PFA ($19.2 million
in property tax and $16.9 million in sales/use tax, less $0.2 million for PFA contribution agreements). For the
2024 budget, the revenue contribution increased to approximately $38.7 million ($21.7 million in property tax
and $17.3 million in sales/use tax, less $0.3 million in PFA contribution adjustments). The District contributed
$8.8 million in 2023 and $12.4 million in 2024.
City and PFA staff have begun evaluating the existing RAF. Goals of this evaluation are to align the updated costs
of service with the existing funding mechanism, memorialize the Keep Fort Collins Great (KFCG) 0.6% base rate
increase, consider the concept of a “risk corridor” to share revenue risks and opportunities, and add further
definition around future growth and annexations.
The work plan is centered fostering agreement between city and PFA staff on the scope and structure of the
services to be provided in Exhibit B, determination of the of the form and extent of compensation for both
parties, identifying needed service level agreements, and the adjustments needed to the RAF. Work to date has
highlighted the desire to create named administrators from each party to the agreement and to include more
specificity as to the timing and structure of future agreement updates (i.e. – contract re-openers).
NEXT STEPS/PATH FORWARD
The goal is to complete the update of the IGA for inclusion in the 2025/26 BFO Cyle. City and PFA staff are
working jointly to reach common understanding on terms and conditions to include in an update to bring to
both the City Council and District Board for approval. Tentative schedule for moving forward:
April 23, 2024: Work Session with City Council and District Board - inputs
June 6, 2024: Council Finance Committee - recommendation
June 18, 2024: City Council Adoption consideration - 1st reading
July 2, 2024: City Council Adoption consideration - 2nd reading
Concurrent with this schedule are regular updates by PFA to the District Board.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
What questions does the committee have related to the update of the IGA, the RAF or the Support Services
provided?
Does the committee have additional items that they would like to see included or discussed in the update of the
full IGA?
Discussion / Next Steps
Kelly Ohlson; I have wanted this discussion for a long time. I proudly served on the board for 4 years and chaired
it as well. I think the goal should be clarity and fairness on what we charge each party and what their
responsibilities are. I don’t like the windfall not being somewhat shared on the property tax and some of the
other things in funding. I would like to focus on the fair share payment. I don’t know how the Library District
works but the preliminary costs of city services to PFA are approximately $727K so that is not recovered. One of
the reasons I don’t think that is fair is that the Natural Areas is not an enterprise fund, yet they are charged for
all of these things, which has been a point of contention for me since 1993. Natural Areas are charged for most
things on this list even though they are not an enterprise fund which is hypocritical – not about PFA but it is
about the city organization. Yet, here is another organization, which technically is not part of the city that
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wanted to separate from the city at one point and join the district. If Natural Areas has to pay all of these things,
some entity that isn’t part of the city should have to pay their fair share.
Cost of services absorbed by PFA (see slide #s 10 and 11 below)
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If they need extra Information Technology (IT) for their organization as they are not part of the city.
I don’t understand why that cost is absorbed by PFA if that is a cost of doing business.
Why would that be something that counts in their benefit.
Dave Lenz; these are preliminary and we are working with both sides on final costs.
We are looking at the position that was added and if there are similar services that are provided to other groups
like the Police or is it very specific to a fire application. We are still working on that item.
Kelly Ohlson; Police is part of the city and PFA is not part of the city - I would prefer it be part of the city but it is
not, so I am not understanding…
Travis Storin; on the overall backdrop of your comments, what you are observing are some of the reasons we
are bringing this to you. I think both sides are acknowledging that there are things in this agreement that made
sense in 1981 and do not make sense now. In 1981 we entered into an agreement that said the City will
continue doing your technology needs as well as your personnel and administration needs. Those needs have
undoubtedly evolved over the last 43 years. They have taken on additional expertise and the agreement says all
else equal we would have been providing those services – missing out on 43 years of technological evolution.
Kelly Ohlson; I just want a fairness level of who should be paying for what since they are not art of the city.
What arrangement do we have with the Library District? Do we absorb costs that the Library District should be
paying?
Travis Storin; the IGA agreement with the Library District is written with them paying costs on an estimated basis
similar to the techniques with PFA. They pay for the privilege of using our email servers, our benefits portfolio
and our financial systems at cost.
Kelly Ohlson; they asked to not be part of the city so, why would the city be subsidizing them?
Travis Storin; we are recovering all of our costs.
Kelly Ohlson; if we ended up owing them money every year, I would be for that. I just want some balance sheet
items figured out. I read that the District can adjust the mil levy – I thought mil levy adjustments required a vote.
Patti Forsythe; the district voters voted for an adjustment. The IGA states that 10.595 is the base mil and the
district is contributing more to PFA with the mil levy adjustment.
Emily Francis; we had an agreement that has been updated since 2014. In that agreement the city said it would
provide human resources services, but the city could not add the capacity that they needed, so they had to hire
their own human resources. The calculation hasn’t been updated in awhile to accurately reflect the cost sharing
which is what we are doing now. Is that accurate?
Travis Storin; that is fair to say – there are questions of origin within your statement. For example, PFA has a
different retirement package and our HR team said that was a level of complexity we don’t support for the rest
of the city organization. So it is a question of who is bearing that cost and right now, you are spot on, the
agreement says we will do it but have not been able to so they have taken on costs.
Kelly Ohlson; I think it is a good thing that we are examining this agreement.
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Travis Storin; we have a similar environment set up on April 23rd with the two boards. That will be the front
bookend of the dialog because a lot more work needs to take place. We plan to bring legal documents for
Council and Board approval over the mid-summer timeframe.
Emily Francis; I did have one more question around the work session with the district - traditionally we don’t
have IGA discussions in public.
Travis Storin; these IGAs, particularly this one are really tricky from a staff standpoint to get everyone’s
permission that, yes it is ok that we are going to do this work. Each entity is to be defending their own interests.
This is to bring this above board and to say, we are doing this work right now. Is it going to be a surprise when
we say we want to look at who pays for what or who shares in which revenue? To be honest, it has been
extraordinarily tricky in the past to navigate that.
Kelly Ohlson; we are doing this because it wasn’t all done necessarily correctly – maybe it fit the time.
We could use all kinds of analogies to different groups in the country who have not been treated fairly and now
we know better. Maybe it worked then – but not now – we want to make it a 2024 agreement and I want to
make it clear that we are only here because PFA is agreeing with this effort and wanting to get this right. The
Chief has been very supportive of making this right and fair. Thank you for that. I also look forward to seeing
more detail around the dollars. How close are we to right on the Library District? We are not after perfection,
but are we close to recovering our costs? They wanted to be separate and with separate you get responsibilities
as well as benefits. Would like to add to our plate sometime, looking at the old Natural Area thing –they not an
enterprise fund, but they get charged for many of these things on this list which I have never understood.
Emily Francis; is Natural Areas the only other department?
Travis Storin; I could provide a list - it is not all departments but basically departments that have an independent
revenue stream. You look at areas that are heavily tax payer funded, for example recreation is not charged to
the same degree as the Golf Fund and Utilities as those are enterprise funds.
Emily Francis; would like to see those details – more holistic – how we determine those costs, etc.
Chief Bergsten; I want to thank Travis and Dave and before that Sheena. Initially, Kirsten who is ill and was not
able to be here this evening and Patti had over 40 meetings with city staff. The transparency and the willingness
to work together with Travis and his team has been really refreshing. We want to do this right and create
instances where we can update this on a regular basis. There are a lot of things that have transpired over the
last 10 years that just aren’t relevant or the service demand has increased and the city hasn’t been able to meet
so we have filled in and some of the things the city has picked up we haven’t been able to. It is good to be going
through this process. This gives our district board a sense of security that everyone is being open and that we
want the best for both organizations. Going forward, when we do something new I want to make sure it aligns
as much as we can with the city. Originally, this was a city department and it merged with the district for
efficiency for delivering services to the residents and for economy of scale –the right amount of money for the
services being provided.
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D. CCIP & Streets Maintenance Tax Renewals
Travis Storin, Chief Financial Officer
Ginny Sawyer, Policy & Project Manager
EXECUTIVE SUMMARY
Staff provided the full Council an overview of the history, use, and timelines of both the Street Maintenance
Program (SMP) and the Community Capital Improvement Program (CCIP) taxes at the February 13, 2024 regular
meeting. That meeting outlined the meeting cadence associated with referring these renewals to the November
2024 ballot. Multiple meetings with the Council Finance Committee (CFC) were included.
This first meeting of the CFC will focus on any questions the committee may have, the term of the SMP tax, and
the process of developing a CCIP project list.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
What questions or concerns do CFC committee members have regarding possible extension of the term of the
SMP tax to 15 or 20 years?
What questions or suggestions do CFC committee members have for developing a future CCIP project package
for consideration?
Do CFC committee members support considering taking the CCIP renewal in 2025?
BACKGROUND/DISCUSSION
The City of Fort Collins has a 40+ year history of utilizing voter approved sales tax initiatives to fund major capital
projects and to achieve and maintain an extensive transportation system. Starting in 1973, with a 7-year, one-
cent tax that helped fund the Downtown Library, the Lincoln Center, City Hall, Mulberry Pool and other
improvements, residents have continued to support sales tax capital programs to create the city we enjoy today.
The current initiatives, CCIP and the SMP, will expire on December 31, 2025. With only one annual election
opportunity (November), staff had recommended seeking these tax renewals in 2024. Both programs are a
dedicated ¼- cent sales tax which equated to 25 cents on a $100 purchase. Over the 10-year program (2016-
2025) each ¼-cent is estimated to generate approximately $80.0 million for community-wide investments.
Staff continues to recommend referring the SMP in 2024, however, after considering the timeline on a number
of possible projects staff would like to discuss the possible advantages of referring the CCIP in 2025. Advantages
include a longer timeline for public engagement and time for further conversation and decisions on waste shed
projects, the site plan for the Hughes property, and additional feasibility of both a bike park and additional
pickleball facilities.
Elements of a Successful CCIP Package
The City of Fort Collins has had a successful track record of referring (and getting approval) of capital
improvement dedicated taxes. The last two measures passed with 80% voter approval. Staff attributes this
success to:
- Advancing projects from Master Plans that have been informed by community input.
- The items put forth represent community desires and priorities across broad geography, types of
services, and personal passions.
Page 30 of 167
- Community engagement helps to prioritize projects and programming.
There have also been lessons learned over time to mitigate risks, including:
- Adjusting for inflation and adding on years of operation and maintenance until a program/facility is
established.
- Balancing flexibility and specificity to ensure voters get what the ballot promised while allowing for
measured leeway to take advantage of unforeseen opportunities (grants, development, etc.)
- Avoiding singular projects that would absorb a majority of the funding.
- Solidifying a plan far enough in advance of referral to ensure adequate budgeting analysis and
community awareness.
Next Steps
Based on CFC discussion and suggestions, staff will outline future agenda content and an engagement plan for
public outreach.
Future Council engagement includes:
April 23 work session: Bring CFC recommendations of referral dates, SMP tax term. Review of engagement plan.
May CFC meeting: Confirm SMP referral actions. Start CCIP package development.
June 11 work session: Confirm SMP referral details. Consider CCIP progress.
July 16 work session: TBD
August 20 regular meeting: Refer ballot language for any 2024 measures.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
What questions or concerns do CFC committee members have regarding possible extension of the term of the
SMP tax to 15 or 20 years?
What questions or suggestions do CFC committee members have for developing a future CCIP project package
for consideration?
Do CFC committee members support considering taking the CCIP renewal in 2025?
Discussion / Next Steps
Tricia Canonico: For the time being, I don’t know if I would want Hughes to play a part here because it has been
so dividing for our community. We saw that with the large emitter fee as an example, some of our community
members not wanting to support that tax.
Do we know when the county is looking at putting the childcare tax on the ballot this year?
Kelly DiMartino; I think they are – there is a group and they call themselves the sandbox, which includes all of
the interested parties. They have come together and I think they are getting close.
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Tricia Canonico; I support moving it out to 2025 as it sounds like there may be too many competing tax
measures on the ballot.
Emily Francis; I agree with Tricia. Hughes – not knowing what it is and the engagement around it - I would be
worried about the timeline and just adding it in. I think 2025 makes sense. I think the things that we have heard
support for like the bike park and pickleball, larger ideas could go on there. The childcare and then also under
the Council priority of operationalizing housing sustainable funding is one of the things to look at and so, how
would that play into potential funding and a tax?
Ginny Sawyer; a separate initiative or within a bucket in CCIP?
Emily Francis; I would say that to date, CCIP funding for affordable housing has not been sufficient.
I was also looking at some of the capital type projects like Linden Street and thinking about council’s priority of
adaptive reuse in community hubs in neighborhoods. One of the big barriers to redeveloping that has been
funding –and bringing those up to current standards – funding has been a huge barrier to get anything updated.
Is there a way for CCIP to rejuvenate those neighborhood hubs that have not been updated for some time?
Travis Storin; when we talk about the engineering bucket that Ginny was referring to. We look at that as a viable
way to address that piece. It is a very good question on housing. What could more CCIP funding do there
relative to the $4M over 10 years that we put in, which, when you think about the sustainable funding
conversation last year now years later it sounds pretty scant
Emily Francis; I think it would be worth bringing in the affordable housing providers. Seeing what the gap is and
what the city’s responsibility is and if this is appropriate.
Kelly Ohlson; I think street maintenance would pass if we put it into perpetuity. I don’t care if it is 20 or 25. A
minimum of 20 – I would be fine with 25 – people like their streets maintained. Kelly Ohlson; I will support
whatever the full Council comes up - 20 or 25. Regarding Hughes, it is all over the map – more than two sides to
that particular issue.
Travis Storin; we know it is a council priority to have a site plan.
Ginny Sawyer; full site plan - soft trail and trail connections to the site –
Page 32 of 167
Slide #10 above
Kelly Ohlson; a composting facility - should be solid waste – might be things that are a higher priority. I think it
was a little broader on the list. I can’t argue with your logic of 2025 to get it right even though if we put
something on the ballot – it might be as refined. Citizens group is renewing by the imitative method the natural
areas tax in 2025- so this would be on the ballot too. I think they are complementary and not contradictory.
You can build a positive momentum to put it in a framework. In 2014 which was not a pretty election cycle for
things like this, the county tax, open space renewal – approximately 90% of districts in Fort Collins voted for
natural areas. I just want people to have all of the information. In 1997, there were 3 taxes including street
maintenance and we combined them all together and they passed overwhelmingly. I think your logic is sound.
Tricia Canonico; one question on street maintenance – are we going to hamstring ourselves by extending it too
far or can we add to it to allow for a gradual increase in the tax, so it continues to be adequate?
Travis Storin; so, you are surfacing what I think is going to be a very interesting staff discussion. When we talk
about perpetuity, in some respects, it could feel limiting if we don’t think the current tax is going to meet the
needs. There might actually still be an argument to stick with 20 which would allow us to reevaluate the toolkit-
to determine if we need a different amount or different taxation. I think we are going to have a very lively
debate on that question.
Tricia Canonico; are we looking at the amount that we are going after?
Travis Storin; on staff – we are a bit reluctant in practical terms, whether going for over ¼ cent would be
advisable. A big part of that is the TABOR language. When we go with ¼ cent, we get to say ‘without raising
taxes’. If we went with a nickel more, it says will you approve this tax increase?
Meeting adjourned
Page 33 of 167
COUNCIL FINANCE COMMITTEE
AGENDA ITEM SUMMARY
Staff:
Travis Storin, Chief Information Officer
Jennifer Poznanovic, Revenue Manager
Chris Martinez, FP&A Manager
Kelley Vodden, Compensation, Benefits and Wellbeing Director
Lawrence Pollack, Budget Director
Date: April 4, 2024
SUBJECT FOR DISCUSSION (a short title)
2024 BFO Assumptions for funding availability, expense pressures, salary adjustments, and
changes to benefits costs in the 2025-26 Budget
EXECUTIVE SUMMARY (a brief paragraph or two that succinctly summarizes important
points that are covered in more detail in the body of the AIS.)
The City will again use the Budgeting for Outcomes (BFO) process to prepare the City
Manager’s Recommended 2025-26 Biennial Budget. Key assumptions are established early in
the process and reviewed with the Council Finance Committee.
1. Funding Sources: The sales and use tax forecast is an important revenue stream necessary to
support ongoing costs. General Fund sales and use tax is allocated across all seven Outcomes,
while the voter approved dedicated tax forecasts are allocated to specific Outcomes where
applicable Offers can utilize that funding, per ballot language requirements. Likewise, in the
enterprise funds, utility rate increases are necessary to address inflationary costs, infrastructure
replacement needs, and maintain service delivery. Available reserves can also be used to fund
offers, typically for one-time types of expenses.
