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AGENDA
Council Finance & Audit Committee
September 16, 2019
10:00 am - noon
CIC Room - City Hall
Approval of Minutes from the August 19, 2019 Council Finance Committee meeting.
1. 2019 Annual Adjustment Ordinance L. Pollack 15 mins.
Council Finance Committee
Agenda Planning Calendar 2019
RVSD 09/011/19 mnb
Sep 16th
2019 Annual Adjustment Ordinance 15 min L. Pollack
Oct 21st
Development Review Fee Update 30 min T. Leeson
N. Currell
Sewer Line Replacement 20 min T. Connor
Revolving Loan Program Review 30 min J. Birks
Nov. 18th
City Long Term Financial Plan Review 30 min D. Lenz
Utility LTFP & CIP 60 min L. Smith
Financial Policy Review & Updates 20 min J. Voss
Dec. 16th
Purchasing Policy Update 30 min G. Paul
Housing Catalyst Pilot Waiver/Refund 20 min S. Beck-Ferkiss
Future Council Finance Committee Topics:
• Park/Median Design Standards & Maintenance Costs – TBD
• Metro District Policy Update – TBD early 2020
Finance Administration
215 N. Mason
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6788
970.221.6782 - fax
fcgov.com
Finance Committee Meeting Minutes
08/19/19
10 am - noon
CIC Room - City Hall
Council Attendees: Mayor Wade Troxell, Ross Cunniff, Ken Summers, Emily Gorgol
Staff: Darin Atteberry, Kelly DiMartino, Mike Beckstead, Jeff Mihelich, Travis Storin,
Lawrence Pollack, Jennifer Poznanovic, Kelley Vodden, Jennifer Selenske, Kerri Ishmeal,
Renee Callas, John Voss, Sean Carpenter, Terra Sampson, Kim DeVoe, John Duval, Tyler
Marr, Dave Lenz, Jo Cech, Katie Ricketts, Zach Mozer, Lance Smith, Joaquin Garbiso, Sue
Beck-Ferkiss, Beth Sowder, Carolyn Koontz
Others: Kevin Jones, Chamber of Commerce
Dale Adamy, R1st.org
______________________________________________________________________________
Meeting called to order at 10:02 am
Approval of Minutes from the July 15, 2019 Council Finance Committee Meeting. Emily moved for approval of the
minutes as presented. Mayor Troxell seconded the motion. Minutes were approved unanimously.
A. 2018 Fund Balance Review
Travis Storin, Accounting Director
SUBJECT FOR DISCUSSION: Status of Fund Balances and Working Capital
EXECUTIVE SUMMARY:
The attached presentation gives a status of fund balances and working capital. Fund balances are primarily
considered for funding one-time offers during the Budgeting for Outcomes process. To a lesser extent, available
monies are also used to fund supplemental appropriations between BFO cycles.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
None, this is an update for Council Finance Committee.
BACKGROUND/DISCUSSION
To communicate what funding is available to support emerging issues and initiatives in the next budget cycle. In
each fund the balances are shown vertically by the accounting classifications. The amounts are then additionally
categorized into Appropriated, Available with Constraints, and Available for Nearly Any Purpose.
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Appropriated, Minimum Policy or Scheduled is comprised of minimum fund balances established by policy, funds
from the 2018 balance that have been appropriated in 2019, funds set aside for 2020 in the 2019-2020 budget,
and amounts for projects specifically identified by voters. An example of the later is Community Capital
Improvements Plan.
Available with Constraints are those balances available for appropriation but within defined constraints. An
example is 4th of July donations. They are restricted for that purpose, but still available for appropriation.
Available for Nearly Any Purpose are balances that are available for appropriation at the discretion of the City
Council.
DISCUSSION / NEXT STEPS
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All City Funds - Broadband will not be on the list until we develop a working capital position.
Ken Summers; where do we stand with reserves that have been used for Council Action in 2019?
Mike Beckstead; a bit of both - very difficult to give a single answer as it varies by fund.
For the General Fund in 2018 - we had $4.8M unassigned GF reserves at the end of 2017
How much we used – not sure but not all of it - we would have to go through the entire budget document and
identify where we used reserves
During the year we keep track of the prior years’ reserves.
For example, some of the unspent was used for;
$49K for train horn noise,
$20K code enforcement of backyard burning / outdoor firepit
Some funds were also used for Short Term Rentals
Ken Summer; General Fund would be the one to keep the closet eye on
Trend line is a percent of annual operating expenses - not all are green dollars we could spend - some nuances in
the details – something less than 4-5 months of capacity
Mayor Troxell; $4.7M loaned to URA - was refinancing that the intention all along?
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Mike Beckstead; yes, that was our intention is to refinance soon
Travis Storin; North College set a model for that
Mayor Troxell; good news
Mike Beckstead; our fund balances are healthy - we have gone from mid 50’s to high 40’s in the last few years
- we are working with Moody’s because our fund balance is a big part of our credit rating - we want to do some
data gathering beyond GFOA around where is the threshold that might put our credit rating at risk?
B. Comprehensive 2019 Fee Updates
Jennifer, Poznanovic, Revenue Manager
Lance Smith, Utilities, Director FP&A
SUBJECT FOR DISCUSSION: Comprehensive 2019 Fee Update
EXECUTIVE SUMMARY
Coordination of Council approved fees began in 2016 to provide a more holistic view of the total cost impact.
Previously, fee updates were presented to Council on an individual basis. After the 2019 fee update, fee phasing
will be complete with regular two and four-year cadence updates beginning in 2021.
2019 fee updates include: Electric Capacity fees, Water Supply Requirement fees, Wet Utility Plan Investment
Fees and Step III of the 2017 Capital Expansion Fees.
Staff proposes the following fee changes:
• Wet Utility PIFs as proposed
• Electric Capacity Fees as proposed
• Water Supply Requirement Fee as proposed
• 100% of proposed 2017 Capital Expansion Fees (Step III)
• Transportation Capital Expansion Fees (inflation only)
Development Review Fees were initially planned to be part of the 2019 update but have been decoupled and
will come forward at a later date.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Does Council Finance Committee support the following proposed next steps?
• October 8th: Council Work Session
• November 5th & 19th: Ordinance readings subject to Council direction
• 2021 updates effective January 2022
BACKGROUND/DISCUSSION
Since the fall of October 2016, staff has worked to coordinate the process for updating all new development
related fees that require Council approval. Development related fees that are approved by Council are six
Capital Expansion Fees, five Utility Fees and Building Development Fees.
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Previously, fee updates were presented to Council on an individual basis. However, it was determined that
updates should occur on a regular two and four-year cadence and fees updates should occur together each year
to provide a more holistic view of the impact of any fee increases.
Impact fee coordination includes a detailed fee study analysis for Capital Expansion Fees (CEFs), Transportation
Capital Expansion Fees (TCEFs) and Development Review Fees every four years. This requires an outside
consultant through a request for proposal (RFP) process where data is provided by City staff. Findings by the
consultant are also verified by City staff. For Utility Fees, a detailed fee study is planned every two years. These
are internal updates by City staff with periodic consultant verification. In the future, impact fee study analysis
will be targeted in the odd year before Budgeting for Outcomes (BFO). In years without an update, an inflation
adjustment occurs.
Phase I of the fee updates included CEFs, TCEFs, Electric Capacity Fees, and Raw Water/CIL and were adopted in
2017. Phase II included Wet Utility PIFs and step II of CEFs and TCEFs, which were approved in 2018.
Development review and building permit fees were originally included in Phase II but were decoupled from the
2018 update.
Due to the concern in the development and building community around fee changes, Council asked for a fee
working group to be created to foster a better understanding of fees prior to discussing further fee updates. In
August of 2017, the Fee Working Group commenced comprised of a balanced group of stakeholders – citizens,
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business-oriented individuals, City staff and a Council liaison. The Fee Working Group met 14 times and was
overall supportive of the fee coordination process and proposed fee updates.
The 2019 phase III update includes Electric Capacity fees, Water Supply Requirement fees, Wet Utility Plan
Investment Fees and Step III of the 2017 Capital Expansion Fees. After the 2019 fee update, fee phasing will be
complete with regular two and four-year cadence updates beginning in 2021.
Development Review Fees were initially planned to be part of the 2019 update but have been decoupled and
will come forward at a later date. The 2019 Fee Working Group is focused on Development Review fees only and
has met three times as of mid-August. The 2019 Fee Working Group consists of a balanced group of
stakeholders – citizens, business-oriented individuals and City staff.
2019 Utility Fee Updates
The proposed changes to Utility Fees for a single-family, residential home include a 1.7% increase to the Electric
Capacity Fee (ECF) and increases to the three Wet Utility Fees ranging between 1.5% and 6.7%. The Water Plant
Investment Fee (PIF) is proposed to increase 6.7%, the Wastewater PIF is proposed to increase 1.5% and the
Stormwater PIF is proposed to increase 3.3% from current fee levels.
The chart below summarizes the proposed Utility Fees for a single-family home, assuming an 8,600 square feet
lot and 4 bedrooms:
2019 Capital Expansion Fee Updates
The chart below shows the current and proposed fee updates for CEFs:
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Step III fees are an 11% increase from current fee levels (Step II). CEF fee increases are 100% of full fee levels
recommended in 2017. The CPI-U index for Denver-Aurora-Lakewood is used for CEF inflation (1.3% in 2019).