2. Expense Pressures are numerous, including the ongoing impacts of significant inflation over
the past couple years. Further, given natural financial constraints, there are challenges to taking
care of existing City assets versus investments in new programs and services that could benefit
the community.
3. Salary and Benefits: The 2025-26 Budget includes a preliminary 3.5% average salary pool
increase for both 2025 and 2026, which will be reflected in offers. Employee benefit cost
changes have also been entered into the City’s budgeting software and are used to calculate total
employee compensation for 2025-26.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Page 34 of 167
What questions do Committee members have about the assumptions for the 2025-26 Biennial
Budget?
BACKGROUND/DISCUSSION
All background information is contained in the attachments and will be discussed in detail during
the meeting.
ATTACHMENTS (numbered Attachment 1, 2, 3,…)
Attachment 1 - Presentation
Page 35 of 167
Headline Copy Goes Here
Assumptions for the 2025-26 Biennial Budget
Council Finance Committee –4 April 2024
Page 36 of 167
Headline Copy Goes HereAgenda
2
•Funding Sources - Major Taxes and Utility Rates
•Expense Pressures
•Initial Salary and Benefits Assumptions
•2024 BFO Calendar
Page 37 of 167
Headline Copy Goes Here2023 Governmental Revenue – Preliminary Unaudited Results
3
2023 Sales Tax (excluding Use Tax) was actually
under budget by 0.7%, approximately $1.0MPage 38 of 167
Headline Copy Goes Here
4
Sales Tax: Key Indicators
Gross Domestic Product
•In 2023, growth increased to an estimated 2.4% as the economy remained resilient in the face of rising interest
rates in response to easing—but historically high—inflation.
•The continued impacts of high interest rates could slow growth in 2024 to 1.4%.
Inflation
•U.S. CPI forecast at 2.9 percent in 2024, 2.4 percent in 2025, and 2.3 percent in 2026.
•Denver CPI growth for 2025 and 2026 forecast at 2.8 percent and 2.6 percent.
Retail Sales
•Colorado retail sales are expected to start outperforming the U.S. with 3.9 percent and 5.6 percent retail
growth in 2025 and 2026.
•Retail sales gradually returning to pre-pandemic spending patterns entering 2025.
Page 39 of 167
Headline Copy Goes HereSales Tax History
5Sales Tax is projected to return to pre-pandemic growth trendsPage 40 of 167
Headline Copy Goes HereSales Tax by Category
6Page 41 of 167
Headline Copy Goes HereSales Tax Recommendation
7
•Currently forecasting 2.9% growth for 2024. 3.9% growth is
needed over 2023 to reach the 2024 budget
•Historically Fort Collins Sales Tax follows the same trend as
US GDP, Colorado Personal Income, US CPI and Denver-
Aurora-Lakewood CPI
•Retail growth is expected to settle into pre-pandemic trends
•The continued impacts of high interest rates could slow
growth in 2024
•Softening growth in 2nd half of 2023 anticipated into 2024,
then return to historic trends in 2025 and 2026
‘24 Budget
3.9%
(originally 2.5%)
‘24 Forecast
2.9%
2025
3%
2026
3%
Page 42 of 167
Headline Copy Goes HereUse Tax History
8Use Tax is volatile and difficult to forecast, driven largely by development and business investmentPage 43 of 167
Headline Copy Goes HereUse Tax Recommendation
9
•Use tax on building permits on par with pervious years
•Increase in car tax, but a decline in return tax
•2024 expected to be in line with recent year actuals
•Flat growth for 2025 and 2026 based on updated 2024
forecast
‘24 Budget
without 2050 tax
$20M
‘24 Forecast
without 2050 tax
$23M
2025
$25M
2026
$25M
Page 44 of 167
Headline Copy Goes HereProperty Tax History
10After recent significant growth in property values, slow to flat growth is expected Page 45 of 167
Headline Copy Goes HereProperty Tax Recommendation
11
•Recommendation is based on preliminary 2024 valuations
and discussions with the Larimer County Assessor’s Office
•Between tax year 2021 and 2023, significant growth in
property values led to legislative action to provide tax relief in
the form of lower assessment rates and expanded
exemptions
•Looking at flat growth over the next two years with new
construction being the only anticipated change (subject to
change based on any legislative action)
•PFA receives 67% of the city’s portion of property
tax via an IGA
2025
1%
2026
2%
Page 46 of 167
Headline Copy Goes Here2023 Utility Services Revenue – Preliminary Unaudited Results
12
2023 was a wetter than average summer, impacting the Water Utility. Light & Power
and the other wet Utilities came in slightly above budget for the year.
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Headline Copy Goes HereProposed Utility Rate Changes
13
Utility Rate 2024 2025 2026
Water 4.0%7.0%9.0%
Wastewater 4.0%6.0%8.0%
Stormwater 3.0%6.0%6.0%
Electric 5.0%6.0%5.0%
•Rate increases were previously discussed at CFC in Dec 2023 and Feb 2024
•In general, the increases are necessary to support asset renewal and
replacement across all 4 funds
•The electric rate increases also include estimated wholesale purchase power
increases from Platte River Power Authority (PRPA); final PRPA increases
including updated Integrated Resource Plan (IRP) are TBDPage 48 of 167
Headline Copy Goes HereExpense Pressures
14
•The significant inflation experienced over the last couple years is
subsiding; but the higher costs don’t decline to previous levels, which
impacts specific commodities substantially
•Federal Reserve rate increases have subsided; anticipating minimal
changes in 2024
•Staff is proposing to budget an average of 2.5% inflation in 2025 and 2026
for non-personnel service expenses
•To be market competitive, personnel expenses are proposed to be higher
than the average cost increases of 2.5%
•Ongoing funding for ARPA programs ends in 2024; no additional funding
source exists for those programs; many of which will sunset in 2025
Page 49 of 167
Headline Copy Goes Here
15
Initial Compensation and
Benefits Assumptions
Page 50 of 167
Headline Copy Goes HereBenefits Philosophy
16
•We attract and retain exceptional talent by
offering attractive, competitive benefits as part
of our overall culture of wellbeing
•As an employer of choice and industry leader,
we educate and engage employees and their
families, in their health and financial wellness
as a component of the City’s Total
Compensation strategy
•We collaborate with colleagues, City Council,
and strategic partners to continually evaluate
and improve employee benefits while also
responsibly stewarding City resources
Page 51 of 167
Headline Copy Goes Here
17
Benefit Rate Recommendations
Medical Per Employee Per Month (PEPM) Increase Recommendations
•2025 and 2026: City - Employer (ER) 7% / Employee (EE): 5.5%
•Annual increases of 7% -8.5% (ER) to stepladder to plan equilibrium
Benefit Plan Cost Drivers
•Medical 7-7.5% / Rx 11% /Combined Trend: 8-8.5%
•Stop Loss: 20% Increase projection ($550k)
•Additional FAMLI administration expense
Dental PEPM Recommendation
•2025: 2% Increase for both employer and employee
•2026: 3.5% Increase for both employer and employee
Projected Budgeted Use of Benefits Reserves
•2025:$450k 2026:$250k
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Headline Copy Goes Here
18
Contribution Summary
(Police Only)
Page 53 of 167
Headline Copy Goes Here
19
Medical / Dental PEPM History
No increases from 2019 through 2021 due to plan performance and pandemic
Benefits team plans to stepladder rate increases back to plan equilibrium
Forecast 4 – 5 year stepladder plan, strategic use of reserves
Current Dental PEPM rates are in equilibrium; rate increases match industry increases
Medical
PEPM
Medical %
Increase
Dental
PEPM
Dental %
Increase
2016 775$ 4.0%47$ 4.4%
2017 902$ 16.4%49$ 4.3%
2018 947$ 5.0%51$ 4.1%
2019 947$ 0.0%51$ 0.0%
2020 852$ -10.1%51$ 0.0%
2021 852$ 0.0%51$ 0.0%
2022 912$ 7.0%51$ 0.0%
2023 952$ 4.5%51$ 0.0%
2024 971$ 2.0%54$ 0.0%
2025 1,040$ 7.0%55$ 2.0%
2026 1,112$ 7.0%57$ 3.5%
Page 54 of 167
Headline Copy Goes HereCompensation Philosophy
20
The City’s compensation philosophy is to
provide pay that is externally competitive in
both the public and private sectors and
delivered within a sustainable financial model.
Page 55 of 167
Headline Copy Goes HereCurrent Compensation Assumptions Will Be Validated
2024 2023
Total Salary Budget Increase 5.0%5.75%
Total Merit Increase Allocation 4.5%3.25%
Pay Range Movement 2.5%2.5%
Current BFO Compensation Assumptions:
3.5% in 2025 and 3.5% in 2026
"Best Guess” 2025 3.5% - 4.25%
How We Will Know:
•Economic Indicator Analysis
•External Market Data
•Internal Pay Analysis
•Pay Equity Study
•Cost of Living Analysis
•Recruitment and Retention Analysis
“Look Back” Average Merit Increase:
4.65% in 2024 and 3.31% in 2023
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Headline Copy Goes HereKey 2024 BFO Dates
22
6 May - 28 June BFO Teams prioritize offers by Outcome
8 July - 31 July Executive Team deliberates & makes final recommendations
25 June Council work session to solicit input for the executive team
30 August City Manager’s 2025-26 Recommended Budget published
10 Sept Council Work Session #1
17 Sept Council Meeting - Public Hearing #1
24 Sept Council Work Session #2
1 Oct Council Meeting - Public Hearing #2
8 Oct Council Work Session #3
TBD early Nov Council Meeting - First Reading of the Budget Ordinance
- LPT indicated an interest in scheduling for a non-election day
19 Nov Council Meeting - Second Reading of the Budget Ordinance
Page 57 of 167
Headline Copy Goes HereCFC Discussion
23
What questions do Committee members have about these
assumptions for the 2025-26 Biennial Budget?
Page 58 of 167
Headline Copy Goes HereCFC Discussion
24
Back-up Slides
Page 59 of 167
Headline Copy Goes HereSales Tax: Key Indicators
25US GDP, Colorado Personal Income, US CPI & CO CPI historically follow the same trend as Fort Collins Sales Tax Page 60 of 167
Page 61 of 167
COUNCIL FINANCE COMMITTEE
AGENDA ITEM SUMMARY
Staff: Brian Tholl and Glenn Pease
Date: April 4th, 2024
SUBJECT FOR DISCUSSION: Renewal of Epic Homes Loan Program Third-Party Capital
Agreements
EXECUTIVE SUMMARY
The purpose of this item is to update Council Finance regarding the capital sources for Utilities
on-bill loan financing component, Epic Homes Loan, and to seek support for presenting US
Bank and Vectra Bank capital agreement renewals to the Electric Utility Enterprise Board for
approval. The blended public and private capital strategy of Epic Loans supports the Our Climate
Future plan and the council priority of reducing climate pollution and air pollution through
electrification.
The existing US Bank agreement expires on May 31, 2024, and staff is proposing to renew the
Vectra Bank agreement in parallel to reduce administrative efforts and to continue success with
program participation.
Staff recommend renewal of the proposed US Bank and Vectra Bank capital agreements as a key
component of the ongoing implementation of Epic Homes Loan.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
• What questions does Council Finance Committee have on the Epic Homes Loan
program?
• Does the Committee support bringing the proposed third-party capital agreements to the
Electric Utility Enterprise Board for approval?
BACKGROUND/DISCUSSION
Epic Homes
Epic Homes is a comprehensive program to help Fort Collins Utilities customers achieve more
efficient, comfortable, and healthy home living environments for homeowners and renters alike.
The program encompasses various offerings, including:
• Discounted home energy assessments
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• Equipment rebates on home upgrades and renewable energy projects supporting
the Our Climate Future goals
• Participating contractors
• Quality assurance
• Attractive on-bill financing options (Epic Homes Loans)
• Certificates that document energy improvements
In October 2018, Fort Collins became a winner of the 2018 Bloomberg Mayors Challenge and
the associated $1M prize. The 2018 Bloomberg Mayors Challenge involved over 300 cities
proposing ideas to address important issues in their community. The City’s proposal was selected
as a winner for its innovative approach to providing health and equity benefits to residents,
specifically for low-to-moderate income renters, by improving the energy efficiency of homes.
Residential property owners can take advantage of Epic Homes’ easy, streamlined steps to make
their homes more comfortable, healthy, and efficient. Partnering with Colorado State University,
Fort Collins also established a research study which links the health and well-being indicators of
improved indoor environmental quality from efficiency upgrades.
Epic Homes provides non-energy benefits in addition to efficiency, such as increased comfort,
health, and safety.
Epic Homes Loan
Epic Homes Loan is Fort Collins’ Utilities on-bill finance program. It is a component of the
program portfolio which supports community priorities for energy efficiency, renewables,
electrification, reduced greenhouse gas emissions, and increased equity and well-being for
residents. Providing a simple, low-cost financial tool with Epic Homes Loan helps to meet these
objectives by helping property owners undertake comprehensive efficiency improvements. This
is especially important for older, less efficient rental properties, which make up a significant
percentage of the City’s housing stock.
Detailed information regarding the Epic Homes Loan program and loan terms can be found at
https://www.fcgov.com/utilities/epicloan. The program operates under authorization in Code and
the Financial Officer’s Rules and Regulations, as updated periodically. The program operates
with a neutral balance sheet impact as the obligations to the third-party capital providers are
balanced by the obligations of customers to repay on their monthly utility bills.
The original on-bill finance program started issuing loans in 2013. The program was then paused
in 2016 when the program’s success resulted in reaching the cap of maximum outstanding loan
balance funded through Light & Power reserves ($1.6 million). Building on this success, on-bill
finance was revitalized as Epic Homes Loan in August 2018 during the Champions Phase of the
Bloomberg Mayors Challenge. The City was awarded grants from the Colorado Energy Office
($200,000) and from Bloomberg Philanthropies ($688,350 of the $1M) for the Epic Loan
Program.
One of the workstreams of the Bloomberg Mayors Challenge project was to secure third-party
capital as a strategy to enable scaling of the program. In 2019, the Utilities entered into a $2.5M
line of credit loan agreement with U.S. Bank to provide up to 10-year capital for the Epic Homes
Loan Program. This line of credit termed out in December 2021 and will again in May 2024. In
2020, an additional $2.5M line of credit loan agreement was signed with Vectra Bank Colorado
Page 63 of 167
to provide 15-year capital. This line of credit is nearing its cap but will not term out until July
2025. A revision to the agreement to increase the limit is being proposed to sustain the growth
of the program. Both of these agreements are structured as lines of credit which are periodically
converted into fixed rate term loans. (See Table 1 for a summary of the program’s capital
stack.)
Through 2023, Fort Collins Utilities has serviced 536 on-bill loans to support energy efficiency
upgrades in residential homes and to help property owners overcome financial barriers for
making these important upgrades. The blending of zero cost capital (reserves and grants) with
low interest third-party capital is what enables the program to offer attractive and competitive
interest rates and terms for Utilities customers. With the enterprise fund as the borrower, the
program is able to extend the benefits of the high credit rating of the organization to individual
customers. These rates are periodically adjusted based on the blended cost of capital. See Table 2
for current interest rates and Table 3 for program results.
An ongoing and attractive financing structure to support energy efficiency retrofits is a critical
element for success moving forward. The low rates and scalability of these third-party
agreements align with the programmatic objectives and financial requirements of the City.
Table 1. Summary of Proposed Epic Homes Loan Capital Stack
Capital
Type
Provider Term Rate Amount
Internal &
Grant
Previously authorized
Light & Power reserves
Ongoing 0% $1,600,000
Bloomberg Philanthropies Grant 0% $688,350
Colorado Energy Office –
Grant
Grant 0% $200,000
Internal Subtotal $2,488,350
External
Market
Colorado Energy Office –
Loan
15 year 0% $800,000
U. S. Bank 5 & 10
year
LOC: 1-Month SOFR + 1.05%
Term: COF + 1.65% for 3 yr or
COF + 1.85% for 8yr
(Currently 6.88% and 7.14%)
Up to
$2,500,000
Vectra Bank Colorado 15 year LOC 10y T note + 2.75%
(Currently 6.89 %)
Term 10y T note
(Currently 4.14%)
Up to
$3,500,000
External Subtotal $6,800,000
Total $9,288,350
Table 2. Customer Interest Rates
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Loan Term Customer Rate
(Effective June 2023)
3 or 5 years 5.25%
7 or 10 years 5.55%
15 years 5.95%
Note: Customer interest rates are evaluated at a minimum of every 6 months, but usually
quarterly when in a rate changing market
Table 3. Program Results
Number of Loans Issued 536
Number of Outstanding Loans 355
Number of Loans Paid in Full 181
Total Amount Funded $8,994,010
Amount Outstanding $5,634,529
Total Amount of Interest Payments $580,428
Median Loan Amount $14,985
Median Monthly Principal Payment $102.50
Median Monthly Interest Payment $35.84
Third-Party Capital Agreement Summaries:
The terms of the previous US Bank agreement, concluding on May 31, 2024 include:
• Amount: Up to $2,500,000
• Length: 10-years inclusive of draw period
• Draw period: Up to 2 years, with draw timing and amounts based on program /
customer demand
• Line of Credit rate: 76% of the Prime Rate (6.46% as of March 2024); Rate set at
time of loan closing
• Term rates: Cost of funds (COF) plus 1.65% for 3-year terms, and COF plus
1.85% for 8-year terms.