Comparison Charts
Fort Collins proposed fees are in the upper-middle of the pack:
The following chart shows neighboring cities across water districts with and without raw water. Fort Collins fees
are in line with neighboring cities:
Step III - Full fees proposed in 2017
Land Use Type Unit
N'hood
Park
Comm.
Park Fire Police Gen. Gov't
Current
Total
Step III
Total w
Inflation
%
Increase
w
Inflation
Residential, up to 700 sq. ft.Dwelling $1,721 $2,430 $421 $236 $574 $5,152 $5,724 11%
Residential, 701-1,200 sq. ft.Dwelling $2,304 $3,253 $570 $319 $774 $6,911 $7,679 11%
Residential, 1,201-1,700 sq. ft.Dwelling $2,516 $3,552 $620 $347 $845 $7,543 $8,381 11%
Residential, 1,701-2,200 sq. ft.Dwelling $2,542 $3,589 $630 $352 $858 $7,630 $8,478 11%
Residential, over 2,200 sq. ft.Dwelling $2,833 $4,001 $701 $392 $955 $8,502 $9,447 11%
Commercial 1,000 sq. ft.0 0 $531 $297 $1,451 $2,182 $2,424 11%
Office and Other Services 0 0 $531 $297 $1,451 $2,182 $2,424 11%
Industrial/Warehouse 1,000 sq. ft.0 0 $124 $69 $342 $512 $569 11%
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Fort Collins fees and the cost of code is leveling as a percentage of median new home sales price:
Community Outreach
In an effort towards better communication, outreach and notification of impact fee changes, staff met with 9
organizations across the City in the summer of 2019.
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Overall, organizations were supportive of the approach and cadence. There was acknowledgement that
regular fee updates are necessary.
Staff also heard:
• Support for fee group recommendations
• Concerns about attainable housing - it may be less desirable to live here
• Policy questions on development standards going forward, having alignment on total cost including
operations and maintenance
Below is the 2019 fee roadmap:
DISCUSSION / NEXT STEPS:
Mayor Troxell; slide 7 -Fee Comparison for Median New Homes Sales Price
How do we evaluate our peer cities? Adjacent front range such as Severance, Firestone and others in
that space.
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Mike Beckstead; we could definitely expand this list to included others in the area -
Same median home price -we need to understand their fees well enough to know what they pay - that is the
methodology behind this.
Darin Atteberry; Severance and Johnstown – benchmark cities have been more of a national market – with fee
competitiveness but that is not the market - we want to bring relevant data to Council - not just theoretical
Mike Beckstead; Do they have Impact Fees? If they do, we can certainly add them.
Darin Atteberry; Metro Districts change portfolio
Mayor Troxell; we don’t have insight on what to recommend - some communities are not there yet but there is
a lot of activity.
Mike Beckstead; before we bring fees back in 2020 we will take a look at who best to compare with how and
why and come back with a list.
Emily Gorgol; CEF - types of housing - increase with inflation - how can we somehow encourage smaller houses
to be built? -could fees not increased as much for building a smaller home?
Mike Beckstead; page 6 - you can see the different size homes we apply fees to - 90% of our fees are for 2200 sq.
ft and above so that is the majority of what is getting built. During the Fee Working Group discussions we talked
about expanding to 8 fee categories which will address part of what you are saying. The legal issue we wrestle
with is we can’t artificially raise one fee and lower another to motivate certain behaviors -fees have to be based
on a legal nexus – expand categories and maybe shift the line a little
Darin Atteberry; traffic modeling - family multiple unit less travel in trips than single family - driven by behaviors
not footprint - lower trip generation - lower rate
Smaller family size - less trip generation - lower rate
Council Policy - you have different areas where you can affect cost but this is based on the legal nexus
Ken Summers; slide 7 - CEP, impact fees are higher than other surrounding communities - described as being in
the middle of the pack - Worth noting that with all of our higher fees - how low Utilities are in comparison to
others. Is that a reflection of owning our own electric? The breakdown is interesting.
Mike Beckstead; Timnath uses a Metro District as a revenue source (tax increment financing) for a lot of their
infrastructure so they have very low impact fees. Communities are at different stages of development in terms
of development fees. Others have crafted different types of revenue sources – there is a story behind the
numbers.
Ken Summers; future expansion here based on Metro District - those builders still incur all of those capital
expansion fees. I attended a conference last week and we discussed affordable housing - lobby federal
government for more money - got into the nuts and bolts and drivers - I agree with Emily - smaller homes.
Maybe take a land bank community and dedicate it to smaller homes - 10% of the cost of a house goes to fees -
All of the communities could get a better handle on this - affordable housing piece is an issue for every
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community nationwide - we all need to take a look at fee waivers - all of us are in the same boat in regards to
what it costs to build a house.
Mayor Troxell; under Longmont - big utility gap - counter to Fort Collins and Loveland - they stand out and are
part of Platt River
Mike Beckstead; part of that is the favorability we have and the age of our infrastructure and our water rights -
Fees go up from $48K to $69K - a 40-45% increase because of the utility fees from the authorities not our
utilities - you are seeing that in a lot of the sister communities
Emily Gorgol; will the outreach be done before working session?
Jennifer Poznanovic: Yes
Mayor Troxell; I think you are good to go for October
Darin Atteberry; greater segmentation in the market would be good - some of the Northern Colorado
communities - a lot of folks driving from / moving to
ACTION ITEM: regarding the discrepancy that Ken pointed out between Utilities and Capital Expansion Fees on
slide - go forward but add a separate one pager providing more context for Council. It is an important question
that others are going to be asking. This is Phase 3 of the 3 Phase approach that Council came up with - I
appreciate that we are back at this point and we are in the 3rd phase of ramping up - it feels good that we took
the time to do that
Mike Beckstead; This will be the first time for cadence of 2-year review cycle to be in place
C. Potential New Revenue Discussion
Mike Beckstead, CFO
SUBJECT FOR DISCUSSION: 2019 Revenue Priorities
EXECUTIVE SUMMARY
Financial Services coordinates updates to existing council approved fees to provide council and the community a
holistic understanding of the cost impact of these changes. Consistent with that focus, staff has assembled the
current discussions occurring around needed revenue sources to facilitate a high-level discussion of the
organization’s revenue needs and priorities.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Does Council Finance Committee have any concerns with the revenue opportunities under discussion?
Feedback and thoughts on prioritization?
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DISCUSSION / NEXT STEPS:
Mike Beckstead; What 2 or 3 revenue sources would be Council Priorities?
What might a new fee be to support? Priorities?
These would be new fees that would generate new revenue to accomplish something specific.
Darin Atteberry; If Council says Transit is a priority – you either reprioritize to get more money there
So that is a Budget for Outcomes conversation
Transit Master Plan - We are through Phase 2 of a 3 Phase plan
We can either reprioritize existing money or create a new fee / revenue stream - might be a redirection of
resources or an additional tax. The prioritization conversation is always on the table.
We have in our sights - additional fees or tax -
candidly as a Council priority - if you want to have a big impact on Transit, it will take some additional resources
Some say between $8-16M per year to have a measurable impact - probably won’t find that in our existing budget
Ken Summers; we need to take a more strategic and simplistic thinking in terms of our budget.
Basically our sales tax revenue is not keeping up with inflation - something of concern to me when I look at our
financials – we are in good financial condition in terms of our reserves – my concern is when I look at the trend
line of flat or declining revenue that is not keeping up with inflation and we have expenses are increasing as twice
the inflation rate. The higher our taxes go, we basically encourage people to shop somewhere else.
We might have to invest money in areas that are going to bring people to Fort Collins to stay, recreate, shop and
dine. We can’t just look at it from taxing more or reallocating more resources – thus will require some real trade
offs - would have to be more stop doings
Darin Atteberry; our hope – we are not just having one-off conversations - how we are translating the Council
priority list. We know we will be doing work in this space as part of the next budget cycle.
Fee to charge to increase supply of affordable housing in Fort Collins. At the time when a developer pulls their
fees – they would be charged a new affordable housing impact fee which would help build affordable units - not
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necessarily a novel concept – there are many states and cities that are doing this but it would be new to Fort
Collins. A couple years ago when we were doing the Foothills Mall study - we chose not to move forward with it
But it is certainly a tool that is Council chooses to put Policy or regulatory tool in place - this is one way to do that.
We have not made a recommendation whether or not this is the best tool.
Mayor Troxell; Affordable from what perspective - I would encourage a broader perspective.
Darin Atteberry; I think we are talking more about affordable rather than attainable
Jeff Mihelich; we have a Working Session coming on Affordable Housing – the whole strategy - 80% of AMI – we
can provide those options to Council
Darin Atteberry; there is alot more to it - Are we going to allow tiny homes? More affordable types of
development? Increased density? All of those things need to be at play - the context is much wider
Mayor Troxell; water fees and other districts being more – that goes right to the purchase price of the house
If we can moderate that -that is a $30K potential impact
Jeff Mihelich; possibly bring land bank properties into the mix which could lower some of the fees – go more to
cost of service - tighten up fees - a way to layer them all together and set up a matrix - when to apply and when
not to
Darin Atteberry; can add $12 - $30k per unit which equates to $90k over a 30-year mortgage. That is why we are
having conversations about fees right now.