• Collateral: None
• Pre-pay: The loan may be prepaid, in whole or in part, at the option of the
Enterprise with no penalty.
• Repayment position: Senior pledge on customer loan repayments and subordinate
position on Electric Utility revenues, after the more senior pledge held by revenue
bondholders
US Bank agreement, revised terms for extension to conclude in November of 2025:
• Line of Credit rate: 1M Secured Overnight Financing Rate (SOFR) + 1.05% for 1
–1.5 year term or 1M SOFR + 1.68% for 2-2.5 year term. (Currently 6.36% and
6.99% respectively
• Term rates: Cost of funds (COF) plus 1.65% for 3-year terms, and COF plus
1.85% for 8-year terms.
• Remaining terms carryforward from existing agreement.
The terms of the previous Vectra Bank agreement, which concludes in July 2025, include:
Page 65 of 167
• Amount: Up to $2,500,000
• Length: 15 years inclusive of draw period
• Draw period: Up to 2 years, with draw timing and amounts based on program /
customer demand
• Fixed rate: 10 yr Treasury +2.75%. Yr 1 $1,012,000 at 5.56%; Yr 2 6.908%
• Collateral: None
• Pre-pay: City may pre-pay in whole or in part after 2027 with no penalty. No
prepayment is allowed prior to 2025, and between 2025 and 2027 there is a 1%
prepayment fee.
• Repayment position: Senior pledge on customer loan repayments and subordinate
position on Electric Utility revenues, after the more senior pledge held by revenue
bondholders
The proposed revisions to the Vectra Bank agreement will be:
• Amount: from up to $2,500,000 to up to $3,500,000
• Expiry Date: From July 2025 to July 2026
*Vectra Agreement still under internal review at Vectra and is subject to change. US Bank
and Vectra Agreements. Pending review and recommendations from City Attorney's office
Next Steps
• Staff seeks support from Council Finance Committee to proceed with Electric
Utility Enterprise Board consideration of the proposed agreements.
• If supported, staff will finalize agreements and associated term sheets.
• Staff will present the agreements at soonest possible Council meeting.
• Continue with program operations and financial transactions.
• Continue to explore strategies for scaling the program to present to Council as
part of seeking expansion of program limits in Fall of 2024
ATTACHMENTS
Attachment 1: Epic Loans Third-Party Capital Agreement CFC March 2024 power point
Attachment 2: US Bank 2022 Agreement
Attachment 3: Vectra 2022 Agreement
Page 66 of 167
Headline Copy Goes Here
Energy Services Senior Manager
Epic Loans:
Renewal of
Third-Party Capital
Agreements
April 4th, 2024
Brian Tholl
Glenn Pease
Energy Services Program Manager
Page 67 of 167
Headline Copy Goes HereCouncil Finance Questions
Does the Committee
support bringng the
proposed third-party
capital agreement
renewals to the Electric
Utility Enterprise Board
for approval?
What questions does Council Finance Committee have on the Epic
Homes Loan program?
Does the Committee support bringing the proposed third-party
capital agreements to the Electric Utility Enterprise Board?
Page 68 of 167
Headline Copy Goes Here
3
Our Climate Future Strategic Alignment
Big Move 6: Efficient Emissions Free Buildings
Additionally:
Centers community with an integrated approach to local partnerships.
Centers equity by increasing focus on rental properties.
A 2022 program evaluation found that Epic Loans allow customers to
complete larger, more comprehensive projects than they would have without
loans.
Page 69 of 167
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4
What is an Epic Home?
Discounted home energy assessments
Substantial rebates on electrification and efficiency improvement projects
Attractive financing options
Certificates that document energy improvements
Epic Homes helps customers achieve more efficient, comfortable, and
healthy living for homeowners and renters alike
Page 70 of 167
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5
Epic Homes Loan
Epic Homes Loans offers competitive rates with no money down.
536 Loans Processed
$9M in Epic Loans issued
$5.6M outstanding balance
50 contractors
$500k interest paid by customers
0 defaults
Page 71 of 167
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6
2024 Work Plan- Epic Homes Loan Capital Management
Q1
•Renew Bank agreements with similar terms
•Explore expanding capital stack with 2050 Tax funding
Q2
•Risk assessment and refine cash expectations
•Explore 3rd party loan managers to help scale
Q3
•Explore new capital (2050 Tax,Grant, federal funds, 3rd party capital RFP)
Q4
•Seek council interest in expanding outstanding principal balance for program growth
Page 72 of 167
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7
High Level Mechanics of Epic Homes Loan
Customer
Contractor
CDFI Partner/
Loan Admin
FC Utilities
Capital
Partners-
Banks
Project
payment
Bill payment Work agreement
Project payment
Capital loans
and
repayment
Application
Page 73 of 167
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8
History of On-Bill Loans
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
$-
$500,000.00
$1,000,000.00
$1,500,000.00
$2,000,000.00
$2,500,000.00
$3,000,000.00
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Customer Loans by Resource Compared to Rates
L&P Reserves banks CEO Bloomberg Median Interest rate
Relationship of Rates + Capital and Reserve Blending on Participation
Page 74 of 167
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9
Proposed Third-Party Renewals*
Line of credit for 1-1.5 years that will convert to term loans
Facility Limit: $2.5M
LOC Interest Rate: 1-Month SOFR + 1.05%
2 Term Loans:3.5 years (COF + 1.65%), 8.5 years (COF + 1.85%)
US Bank 2 year LOC - convert to 13- and 14-year term loans
Facility Limit: Increase from $2.5M to $3.5M
Interest Rate: 10-year Treasury Rate + 2.75%
Vectra Bank
* Pending complete review and recommendations on bank agreements from City Attorney's officePage 75 of 167
Headline Copy Goes HereCouncil Finance Questions
Does the Committee
support bringng the
proposed third-party
capital agreement
renewals to the Electric
Utility Enterprise Board
for approval?
What questions does Council Finance Committee have on the Epic
Homes Loan program?
Does the Committee support bringing the proposed third-party
capital agreements to the Electric Utility Enterprise Board?
Page 76 of 167
Headline Copy Goes Here
Page 77 of 167
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13
Growing Demand Calls for Growing Bank Capital to fill Gaps
$-
$1,000,000.00
$2,000,000.00
$3,000,000.00
$4,000,000.00
$5,000,000.00
$6,000,000.00
$7,000,000.00
$8,000,000.00
$9,000,000.00
$10,000,000.00
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Cumulative Capital Stack Source for Customer Loans
Cumulative L&P reserves used Cumlulative bank Cumulative CEO Cumulative Bloomberg
$721K - Bloomberg
$1.2M - CEO
$4.5M Bank
$2.7M L&P Reserves
Page 78 of 167
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14
2024 Work Plan- Epic Homes Participation
Evaluate and determine annual incentives levels with customer resources
Evaluate new incentives for building electrification
Conduct training, outreach and engagement with new and existing providers
Execute marketing plan targeting
Page 79 of 167
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15
Core Tenets and Guardrails of On-Bill Loans
•Interest rate target: blended cost of capital, plus admin and risk premium
o Maintain 0.75% -1.00% buffer between blended source cost of capital and lending rates
•Parity in length of term borrowed vs. length of term loaned
Loan Portfolio Management
•Minimize impact on Light & Power planned future debt offerings
•Protect Utilities credit rating &broadband’s coverage covenants
Other Critical Considerations
Page 80 of 167
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16
15 Year Loan Growth Increase Over 5 Years
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2019 2020 2021 2022 2023
Lo
a
n
T
i
e
r
D
i
s
t
r
i
b
u
t
i
o
n
% of Participants in Each Tier by Year
% 5 year loans % 10 year loans % 15 year loansPage 81 of 167
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17
Draft Third Party Administrator Tasks
Complete cash flow & modeling scenarios
Source capital that could contribute to program
Optimize capital stack management and associated tiered interest rates
Manage capital stack and lending based on City expectations for yield and other requirements
Page 82 of 167
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18
Evaluation Findings
The Epic Homes Loan accelerates comprehensive upgrades
Page 83 of 167
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19
Evaluation Findings
The Epic Homes Loan participants install more equipment with loan
Page 84 of 167
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20
Evaluation Findings
The Epic Homes Loan participants invest more in their home with loan
Page 85 of 167
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21
Comparing Capital Sources
AmountAgreement
Terms
RateRevolvingAdmin
CEO Loan$800kAll Funds Used0%Limited High
Grant Dollars$850kN/A0%Yes High
Vectra$1.5M and
Seeking +
$1M
4/2020
4/2022
7/2025
variable Yes Medium
US Bank$2.5M12/2019
5/2022
5/2024
Variable Yes Medium
L&P Reserve$2.0MN/A0%Yes Low
Page 86 of 167
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22
Funding Sources
Third Party Capital accounts for 62% of outstanding loan balances
3rd Party Capital , 62%CEO, 13%
Bloomberg, 7%
L&P Reserves, 19%
% OUTSTANDING LOAN BALANCE
Page 87 of 167
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23
Epic Loan Growth vs. Borrowing Needs
Staff anticipates 10% growth over next 2-4 years
Page 88 of 167
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24
Epic Homes cumulative participation
Epic Homes Program Year
Cu
m
u
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a
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i
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)
Page 89 of 167
LOAN AGREEMENT
by and between
CITY OF FORT COLLINS, COLORADO, ELECTRIC UTILITY ENTERPRISE
AND
U.S. BANK NATIONAL ASSOCIATION
Relating to:
Not to exceed $2,500,000 2022 Taxable Subordinate Lien Revenue Note
Dated as of May 31, 2022
Page 90 of 167
TABLE OF CONTENTS
Page
i
ARTICLE I DEFINITIONS ............................................................................................................2
ARTICLE II LOAN .........................................................................................................................8
Section 2.01. Loan. ..................................................................................................................8
Section 2.02. Interest Rate; Interest Payments; Principal Payments. ......................................9
Section 2.03. Costs, Expenses and Taxes ..............................................................................11
Section 2.04. Pledge ...............................................................................................................11
Section 2.05. Conditions to Closing ......................................................................................12
Section 2.06. Procedure for Requesting and Funding Advances. ..........................................13
Section 2.07. Conversion to Term Loan ................................................................................14
ARTICLE III FUNDS AND ACCOUNTS ...................................................................................15
Section 3.01. Light and Power Fund ......................................................................................15
ARTICLE IV REPRESENTATIONS AND WARRANTIES OF THE ENTERPRISE ...............15
Section 4.01. Due Organization .............................................................................................15
Section 4.02. Power and Authorization .................................................................................15
Section 4.03. No Legal Bar ....................................................................................................15
Section 4.04. Consents ...........................................................................................................15
Section 4.05. Litigation ..........................................................................................................16
Section 4.06. Enforceability ...................................................................................................16
Section 4.07. Changes in Law................................................................................................16
Section 4.08. Financial Information and Statements .............................................................16
Section 4.09. Accuracy of Information ..................................................................................16
Section 4.10. Financing Documents ......................................................................................16
Section 4.11. Regulations U and X ........................................................................................16
Section 4.12. Default, Etc ......................................................................................................17
Section 4.13. Sovereign Immunity.........................................................................................17
Section 4.14. No Filings.........................................................................................................17
Section 4.15. Outstanding Debt .............................................................................................17
ARTICLE V COVENANTS OF THE ENTERPRISE ..................................................................17
Section 5.01. Performance of Covenants, Authority .............................................................17
Section 5.02. Contractual Obligations ...................................................................................18
Section 5.03. Further Assurances...........................................................................................18
Section 5.04. Conditions Precedent .......................................................................................18
Section 5.05. Rules, Regulations and Other Details. .............................................................18
Section 5.06. Payment of Governmental Charges .................................................................18
Section 5.07. Protection of Security ......................................................................................19
Section 5.08. Prompt Payment ...............................................................................................19
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Section 5.09. Use of Funds and Accounts .............................................................................19
Section 5.10. Other Liens.......................................................................................................19
Section 5.11. Reasonable and Adequate Charges ..................................................................19
Section 5.12. Adequacy and Applicability of Charges ..........................................................19
Section 5.13. Limitations Upon Free Service ........................................................................20
Section 5.14. Collection of Charges ......................................................................................20
Section 5.15. Maintenance of Records ..................................................................................20
Section 5.16. Accounting Principles ......................................................................................20
Section 5.17. Laws, Permits and Obligations ........................................................................20
Section 5.18. Bonding and Insurance ....................................................................................20
Section 5.19. Other Liabilities ...............................................................................................20
Section 5.20. Proper Books and Records ...............................................................................20
Section 5.21. Reporting Requirements. .................................................................................21
Section 5.22. Visitation and Examination..............................................................................21
Section 5.23. Additional Debt ................................................................................................21
ARTICLE VI INVESTMENTS .....................................................................................................22
Section 6.01. Permitted Investments Only .............................................................................22
ARTICLE VII EVENTS OF DEFAULT AND REMEDIES ........................................................22
Section 7.01. Events of Default .............................................................................................22
Section 7.02. Remedies ..........................................................................................................23
Section 7.03. Notice to Bank of Default ................................................................................23
Section 7.04. Additional Bank Rights....................................................................................24
Section 7.05. Delay or Omission No Waiver .........................................................................24
Section 7.06. No Waiver of One Default to Affect Another; All Remedies Cumulative ......24
Section 7.07. Other Remedies ................................................................................................24
ARTICLE VIII MISCELLANEOUS ............................................................................................24
Section 8.01. Loan Agreement and Relationship to Other Documents .................................24
Section 8.02. Assignments, Participations, etc. by the Bank .................................................24
Section 8.03. Notices .............................................................................................................24
Section 8.04. Payments ..........................................................................................................25
Section 8.05. Applicable Law and Jurisdiction; Interpretation; Severability ........................25
Section 8.06. Copies; Entire Agreement; Modification .........................................................25
Section 8.07. Waiver of Jury Trial .........................................................................................26
Section 8.08. Attachments .....................................................................................................26
Section 8.09. No Recourse Against Officers and Agents ......................................................26
Section 8.10. Conclusive Recital ...........................................................................................26
Section 8.11. Limitation of Actions .......................................................................................26
Section 8.12. Pledge of Revenues ..........................................................................................26
Section 8.13. No Liability ......................................................................................................27
Section 8.14. No Waiver; Modifications in Writing ..............................................................27
Section 8.15. Payment on Non-Business Days ......................................................................27
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iii
Section 8.16. Execution in Counterparts; Electronic Storage ................................................27
Section 8.17. Severability ......................................................................................................27
Section 8.18. Headings ..........................................................................................................28
Section 8.19. Waiver of Rules of Construction .....................................................................28
Section 8.20. Integration ........................................................................................................28
Section 8.21. Termination of Agreement ...............................................................................28
EXHIBIT A FORM OF 2022 NOTE ................................................................................ A-1
EXHIBIT B FORM OF ADVANCE REQUEST...............................................................B-1
EXHIBIT C FORM OF CONVERSION NOTICE ............................................................C-1
Page 93 of 167
LOAN AGREEMENT
THIS LOAN AGREEMENT (this “Agreement”) is made and entered into as of May 31 ,
2022, by and between CITY OF FORT COLLINS, COLORADO, ELECTRIC UTILITY
ENTERPRISE, an enterprise established and existing pursuant to the home rule charter of the
City of Fort Collins, Colorado (the “Enterprise”), and U.S. BANK NATIONAL
ASSOCIATION, a national banking association, in its capacity as lender (the “Bank”).
W I T N E S S E T H :
WHEREAS, the City of Fort Collins, Colorado (the “City”) is a duly organized and existing
home rule municipality of the State of Colorado, created and operating pursuant to Article XX of
the Constitution of the State of Colorado and the home rule charter of the City (the “Charter”); and
WHEREAS, the members of the City Council of the City (the “Council”) have been duly
elected and qualified; and
WHEREAS, Section 19.3(b) of the Charter Article V (“Section 19.3(b)”) provides that the
Council may, by ordinance establish the City’s electric utility (the “Utility”) as an enterprise of the
City; and
WHEREAS, pursuant to Section 19.3(b), the Council has heretofore established the Utility
as an enterprise of the City (the “Enterprise”) in ordinances codified in Section 26-392 of the Code
of the City of Fort Collins (“Section 26-392”); and
WHEREAS, pursuant to Section 19.3(b) and Section 26-392, the Council has authorized
the Enterprise, by and through the Council, sitting as the board of the Enterprise (the “Board”), to
issue revenue and refunding securities and other debt; and
WHEREAS, the Enterprise has established a program (the “Epic Program”) to assist certain
customers of the Utility in financing home energy efficiency and renewable energy improvements
by making loans to customers who are property owners (“Epic Loans”); and
WHEREAS, the Board has determined that in order to finance Epic Loans (the “Project”),
it is necessary and advisable and in the best interests of the Enterprise (i) to enter into this
Agreement with the Bank pursuant to which the Bank shall loan the Enterprise an amount of not
to exceed $2,500,000 (the “Loan”) for such purposes, and (ii) to issue a promissory note (the
“Note”) to the Bank to evidence the Enterprise’s repayment obligations under this Agreement; and
WHEREAS, the Enterprise has previously incurred the following financial obligations
which are payable from and secured by a lien on the Net Pledged Revenues (as herein defined): its
“City of Fort Collins, Colorado, Electric Utility Enterprise, Tax-Exempt Revenue Bonds, Series
2018A” (the “2018A Bonds”), its “City of Fort Collins, Colorado, Electric Utility Enterprise,
Taxable Revenue Bonds, Series 2018B” (the “2018B Bonds” and, together with the 2018A Bonds,
the “2018 Bonds”), a Loan Agreement with U.S. Bank National Association, dated December 17,
2019, as amended (the “2019 Loan Agreement”), a Loan Agreement with ZB, N.A., DBA Vectra
Bank Colorado, dated as of April 17, 2020 (the “2020 Loan Agreement”), and a Loan Agreement
Page 94 of 167
2
with the State of Colorado, Colorado Energy Office, with a start date of April 20, 2020 (the “2020
State Loan Agreement, and together with the 2018 Bonds, the 2019 Loan Agreement, and the 2020
Loan Agreement, the “Prior Obligations”); and
WHEREAS, except for the Prior Obligations, neither the City nor the Enterprise has
pledged or hypothecated the Gross Net Pledged Revenues (as herein defined) to the payment of
any bonds or for any other purpose, with the result that the Net Pledged Revenues may now be
pledged lawfully and irrevocably to the payment of the Loan which pledge will be subordinate to
the pledge of Net Pledged Revenues to the payment of the 2018 Bonds and on a parity with the
2019 Loan Agreement, the 2020 Loan Agreement, and the 2020 State Loan Agreement; and
WHEREAS, the Bank is willing to enter into this Agreement and to make the Loan to the
Enterprise pursuant to the terms and conditions stated below; and
WHEREAS, the Loan shall be payable from and secured by the Net Pledged Revenues as
more fully set forth herein;
NOW THEREFORE, in consideration of the foregoing and for other good and valuable
consideration, the parties hereto agree as follows.
ARTICLE I
DEFINITIONS
Words and terms defined in the recitals hereof, as hereby supplemented and amended, shall
have the same meanings herein or therein assigned to them, unless the context or use indicates
another meaning or intent, and except to the extent amended by the definitions hereinafter set forth.
In addition, the following terms shall have the meanings set forth herein:
“2018 Bond Ordinance” means the ordinance of the Enterprise which provides for the
issuance and delivery of the 2018A Bonds and 2018B Bonds.
“2018A Bonds” means the Enterprise’s Tax-Exempt Revenue Bonds, Series 2018A.
“2018B Bonds” means the Enterprise’s Taxable Revenue Bonds, Series 2018B.
“2019 Loan Agreement” means the Loan Agreement with U.S. Bank National Association,
dated December 17, 2019, as amended
“2020 Loan Agreement” means the Loan Agreement with ZB, N.A., DBA Vectra Bank
Colorado, dated as of April 17, 2020.
“2022 Note” or “Note” means the City of Fort Collins, Colorado, Electric Utility
Enterprise not to exceed $2,500,000 2022 Taxable Subordinate Lien Revenue Note evidencing the
Loan from the Enterprise, as maker, to the Bank, as payee.
“2020 State Loan Agreement” means the Loan Agreement with the State of Colorado,
Colorado Energy Office, with a start date of April 20, 2020.
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3
“Advance” means a disbursement of proceeds of the Unfunded Portion of the Loan
pursuant to the terms hereof.
“Advance Maturity Date” means the second anniversary of the Closing Date.
“Advance Period” means the period commencing on the date of the Closing Date and
terminating on the second anniversary of the Closing Date unless terminated or extended as
provided herein.
“Advance Termination Date” means the earlier to occur of (a) the Full Funding Date; (b)
the date which is the last day of the Advance Period or (c) a date determined by the Enterprise and
provided in writing to the Bank.
“Authorized Person” means the President of the Enterprise or the Treasurer of the
Enterprise and also means any other individual authorized by the President to act as an Authorized
Person hereunder.
“Authorizing Ordinance” means the Ordinance adopted by the Board on May 3 , 2022,
authorizing the Enterprise to finance the Project, enter into the Loan and execute and deliver the
Note, this Agreement, and the other Financing Documents.
“Bank” means U.S. Bank National Association, a national banking association, in its
capacity as lender of the Loan.
“Business Day” means any day of the week on which the Bank is conducting its banking
operations nationally and on which day the Bank’s offices are open for business in Denver,
Colorado.
“Capital Improvements” means the acquisition of land, easements, facilities, and
equipment (other than ordinary repairs and replacements), and those property improvements or
any combination of property improvements which will constitute enlargements, extensions or
betterments to the System and will be incorporated into the System.
“Closing” means the date of the execution and delivery of the Note, this Agreement, and
the other Financing Documents by the respective parties thereto.
“Closing Date” means date of the Closing for the Loan.
“Conversion Notice” means a notice of a conversion pursuant to Sections 2.07, which shall
be substantially in the form of Exhibit C.
“Cost of Funds” means the rate at which Bank would be able to borrow funds of
comparable amounts in the Money Markets for a period equal to the term of a Term Loan, adjusted
for any reserve requirement and any subsequent costs arising from a change in government
regulation; such rate rounded up to the nearest one-eighth percent.
“C.R.S.” means the Colorado Revised Statutes, as amended and supplemented as of the
date hereof.
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4
“Debt” means, without duplication, all of the following obligations of the Enterprise for
the payment of which the Enterprise has promised or is required to pay from the Net Pledged
Revenues: (a) borrowed money of any kind; (b) obligations evidenced by bonds, debentures, notes
or similar instruments; (c) obligations upon which interest charges are customarily paid;
(d) obligations arising from guarantees made by the Enterprise; (e) obligations as an account party
in respect of letters of credit and bankers’ acceptances or similar obligations issued in respect of
the Enterprise; and (f) obligations evidenced by any interest rate exchange agreement; provided
that notwithstanding the foregoing, the term “Debt” does not include obligations issued for any
purpose, the repayment of which is contingent upon the Enterprise’s annual determination to
appropriate moneys therefore.
“Default Interest Rate” means a rate per annum equal to the greater of the Interest Rate
plus 3% or the Maximum Rate.
“Electronic Notification” means telecopy, facsimile transmissions, email transmissions
or other similar electronic means of communication providing evidence of transmission.
“Event of Default” has the meaning set forth in Section 7.01 hereof.
“Financing Documents” means this Agreement, the Note, the Authorizing Ordinance, and
any other document or instrument required or stated to be delivered hereunder or thereunder, all
in form and substance satisfactory to the Bank.
“Fiscal Year” means the 12 months commencing January 1 of any year and ending
December 31 of such year.
“Full Funding Date” means the date on which, if at all, the aggregate amount of all
Advances equals the Maximum Advance Amount.
“Gross Pledged Revenues” means all rates, fees, charges and revenues derived directly or
indirectly by the City from the operation and use of and otherwise pertaining to the System, or any
part thereof, whether resulting from Capital Improvements or otherwise, and includes all rates,
fees, charges and revenues received by the City from the System, including without limitation:
(i) All rates, fees and other charges for the use of the System, or for any service
rendered by the City or the Enterprise in the operation thereof, directly or indirectly, the availability
of any such service, or the sale or other disposal of any commodities derived therefrom, including,
without limitation, connection charges, but:
(a) Excluding any moneys borrowed and used for the acquisition of Capital
Improvements or for the refunding of securities, and all income or other gain from any investment
of such borrowed moneys; and
(b) Excluding any moneys received as grants, appropriations or gifts from the Federal
Government, the State, or other sources, the use of which is limited by the grantor or donor to the
construction of Capital Improvements, except to the extent any such moneys shall be received as
payments for the use of the System, services rendered thereby, the availability of any such service,
or the disposal of any commodities therefrom; and
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(ii) All income or other gain from any investment of Gross Pledged Revenues
(including without limitation the income or gain from any investment of all Net Pledged Revenues,
but excluding borrowed moneys and all income or other gain thereon in any project fund,
construction fund, reserve fund, or any escrow fund for any Parity Bonds payable from Net
Pledged Revenues heretofore or hereafter issued and excluding any unrealized gains or losses on
any investment of Gross Pledged Revenues); and
(iii) All income and revenues derived from the operation of any other utility or other
income-producing facilities added to the System and to which the pledge and lien herein provided
are lawfully extended by the Board or by the qualified electors of the City; and
(iv) All revenues which the Enterprise receives from the repayment of Epic Loans.
“Initial Advance” means the first Advance made by the Bank to the Enterprise pursuant to
Section 2.06 hereof.
“Interest Payment Date” means, for Advances, the first Business Day of each month,
commencing the first such day occurring after the Initial Advance, and continuing through and
including the Advance Maturity Date and, for Term Loans, June 1 and December 1, commencing
the first such day occurring after an Advance has been converted to a Term Loan continuing
through and including the Term Loan Maturity Date.
“Interest Rate” means for Advances, a variable rate of interest equal to 76% of the Prime
Rate, and for Term Loans, a fixed rate of interest determined on the date an Advance converts to
a Term Loan pursuant to Section 2.07 hereof.
“Light and Power Fund” means the special fund of that name heretofore created by the
City pursuant to Section 8-77 of the Code of the City of Fort Collins .
“Loan” means all Advances and Term Loans.
“Loan Amount” means, with respect to the Loan, a maximum amount of Two Million Five
Hundred Thousand and 00/100 U.S. Dollars ($2,500,000), or such lesser amount that has been
Advanced by the Bank from time to time in accordance with the terms and provisions of this
Agreement.
“Material Adverse Effect” means a material adverse effect on (a) the business, property,
liabilities (actual and contingent), operations or condition (financial or otherwise), results of
operations, or prospects of the Enterprise taken as a whole, (b) the ability of the Enterprise to
perform its obligation under this Agreement, or (c) the validity or enforceability of this Agreement
or the rights or remedies of the Bank under this Agreement.
“Maturity Date” means for Advances the Advance Maturity Date and for Term Loans the
Term Loan Maturity Date.
“Maximum Advance Amount” means, with respect to the 2022 Note, $2,500,000.
“Maximum Rate” has the meaning set forth in Section 2.02(i) hereof.
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“Money Markets” refers to one or more wholesale funding markets available to and
selected by Bank, including negotiable certificates of deposit, commercial paper, Eurodollar
deposits, bank notes, federal funds, interest rate swaps or others. The Enterprise acknowledges that
Bank is under no obligation to actually purchase and/or match funds to determine the Interest Rate
for any Term Loan.
“Net Pledged Revenues” means the Gross Pledged Revenues remaining after the payment
of the Operation and Maintenance Expenses of the System.
“Non-Use Fee” has the meaning set forth in Section 2.01(d) hereof.
“Operation and Maintenance Expenses” means such reasonable and necessary current
expenses of the City, paid or accrued, of operating, maintaining and repairing the System
including, except as limited by contract or otherwise limited by law, without limiting the generality
of the foregoing:
(a) All payments made to the Platte River Power Authority, a wholesale electricity
provider that acquires, constructs and operates generation capacity for the City, or its successor in
function;
(b) Engineering, auditing, legal and other overhead expenses directly related and
reasonably allocable to the administration, operation and maintenance of the System;
(c) Insurance and surety bond premiums appertaining to the System;
(d) The reasonable charges of any paying agent, registrar, transfer agent, depository or
escrow agent appertaining to the System or any bonds or other securities issued therefor;
(e) Annual payments to pension, retirement, health and hospitalization funds
appertaining to the System;
(f) Any taxes, assessments, franchise fees or other charges or payments in lieu of the
foregoing;
(g) Ordinary and current rentals of equipment or other property;
(h) Contractual services, professional services, salaries, administrative expenses, and
costs of labor appertaining to the System and the cost of materials and supplies used for current
operation of the System;
(i) The costs incurred in the billing and collection of all or any part of the Gross
Pledged Revenues; and
(j) Any costs of utility services furnished to the System by the City or otherwise.
“Operation and Maintenance Expenses” does not include:
(a) Any allowance for depreciation;
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(b) Any costs of reconstruction, improvement, extensions, or betterments, including
without limitation any costs of Capital Improvements;
(c) Any accumulation of reserves for capital replacements;
(d) Any reserves for operation, maintenance, or repair of the System;
(e) Any allowance for the redemption of any bonds or other securities payable from
the Net Pledged Revenues or the payment of any interest thereon;
(f) Any liabilities incurred in the acquisition of any properties comprising the System;
and
(g) Any other ground of legal liability not based on contract.
“Parity Debt” means the 2019 Loan Agreement, the 2020 Loan Agreement, the 2020 State
Loan Agreement, and any other obligations of the Enterprise payable from and with a lien on the
Net Pledged Revenues on a parity basis with the 2022 Note.
“Permitted Investments” means any investment or deposit permissible under then
applicable law for governmental entities such as the Enterprise.
“Person” means an individual, a corporation, a partnership, an association, a joint venture,
a trust, an unincorporated organization or any other entity or organization, including a government
or political subdivision or an agency or instrumentality thereof.
“Prime Rate” means a variable per annum rate of interest equal at all times to the rate of
interest established and quoted by the Bank as its “Prime Rate,” “Base Rate” or “Reference Rate,”
such rate to change contemporaneously with each change in such established and quoted rate,
provided that it is understood that the Prime Rate shall not necessarily be representative of the rate
of interest actually charged by the Bank on any loan or class of loans.
“Principal Payment Date” means for Advances the Advance Maturity Date and for Term
Loans, December 1 of each year, commencing on the first such date occurring after the Conversion
Date and continuing through and including the Term Loan Maturity Date.
“Senior Debt” means the 2018A Bonds, the 2018B Bonds, and any obligations of the
Enterprise payable from and with a lien on the Net Pledged Revenues on a basis superior to the
2022 Note.
“Supplemental Public Securities Act” means Title 11, Article 57, C.R.S.
“System” means the City’s electric distribution system that furnishes electricity and related
services and excludes the City’s broadband system using fiber-optic technology. The System
consists of all properties, real, personal, mixed and otherwise, now owned or hereafter acquired by
the City, through purchase, construction and otherwise, and used in connection with such system
of the City, and in any way pertaining thereto and consisting of all properties, real, personal, mixed
or otherwise, now owned or hereafter acquired by the City, whether situated within or without the
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City boundaries, used in connection with such system of the City, and in any way appertaining
thereto, including all present or future improvements, extensions, enlargements, betterments,
replacements or additions thereof or thereto and administrative facilities.
“Term Loan” has the meaning specified in Section 2.07.
“Term Loan Maturity Date” means the maturity date for a Term Loan as determined
pursuant to Section 2.07.
“Unfunded Portion” means, as of any date, an amount equal to the Maximum Advance
Amount, less the total amount of all Advances funded as of such date, less any reduction of the
Unfunded Portion made pursuant to Section 2.01 hereof.
ARTICLE II
LOAN
Section 2.01. Loan.
(a) Agreement to Make Loan. The Bank hereby agrees to extend the Loan to
the Enterprise in the maximum aggregate principal amount of $2,500,000 subject to the terms and
conditions of this Agreement. The Loan shall be evidenced by the 2022 Note, the form of which
is set forth in Exhibit A attached hereto.
(b) Advances. Subject to the terms and conditions of this Agreement, including
without limitation satisfaction of the conditions set forth in Section 2.06 hereof and upon delivery
to the Bank of an Advance Request in the form of Exhibit B hereto, the Bank hereby agrees to
make Advances to the Enterprise from time to time during the Advance Period in the aggregate
original principal amounts not to exceed $2,500,000 with respect to the Loan (as more particularly
defined in Article I hereof, the “Maximum Advance Amount”). On the Advance Termination
Date, the Unfunded Portion shall be reduced to zero and no further Advances will be made
hereunder.
(c) Note. The Loan shall be evidenced by the 2022 Note. On the Closing Date,
the Enterprise shall execute and deliver the 2022 Note payable to the Bank, in substantially the
form set forth in Exhibit A attached hereto. The Enterprise shall maintain a book for the
registration of ownership of the 2022 Note. Upon any transfer of the 2022 Note as provided herein,
such transfer shall be entered on such registration books of the Enterprise.