Emily Gorgol; in response to the prioritization question - An Affordable Housing impact fee is part of the broader
affordable and attainable issue - I would prioritize that along with Transit and then parks
Jeff Mihelich; that is in alignment with the Council Priorities
D.2020 Budget Revision Review
Lawrence Pollack, Budget Director
SUBJECT FOR DISCUSSION: 2020 Budget Revision Recommendations
EXECUTIVE SUMMARY
The purpose of this agenda item is to familiarize and seek feedback from the Council Finance Committee on the City
Manager’s recommended revisions to the 2020 Budget before the recommendations are reviewed and discussed at
the Council Work Sessions scheduled for September 10th and 24th. Based on direction from Council, the 2020 Budget
Revisions will be combined with the previously adopted 2019-20 Biennial Budget. The 2020 Annual Budget
Appropriation Ordinance is scheduled for 1st Reading on October 15 & 2nd Reading on November 5.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
- What questions or feedback does the Council Finance Committee have on the City Manager’s recommended
revisions to the 2020 Budget?
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- Does the Council Finance Committee support moving forward with bringing the 2020 Budget Revisions to the
full City Council for the September 10th work session?
BACKGROUND/DISCUSSION
OVERVIEW:
The mid-cycle Revision Process is different from the biennial Budgeting for Outcomes (BFO) process in that:
1) There is no broad request for new and innovative Offers. This is because we are operating within the approved
2019-20 Biennial Budget and these revisions should be exceptions based on information not known at the time
the budget was adopted in 2018
2) Likewise, there is no review by BFO Teams or request for public engagement. However, the Executive
Leadership Team and City Manager conducted a comprehensive review to determine which requests should be
forwarded on for Council's consideration. Revised revenue projections and available fund reserves were
carefully considered when making these recommendations.
The 2020 Budget Revisions include both 1) reductions to 2020 ongoing expenses to align them with a decreased
2020 Sales Tax forecast and 2) additional Offers for Council’s consideration based on information that wasn’t
available at the time the 2019-20 Budget was adopted. The following are key objectives which the 2020 Budget
Revision recommendations are intended to address:
• Matching appropriations for ongoing expenditures to current ongoing revenue estimates
• Council priorities
• Fiduciary responsibilities & fund balance requirements
• High-priority projects and other needs not known at the time of the adoption of the 2019-20 Budget
The recommended 2020 Budget Revisions meet these goals. Recommended revisions to the 2020 Budget must also
meet one of the following criteria:
• The request is specifically directed by the City Manager or City Council
• The request is related to a previously approved Offer where either revenue shortfalls or unforeseen expenses
are significantly impacting the delivery of that program or service
On a related note, at the July 23, 2019 City Council work session on the Climate Action Plan update, some
Councilmembers expressed interest in considering 2020 Midcycle Revision Offers to support progress on the
CAP goals. At the work session, staff noted they are continuing to work on the 2018 community greenhouse gas
inventory and forecast to 2020, in light of improved new vehicle composition data staff received in July. By the
end of August, staff will be able to provide City Council with an update on the 2018 community carbon inventory
and a forecast for the 2020 goal.
The 2020 Mid-cycle Revision Offers developed by staff and brought forward by the Budget Lead Team do not
address specific CAP requests, in light of the limited scope of the midcycle revision process and cautious
approach regarding future revenue projections. However, once the future greenhouse gas projections are clear,
Council may request supplemental appropriations at any time during the rest of 2019 and throughout 2020
necessary to help achieve the City’s 2020 Climate Action Plan goals.
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REVENUE: Overall, most significant City revenues are coming in at, or above, the 2019 budget except for Sales
Tax. Although total revenue for 2019 is on track to support 2019 expenses, the 2019 Sales Tax base, upon which
2020 growth is calculated, is now expected to be lower than budget. Based on 2019 YTD sales tax growth of
1.8% and continued talk of a possible recession, the growth of 2020 Sales Tax is now conservatively being
estimated at 1.5%, compared to 3.0% in the 2020 Budget.
Thus, it is necessary for the City to reduce ongoing expenses in 2020 to align with the reduced forecast for 2020
Sales Tax revenue. The decreased forecast for Sales Tax revenue primarily impacts the General Fund and Keep
Fort Collins Great (KFCG) Fund; but also impacts the funds associated with the three dedicated quarter-cent
sales tax initiatives (Street maintenance, Natural Areas and CCIP). The total reduction of anticipated revenue
from Sales Tax in 2020 is about $1.8M, with the General Fund portion being just under $1.1M.
ONGOING EXPENSE REDUCTIONS:
There are a few different opportunities to align ongoing expenses to the reduced revenue projections. First,
there was interest rate favorability associated with the debt offering for the Police Regional Training Facility and
the I-25/Prospect Interchange projects in the amount of $350k in the General Fund. Second, there is ongoing
fuel and maintenance savings within Transfort which will reduce the contribution from the General Fund. Third,
significant underspend and rising reserve balances in the Benefits Fund allows for the ongoing expense
reduction to departments based on reduced contributions to the Benefits Fund. This third opportunity equates
to just over $1.2M savings in the General Fund.
Additionally, some funds had residual, unused ongoing revenue in 2020 that can be applied to offset expenses.
Lastly, 2018 fund balances are available in some funds to offset one-time expenses. These changes to revenue
and available reserves are summarized in the table below. The Subtotal of Funding Changes line indicates that
all Sales Tax shortfalls are covered and indicates the amount of funding available by fund for the 2020 Revision
Requests.
Summary of 2020 Revenue Changes and Available Reserves (values in $k)
The reserves and revenue above are available to fund the recommended additions to the 2020 Budget. The
table below summarizes those proposed additions and Attachment #1 contains the details of those
recommended Offers.
Description
General
Fund -
Ongoing
General
Fund -
1-Time
Capital
Expan-
sion KFCG CCIP
Natural
Areas
Trans-
porta-
tion
Storm-
water
Self
Insur-
ance
Broad-
band TOTAL
Summary of Revenue Changes & Reserves
-Reduced 2020 Sales Tax (ongoing)($1,052)($397)($117)($117)($117)($1,800)
-Debt service favorability (ongoing)350 350
-Fuel Savings (ongoing)206 206
-Benefits Fund (ongoing)1,244 1,244
-Unused 2020 Ongoing Revenue 398 15 165 197 775
-Available Reserves (1-Time, if requested)2,700 11,100 2,400 2,700 1,900 8,300 29,100
-Less: 2019 Reappropriation (1-Time)(340)(28)(584)(952)
-Less: 2019 Supplemental Approps (1-Time)(62)(20)(82)
Subtotal of Funding Changes 748 2,298 11,100 1,975 2,583 281 1,194 8,300 165 197 28,841
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Summary of 2020 Recommended Additions:
2020 Budget Revision Requests - BY FUNDING SOURCE
Fund Revision Requested FTE Ongoing $One-Time $Total
General Fund Developing Equity Gaps Analysis, Indicators, and Principles -- 120,000 120,000
East Mulberry Corridor Plan Update and Annexation Assessment -- 175,000 175,000
Park Improvement Project Support -- 50,000 50,000
Train Horn Noise - Federal Lobbying -- 42,000 42,000
Continued Voluntary Compliance Support for Outdoor Residential Wood Burning - 0.25 FTE 0.25 18,638 - 18,638
Chief Privacy Officer with Records Management Responsibility (start date of 1 Mar 2020)1.00 93,750 17,962 111,712
Ongoing Agreements from 2018 Collective Bargaining 585,000 - 585,000
Sales Tax Technician - 1 FTE 1.00 50,585 - 50,585
Total General Fund 2.25 747,973 404,962 1,152,935
Capital Expansion New Block 32 Parking Structure Design - - 1,500,000 1,500,000
Fund Block 32 & 42 Plan Refresh - - 300,000 300,000
(General Government)Total Capital Expansion Fund - $0 $1,800,000 $1,800,000
Self Insurance Fund Security Specialist - 1.0 FTE (est. start date of 1 March 2020)1.00 113,400 - 113,400
Total Self Insurance Fund 1.00 $113,400 $0 $113,400
Stormwater Fund Northeast College Corridor Outfall A4 (Lemay) Stormwater Lateral Design and Construction -- 959,500 959,500
Total Stormwater Fund - $0 $959,500 $959,500
Broadband Fund Income Qualified Connexion Credits 195,000 - 195,000
Total Broadband Fund - $195,000 $0 $195,000
TOTAL ALL FUNDS 3.25 1,056,373 3,164,462 4,220,835
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After netting out the proposed additions fund balances are still strong and well above minimum fund balance
requirements.
Summary of Available Reserves and Revenue after Recommended Additions (Values in $k)
The 2020 Budget Revisions allow the City to align ongoing expenses with reduced revenue forecasts from Sales
Tax. Conversely, the City is also able to fund a small number of additions to the 2020 Budget, which address
Council priorities and other capital projects and design work that benefit our community
DISCUSSION / NEXT STEPS:
Mike Beckstead; We have a 3% growth rate 2019 / 2018 base assumption for last BFO – we grew stronger in 18
than we thought we would - adjusted the 2019 YOY growth needed to meet budget to 1.7% . Challenge gets to
this year we’ve only grown at 1.8% YTD - is we took out one time events it goes down to 1.6%. We grew at 2.3
and 3.2 in 2017 and 2018 respectively. This is just sales tax – not use tax.