With respect to each Advance funded by the Bank from time to time hereunder, the
Bank shall maintain, in accordance with its usual practices, records evidencing the indebtedness
resulting from each such Advance and the amounts of principal and interest payable and paid from
time to time hereunder. In any legal action or proceeding in respect of any Advance or the Loan,
the entries made in such records shall be conclusive evidence (absent manifest error) of the
existence and amounts of the obligations therein recorded. The Note shall evidence the obligation
of the Enterprise to pay the Loan and shall evidence the obligation of the Enterprise to pay the
principal amount of each Advance funded by the Bank hereunder, as such amounts are outstanding
from time to time, and accrued interest
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(d) Non-Use Fees The Enterprise shall pay to the Bank a nonrefundable fee
(the “Non-Use Fee”), which shall be in the amount of 0.30% of the weighted average balance of
the Unfunded Portion from the Closing Date to the Advance Termination Date. The Non-Use Fee
shall be calculated and paid on the Advance Termination Date.
(e) Application of Loan Proceeds. The Enterprise shall apply the proceeds of
each Advance to pay the costs of the Project.
(f) Special Obligations. All amounts due under this Agreement or the 2022
Note shall be payable and collectible solely out of the Net Pledged Revenues, which revenues are
hereby so pledged which pledge is in all respects subordinate to the pledge and lien thereon of the
Senior Debt at any time outstanding. The Bank may not look to any general or other fund for the
payment of such amounts; this Agreement and the 2022 Note shall not constitute a debt or
indebtedness within the meaning of any constitutional, charter, or statutory provision or limitation;
and this Agreement and the 2022 Note shall not be considered or held to be general obligations of
the Enterprise or the City but shall constitute special obligations of the Enterprise. No statutory or
constitutional provision enacted after the execution and delivery of this Agreement or the 2022
Note shall in any manner be construed as limiting or impairing the obligation of the Enterprise to
comply with the provisions of this Agreement or the 2022 Note. None of the covenants,
agreements, representations and warranties contained herein or in the 2022 Note shall ever impose
or shall be construed as imposing any liability, obligation or charge against the Enterprise or the
City (except the Net Pledged Revenues and the special funds pledged therefor), or against its
general credit, or as payable out of its general fund or out of any funds derived from taxation or
out of any other revenue source (other than those pledged therefor). The payment of the amounts
due under this Agreement or the 2022 Note is not secured by an encumbrance, mortgage or other
pledge of property of the City or the Enterprise, except for the Net Pledged Revenues. No property
of the City or the Enterprise, subject to such exception, shall be liable to be forfeited or taken in
payment of such amounts.
Section 2.02. Interest Rate; Interest Payments; Principal Payments.
(a) Interest Rate. The unpaid principal balance of the Loan will bear interest
at the Interest Rate. All interest due and payable under this Agreement shall be calculated on the
basis of a 360-day year of twelve 30-day months. Interest payments on the Loan shall be due on
each Interest Payment Date and on the Maturity Date.
(b) Default Interest Rate. Immediately upon the occurrence of an Event of
Default or upon the Maturity Date, interest shall begin to accrue on all principal amounts owing
on the Loan at the Default Interest Rate for so long as such Event of Default continues and remains
uncured or, if after the Maturity Date, for so long as amounts due on the Loan remain unpaid.
(c) Principal Payments. Repayment of principal amounts owing under the
Loan shall occur on each Principal Payment Date.
(d) Prepayment. The Loan may be prepaid, in whole or in part, at the option
of the Enterprise, at a prepayment price equal to the principal amount so prepaid, plus accrued
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interest to the prepayment date, with no prepayment fee. Any prepayment under this paragraph
shall only be made after the Enterprise gives two Business Days written notice to the Bank.
(e) Obligations Unconditional. The Enterprise’s obligation to repay the Loan
hereunder and all of its other obligations under this Agreement shall be absolute and unconditional
under any and all circumstances and irrespective of any setoff, counterclaim or defense to payment
which the Enterprise may have against the Bank or any other Person, including, without limitation,
any defense based on the failure of any nonapplication or misapplication of the proceeds of the
Loan hereunder, and irrespective of the legality, validity, regularity or enforceability of all or any
of the Financing Documents, and notwithstanding any amendment or waiver of (other than an
amendment or waiver signed by the Bank explicitly reciting the release or discharge of any such
obligation), or any consent to, or departure from, all or any of the Financing Documents or any
exchange, release, or nonperfection of any collateral securing the obligations of the Enterprise
hereunder and any other circumstances or happening whatsoever, whether or not similar to any of
the foregoing; provided, however, that nothing contained in this Section 2.02(e) shall abrogate or
otherwise affect the rights of the Enterprise pursuant to Section 8.05 hereof.
(f) Waivers, Etc. To the full extent permitted by law: (i) the Enterprise hereby
waives (A) presentment, demand, notice of demand, protest, notice of protest, notice of dishonor
and notice of nonpayment; (B) to the extent the Bank is not in default hereunder, the right, if any,
to the benefit of, or to direct application of, any security hypothecated to the Bank until all
obligations of the Enterprise to the Bank hereunder, howsoever arising, have been paid; (C) the
right to require the Bank to proceed against the Enterprise hereunder, or against any Person under
any guaranty or similar arrangement, or under any agreement between the Bank and any Person or
to pursue any other remedy in the Bank’s power; and (D) any defense arising out of the election
by the Bank to foreclose on any security by one or more non-judicial or judicial sales; (ii) the Bank
may exercise any other right or remedy, even though any such election operates to impair or
extinguish the Enterprise’s right to repayment from, or any other right or remedy it may have
against, any Person, or any security; and (iii) the Enterprise agrees that the Bank may proceed
against the Enterprise or any Person directly and independently of any other, and that any
forbearance, change of rate of interest, or acceptance, release or substitution of any security,
guaranty, or loan or change of any term or condition thereunder or under any Financing Document
(other than by mutual agreement between the Enterprise and the Bank) shall not in any way affect
the liability of the Enterprise hereunder.
(g) Manner of Payments. All interest, fees, and other payments to be made
hereunder by or on behalf of the Enterprise to the Bank shall be made, and shall not be considered
made until received, in United States dollars in immediately available funds. The Enterprise shall
make each payment hereunder in the manner and at the time necessary so that each such payment
is received by the Bank not later than 12:00 p.m., Colorado time, on the day when due in lawful
money of the United States of America in immediately available funds. Any payment received
after 12:00 p.m., Colorado time, shall be deemed made on the next succeeding Business Day. All
payments made hereunder by or on behalf of the Enterprise to the Bank shall be applied to such
amounts due hereunder and under the Financing Documents in the following order: first, to unpaid
Non-Use Fees, second, to accrued but unpaid interest, third, to principal and, fourth, to any other
amounts due hereunder.
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(h) Default Interest Rate; Calculation of Interest and Fees. All interest and
fees due and payable under this Agreement shall be calculated on the basis of a 360-day year of
twelve 30-day months. Any sum due to the Bank and not paid when due and any sum due to the
Bank upon the occurrence or during the continuance of any Event of Default hereunder shall bear
interest at the Default Interest Rate.
(i) Maximum Interest Rate. If the interest due and payable on any obligation
hereunder computed at the applicable rate as provided in Section 2.02 hereof is in excess of 9.5%
(the “Maximum Rate”), the difference between what would have been the interest payable on such
amounts had they accrued interest at the rate provided in Section 2.02 and the Maximum Rate (the
“Interest Differential”) shall remain an obligation of the Enterprise. Notwithstanding anything
herein or in the Financing Documents to the contrary, if at any time there is an Interest Differential
owed to the Bank, any reduction in interest rate that would result from the application of the
Maximum Rate to the Default Interest Rate, shall not reduce the rate of interest below the
Maximum Rate until the total amount due has been paid to the Bank as if the applicable rate
computed as provided in Section 2.02 hereof had at all times been utilized.
Section 2.03. Costs, Expenses and Taxes. The Enterprise agrees to pay all reasonable
costs and expenses actually incurred by the Bank in connection with (a) the preparation, execution
and delivery of this Agreement or any other documents, including the other Financing Documents,
which may be delivered by any party in connection with this Agreement and the other Financing
Document, and (b) the filing, recording, administration (other than normal, routine
administration), enforcement, transfer, amendment, maintenance, renewal or cancellation of this
Agreement and all amendments or modifications thereto (or supplements hereto), including,
without limitation, the reasonable fees and out-of-pocket expenses of counsel for the Bank and
independent public accountants and other outside experts retained by the Bank in connection with
any of the foregoing; and. In addition, the Enterprise agrees to pay promptly all reasonable costs
and expenses of the Bank, including, without limitation, the actual, reasonable fees and expenses
of external counsel, for (i) any and all amounts which the Bank has paid relative to the Bank’s
curing of any Event of Default under this Agreement or any of the Financing Documents; (ii) the
enforcement of this Agreement or any of the Financing Documents; or (iii) any action or
proceeding relating to a court order, injunction, or other process or decree restraining or seeking
to restrain the Bank from paying any amount hereunder. Without prejudice to the survival of any
other agreement of the Enterprise hereunder, the agreements and obligations contained in this
Section 2.03 shall survive the payment in full of all amounts owing to the Bank hereunder.
Section 2.04. Pledge. The Enterprise hereby pledges, assigns and grants to the Bank a
lien in the Net Pledged Revenues, which is subordinate to the lien which is pledged to secure the
payment of Senior Debt but on a pari pasu basis with the lien to secure payment of the Parity Debt,
to secure its obligations to the Bank hereunder and under the other Financing Documents. The
lien of the Bank on the Net Pledged Revenues hereunder shall be subject to no other liens except
those liens granted on the Net Pledged Revenues to any Senior Debt heretofore or hereafter issued
in accordance with the terms hereof and the Subordinate Debt. The Enterprise represents and
warrants that, except for the Senior Debt, the Net Pledged Revenues is not and shall not be subject
to any other lien or encumbrance without the prior written consent of the Bank except as otherwise
permitted pursuant to this Agreement.
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Section 2.05. Conditions to Closing. The Closing on the Loan is conditioned upon the
satisfaction of each of the following:
(a) all Financing Documents and other instruments applicable to the Loan are
in form and content satisfactory to the Bank and have been duly executed and delivered in form
and substance satisfactory to the Bank and shall have not been modified, amended or rescinded,
shall be in full force and effect on and as of the Closing Date and executed original or certified
copies of each thereof shall have been delivered to the Bank;
(b) the Bank has received a certified copy of the Authorizing Ordinance of the
Enterprise, which shall be in form and content satisfactory to the Bank and authorize the Enterprise
to finance the Project, obtain the Loan and perform all acts contemplated by this Agreement and
all other Financing Documents; and a certified copy of all other ordinances, resolutions and
proceedings taken by the Enterprise authorizing the Enterprise to finance the Project, obtain the
Loan and the execution, delivery and performance of this Agreement and the other Financing
Documents and the transactions contemplated hereunder and thereunder, together with such other
certifications as to the specimen signatures of the officers of the Enterprise authorized to sign this
Agreement and the other Financing Documents to be delivered by the Enterprise hereunder and as
to other matters of fact as shall reasonably be requested by the Bank;
(c) the Enterprise has provided a certificate certifying that on the Closing Date
each representation and warranty on the part of the Enterprise contained in this Agreement and in
any other Financing Document is true and correct and no Event of Default, or event which would,
with the passage of time or the giving of notice, constitute an Event of Default, has occurred and
is continuing and no default exists under any other Financing Documents, or under any other
agreements by and between the Enterprise and the Bank and certifying as to such other matters as
the Bank might reasonably request;
(d) the Enterprise has provided a certificate certifying that the only Senior Debt
outstanding as of the Closing Date is the 2018A Bonds and the 2018B Bonds and that the only
Parity Debt outstanding as of the Closing Date is the 2019 Loan Agreement, the 2020 Loan
Agreement, and the 2020 State Loan Agreement;
(e) the Bank shall have received the opinion of Butler Snow LLP to the effect
that (i) the obligation of the Enterprise to pay the principal of and interest on the Loan constitutes
a valid and binding special obligation of the Enterprise payable solely from the Net Pledged
Revenues with a lien on the Net Pledged Revenues which is subordinate to the lien thereon of the
Senior Debt, and (ii) this Agreement and the Note are valid and binding obligations of the
Enterprise, enforceable against the Enterprise in accordance with their respective terms, except as
such enforceability may be limited by bankruptcy, insolvency, reorganization, moratorium, and
other similar laws affecting creditors’ rights generally, and by equitable principles, whether
considered at law or in equity;
(f) all proceedings taken in connection with the transactions contemplated by
this Agreement, and all instruments, authorizations and other documents applicable thereto, are
satisfactory to the Bank and its counsel;
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(g) no law, regulation, ruling or other action of the United States, the State of
Colorado or any political subdivision or authority therein or thereof shall be in effect or shall have
occurred, the effect of which would be to prevent the Enterprise from fulfilling its obligations
under this Agreement or the other Financing Documents;
(h) all Bank counsel fees and any other fees and expenses due and payable in
connection with the execution and delivery of this Agreement shall have been paid by the
Enterprise upon execution and delivery of this Agreement;
(i) the Bank shall have been provided with the opportunity to review all
pertinent financial information regarding the Enterprise, agreements, documents, and any other
material information relating to the Enterprise or the Net Pledged Revenues or any other
component of the collateral securing the obligations of the Enterprise hereunder;
(j) all information provided by the Enterprise to the Bank is accurate in all
respects;
(k) the Bank shall have received such other certificates, approvals, filings,
opinions and documents as shall be reasonably requested by the Bank;
(l) all other legal matters pertaining to the execution and delivery of this
Agreement and the other Financing Documents shall be reasonably satisfactory to the Bank.
Section 2.06. Procedure for Requesting and Funding Advances.
(a) Conditions to Funding Advances. No Advance shall be requested by the
Enterprise and the Bank shall have no obligation to honor an Advance Request except in
accordance with the provisions and upon fulfillment of the terms and conditions set forth in this
Agreement. The funding by the Bank of each Advance is conditioned upon the satisfaction of
each of the following, each of which shall be satisfactory in all respects to the Bank:
(i) Advance Frequency. Advance Requests may only be made during
the Advance Period and shall be submitted to the Bank no more than once in any calendar month,
unless permitted more frequently by the Bank. Advances shall be made in amounts of $75,000 or
more.
(ii) Representations and Warranties True; No Default. At the time any
Advance is to be made and as a result thereof, immediately thereafter, all representations and
warranties of the Enterprise set forth in Article IV are true and correct as though made on the date
of such Advance Request and on the date when such Advance is funded and no Event of Default
hereunder has occurred and is continuing and no litigation is then pending or threatened concerning
the Enterprise’s authority to pledge the Net Pledged Revenues as provided herein, and the
Enterprise shall deliver an executed certificate of an Authorized Person to such effect in connection
with each Advance in substantially the form of Exhibit B.
(iii) Payments Current. The Enterprise shall be current on all of its
obligations hereunder.
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(iv) Advance Request. The Bank shall have received an Advance
Request from the Enterprise, the form of which is attached hereto as Exhibit B (each, an “Advance
Request”), signed by the Authorized Person of the Enterprise and containing the calculation of the
amount of such Advance requested by the Enterprise.
(v) Amount of Advance. The amount of the requested Advance, when
combined with the sum of all prior Advances made hereunder shall not exceed the Maximum
Advance Amount for the Loan. From each Advance the Bank will transfer amounts as specified
in each Advance Request.
(vi) Material Adverse Changes. Since December 31, 2020, there has
been no change in the business, property, prospects, condition (financial or otherwise) or results
of operations of the Enterprise which could reasonably be expected to have a Material Adverse
Effect.
(vii) Other Conditions Precedent to Funding Each Advance. No
Advance shall be requested or made after the Advance Termination Date.
(b) Funding of Advances. Provided that the conditions set forth in Section
2.06(a) above are satisfied, within 2 days of receipt by the Bank of an Advance Request signed by
the Authorized Person, the Bank shall provide the amount of such Advance to the Enterprise at
such depository as the Enterprise may direct.