Staff Recommendation to modify 2020 Sales Tax forecast from 3% to 1.5%. That lowers revenue by $1.8M
Description
General
Fund -
Ongoing
General
Fund -
1-Time
Capital
Expan-
sion KFCG CCIP
Natural
Areas
Trans-
porta-
tion
Storm-
water
Self
Insur-
ance
Broad-
band TOTAL
Available Revenue and Reserves 748 2,298 11,100 1,975 2,583 281 1,194 8,300 165 197 28,841
2020 Budget Revision Requests
Ongoing Requests (748)(113)(195)(1,056)
One-Time Requests (405)(1,800)(960)(3,165)
Total of 2020 Revisions (748)(405)(1,800)0 0 0 0 (960)(113)(195)(4,221)
Net Impact (positive = available)$0 $1,893 $9,300 $1,975 $2,583 $281 $1,194 $7,340 $52 $2
19
$400K of that is in KFCG – rest from General Fund. Where do we make reductions of $1.8M?
How we closed the gap;
Darin Atteberry; medical claims - you can have bad years and those numbers go crazy and vary.
We do have Stop Loss insurance. The higher claims do effect out fund. Our approach to Wellness has been very
effective. This is a particularly low year and that is always a good thing as we come to year end there could be
something that could impact that.
The overall benefits fund is $25M + and we watch that closely and we intentionally have drawn it down.
20
Reappropriations shown in red address Ken’s question
Ross Cunniff; I assume new Council members know many of these funds are not mix and match
Mike Beckstead; yes, the color of money will be covered in our Council on Boarding later this week
Confirmed that there is a continency fund of $2.2M in case it is needed – inflation, etc. which we have not
touched.
Mayor Troxell; I am in support of where you are - you have done a great job of delicately teasing out and putting
togethe a proposal that makes sense.
E. Epic Program – Long Term Financing
Travis Storin, Director Accounting
Sean Carpenter, Lead Specialist, Economic Sustainability
SUBJECT FOR DISCUSSION: Epic Homes 15-year Capital Options
EXECUTIVE SUMMARY
This item will provide an update to Council Finance regarding the Epic Homes 15-year capital options and
discussion of each. Topics include:
• Review of capital recruitment process;
• Importance of 15-year capital in achieving desired program outcomes;
• 15-year capital options;
• Banking relationship with the national green bank; and
• Interest rate swap background.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
• Does the Committee support funding a 15-year Epic Loan option?
• Which 15-year capital option does the Committee support?
• Does the Committee support staff analysis of the debt policy and the exception request if the variable-rate,
collateralized option is desired?
BACKGROUND/DISCUSSION
Fort Collins’ innovative Epic Homes portfolio supports several community and City Council priorities, including
ambitious goals around energy efficiency and renewables, reduced greenhouse gas emissions and increased
equity and wellbeing of all residents. Meeting these objectives will require, among other activities, greater
numbers of property owners to undertake comprehensive efficiency improvements in the coming years,
particularly for older, less-efficient rental properties which make up a large percentage of the City’s housing
stock. An ongoing and attractive financing structure to support energy efficiency retrofits will be a critical
element for success moving forward.
On-Bill Financing (OBF) 1.0 (also known as the Home Efficiency Loan Program or HELP) operated successfully
from 2013 through 2016 when the encumbered funds reached the maximum outstanding loan balance of
$1.6M. At that time, Elevations Credit Union was selected through an RFP process to continue HELP for energy
21
loan financing. Utilities staff qualify the efficiency project based on the rebate measures in the Efficiency Works
Home program; however, the loan origination and servicing are independent of Utilities programs. With the
implementation of Epic Loans, Elevations loans will continue to be an option for interested customers.
Epic Loans began in August 2018 during the Champions Phase of the Bloomberg Mayors Challenge, using the
$100,000 award from the Champions Phase and a $200,000 grant from the Colorado Energy Office (CEO) to
revitalize on-bill financing. Fort Collins is among nine winning cities for the Mayors Challenge, each receiving
$1M to implement their winning idea.
Leveraging external capital is critical to achieving the long-term “revolving loan” vision of Epic Loans and offers a
continuing source of funds to meet increasing customer demand for energy efficiency financing. Epic Loans is
designed to balance the programmatic objectives and financial requirements of the City, while also meeting the
needs and expectations of capital providers and Utilities customers.
Council Finance Meetings Review
Staff presented to Council Finance in November 2018 regarding the program background and issuing an RFP for
third-party capital sources. The City issued RFP #8842 in December 2018 and staff pursued conversations and
negotiations with respondents and other potential capital providers.
Staff presented to Council Finance in May 2019 regarding the potential capital sources and next steps for
bringing capital agreements to Council. Staff have continued negotiations with potential capital providers
(including a locally managed national bank, a regional bank, Colorado Clean Energy Fund, and the CEO) and
received Legal and Purchasing review of draft contracts.
Staff presented to Council Finance in July 2019 regarding capital agreement terms. Staff was directed to bring
two of the three capital sources to full Council for consideration. Staff was also directed to explore 15-year
capital options and provide additional information on interest rate swaps to Council Finance.
Importance of 15-year Capital
During prototyping for the Bloomberg Mayors Challenge competition, rental property owners reported that no
money down, affordable monthly payments are critical considerations, in particular for owners with multiple
units. OBF 1.0 proved these factors are also important for owner-occupied properties, where many homeowners
preferred longer term loans which often allow for more comprehensive projects and /or solar installations with
affordable monthly payments. In 2016, Fort Collins Utilities implemented the Efficiency Works Neighborhood
pilot, with nearly 60 long term loans issued totaling over $750,000. An additional $1.5M in 15-year capital for
Epic Loans would support approximately120 similar projects.
Throughout the program history (2013-2019, including Elevations Credit Union loans), 35% of customers have
used longer loan terms to reduce monthly payments and / or undertake more comprehensive energy efficiency
projects. As a result, the longer-termed loans account for a larger percentage of the total loan portfolio value, at
45%. When looking specifically at on-bill financed loans (2013-2016 and 2018-2019), nearly 50% of customers
have used longer term loans (Table 1), accounting for approximately 60% of the on-bill financed loan portfolio
value. In short, longer term loans are generally used for bigger, more comprehensive projects that can generate
increased benefits for the people who live in and / or own those homes, as well as positively impacting overall
City goals.
22
Table 1. Summary of On-Bill Financed Projects by Loan Term 3- & 5-year loans 7- & 10-year loans 15 (& 20) year loans
Projects 38 65 95
Percentage 19% 33% 48%
In order to keep monthly payments low and make energy retrofit projects attractive, longer loan terms are
required. With a 15-year loan at the average long-term loan amount of $13,000, monthly payments are $101.
These attractive monthly payments are critical for overcoming both upfront cost and continual cost barriers for
home and rental property owners considering energy upgrades.
15-year Capital Options
Per Council Finance request, staff has identified the following four options for 15-year capital:
1. Pursue an agreement with the national green bank for up to $2.5M with the required 50% deposit and
use an interest rate swap to stabilize variable rates (This is the staff recommendation.)
2. Use L&P Reserves to fund $1.5M, in addition to the current $1.6M that is currently deployed or has been
repaid
3. Use only the 15-year funding available from CEO, Bloomberg, and repaid L&P Reserves
4. Implement a hybrid of Options 2 and 3, using L&P Reserves to provide backfill demand once other
Option 3 sources are exhausted
To provide sufficient financing for the expected number of projects, the short-term (3-4 year) capital goal is $7M
to $8M. This assumes $1.5M to $2M annually in energy efficiency project financing. As staff has outlined,
sufficient 15-year capital is critical to the success of the overall program.
Option 1: National Green Bank
Staff has been in discussions with a national green bank to negotiate 15-year loan terms, which were presented
and discussed at the July 15, 2019 Council Finance meeting. The terms include:
• Amount: Up to $2,500,000 (staff expects to only draw $1,500,000)
• Length: 15-years inclusive of draw period
• Draw period: Up to 2 years with quarterly draws based on customer loans
• Variable rate: Wall Street Journal Prime + 0.25% (currently 5.50%)
• Collateral: City will deposit 50% of drawn amount into interest bearing account from L&P Reserves
(staff expects $750,000 deposit)
• Pre-pay: City may pre-pay in whole or in part at any time and without penalty
• Repayment position: Senior pledge on customer loan repayments and second position on Electric
Utility revenues, after the more senior pledge held by revenue bondholders
Banking Relationship
Staff issued RFP #8842 in December 2018, to which the Colorado Green Energy Fund was one of two
respondents. The Colorado Green Energy Fund has found and managed the relationship with a financier willing
to provide 15-year terms (Figure 1). If this option is selected, Fort Collins Utilities would borrow from the
Colorado Green Energy Fund.
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Figure 1. Banking Relationship with the Colorado Green Energy Fund and Commercial Bank
Policy Interactions
This Option has two interactions with Financial Policy #7 - Debt.
The first interaction is the required 50% collateral, or credit enhancement. Staff assesses an appropriate use of a
credit enhancement via the collateral pledge.
The second interaction is the variable rate and/or derivative swap instrument. The proposed lender is offering a
variable interest rate for the loan duration. Staff has attempted to negotiate rate lock-in rights during the draw
period, but the lender has been unable to flex. An alternative is to use an interest rate swap, which would
qualify as a derivative instrument and is covered by policy as an instrument the City should avoid. Staff assesses
a “plain vanilla” interest swap is a feasible solution, although it carries a cost premium, but it would effectively
“lock in” a fixed rate on the 15-year note if City is unwilling to accept variable rate risk.
Interest Rate Swap
Interest rate swaps are a common financial instrument, used by a wide variety of businesses to manage their
debt service payments in a manner that best suits their organizational needs. For some entities, variable rates
are preferred; for others, fixed rate obligations are best. In this option, the City would negotiate with another
party (who prefers a variable rate interest obligation) and the City would exchange the variable rate obligation
under the proposed loan with the national green bank (Option 1) for the swap party’s fixed rate instrument
(Figure 2), using well established markets / providers for these types of financial transactions. The swap would
be based on the notional principal, and only the netted difference between fixed and variable interest rate
amounts is paid. The interest swap party would also agree to a settlement cadence.
Figure 2. Example of Cash Flows of Interest Rate Swap
•Midwest Commercial
Bank providing 15-
year capital
Financier
•Colorado Green
Energy Fund
managing relationship
and finding financiers
(RFP respondent)
Broker •Fort Collins Utilities
borrowing from green
bank and issuing
loans to customers
Fort Collins
24
Option 2: Light & Power Reserves
Currently, $1.6M of L&P Reserves have been deployed for on-bill financing since 2013, of which nearly $400,000
have been repaid without any losses to date. Option 2 would dedicate an additional $1.5M of L&P Reserves for
15-year loans. Available Reserves at the end of 2018 were $8.4M. Anticipated 2019-20 budget changes include a
2019 drawdown on Reserves by $340K and a 2020 increase on Reserves by $320K. The Capital Improvement
Plan will be updated in Fall 2019, prior to updating the Strategic Financial Plans for a November 2019
presentation to Council Finance.
There is no anticipated need to increase electric rates for a one-time $1.5M appropriation of Reserves. However,
appropriating L&P Reserves for use in Epic Loans will make those funds unavailable for use in other future
capital projects, until such time that those funds are repaid by Epic Loan customers.
Option 3: 15-year Funding from Grants and Low-Cost Capital Only
There are currently other sources of limited 15-year capital, which include:
• Up to $1M low-cost loan from CEO dedicated to 15-year projects (to be presented to Council on
September 3, 2019)
• Re-allocation of up to $900K from Bloomberg and CEO grant funds, away from 5-year and 10-year
projects
Without external or Reserve financing, the full capital stack across all product offerings will support
approximately 130 fewer home upgrades for each “cycle” of the loan portfolio (e.g. each time the capital is lent,
repaid and therefore available to be re-loaned), or approximately 370 projects versus an estimated 500 projects.
In this Option, the capital burn rate would be 1 to 1.5 years faster.
Option 4: Hybrid of Options 2 & 3 Using L&P Reserves After Other Sources Exhausted
A final Option is to use the 15-year capital sources outlined in Option 3 above and use L&P Reserves
once all other sources have been exhausted.
15-year Capital Option Analysis
Staff analysis of the benefits and challenges for each Option is outlined in Table 2. If supported by Council
Finance, staff recommends bringing Option 1 to full Council for consideration on October 1, 2019.
Table 2. Analysis of 15-year Capital Options
25
Option Benefits Challenges
Option 1:
National Green
Bank (staff
recommendation)
• Provides sufficient funding for
expected 15-year projects
• Scalable for the long-term, and
replicable for other cities
• Only market capital provider willing
to provide 15-year terms, all other
market capital providers will not go
over 10-year terms
• Requires a 50% deposit into an
interest-bearing account from L&P
Reserves
• Requires a policy exception to use an
interest rate swap
• Contingent on other low-cost capital
sources to provide an attractive rate
for customers
Option 2: Light &
Power Reserves
• Provides easy access to low-cost
capital
• Impacts the opportunity costs of
other important Utilities needs
• Not scalable for long-term, or
replicable for other cities
Option 3: 15-year
Funding from
Grants and Low-
Cost Capital Only
• No additional capital agreements
needed (after CEO loan presented
to full Council)
• Does not provide sufficient funding
for expected 15-year projects
• Not scalable for long-term
• Removes low-cost capital from 5-year
and 10-year loans for blending to
create attractive customer rates
Option 4: Hybrid
of Options 2 & 3
Using L&P
Reserves After
Other Sources
Exhausted
• No additional capital agreements
needed (after CEO loan presented
to full Council)
• Not scalable for long-term, or
replicable for other cities
• Removes low-cost capital from 5-year
and 10-year loans for blending to
create attractive customer rates
• Impacts the opportunity costs of
other important Utilities needs
Next Steps
Staff seeks direction from Council Finance with which option to proceed for City Council consideration. If
supported, staff is tentatively scheduled to present the selected 15-year capital option to full Council on October
1, 2019.
DISCUSSION / NEXT STEPS:
A 15 year loan term is programmatically important - 80% of customers / owners said if longer term is not
available, it would not be feasible for them to participate.
Ross Cunniff; see if my impression is right – interest rate swap – really a bet that the variable rate will go down
and they will potentially make potentially more money –
Travis Storin; speculating or they have a hedge of their own that they are trying to install
Ross Cunniff; re: the risk to the person who wants to pay the fixed interest
1) Variable rate goes down - paying more for money than we would have had to
2) Hard to back up - there may be some potential that a partner might default on the agreement
What are our contingencies if that happened?
26
Travis Storin; credibility of the institution - that is a key element as we go shop for this
Will have to be one of the large multi-national banks we are targeting to take on this risk.
They do have the risk of defaulting - it is a possibility and deliberate vendor selection is our mitigating measure.
Ross Cunniff; if the economy tanked, we could decide to not engage or draw the full amount, right?
Travis Storin; yes, the notional amount is going to be whatever we have drawn - we will have a draw period on
the facility and only swap the amount we have drawn not the full amount -
Ross Cunniff; still some risk - the advantage to program and to businesses that cannot make the cash flow work
Are powerful to me along with the ability to make this a sustainable proposition. My concern is I would not want
to make this a standing change to policy - I would want to make it a case by case basis – so would need to be
very narrowly tailored for this circumstance - vitally important program. I am supportive of moving forward -
we need to be careful sending the message – I don’t want us to be used as part of a portfolio
This is really a special case - Fort Collins is not going to be a variable interest player - bigger picture policy
perspective
Mike Beckstead; staff is very much aligned with that - This is an exception specific to version 3.0. If we find this
works and would want to do it again - we would need to come back to Council and share our experience for 4.0 -
we view this is a one-time event as well.
Mayor Troxell; I would agree - let’s keep it as a one-time exception
Option 1 with the National Green Bank is my preference.
Question – with the interest rate swap how does the deposit play into that?
Travis Storin; the deposit scales with what we draw at a rate of 50% - according to policy we are only to do this
when we run an NPV and this is still beneficial to City of Fort Collins. In this case there is really not an NPV to run
- more a deal or no deal – we are working with Lance Smith and we have determined that it is up to $750K
earmark on reserves which would go into an interest bearing account - Comparable rates to a money market -
when we prepay or it matures, we would get those funds back
Sean Carpenter; The max loan amount would be $25K - we have not issued any loans that large to date
The average loan amount is currently $14K so we anticipate $10-14K will be the range for the vast amount of
these projects over 5, 10 or 15-year terms
Mike Beckstead: the consumer chooses the term based on the value of the energy efficiency they want to put
into their properties – the savings from the improvements are hard to realize over a shorter term - which
impacts their cashflow
Ken Summers: how many loans are we anticipating?
Travis Storin; our peak year was 2016 where we did 110 loans
Ken Summers; what happens if they default? Concerned about someone needing to borrow that amount over
such a long term
27
Mike Beckstead; we would have a lien on the house but our experience to date in the 4-5 years of this program
is that we have not had a single delinquent loan - part of that is the nature of what people are borrowing for –
they know with the lien in place that if they do sell we will get our piece.
Darin Atteberry; projects like new windows, furnaces, major capital equipment
Ross Cunniff; we are targeting certain types of projects that typically pay back similar or higher value on their
energy bill to what they are paying - that is probably also why you would want to get the monthly cost down.
Travis Storin; one of our iterations was a strictly 3rd party bank that they would go to as a qualified borrower –
with much the same amount of rigor as a mortgage – not serviced on the bill so the protections were different –
the demand for that product has been pretty limited - people like being able to pay it on their utility bill the on-
bill portion is a positive.
Ken Summers; we are talking about modifying policy and additional risk – I am concerned on the trade-off
standpoint
Mike Beckstead; might be helpful is we zoom out to 10K feet and provide some context - we started this
program in 1012 using $800K from L&P reserves as the funding source for the loans and in 2014 Council
approved another $800K for additional loans -revolving. Currently there is $1.8M in reserves available for these
loans - we can’t continue to use that funding methodology and make the volume of energy efficiency changes
we want to make in our community so we turned to how to use 3rd party capital - we went to version 2.0 with a
local credit union but when we did that the number of loans tanked dramatically. Now we are at version 3.0
where we are trying to figure out how to get a competitive capital stack across 3 different terms providing home
energy efficiencies that would not happen without this type of financing - a little bit of history on how we came
to this point. Our goal has been to figure out how we can use 3rd party capital as opposed to using our own
capital which comes with some risk.
Travis Storin; This is one component of the greater energy works portfolio - of the energy efficiency
improvements that are made - loans account for 25% of the expenditure and 15-year loans count for 50% of
loans and for 60% of the dollars
80% of those who used 10-15 year terms and on-bill financing said that they would not have done it without the
10 or 15 year terms.