Section 2.07. Conversion to Term Loan. Provided that (i) no Event of Default shall
have occurred and be continuing (ii) all representations and certifications and agreements herein
are then true and correct, and (iii) the outstanding Senior Debt is rated in one of its four highest
rating categories by a national recognized organization which regularly rates obligations such as
the Senior Debt, the Enterprise may elect to convert all or a portion of the outstanding Advances
on or before the Advance Loan Maturity Date to one or more term loans, but not more than four
term loans (each a “Term Loan”) that shall be payable in full by no later than the 8th anniversary
of the Advance Loan Maturity Date. Such election shall be exercised by the Enterprise delivering
to the Bank a Conversion Notice, appropriately completed and signed by an Authorized Person, at
least three (3) Business Days prior to the Maturity Date. Each Term Loan shall be a fully
amortizing loan in approximately equal installments of principal and interest and shall mature on
the Term Loan Maturity Date specified in the Conversion Notice, which date shall be either the
3rd anniversary of the Advance Loan Maturity Date or the 8th anniversary of the Advance Loan
Maturity Date. Principal and interest on each Term Loan shall be payable on each Interest Payment
Date. The Interest Rate on a Term Loan shall be a fixed rate determined on the date an Advance
converts to a Term Loan and shall equal the Cost of Funds plus 1.65% for a Term Loan which
matures on the 3rd anniversary of the Advance Loan Maturity Date or the Cost of Funds plus
1.85% for a Term Loan which matures on the 8th anniversary of the Advance Loan Maturity Date.
The Enterprise and the Bank agree that the aggregate principal amount of all Advances which is
converted to a Term Loan shall be divided approximately equally between Term Loans which
mature on the 3rd anniversary of the Advance Loan Maturity Date and Term Loans which mature
on the 8th anniversary of the Advance Loan Maturity Date
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ARTICLE III
FUNDS AND ACCOUNTS
Section 3.01. Light and Power Fund. So long as this Agreement is in effect, the entire
Gross Pledged Revenues, upon their receipt from time to time by the Enterprise, shall be set aside
and credited immediately to the Light and Power Fund. In each month, after making in full all
deposits or payments required in connection with the Senior Debt, the Enterprise shall pay to the
Bank from the Net Pledged Revenues remaining in the Light and Power Fund, the amounts due
under this Agreement and the Note.
ARTICLE IV
REPRESENTATIONS AND WARRANTIES OF THE ENTERPRISE
While any obligations hereunder or under any of the other Financing Documents are unpaid
or outstanding, the Enterprise continuously represents and warrants to the Bank as follows:
Section 4.01. Due Organization. The Enterprise is an enterprise of the City duly
organized and validly existing under Charter and Enterprise Ordinances.
Section 4.02. Power and Authorization. The Enterprise has all requisite power and
authority to own and convey its properties and to carry on its business as now conducted and as
contemplated to be conducted under the Financing Documents; to execute, deliver and to perform
its obligations under this Agreement and the other Financing Documents; and to cause the
execution, delivery and performance of the Financing Documents.
Section 4.03. No Legal Bar. To the best of the Enterprise’s knowledge, the Enterprise is
not in violation of any of the provisions of the laws of the State of Colorado or the United States
of America or any of the provisions of any order of any court of the State of Colorado or the United
States of America which would affect its existence, or its powers referred to in the preceding
Section 4.02. The execution, delivery and performance by the Enterprise of this Agreement and
of the other Financing Documents (a) will not violate any provision of any applicable law or
regulation or of any order, writ, judgment or decree of any court, arbitrator or governmental
authority; (b) will not violate any provisions of any document constituting, regulating or otherwise
affecting the operations or activities of the Enterprise; and (c) will not violate any provision of,
constitute a default under, or result in the creation, imposition or foreclosure of any lien, mortgage,
pledge, charge, security interest or encumbrance of any kind other than liens created or imposed
by the Financing Documents, on any of the revenues or other assets of the Enterprise which could
have a material adverse effect on the assets, financial condition, business or operations of the
Enterprise, on the Enterprise’s power to cause the Financing Documents to be executed and
delivered, or its ability to pay in full in a timely fashion the obligations of the Enterprise under this
Agreement or the other Financing Documents.
Section 4.04. Consents. The Enterprise has obtained all consents, permits, licenses and
approvals of, and has made all registrations and declarations with any governmental authority or
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regulatory body required for the execution, delivery and performance by the Enterprise of this
Agreement and the other Financing Documents.
Section 4.05. Litigation. Except as disclosed in writing to the Bank, there is no action,
suit, inquiry or investigation or proceeding to which the Enterprise is a party, at law or in equity,
before or by any court, arbitrator, governmental or other board, body or official which is pending
or, to the best knowledge of the Enterprise, threatened in connection with any of the transactions
contemplated by this Agreement or the Financing Documents or against or affecting the assets of
the Enterprise, nor, to the best knowledge of the Enterprise, is there any basis therefor, wherein an
unfavorable decision, ruling or finding (a) would adversely affect the validity or enforceability of,
or the authority or ability of the Enterprise to perform its obligations under, the Financing
Documents; or (b) would, in the reasonable opinion of the Enterprise, have a materially adverse
effect on the ability of the Enterprise to conduct its business as presently conducted or as proposed
or contemplated to be conducted.
Section 4.06. Enforceability. This Agreement and each other Financing Document
constitutes the legal, valid and binding special obligation of the Enterprise, enforceable against the
Enterprise in accordance with its terms (except as such enforceability may be limited by
bankruptcy, moratorium or other similar laws affecting creditors’ rights generally and provided
that the application of equitable remedies is subject to the application of equitable principles).
Section 4.07. Changes in Law. To the best knowledge of the Enterprise, there is not
pending any change of law which, if enacted or adopted could have a material adverse effect on
the assets, financial condition, business or operations of the Enterprise, on the Enterprise’s power
to enter into this Agreement or the other Financing Documents or its ability to pay in full in a
timely fashion the obligations of the Enterprise under this Agreement or the other Financing
Documents.
Section 4.08. Financial Information and Statements. The financial statements and
other information previously provided to the Bank or provided to the Bank in the future are or will
be complete and accurate and prepared in accordance with generally accepted accounting
principles. There has been no material adverse change in the Enterprise’s financial condition since
such information was provided to the Bank.
Section 4.09. Accuracy of Information. All information, certificates or statements given
to the Bank pursuant to this Agreement and the other Financing Documents will be true and
complete when given.
Section 4.10. Financing Documents. Each representation and warranty of the Enterprise
contained in any Financing Document is true and correct as of the Closing Date.
Section 4.11. Regulations U and X. The Enterprise is not engaged in the business of
extending credit for the purpose of purchasing or carrying margin stock (within the meaning of
Regulation U or X issued by the Board of Governors of the Federal Reserve System); and no
proceeds of the Loan will be or have been used to extend credit to others for the purpose of
purchasing or carrying any margin stock.
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Section 4.12. Default, Etc. The Enterprise is not in default in the performance,
observance, or fulfillment of any of the obligations, covenants or conditions contained in any
Financing Document or other ordinance, resolution, agreement or instrument to which it is a party
which would have a material adverse effect on the ability of the Enterprise to perform its
obligations hereunder or under the other Financing Documents, or which would affect the
enforceability hereof or thereof.
Section 4.13. Sovereign Immunity. The Enterprise represents that, under Section 24-10-
106, C.R.S., its governmental immunity is limited to claims for injury which lie in tort or could lie
in tort. Under existing law, the Enterprise is not entitled to raise the defense of sovereign immunity
in connection with any legal proceedings to enforce its contractual obligations under the Financing
Documents, or the transactions contemplated hereby or thereby including, without limitation, the
payment of the principal of and interest on the Note.
Section 4.14. No Filings. No filings, recordings, registrations or other actions are
necessary to create and perfect the pledges provided for herein; all obligations of the Enterprise
hereunder are secured by the lien and pledge provided for herein; and the liens and pledges
provided for herein constitute valid prior liens subject to no other liens.
Section 4.15. Outstanding Debt. Upon the execution and delivery of this Agreement,
except for the Financing Documents and the 2018A Bonds, the 2018B Bonds, the 2019 Loan
Agreement, the 2020 Loan Agreement, and the 2020 State Loan Agreement, the Enterprise will
have no other Debt outstanding payable from or secured by the Net Pledged Revenues or any
portion thereof. The Enterprise represents and warrants that it will incur additional Debt only in
accordance with the provisions of Section 5.23 of this Agreement.
ARTICLE V
COVENANTS OF THE ENTERPRISE
While any obligations hereunder or under any of the other Financing Documents are unpaid
or outstanding, the Enterprise continuously warrants and agrees as follows:
Section 5.01. Performance of Covenants, Authority. The Enterprise covenants that it
will faithfully perform and observe at all times any and all covenants, undertakings, stipulations,
and provisions contained in the Authorizing Ordinance, this Agreement, the Note, the other
Financing Documents and all its proceedings pertaining thereto as though such covenants,
undertakings, stipulations, and provisions were set forth in full herein (for the purpose of this
provision the Financing Documents shall be deemed to continue in full force and effect
notwithstanding any earlier termination thereof so long as any obligation of the Enterprise under
this Agreement shall be unpaid or unperformed). The Enterprise covenants that it is duly
authorized under the constitution and laws of the State of Colorado, including, particularly and
without limitation, the Charter and the Enterprise Ordinances, to obtain the Loan and to execute
and deliver the Note, this Agreement, and the other Financing Documents, and that all action on
its part for the execution and delivery of the Note, this Agreement, and the other Financing
Documents has been duly and effectively taken and will be duly taken as provided herein, and that
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the Loan, the Note, this Agreement, and the other Financing Documents are and will be valid and
enforceable obligations of the Enterprise according to the terms hereof and thereof.
Section 5.02. Contractual Obligations. The Enterprise shall perform all contractual
obligations undertaken by it under any agreements relating to the Loan, the Gross Pledged
Revenues, the Project, or the System, or any combination thereof.
Section 5.03. Further Assurances. At any and all times the Enterprise shall, so far as it
may be authorized by law, pass, make, do, execute, acknowledge, deliver and file or record all and
every such further instruments, acts, deeds, conveyances, assignments, transfers, other documents
and assurances as may be reasonably necessary or desirable for better assuring, conveying,
granting, assigning and confirming all and singular the rights, the Net Pledged Revenues and other
moneys and accounts hereby pledged or assigned, or intended so to be, or which the Enterprise
may hereafter become bound to pledge or to assign, or as may be reasonable and required to carry
out the purposes of this Agreement and to comply with any instrument of the Enterprise
amendatory thereof, or supplemental thereto. The Enterprise, acting by and through its officers,
or otherwise, shall at all times, to the extent permitted by law, defend, preserve and protect the
pledge of the Net Pledged Revenues and other moneys and accounts pledged hereunder and all the
rights of the Bank hereunder against all claims and demands of all Persons whomsoever.
Section 5.04. Conditions Precedent. Upon the date of the execution and delivery of this
Agreement, all conditions, acts and things required by the Federal or State Constitution, the
Charter, the Supplemental Act, the Enterprise Ordinances, or any other applicable law to exist, to
have happened and to have been performed precedent to the execution and delivery of this
Agreement shall exist, have happened, and have been performed; and the Bonds, together with all
other obligations of the Enterprise, shall not contravene any debt or other limitation prescribed by
the State Constitution.
Section 5.05. Rules, Regulations and Other Details. The Enterprise shall observe and
perform all of the terms and conditions contained in this Agreement, and shall comply with all
valid acts, rules, regulations, orders and directions of any legislative, executive, administrative or
judicial body applicable to the System, the Enterprise, except for any period during which the same
are being contested in good faith by proper legal proceedings.
Section 5.06. Payment of Governmental Charges. The Enterprise shall pay or cause to
be paid all taxes and assessments or other governmental charges, if any, lawfully levied or assessed
upon or in respect of the System, or upon any part thereof, or upon any portion of the Gross Pledged
Revenues, when the same shall become due, and shall duly observe and comply with all valid
requirements of any governmental authority relative to the System or any part thereof, except for
any period during which the same are being contested in good faith by proper legal proceedings.
The Enterprise shall not create or suffer to be created any lien upon the System, or any part thereof,
or upon the Gross Pledged Revenues, except the pledge and lien created by for Senior Debt and
Parity Debt and except as herein otherwise permitted. The Enterprise shall pay or cause to be
discharged or shall make adequate provision to satisfy and to discharge, within 60 days after the
same shall become payable, all lawful claims and demands for labor, materials, supplies or other
objects which, if unpaid, might by law become a lien upon the System, or any part thereof, or the
Gross Pledged Revenues; but nothing herein requires the Enterprise to pay or cause to be
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discharged or to make provision for any such tax, assessment, lien or charge, so long as the validity
thereof is contested in good faith and by appropriate legal proceedings.
Section 5.07. Protection of Security. The Enterprise and its officers, agents and
employees shall not take any action in such manner or to such extent as might prejudice the security
for the payment of the amounts due under this Agreement or the Note. No contract shall be entered
into nor any other action taken by which the rights of the Bank might be prejudicially and
materially impaired or diminished.
Section 5.08. Prompt Payment . The Enterprise shall promptly pay the amounts due
under this Agreement or the Note at the places, on the dates and in the manner specified herein
and in the Agreement or the Note according to the true intent and meaning hereof.
Section 5.09. Use of Funds and Accounts. The funds and accounts described herein
shall be used solely and only for the purposes described herein.
Section 5.10. Other Liens. Other than the 2018A Bonds, the 2018B Bonds, the 2019
Loan Agreement, the 2020 Loan Agreement, and the 2020 State Loan Agreement, there are no
liens or encumbrances of any nature whatsoever on or against the System, or any part thereof, or
on or against the Net Pledged Revenues on a parity with or superior to the lien thereon of this
Agreement and the Note.
Section 5.11. Reasonable and Adequate Charges. The fees, rates and other charges due
to the Enterprise for the use of or otherwise pertaining to and services rendered by the System to
the Enterprise, to its inhabitants and to all other users within and without the boundaries of the
Enterprise shall be reasonable and just, taking into account and consideration public interests and
needs, the cost and value of the System, the Operation and Maintenance Expenses thereof, and the
amounts necessary to meet the debt service requirements of all Senior Debt, Parity Debt, and any
other securities payable from the Net Pledged Revenues, including, without limitation, reserves
and any replacement accounts therefor.
Section 5.12. Adequacy and Applicability of Charges. There shall be charged against
users of service pertaining to and users of the System, except as provided by Section 5.13 hereof,
such fees, rates and other charges so that the Gross Pledged Revenues shall be adequate to meet
the requirements of this Section. Such charges pertaining to the System shall be at least sufficient
so that the Gross Pledged Revenues annually are sufficient to pay in each Fiscal Year:
(a) Operation and Maintenance Expenses. amount equal to the annual
Operation and Maintenance Expenses for such Fiscal Year that are payable from the Gross Pledged
Revenues
(b) Principal and Interest An amount equal to 125% of the debt service
requirements on the Senior Debt and any Parity Debt then outstanding in that Fiscal Year
(excluding the reserves therefor), and
(c) Deficiencies. All sums, if any, due and owing to meet then existing
deficiencies pertaining to any fund or account relating to the Gross Pledged Revenues or any
securities payable therefrom.
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Section 5.13. Limitations Upon Free Service. No free service or facilities shall be
furnished by the System, except that the City shall not be required to pay for any use by the City
of any facilities of the System for municipal purposes. If the City chooses, in its sole discretion,
to pay for its use of the System, all the income so derived from the City shall be deemed to be
income derived from the operation of the System, to be used and to be accounted for in the same
manner as any other income derived from the operation of the System.
Section 5.14. Collection of Charges. The Enterprise shall cause all fees, rates and other
charges pertaining to the System to be collected as soon as is reasonable, shall reasonably prescribe
and enforce rules and regulations or impose contractual obligations for the payment of such
charges, and for the use of the System, and shall provide methods of collection and penalties, to
the end that the Gross Pledged Revenues shall be adequate to meet the requirements of this
Agreement and the Note
Section 5.15. Maintenance of Records. Proper books of record and account shall be kept
by the Enterprise, separate and apart from all other records and accounts.
Section 5.16. Accounting Principles. System records and accounts, and audits thereof,
shall be currently kept and made, as nearly as practicable, in accordance with the then generally
accepted accounting principles, methods and terminology followed and construed for utility
operations comparable to the System, except as may be otherwise provided herein or required by
applicable law or regulation or by contractual obligation existing on the execution and delivery of
this Agreement.
Section 5.17. Laws, Permits and Obligations. The Enterprise will comply in all
material respects with all applicable laws, rules, regulations, orders and directions of any
governmental authority and all agreements and obligations binding on the Enterprise,
noncompliance with which would have a material adverse effect on the Enterprise, its financial
condition, assets or ability to perform its obligations under the other Financing Documents;
provided that the Enterprise may in good faith contest such laws, rules, regulations, orders and
directions and the applicability thereof to the Enterprise to the extent that such action would not
be likely to have a material adverse effect on the Enterprise’s ability to perform its obligations
hereunder.
Section 5.18. Bonding and Insurance. The Enterprise shall carry general liability
coverage, workers’ compensation, public liability, and such other forms of insurance on insurable
Enterprise property upon the terms and conditions, and issued by recognized insurance companies,
as in the judgment of the Enterprise would ordinarily be carried by entities having similar
properties of equal value, such insurance being in such amounts as will protect the Enterprise and
its operations.