Mayor Troxell; this is a model - some other municipalities are looking to us -
Sean Carpenter; that is right - some of the support we are not talking about today includes the $200K grant we
received from the Colorado Energy Office – in the hopes that we can create a ‘cookbook’ to help other
communities replicate this in Colorado and elsewhere.
Travis Storin; the low cost capital is a critical success factor- for every loan 2/3 of the loan amount comes from a
market driven source
Mike Beckstead; To summarize, there are some questions and concerns, some things in the AIS that we will
want to clarify. But I believe we have the direction to bring this forward to Council on October 1st
28
Ken Summers; to do 15 years – we will need to make a policy exception and take on more risk I am trying to get
a handle on year 11-15 – as opposed to years 1-10 and the impact
Mike Beckstead; the consumer is making the choice – we are just providing the alternatives to match the savings
of the investment, the energy efficiency benefits and their cashflow
Meeting adjourned at 11:56 am
Page 1
COUNCIL FINANCE COMMITTEE
AGENDA ITEM SUMMARY
Staff: Lawrence Pollack
Date: September 16, 2019
SUBJECT FOR DISCUSSION
First Reading of Ordinance No. , 2019, Appropriating Unanticipated Revenue and Prior Year Reserves
in Various City Funds.
EXECUTIVE SUMMARY
The purpose of this Annual Adjustment Ordinance is to combine dedicated and unanticipated revenues or
reserves that need to be appropriated before the end of the year to cover the related expenses that were
not anticipated and, therefore, not included in the 2019 annual budget appropriation. The unanticipated
revenue is primarily from fees, charges, rents, contributions, donations and grants that have been paid to
City departments to offset specific expenses.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
• What questions or feedback does the Council Finance Committee have on the 2019 Annual
Adjustment Ordinance?
• Does the Council Finance Committee support moving forward with bringing the 2019 Annual
Adjustment Ordinance to the full City Council?
BACKGROUND/DISCUSSION
This Ordinance appropriates unanticipated revenue and prior year reserves in various City funds and
authorizes the transfer of appropriated amounts between funds and/or projects. The City Charter permits
the City Council to appropriate unanticipated revenue received as a result of rate or fee increases or new
revenue sources, such as grants and reimbursements. The City Charter also permits the City Council to
provide, by ordinance, for payment of any expense from prior year reserves. Additionally, it authorizes
the City Council to transfer any unexpended appropriated amounts from one fund to another upon
recommendation of the City Manager, provided that the purpose for which the transferred funds are to be
expended remains unchanged; the purpose for which they were initially appropriated no longer exists; or
the proposed transfer is from a fund or capital project account in which the amount appropriated exceeds
the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though revenue
and reimbursements have been received to cover those expenditures.
The table below is a summary of the expenses in each fund that make up the increase in requested
appropriations. Also included are transfers between funds and/or projects which do not increase net
appropriations, but per the City Charter, require City Council approval to make the transfer. A table with
the specific use of prior year reserves appears at the end of the AIS.
Page 2
A. GENERAL FUND
1. Title: Sponsorships - Love the Fort Fund
This adjustment is to repurpose $12,500 of money originally set up to support new and creative initiatives
focusing on resident engagement around the uniqueness and original attributes of Fort Collins with an
external partner. After review of the initial funds that were expended, staff believes the funds are better
brought in house to be used for similar purposes, such as the Lateral Labs pop up event that was hosted
by the City and the Music district in July 2019. Any expenditures of these funds will be spent on other
things that support a uniquely Fort Collins approach to engagement and creativity.
FROM: Unanticipated Revenue $12,500
FOR: Community Engagement Activities $12,500
2. Title: Land Bank Operational Expenses
This request is intended to cover expenses related to the land bank property maintenance needs for
2019. As expenses vary from year-to-year, funding is requested annually mid-year to cover these costs.
Expenses for 2019 include general maintenance of properties, raw water and sewer expenses, electricity,
prairie dog mitigation, and other as applicable.
FROM: Prior Year Reserves (Land Bank reserve) $45,693
FOR: Land Bank Expenses $45,693
3. Title: Manufacturing Equipment Use Tax Rebates
Finance requests the appropriation of $405,437 to cover the amount due for the 2018 Manufacturing
Equipment Use Tax Rebate program as established in Chapter 25, Article II, Division 5, of the Municipal
Code. The rebate program was established to encourage investment in new manufacturing equipment by
local firms. Vendors have until December 31st of the following year to file for the rebate. This item
appropriates the use tax funds to cover the payment of the rebates.
FROM: Prior Year Reserves (Manufacturing Use Tax Rebate) $405,437
FOR: Manufacturing Use Tax Rebates $405,437
4. Title: Host Compliance - Short-Term Rentals Annual Subscription
Funding Unanticipated
Revenue
Prior Year
Reserves TOTAL
General Fund $4,779,190 $884,527 $5,663,717
Capital Projects Fund 190,125 0 190,125
Cultural Services Fund 115,930 0 115,930
Equipment Fund 289,165 0 289,165
Light & Power Fund 4,533 0 4,533
KFCG Fund (PFA)0 136,419 136,419
Self Insurance Fund 0 410,000 410,000
Transportation Fund 468,663 900,000 1,368,663
Transportation CEF Fund 39,261 210,116 249,377
Water Fund 70,000 0 70,000
Wastewater Fund 10,000 0 10,000
Stormwater Fund 10,000 0 10,000
GRAND TOTAL $5,976,867 $2,541,062 $8,517,929
Page 3
In response to a steady stream of online platforms that advertise short term rentals (STRs), City staff has
had to fund technology that will monitor the occurrence of unlicensed short-term rentals (STR). Host
Compliance has developed a proprietary system to scan the internet to find active STR advertisements
and match them against licensed agencies, thereby allowing City Staff to focus on noncompliant issues
by providing the documentation needed to pursue enforcement and to investigate proactively. The cost
of this software was not budgeted in CDNS and has been paid consistently by the city for 2 years.
FROM: Prior Year Reserves $17,129
FOR: Short-term rentals software license $17,129
5. Title: Historic Structure Assessment (HSA) of the Fort Collins Water Treatment Plant No. 1
at Gateway Park
The City has been awarded a $22,835 grant from History Colorado, to be matched by $15,000 of
Operations Services funds. This grant will fund professional structural engineering and architectural
services to provide a comprehensive assessment of the condition of the Water Treatment buildings and
filtration site features. As the facility has been offline since 1987, this HSA is the critical first step towards
a solution for the treatment plant that will balance the preservation and ecological needs of this defunct
water treatment plant with a functional use.
FROM: Unanticipated Revenue (grant) $22,835
FOR: Historic Structure Assessment $22,835
6. Title: Juvenile Diversion Grant 2019-20
These grant funds support Restorative Justice Services in providing alternatives to the justice system for
youth who commit crimes in our community. Due to changes in state legislation, only half the grant award
was awarded this year (July 1 - December 31, 2019.) Changes in the state process are why the funds
are being appropriated through clean-up rather than the normal appropriation process. The other half will
be awarded in January 2020.
FROM: Unanticipated Revenue (grant) $33,809
FOR: Alternative sentencing for youth $33,809
7. Title: College Downtown Survey
The City has been awarded a $25,000 grant from History Colorado to be matched by $15,000 of City
funds, to survey and document 50 buildings along College Avenue. This survey project furthers Council's
direction for proactive survey of Fort Collins' older building stock to guide development and is a
requirement for Fort Collins to retain its historic preservation certification through the Federal Certified
Local Government Program. The matching funds were previously appropriated in the KFCG Fund through
the 2019-2020 BFO process for anticipated grants such as this.
FROM: Unanticipated Revenue (grant) $25,000
FOR: Historic survey $25,000
8. Title: Harmony Gateway Illustration Project (Transfer) (see Item #E1 for additional
information)
This request is administrative in nature; we are requesting that the budget that was originally carried
forward in the GID fund be transferred to the correct business unit. The original budget was in the
Downtown General Improvement District (GID #1) and should have been in the General Fund. No new
spending will occur as a result of this change.
FROM: Transfer from Previously Appropriated Funds (GID 1) $5,800
FOR: Correcting Business Unit & Fund for budget (General Fund) $5,800
Page 4
9. Title: Emergency Preparedness and Security (previously the Office of Emergency
Management) FEMA Grant (Transfer to non-lapsing)
Funds for the 2019-2020 budget Emergency Preparedness and Security (EPS - previously the Office of
Emergency Management) were all assigned to a lapsing business unit, meaning the budget will go away
at the end of 2019. EPS has grant funds of $65,000 coming from the Emergency Management Program
Grant (EMPG) and there is a 100% match which must come from the City of Fort Collins. Therefore, this
request is to move $130,000 (grant funds plus the match) from the EPS lapsing appropriation to the non-
lapsing grant appropriation. No new spending will occur as a result of this change.
FROM: Previously Appropriated Funds (General Fund) $130,000
FOR: Transfer to non-lapsing business unit for grant tracking $130,000
10. Title: Forestry tree donations and miscellaneous revenue
This item appropriates unanticipated revenue from Forestry tree donations and miscellaneous revenue
(this includes the Christmas tree recycling program & fees collected to replace damaged trees).