Section 5.19. Other Liabilities. The Enterprise shall pay and discharge, when due, all of
its liabilities, except when the payment thereof is being contested in good faith by appropriate
procedures which will avoid financial liability and with adequate reserves provided therefor.
Section 5.20. Proper Books and Records. The Enterprise shall keep or cause to be kept
adequate and proper records and books of account in which complete and correct entries shall be
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made with respect to the Enterprise, the Net Pledged Revenues and all of the funds and accounts
established or maintained pursuant to any of the Financing Documents. The Enterprise shall
(a) maintain accounting records in accordance with generally recognized and accepted principles
of accounting consistently applied throughout the accounting periods involved; (b) provide the
Bank with such information concerning the business affairs and financial condition (including
insurance coverage) of Enterprise as the Bank may request; and (c) without request, provide the
Bank with the information set forth below.
Section 5.21. Reporting Requirements.
(a) The Enterprise shall notify the Bank promptly of all interim litigation or
administrative proceedings, threatened or pending, against the Enterprise which would, if
adversely determined, in the Enterprise’s reasonable opinion, have a material effect on the
Enterprise’s financial condition arising after the date hereof.
(b) The Enterprise shall provide the following to the Bank at the times and in
the manner provided below:
(i) as soon as available, but not later than 210 days following the end
of each Fiscal Year, the Enterprise shall furnish to the Bank its audited financial statements
prepared in accordance with generally accepted accounting principles consistently applied, in
reasonable detail and certified by a firm of independent certified public accountants selected by
the Enterprise; and
(ii) promptly upon request of the Bank, the Enterprise shall furnish to
the Bank such other reports or information regarding the collateral securing the obligations of the
Enterprise hereunder or the assets, financial condition, business or operations of the Enterprise, as
the Bank may reasonably request.
(c) The Enterprise shall promptly notify the Bank of any Event of Default of
which the Enterprise has knowledge, setting forth the details of such Event of Default and any
action which the Enterprise proposes to take with respect thereto.
(d) The Enterprise shall notify the Bank as soon as possible after the Enterprise
acquires knowledge of the occurrence of any event which, in the reasonable judgment of the
Enterprise, is likely to have a material adverse effect on the financial condition of the Enterprise
or affect the ability of the Enterprise to perform its obligations under this Agreement or under any
other Financing Documents.
Section 5.22. Visitation and Examination. Unless otherwise prohibited by law, the
Enterprise will permit any Person designated by the Bank to visit any of its offices to examine the
Enterprise’s books and financial records, and make copies thereof or extracts therefrom, and to
discuss its affairs, finances and accounts with its principal officers, all at such reasonable times
and as often as the Bank may reasonably request.
Section 5.23. Additional Debt. The Enterprise may issue Debt with a lien on the Net
Pledged Revenues that is on a parity with or subordinate to the lien of this Agreement, without the
Bank’s prior written consent. The Enterprise may issue Debt with a lien on the Net Pledged
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Revenues that is senior to the lien of this Agreement, without the Bank’s prior written consent, if
such Debt is issued pursuant to the provisions of the 2018 Bond Ordinance.
ARTICLE VI
INVESTMENTS
Section 6.01. Permitted Investments Only. All moneys held in the Light and Power
Fund shall be invested in Permitted Investments only.
ARTICLE VII
EVENTS OF DEFAULT AND REMEDIES
Section 7.01. Events of Default. The occurrence of any one or more of the following
events or the existence of any one or more of the following conditions shall constitute an Event of
Default under this Agreement (whatever the reason for such event or condition and whether it shall
be voluntary or involuntary or be effected by operation of law or pursuant to any judgment, decree,
rule, regulation or order of any court or any administrative or governmental body):
(a) the Enterprise fails to pay the principal of or interest on the Note or any
Parity Debt when due;
(b) the Enterprise fails to pay when due any other amounts due and payable to
the Bank under this Agreement or any other Financing Documents;
(c) the Enterprise fails to observe or perform any other of the covenants,
agreements or conditions on the part of the Enterprise in this Agreement, the Note, or the
Authorizing Ordinance and the Enterprise fails to remedy the same within 30 days after the Bank
has provided the Enterprise with notice thereof;
(d) any representation or warranty made by the Enterprise in this Agreement or
in any other Financing Document or any certificate, instrument, financial or other statement
furnished by the Enterprise to the Bank, proves to have been untrue or incomplete in any material
respect when made or deemed made;
(e) the pledge of the collateral or any other security interest created hereunder
fails to be fully enforceable with the priority required hereunder or thereunder;
(f) any judgment or court order for the payment of money exceeding any
applicable insurance coverage by more than $100,000 in the aggregate is rendered against the
Enterprise and the Enterprise fails to vacate, bond, stay, contest, pay or satisfy such judgment or
court order for 60 days;
(g) the Enterprise shall initiate, acquiesce or consent to any proceedings to
dissolve the Enterprise or to consolidate the Enterprise with other similar entities into a single
entity or the Enterprise shall otherwise cease to exist;
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(h) a change occurs in the financial or operating conditions of the Enterprise,
or the occurrence of any other event that, in the Bank’s reasonable judgment, will have a materially
adverse impact on the ability of the Enterprise to generate Net Pledged Revenues sufficient to
satisfy the Enterprise’s obligations under this Agreement or its other obligations, and the
Enterprise fails to cure such condition within six months after receipt by the Enterprise of written
notice thereof from the Bank;
(i) the Enterprise shall commence any case, proceeding or other action
(A) under any existing or future law of any jurisdiction relating to bankruptcy, insolvency,
reorganization or relief of debtors, seeking to have an order for relief entered with respect to it or
seeking to adjudicate it insolvent or a bankrupt or seeking reorganization, arrangement,
adjustment, winding-up, liquidation, dissolution, composition or other relief with respect to it or
its debts; or (B) seeking appointment of a receiver, trustee, custodian or other similar official for
itself or for any substantial part of its property, or the Enterprise shall make a general assignment
for the benefit of its creditors; or (ii) there shall be commenced against the Enterprise any case,
proceeding or other action of a nature referred to in clause (i) and the same shall remain
undismissed; or (iii) there shall be commenced against the Enterprise any case, proceeding or other
action seeking issuance of a warrant of attachment, execution, distraint or similar process against
all or any substantial part of its property which results in the entry of an order for any such relief
which shall not have been vacated, discharged, or stayed or bonded pending appeal, within 60 days
from the entry thereof; (iv) the Enterprise shall take action in furtherance of, or indicating its
consent to, approval of, or acquiescence in, any of the acts set forth in clause (i), (ii) or (iii) above;
or (v) the Enterprise shall generally not, or shall be unable to, or shall admit in writing its inability
to, pay its debts as they become due;
(j) this Agreement or any other Financing Document, or any material provision
hereof or thereof, (i) ceases to be valid and binding on the Enterprise or is declared null and void,
or the validity or enforceability thereof is contested by the Enterprise (unless being contested by
the Enterprise in good faith), or the Enterprise denies it has any or further liability under any such
document to which it is a party; or (ii) any pledge or security interest created fails to be fully
enforceable with the priority required hereunder or thereunder; and
(k) the Enterprise’s auditor delivers a qualified opinion with respect to the
Enterprise’s status as an on-going concern.
Section 7.02. Remedies. Upon the occurrence and during the continuance of any Event
of Default, the Loan shall bear interest at the Default Interest Rate. Upon the occurrence and
during the continuance of any Event of Default, the Bank, at its option, may take any action or
remedy available under the other Financing Documents or any other document, or at law or in
equity. Notwithstanding anything to the contrary herein, acceleration of the Loan shall not be an
available remedy for the occurrence or continuance of an Event of Default. In exercising any
remedy hereunder, the Bank shall give notice to all Notice Parties.
Section 7.03. Notice to Bank of Default. Notwithstanding any cure period described
above, the Enterprise will immediately notify the Bank in writing when the Enterprise obtains
knowledge of the occurrence of any Event of Default or any event which would, with the passage
of time or the giving of notice, constitute an Event of Default.
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Section 7.04. Additional Bank Rights. Upon the occurrence of an Event of Default the
Bank may at any time take such other steps to protect or preserve the Bank’s interest in the Net
Pledged Revenues.
Section 7.05. Delay or Omission No Waiver. No delay or omission of the Bank to
exercise any right or power accruing upon any default shall exhaust or impair any such right or
power or shall be construed to be a waiver of any such default, or acquiescence therein; and every
power and remedy given by this Agreement may be exercised from time to time and as often as
may be deemed expedient.
Section 7.06. No Waiver of One Default to Affect Another; All Remedies
Cumulative. No waiver of any Event of Default hereunder shall extend to or affect any subsequent
or any other then existing Event of Default or shall impair any rights or remedies consequent
thereon. All rights and remedies of the Bank provided herein shall be cumulative and the exercise
of any such right or remedy shall not affect or impair the exercise of any other right or remedy.
Section 7.07. Other Remedies. Nothing in this Article VII is intended to restrict the
Bank’s rights under any of the Financing Documents or at law or in equity, and the Bank may
exercise all such rights and remedies as and when they are available.
ARTICLE VIII
MISCELLANEOUS
Section 8.01. Loan Agreement and Relationship to Other Documents. The
warranties, covenants and other obligations of the Enterprise (and the rights and remedies of the
Bank) that are outlined in this Agreement and the other Financing Documents are intended to
supplement each other. In the event of any inconsistencies in any of the terms in the Financing
Documents, all terms will be cumulative so as to give the Bank the most favorable rights set forth
in the conflicting documents, except that if there is a direct conflict between any preprinted terms
and specifically negotiated terms (whether included in an addendum or otherwise), the specifically
negotiated terms will control.
Section 8.02. Assignments, Participations, etc. by the Bank. The Bank may not assign
or transfer this Agreement or the Note or participate any of the Bank’s interests in the Agreement
or the Note without the Enterprise’s prior written consent. Any such assignment without the
Enterprise’s prior written consent shall be deemed null and void and of no effect.
Section 8.03. Notices. Notices shall be deemed delivered when the notice has been
(a) deposited in the United States Mail, postage pre-paid; (b) received by overnight delivery
service; (c) received by Electronic Notification; or (d) when personally delivered at the following
addresses (the “Notice Parties”): Notice of any record shall be deemed delivered when the record
has been (a) deposited in the United States Mail, postage pre-paid; (b) received by overnight
delivery service; (c) received by Electronic Notification; or (d) when personally delivered at the
following addresses (the “Notice Parties”):
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to Enterprise: City of Fort Collins
P.O. Box 580
Fort Collins, CO 80522
Attn: City Manager
with a copy to: City o f Fort Collins
P.O. Box 580
Fort Collins, CO 80522
Attn: City Attorney
to Bank: U.S. Bank National Association
400 S. Howes Street
Fort Collins, CO 80521
Attn: Greg Metzo
Section 8.04. Payments. Payments due on the Loan shall be made in lawful money of
the United States. All payments may be applied by the Bank to principal, interest and other
amounts due under the Note and this Agreement pursuant to the terms of this Agreement.
Section 8.05. Applicable Law and Jurisdiction; Interpretation; Severability. This
Agreement and all other Financing Documents will be governed by and interpreted in accordance
with the internal laws of the State of Colorado, except to the extent superseded by Federal law.
Invalidity of any provisions of this Agreement will not affect any other provision. TO THE
EXTENT PERMITTED BY LAW, THE ENTERPRISE AND THE BANK HEREBY CONSENT
TO THE EXCLUSIVE JURISDICTION OF ANY STATE COURT SITUATED IN LARIMER
COUNTY, COLORADO, AND WAIVE ANY OBJECTIONS BASED ON FORUM NON
CONVENIENS, WITH REGARD TO ANY ACTIONS, CLAIMS, DISPUTES OR
PROCEEDINGS RELATING TO THIS AGREEMENT, THE NOTE, THE NET PLEDGED
REVENUES, ANY OTHER FINANCING DOCUMENT, OR ANY TRANSACTIONS
ARISING THEREFROM, OR ENFORCEMENT AND/OR INTERPRETATION OF ANY OF
THE FOREGOING. Nothing in this Agreement will affect the Bank’s rights to serve process in
any manner permitted by law. This Agreement, the other Financing Documents and any
amendments hereto (regardless of when executed) will be deemed effective and accepted only at
the Bank’s offices, and only upon the Bank’s receipt of the executed originals thereof. Invalidity
of any provision of this Agreement shall not affect the validity of any other provision.
Section 8.06. Copies; Entire Agreement; Modification. The Enterprise hereby
acknowledges the receipt of a copy of this Agreement and all other Financing Documents.
IMPORTANT: READ BEFORE SIGNING. THE TERMS OF THIS AGREEMENT
SHOULD BE READ CAREFULLY BECAUSE ONLY THOSE TERMS IN WRITING,
EXPRESSING CONSIDERATION AND SIGNED BY THE PARTIES ARE ENFORCEABLE.
NO OTHER TERMS OR ORAL PROMISES NOT CONTAINED IN THIS WRITTEN
CONTRACT MAY BE LEGALLY ENFORCED. THE TERMS OF THIS AGREEMENT MAY
ONLY BE CHANGED BY ANOTHER WRITTEN AGREEMENT. THIS NOTICE SHALL
ALSO BE EFFECTIVE WITH RESPECT TO ALL OTHER CREDIT AGREEMENTS NOW IN
EFFECT BETWEEN THE ENTERPRISE AND THE BANK. A MODIFICATION OF ANY
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OTHER CREDIT AGREEMENT NOW IN EFFECT BETWEEN THE ENTERPRISE AND THE
BANK, WHICH OCCURS AFTER RECEIPT BY THE ENTERPRISE OF THIS NOTICE, MAY
BE MADE ONLY BY ANOTHER WRITTEN INSTRUMENT. ORAL OR IMPLIED
MODIFICATIONS TO ANY SUCH CREDIT AGREEMENT IS NOT ENFORCEABLE AND
SHOULD NOT BE RELIED UPON.
Section 8.07. Waiver of Jury Trial. TO THE EXTENT PERMITTED BY LAW, THE
ENTERPRISE AND THE BANK HEREBY JOINTLY AND SEVERALLY WAIVE ANY AND
ALL RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING RELATING TO ANY
OF THE FINANCING DOCUMENTS, THE OBLIGATIONS THEREUNDER, ANY
COLLATERAL SECURING THE OBLIGATIONS, OR ANY TRANSACTION ARISING
THEREFROM OR CONNECTED THERETO. THE ENTERPRISE AND THE BANK EACH
REPRESENTS TO THE OTHER THAT THIS WAIVER IS KNOWINGLY, WILLINGLY AND
VOLUNTARILY GIVEN.
Section 8.08. Attachments. All documents attached hereto, including any appendices,
schedules, riders and exhibits to this Agreement, are hereby expressly incorporated by reference.
Section 8.09. No Recourse Against Officers and Agents. Pursuant to
Section 11-57-209 of the Supplemental Public Securities Act, if a member of the Board, or any
officer or agent of the Enterprise, acts in good faith in the performance of his duties as a member,
officer, or agent of the Board or the Enterprise and in no other capacity, no civil recourse shall be
available against such member, officer or agent for payment of the principal of and interest on the
Loan. Such recourse shall not be available either directly or indirectly through the Board or the
Enterprise, or otherwise, whether by virtue of any constitution, statute, rule of law, enforcement
of penalty, or otherwise. By the acceptance of the delivery of the Note evidencing the Loan and
as a part of the consideration for such transfer, the Bank and any Person purchasing or accepting
the transfer of the obligation representing the Loan specifically waives any such recourse.
Section 8.10. Conclusive Recital. Pursuant to Section 11-57-210 of the Supplemental
Public Securities Act, this Agreement is entered into pursuant to certain provisions of the
Supplemental Public Securities Act. Such recital shall be conclusive evidence of the validity and
the regularity of the issuance of this Agreement after delivery for value.
Section 8.11. Limitation of Actions. Pursuant to Section 11-57-212 of the Supplemental
Public Securities Act, no legal or equitable action brought with respect to any legislative acts or
proceedings in connection with the authorization or issuance of the Loan shall be commenced
more than 30 days after the authorization of the Loan.
Section 8.12. Pledge of Revenues. The creation, perfection, enforcement, and priority of
the pledge of revenues to secure or pay the Loan provided herein shall be governed by
Section 11-57-208 of the Supplemental Public Securities Act, this Agreement, the Note, and the
Authorizing Ordinance. The amounts pledged to the payment of the Loan shall immediately be
subject to the lien of such pledge without any physical delivery, filing, or further act. The lien of
such pledge shall have a first priority. The lien of such pledge shall be valid, binding, and
enforceable as against all Persons having claims of any kind in tort, contract, or otherwise against
the Enterprise irrespective of whether such Persons have notice of such liens.