FROM: Unanticipated Revenue (donations & miscellaneous revenue) $45,000
FOR: Forestry work & tree plantings $45,000
11. Fort Collins Police Services (FCPS) has received revenue from various sources and is also
requesting the use of reserves, to be appropriated to cover the related expenditures. A listing of these
items follows:
a. $5,631 – Police Battle Grant 2018-2019 Supplemental - The Beat Auto Theft Through Law
Enforcement [BATTLE] Grant is a state funded grant for overtime for officers to reduce auto theft
and bring those who steal automobiles to justice. This grant pays for overtime on a reimbursable
basis. The original 2018-2019 grant was appropriated in the 2018 Annual Adjustment Ordinance
and this request is for additional funds awarded after the first round of awards.
b. $9,072 – Police Battle Grant 2019-2020 - The Beat Auto Theft Through Law Enforcement
[BATTLE] Grant is a state funded grant for overtime for officers to reduce auto theft and bring
those who steal automobiles to justice. This grant pays for overtime on a reimbursable basis.
c. $33,033 – Black and Gray Market Marijuana Grant 2019 - The Black and Gray Market Marijuana
grant was administered by the District Attorney's Office funded through state marijuana sales
taxes. This grant is used to pay for overtime and equipment associated with the enforcement of
black market marijuana criminals.
d. $5,384 - 2019 Click it or Ticket Grant - In 2019 Police Services was awarded a Click it of Ticket
Grant from the Colorado Department of Transportation to pay for officers to work overtime to
conduct enforcement activities.
e. $31,505 – State of Colorado Peace Officer Standards and Training (COPOST) Grant 2018-2019–
COPOST reimburses agencies within Colorado Police training and training equipment on a
reimbursement basis
f. $11,000 – High Visibility Impaired Driving Enforcement Grant 2019-2020 - In 2019 Police
Services was awarded a High Visibility Impaired Driving Enforcement grant from the Colorado
Department of Transportation to pay for overtime for DUI enforcement during specific holiday time
periods.
g. $128,051 – Sale of Police records and other miscellaneous revenue - FCPS received revenue
from the sale of Police reports along with other miscellaneous revenue.
Page 5
h. $307,249 – Police Overtime Reimbursement - Police Services help schedule security and traffic
control for large events. Since these events are staffed by officers outside of their normal duties,
officers are paid overtime. The organization that requested the officer presence is billed for the
costs of the officers' overtime. The different activities include, but not limited to, CSU football
games, Tour De Fat, Brew Fest, New West Fest and other events. Additionally, FCPS partners
with Larimer County to staff events at The Ranch. Police receives reimbursement from Larimer
County for officers’ hours worked at Ranch events.
i. $11,030 - Police City Give Donations - Unanticipated Philanthropic Revenue for the Police
Explorer Unit, K9 division and general police use.
j. $2,500 - Shop with a Cop Grant - The program pairs volunteers from regional emergency
services with local children whose families are facing severe financial difficulties and limited/no
housing. Children selected by the McKinney Foundation (through the Poudre School District), are
given gift cards to purchase gifts for their immediate family members. Emergency personnel shop
with them, building bonds and providing assistance.
k. $20,428 - Movement of Funds Associated with the Northern Colorado Drug Task Force - As a
part of the movement of the of the Northern Colorado Drug Task Force over to Larimer County as
a part of them being the fiscal agent, this transfer would account for the remaining amount of
State Asset Forfeiture funds that the Larimer County will now be the fiscal agent for. This
additionally includes an ancillary payment to the NCDTF from court fines and fees.
TOTAL APPROPRIATION
FROM: Unanticipated Revenue (2018 BATTLE Grant) $5,631
FROM: Unanticipated Revenue (2019 BATTLE Grant) $9,072
FROM: Unanticipated Revenue (Black & Gray Market MJ Grant) $33,033
FROM: Unanticipated Revenue (2019 Click it or Ticket Grant) $5,384
FROM: Unanticipated Revenue (COPOST Grant 2018-19) $31,505
FROM: Unanticipated Revenue (HVE Grant) $11,000
FROM: Unanticipated Revenue (Miscellaneous) $128,051
FROM: Unanticipated Revenue (Overtime Reimbursement) $307,249
FROM: Unanticipated Revenue (City Give Donations) $11,030
FROM: Unanticipated Revenue (Shop with a Cop Grant) $2,500
FROM: Prior Year Reserves & Unanticipated Revenue $20,428
(Northern Colorado Drug Task Force)
FOR: 2018 BATTLE Grant $5,631
FOR: 2019 BATTLE Grant $9,072
FOR: Black & Gray Market MJ Grant $33,033
FOR: 2019 Click it or Ticket Grant $5,384
FOR: COPOST Grant 2018-19 $31,505
FOR: 2019 HVE Grant $11,000
FOR: Police Services $446,330
FOR: Shop with a Cop Grant $2,500
FOR: Transfer of reserve funding to Larimer County $20,428
12. Title: Radon Kits
Environmental Services sells radon test kits at cost as part of its program to reduce lung-cancer risk from
in-home radon exposure. This appropriation would recover kit-sales for the purpose of restocking radon
test kits.
FROM: Unanticipated Revenue (radon kit sales) $3,960
FOR: Radon Test Kits $3,960
13. Title: Radon Grant 2018-19 Addendum
Page 6
City staff was invited to present on local initiatives at the International Radon Symposium in Denver. To
cover the costs of travel, stay, and registration, the Colorado Department of Public Health and
Environment (CDPHE) increased the purchase order of the radon grant. A 40% match is included from
previously appropriated money.
FROM: Unanticipated Revenue (grant) $1,859
FOR: International Radon Symposium $1,859
14. Title: Roof Hail Damage Insurance Appropriation
These funds are intended to repair roof hail damage on 36 buildings resulting from the June 19, 2018
hailstorm. The City of Fort Collins has received $2,713,458 Insurance proceeds and expects to recover
another $1,362,685 in losses. All work is expected to be completed by August 2020.
FROM: Unanticipated Revenue (insurance proceeds) $4,076,143
FOR: Roof repair $4,076,143
15. Title: Safety and Risk Management (SRM) Premium and Claims Adjustment (see Item #H1
for additional information)
This Annual Adjustment is for the unanticipated increase of insurance premiums caused by 2018 hail
damage and increase claim amount realized in 2019. The amount from the General Fund Reserves will
be transferred to the Self-Insurance Fund.
FROM: Prior Year Reserves $410,000
FOR: Transfer to Self-Insurance Fund for increased insurance costs $410,000
B. CAPITAL PROJECTS FUND
1. Title: Gardens Visitor Center Expansion
Unanticipated revenues received as donations for the visitor center expansion.
FROM: Unanticipated Revenue (City Give donations) $21,715
FOR: Gardens Visitor Center Expansion $21,715
2. Title: Gardens Visitor Center Expansion transfer to reimburse Gardens on Spring Creek
Donations for the Visitor's Center expansion to be transferred to General Fund reserves to reimburse the
donation money borrowed from the Gardens on Spring Creek to get the project started. These donations
flowed through City Give.
FROM: Unanticipated Revenue (City Give donations) $30,000
FOR: Reimburse Gardens on Spring Creek reserve in the General Fund $30,000
3. Title: Poudre River Reach 4 Study Donation
This item appropriates a donation received for the feasibility study/design for the Reach 4 phase of the
Poudre River Downtown Master Plan. This item is linked to BFO Offer #32.7 ENHANCEMENT: Poudre
River Downtown Master Plan Reach 4 Feasibility Study.
FROM: Unanticipated Revenue (City Give donation) $25,000
FOR: Poudre River Downtown Master Plan $25,000
4. Title: Nature in the City
Nature in the City gives out small grants for nature related projects. A grant was given to Front Range
Page 7
Community College for a pollinator garden. They returned the remaining unused funds of $1,197, which
needs to be appropriated for expenditure.
FROM: Unanticipated Revenue (return of unused funds) $1,197
FOR: Future use $1,197
5. Title: College & Trilby Intersection Improvements
6520 S. College Avenue - Vintage Marketplace. Approved minor amendment for dedication of ROW and
public sidewalk improvements requested of applicant. Capital Projects (CP) has improvements scheduled
at nearby intersection of College / Trilby and will be completing the project in 2021. As project has not
been designed and to avoid having the developer make improvements that may need to be changed after
project design, a payment in lieu of construction was requested from the applicant and will be applied as
a funding source to the project.
FROM: Unanticipated Revenue (payment in lieu of construction) $38,163
FOR: Public sidewalk improvements $38,163
6. Title: Prospect Rd. & 1-25
Paradigm Properties, LLC is one of the property owners at the I-25 Prospect interchange. As part of the
overall project, property owners who benefit from the enhanced interchange are contributing Right of Way
(as opposed to a direct monetary contribution) to the overall project. This $32,500 is the amount
Colorado Department of Transportation paid the property owners for their right of way. These funds come
into the City and will go back into the construction contract for the overall project. This will go towards the
total $500k that the property owners will contribute to the City.
FROM: Unanticipated Revenue (right of way contribution) $32,500
FOR: I-25 & Prospect interchange improvements $32,500
7. Title: Vine & Timberline Intersection Improvements
With new development the City can request that a developer build enhancements or pay the City to
construct them; this is termed a Payment-in-lieu (PIL) of construction. This request appropriates a PIL
collected during the year to the Vine & Timberline Intersection Project; the project outcome will signalize
the intersection and remove the current 4 way stop.