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Section 8.13. No Liability. The Bank, including its agents, employees, officers, directors
and controlling Persons, shall not have any liability to the Enterprise, and the Enterprise assumes
all risk, responsibility and liability for (a) the form, sufficiency, correctness, validity, genuineness,
falsification and legal effect of any demands and other documents, instruments and other papers
relating to the Loan even if such documents, should prove to be in any or all respects invalid,
insufficient, fraudulent or forged; (b) the general and particular conditions stipulated therein;
(c) the good faith acts of any Person whosoever in connection therewith; (d) failure of any Person
(other than the Bank, subject to the terms and conditions hereof) to comply with the terms of the
Loan; (e) errors, omissions, interruptions or delays in transmission or delivery of any messages,
by mail, cable, telex, telegraph, wireless or otherwise, whether or not they be in code; (f) errors in
translation or errors in interpretation of technical terms; (g) for any other consequences arising
from causes beyond the Bank’s control; or (h) any use of which may be made of the proceeds of
the Loan, except to the extent of any direct, as opposed to indirect, consequential, or special
damages suffered by the Enterprise which direct damages are proven by the Enterprise to be caused
by the Bank’s willful or grossly negligent failure to make lawful payment under the Loan.
Section 8.14. No Waiver; Modifications in Writing. No failure or delay on the part of
the Bank in exercising any right, power or remedy hereunder shall operate as a waiver thereof, nor
shall any single or partial exercise of any such right, power or remedy preclude any other right,
power or remedy. The remedies provided for herein are cumulative and are not exclusive of any
remedies that may be available to the Bank at law or in equity or otherwise. No amendment,
modification, supplement, termination or waiver of or to any provision of this Agreement, nor
consent to any departure by the Enterprise therefrom, shall be effective unless the same shall be in
writing and signed by or on behalf of the Bank and the Enterprise. Any amendment, modification
or supplement of or to any provision of this Agreement, and any consent to any departure by the
Enterprise from the terms of any provision of this Agreement, shall be effective only in the specific
instance and for the specific purpose for which made or given. No notice to or demand on the
Enterprise in any case shall entitle the Enterprise to any other or further notice or demand in similar
or other circumstances or constitute a waiver of the right of the Bank to any other or further action
in any circumstances without notice or demand.
Section 8.15. Payment on Non-Business Days. Whenever any payment hereunder shall
be stated to be due on a day which is not a Business Day, such payment may be made on the next
succeeding Business Day.
Section 8.16. Execution in Counterparts; Electronic Storage. This Agreement may be
executed in counterparts, each of which when so executed and delivered shall be deemed to be an
original and all of which counterparts, taken together, shall constitute but one and the same
Agreement. The parties hereto agree that the transactions described herein may be conducted and
related documents may be stored by electronic means. Copies, telecopies, facsimiles, electronic
files and other reproductions of original executed documents shall be deemed to be authentic and
valid counterparts of such original documents for all purposes, including the filing of any claim,
action or suit in the appropriate court of law.
Section 8.17. Severability. Any provision of this Agreement which is prohibited,
unenforceable or not authorized in any jurisdiction shall, as to such jurisdiction, be ineffective to
the extent of such prohibition, unenforceability or nonauthorization without invalidating the
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remaining provisions hereof or affecting the validity, enforceability or legality of such provision
in any other jurisdiction.
Section 8.18. Headings. Article and Section headings used in this Agreement are for
convenience of reference only and shall not affect the construction of this Agreement.
Section 8.19. Waiver of Rules of Construction. The Enterprise hereby waives any and
all provisions of law to the effect that an ambiguity in a contract or agreement should be interpreted
against the party responsible for its drafting.
Section 8.20. Integration. This Agreement is intended to be the final agreement between
the parties hereto relating to the subject matter hereof and this Agreement and any agreement,
document or instrument attached hereto or referred to herein shall supersede all oral negotiations
and prior writings with respect to the subject matter hereof.
Section 8.21. Termination of Agreement. At such time as all amounts due to the Bank
have been duly paid, or provided for, this Agreement shall terminate.
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EXHIBIT A
FORM OF 2022 NOTE
THIS NOTE MAY NOT BE SOLD TRANSFERRED OR OTHERWISE DISPOSED OF
WITHOUT THE CONSENT OF THE ENTERPRISE.
UNITED STATES OF AMERICA
STATE OF COLORADO
CITY OF FORT COLLINS, COLORADO, ELECTRIC UTILITY ENTERPRISE
2022 TAXABLE SUBORDINATE LIEN REVENUE NOTE
IN THE AGGREGATE PRINCIPAL AMOUNT OF
NOT TO EXCEED $2,500,000
Advances Not to Exceed US $2,500,000 __________, 2022
FOR VALUE RECEIVED, CITY OF FORT COLLINS, COLORADO, ELECTRIC
UTILITY ENTERPRISE, an enterprise of the City of Fort Collins, Colorado, (hereinafter referred
to as “Maker”), promises to pay to the order of U.S. BANK NATIONAL ASSOCIATION, a
national banking association, its successors and assigns (hereinafter referred to as “Payee”), at the
office of Payee or its agent, designee, or assignee at ___________________ or at such place as
Payee or its agent, designee, or assignee may from time to time designate in writing, all Advances
made in an amount not to exceed the principal sum of TWO MILLION FIVE HUNDRED
THOUSAND AND NO/100 DOLLARS (US $2,500,000) (this “Note”) pursuant to the terms of
the Loan Agreement dated of even date herewith by and between Maker and Payee (the “Loan
Agreement”), in lawful money of the United States of America.
This Note shall bear interest, be payable, and mature pursuant to the terms and provisions
of the Loan Agreement. All capitalized terms used and not otherwise defined herein shall have
the respective meanings ascribed in the Loan Agreement.
All amounts due under this Note shall be payable and collectible solely out of the Net
Pledged Revenues, which revenues are hereby so pledged which pledge is in all respects
subordinate to the pledge and lien thereon of the Senior Debt at any time outstanding. The Bank
may not look to any general or other fund for the payment of such amounts; this Note shall not
constitute a debt or indebtedness within the meaning of any constitutional, charter, or statutory
provision or limitation; and this Note shall not be considered or held to be general obligations of
the Enterprise or the City but shall constitute a special obligation of the Enterprise. No statutory
or constitutional provision enacted after the execution and delivery of the Note shall in any manner
be construed as limiting or impairing the obligation of the Enterprise to comply with the provisions
of this Note. None of the covenants, agreements, representations and warranties contained herein
or in this Note shall ever impose or shall be construed as imposing any liability, obligation or
charge against the Enterprise or the City (except the Net Pledged Revenues and the special funds
pledged therefor), or against its general credit, or as payable out of its general fund or out of any
funds derived from taxation or out of any other revenue source (other than those pledged therefor).
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The payment of the amounts due under this Note is not secured by an encumbrance, mortgage or
other pledge of property of the City or the Enterprise, except for the Net Pledged Revenues. No
property of the City or the Enterprise, subject to such exception, shall be liable to be forfeited or
taken in payment of such amounts.
Amounts received by Payee under this Note shall be applied in the manner provided by the
Loan Agreement. All amounts due under this Note shall be payable without setoff, counterclaim
or any other deduction whatsoever by Maker.
Unless payments are made in the required amount in immediately available funds in
accordance with the provisions of the Loan Agreement, remittances in payment of all or any part
of the amounts due and payable hereunder shall not, regardless of any receipt or credit issued
therefor, constitute payment until the required amount is actually received by Payee in funds
immediately available at the place where this Note is payable (or any other place as Payee, in
Payee’s sole discretion, may have established by delivery of written notice thereof to Maker) and
shall be made and accepted subject to the condition that any check or draft may be handled for
collection in accordance with the practice of the collecting bank or banks. Acceptance by Payee
of any payment in an amount less than the amount then due shall be deemed an acceptance on
account only and any unpaid amounts shall remain due hereunder, all as more particularly provided
in the Loan Agreement.
In the event of nonpayment of this Note, Payee shall be entitled to all remedies under the
Loan Agreement and at law or in equity, and all remedies shall be cumulative.
It is expressly stipulated and agreed to be the intent of Maker and Payee at all times to
comply with applicable state law and applicable United States federal law. If the applicable law
(state or federal) is ever judicially interpreted so as to render usurious any amount called for under
this Note or under the Loan Agreement, or contracted for, charged, taken, reserved or received
with respect to the indebtedness evidenced by this Note, then it is Maker’s and Payee’s express
intent that all excess amounts theretofore collected by Payee be credited on the principal balance
of this Note (or, if this Note has been or would thereby be paid in full, refunded to Maker), and the
provisions of this Note shall immediately be deemed reformed and the amounts thereafter
collectible hereunder and thereunder reduced, without the necessity of the execution of any new
document, so as to comply with the applicable law, but so as to permit the recovery of the fullest
amount otherwise called for hereunder and under the Loan Agreement. All sums paid or agreed
to be paid to Payee for the use, forbearance and detention of the indebtedness evidenced hereby
and by the Loan Agreement shall, to the extent permitted by applicable law, be amortized, prorated,
allocated and spread throughout the full term of such indebtedness until payment in full so that the
rate or amount of interest on account of such indebtedness does not exceed the maximum rate
permitted under applicable law from time to time in effect and applicable to the indebtedness
evidenced hereby for so long as such indebtedness remains outstanding.
Maker and any endorsers, sureties or guarantors hereof jointly and severally waive
presentment and demand for payment, protest and notice of protest and nonpayment, all applicable
exemption rights, valuation and appraisement, notice of demand, and all other notices in
connection with the delivery, acceptance, performance, default or enforcement of the payment of
this Note and the bringing of suit and diligence in taking any action to collect any sums owing
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hereunder or in proceeding against any of the rights and collateral securing payment hereof. Maker
and any surety, endorser or guarantor hereof agree (a) that the time for any payments hereunder
may be extended from time to time without notice and consent; (b) to the acceptance of further
collateral; (c) to the release of any existing collateral for the payment of this Note; (d) to any and
all renewals, waivers or modifications that may be granted by Payee with respect to the payment
or other provisions of this Note; and/or (e) that additional makers, endorsers, guarantors or sureties
may become parties hereto all without notice to them and without in any manner affecting their
liability under or with respect to this Note. No extension of time for the payment of this Note shall
affect the liability of Maker under this Note or any endorser or guarantor hereof even though Maker
or such endorser or guarantor is not a party to such agreement.
Failure of Payee to exercise any of the options granted herein to Payee upon the happening
of one or more of the events giving rise to such options shall not constitute a waiver of the right to
exercise the same or any other option at any subsequent time in respect to the same or any other
event. The acceptance by Payee of any payment hereunder that is less than payment in full of all
amounts due and payable at the time of such payment shall not constitute a waiver of the right to
exercise any of the options granted herein or in the Loan Agreement to Payee at that time or at any
subsequent time or nullify any prior exercise of any such option without the express written
acknowledgment of Payee.
Maker (and the undersigned representative of Maker, if any) represents that Maker has full
power, authority and legal right to execute, deliver and perform its obligations pursuant to this
Note and this Note constitutes the legal, valid and binding obligation of Maker.
All notices or other communications required or permitted to be given hereunder shall be
given in the manner and be effective as specified in the Loan Agreement, directed to the parties at
their respective addresses as provided therein.
This Note is governed by and interpreted in accordance with the internal laws of the State
of Colorado, except to the extent superseded by federal law. Invalidity of any provisions of this
Note will not affect any other provision.
Pursuant to Section 11-57-210 of the Colorado Revised Statutes, as amended, this Note is
entered into pursuant to and under the authority of the Supplemental Public Securities Act, being
Title 11, Article 57, of the Colorado Revised Statutes, as amended. Such recital shall be
conclusive evidence of the validity and the regularity of the issuance of this Note after delivery for
value and shall conclusively impart full compliance with all provisions and limitations of said
statutes, and this Note shall be incontestable for any cause whatsoever after delivery for value.
By acceptance of this instrument, the Payee agrees and consents to all of the limitations in
respect of the payment of the principal of and interest on this Note contained herein, in the
Authorizing Ordinance of the Maker authorizing the issuance of this Note and in the Agreement,
as the same may be amended from time to time.
TO THE EXTENT PERMITTED BY LAW, MAKER HEREBY CONSENTS TO THE
EXCLUSIVE JURISDICTION OF ANY STATE COURT SITUATED IN LARIMER COUNTY,
COLORADO, AND WAIVES ANY OBJECTION BASED ON FORUM NON CONVENIENS,
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WITH REGARD TO ANY ACTIONS, CLAIMS, DISPUTES OR PROCEEDINGS RELATING
TO THIS NOTE, THE LOAN AGREEMENT, THE NET PLEDGED REVENUES, ANY
OTHER FINANCING DOCUMENT, OR ANY TRANSACTIONS ARISING THEREFROM,
OR ENFORCEMENT AND/OR INTERPRETATION OF ANY OF THE FOREGOING.
TO THE EXTENT PERMITTED BY LAW, MAKER HEREBY WAIVES ANY AND
ALL RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING RELATING TO THIS
NOTE, THE LOAN AGREEMENT, OR ANY OF THE OTHER FINANCING DOCUMENTS,
THE OBLIGATIONS THEREUNDER, ANY COLLATERAL SECURING THE
OBLIGATIONS, OR ANY TRANSACTION ARISING THEREFROM OR CONNECTED
THERETO. MAKER REPRESENTS TO PAYEE THAT THIS WAIVER IS KNOWINGLY,
WILLINGLY AND VOLUNTARILY GIVEN.
THE PROVISIONS OF THIS NOTE MAY BE AMENDED OR REVISED ONLY BY
AN INSTRUMENT IN WRITING SIGNED BY MAKER AND PAYEE. THERE ARE NO
ORAL AGREEMENTS BETWEEN MAKER AND PAYEE WITH RESPECT TO THE
SUBJECT MATTER HEREOF.
IN WITNESS WHEREOF, an authorized representative of City of Fort Collins, Colorado,
Electric Utility Enterprise, as Maker, has executed this Note as of the day and year first above
written.
CITY OF FORT COLLINS, COLORADO, ELECTRIC UTILITY ENTERPRISE
By President
[SEAL]
Attest:
By
Secretary
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EXHIBIT B
FORM OF ADVANCE REQUEST
City of Fort Collins, Colorado, Electric Utility Enterprise
Loan Agreement
The undersigned certifies that he/she is an Authorized Person under that certain Loan
Agreement dated as of May 31, 2022 (the “Agreement”) by and between City of Fort Collins,
Colorado, Electric Utility Enterprise and U.S. Bank National Association (the “Bank”). All
capitalized terms used in this Advance Request (“Advance Request”) shall have the respective
meanings assigned in the Agreement.
The undersigned Authorized Person hereby makes a request to the Bank for an Advance
on the Loan, and in support thereof states:
(i) The amount of the Advance so requested is $___________.
(ii) Upon the funding of such Advance, the sum of all Advances will not exceed the
Maximum Advance Amount of the Loan.
(iii) At the time the requested Advance is to be made and as a result thereof, immediately
thereafter, all representations and warranties of the Enterprise set forth in Article IV of the Loan
Agreement are true and correct as though made on the date hereof and will be true and correct as
though made on the Advance Date and no Event of Default shall have occurred and be continuing
on the date hereof and on the Advance Date and no litigation is currently pending or threatened
concerning the Enterprise’s authority to pledge the Net Pledged Revenues as provided in the Loan
Agreement.
(iv) The outstanding Senior Debt is rated in one of its four highest rating categories by
a national recognized organization which regularly rates obligations such as the Senior Debt
(v) The requested Advance shall be made by the Bank by ACH batch transfer to the
Enterprise in accordance with the instructions set forth below:
[Insert wire instructions]
IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of ________,
20__. CITY OF FORT COLLINS, COLORADO, ELECTRIC UTILITY ENTERPRISE
By Authorized Person
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EXHIBIT C
FORM OF CONVERSION NOTICE
City of Fort Collins, Colorado, Electric Utility Enterprise
Loan Agreement
The undersigned certifies that he/she is an Authorized Person under that certain Loan
Agreement dated as of May 31, 2022 (the “Agreement”) by and between City of Fort Collins,
Colorado, Electric Utility Enterprise and U.S. Bank National Association (the “Bank”). All
capitalized terms used in this Conversion Notice have the respective meanings assigned in the
Agreement.
You are hereby notified that the Enterprise has elected to convert the followings Advances
to a Term Loan effective as of the ____ and maturing on __________, 20__ (which date is not
later than the 8th anniversary of the Closing Date):
Advance Date Outstanding Principal Amount
No Event of Default has occurred and is continuing under the Agreement.
All representations and certifications of Enterprise in the Agreement are true and correct
as of the date hereof.
IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of ____________,
20__.
CITY OF FORT COLLINS, COLORADO, ELECTRIC UTILITY ENTERPRISE
By Authorized Person
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