FROM: Unanticipated Revenue (payment in lieu of construction) $38,950
FOR: Intersection improvements $38,950
8. Title: CCIP Pedestrian Sidewalk-ADA
Engineering Staff had requested a developer, by letter, to make concrete repairs in accordance with an
acceptance walk-thru on a recently developed property. The developer did not respond to numerous
requests and therefore Staff initiated a request to the financial company for issuance to the City the
remaining funds on their letter of credit so that the City could complete the necessary repairs. This is
being bundled with Sidewalk CCIP as this is the group who will execute the repairs and the sidewalk is
being brought up to current standards by the development.
FROM: Unanticipated Revenue (insurance payment) $2,600
FOR: Sidewalk repair $2,600
9. Title: Payments in Lieu of Construction (see item #J1 for additional information)
With new Development the City can request a developer to build enhancements or pay the City to
construct them; this is termed a Payment-in-lieu (PIL) of construction. This request appropriates PILs
collected during the year to various projects across the City. $210,116 to the Lemay and Vine
Page 8
Intersection, $1,300 to the College/Trilby Intersection and $37,961 to the North Mason Street Design.
These funds will be transferred to the Capital Projects Fund in order to complete the projects.
FROM: Transfer from Transportation CEF Fund $249,377
FOR: Lemay & Vine Intersection $210,116
FOR: College & Trilby Intersection $1,300
FOR: North Mason Street Design $37,961
10. Title: Art In Public Places - Poudre Whitewater Park (see item #D1 for additional
information)
Transferred funding from Parks for Art in Public Places for additional artwork at Poudre Whitewater Park.
The $40,000 is matching funds from Parks per Resolution #2019-080.
FROM: Previously Appropriated Funds $40,000
FOR: Transfer to Cultural Services Fund $40,000
C. CULTURAL SERVICES FUND
1. Title: Art In Public Places - Poudre Whitewater Park (see item #B10 for additional
information)
Transferred funding from Parks for Art in Public Places for additional artwork at Poudre Whitewater Park,
$28,000 is from donations and $40,000 is matching funds from Parks per Resolution #2019-080.
FROM: Unanticipated Revenue (City Give donations) $28,000
FROM: Transfer from Capital Projects Fund (matching funds) $40,000
FOR: Art in Public Places (artwork & O&M) $68,000
2. Title: Art in Public Places - Pianos About Town
Pianos About Town is a collaborative project between the City of Fort Collins Art In Public Places
Program, Bohemian Foundation, and the Downtown Development Authority. The project combines art
and music for the enjoyment of the community. Pianos are painted from May through October in Old
Town Square, where the public can interact with the artists as they work. Pianos are also painted in the
winter months, in various public indoor locations. The completed pianos then rotate to various locations
throughout Fort Collins, inviting people to admire the artwork and play a tune.
FROM: Unanticipated Revenue (City Give donation) $87,930
FOR: Pianos About Town (artwork & O&M) $87,930
D. EQUIPMENT FUND
1. Title: State CNG Vehicle and Electric Charging Infrastructure Grants
This revenue is from the Alt Fuels Colorado ($262,880) and Charge Ahead ($26,285) grant programs
administered by the State Energy Office and the Regional Air Quality Council. Alt Fuels Colorado
provides 80% reimbursement on the incremental cost of Natural Gas vehicles, while Charge Ahead
provides infrastructure for vehicle charging stations.
FROM: Unanticipated Revenue (grants) $289,165
FOR: Natural Gas Vehicles & Charging stations $289,165
E. GENERAL IMPROVEMENT DISTRICT #1 FUND
1. Title: Harmony Gateway Illustration Project (Transfer) (see Item #A8 for additional
Page 9
information)
This request is administrative in nature; we are requesting that the budget that was originally carried
forward in the GID fund be transferred to the correct business unit. The original budget was in the
Downtown General Improvement District (GID #1) and should have been in General Fund. No new
spending will occur as a result of this change.
FROM: Previously Appropriated Funds (GID 1) $5,800
FOR: Transfer to General Fund to Correct PO Carryforward $5,800
F. LIGHT & POWER FUND
1. Title: Art in Public Places - Sponsored Transformer Cabinets
Transformer Cabinet Mural Project Sponsorship. Donations were received by 3 entities to have the
transformer cabinets in their areas painted through the APP Project to decrease the prevalence of graffiti.
Donators: Our Saviour's Lutheran Church $2,234, Observatory Village Master HOA $1,143 and
Observatory Village Master HOA $1,156. Operations and Maintenance costs are not applicable on
painting projects at this small scale.
FROM: Unanticipated Revenue (donations) $4,533
FOR: Transformer Cabinet Mural Project $4,533
G. KEEP FORT COLLINS GREAT FUND (PFA)
1. Title: KFCG Reserve for Fire
Requesting the Keep Fort Collins Great Reserve for Fire to pay for Poudre Fire Authority's share of
regional fire command post (a vehicle that is used as the command center during major incidents, fully
equipped with communication devices).
FROM: Prior Year Reserves (KFCG PFA) $136,419
FOR: Regional fire command post $136,419
H. SELF INSURANCE FUND
1. Title: Safety and Risk Management (SRM) Premium and Claims Adjustment (see Item #A15
for additional information)
This Annual Adjustment is for the unanticipated increase of insurance premiums caused by 2018 hail
damage and increase claim amount realized in 2019. The amount from the General Fund Reserves will
be transferred to the Self-Insurance Fund.
FROM: Prior Year Reserves $410,000
FROM: Transfer from General Fund $410,000
FOR: Increase in Insurance costs $820,000
I. TRANSPORTATION FUND
1. Title: Snow & Ice Removal
The 2019 snow budget has nearly been consumed. Appropriated budget in BFO is $1.3M and YTD
spending is $870K. The salt supply was intentionally depleted in early 2019 so maintenance and repair
work could be performed on the salt barn; therefore 6000 tons of salt will be purchased in final months of
the year. Additional funding of $900,000 is requested to ensure there is enough budget appropriated to
provide snow removal services from September through December 2019. The breakdown of the request:
$525,000 for salt and $375,000 for removal service & equipment maintenance.
Page 10
FROM: Prior Year Reserves $900,000
FOR: Snow & Ice removal costs $900,000
2. Title: Streets Work for Others Program
The Planning, Development and Transportation Work for Others is a self-supported program for all “Work
for Others” activities within Streets. Expenses are tracked and billed out to other city departments,
Poudre School District, CSU, CDOT, Larimer County, developers and other public agencies. The original
budget of $3.2M was an estimate based on scheduled projects. Additional unanticipated projects were
added in 2019. This additional appropriation of $300,000 is requested to cover projects through the end of
2019. Revenue for performing the work will offset the expense (note - expense will not be incurred without
offsetting revenue).
FROM: Unanticipated Revenue (work to be billed) $300,000
FOR: Work for Others Program $300,000
3. Title: Street Maintenance Program
The City took ownership of Saber Cat Drive from Poudre School District (PSD). PSD signed an
agreement to contribute $105,000 towards the cost to bring the Saber Cat to the standards in City Code
Section 24-98. In addition, Xcel Energy forfeited $8,858 from an escrow account for street repairs related
to Xcel's gas line/services improvements on Debra Drive and Rick Drive. The work was performed by
Connell Resources on behalf of the City and this revenue will offset a portion of those costs.
FROM: Unanticipated Revenue (contributions) $113,858
FOR: Street Maintenance Program $113,858
4. Title: FC Bikes Program
FC Bikes received funding from the following sources: People For Bikes Big Jump Network Donation
($40,000); and Open Streets sponsorship, donations and vendor fees ($11,625). Funding from the
People for Bikes grant will support bicycle and pedestrian improvements along W. Vine Drive and Lancer
Drive. Open Streets revenue is used to offset 2019 Open Streets event costs.
FROM: Unanticipated Revenue (People for Bikes City Give donation) $40,000
FROM: Unanticipated Revenue (Open Streets sponsorship, vendor fees) $11,625
FOR: Bicycle & Pedestrian improvements W. Vine/Lancer Dr $40,000
FOR: 2019 Open Streets event costs $11,625
5. Title: Safe Routes to School
This funding was donated to the Safe Routes to School (SRTS) program by Scheels (an outdoor-
equipment store) and the FoCo Fondo Fest (an annual recreational cycling event) to encourage more
kids to participate in the outdoor activity of bicycling. The funds must be used to support SRTS-sponsored
after-school biking clubs and other bicycle education targeted at local K-8 students.
FROM: Unanticipated Revenue (City Give donations) $3,180
FOR: Safe Routes to School Program $3,180
J. TRANSPORATION CEF FUND
1. Title: Payments in Lieu of Construction (see item #B9 for additional information)
With new Development the City can request a developer to build enhancements or pay the City to
construct them; this is termed a Payment-in-lieu (PIL) of construction. This request appropriates PILs
collected during the year to various projects across the City. $210,116 to the Lemay and Vine
Intersection, $1,300 to the College/Trilby Intersection and $37,961 to the North Mason Street Design.
Page 11
These funds will be transferred to the Capital Projects Fund in order to complete the projects.
FROM: Prior Year Reserves (Unanticipated revenue) $210,116
FROM: Unanticipated revenue $39,261
FOR: Transfer to the Capital Projects Fund $249,377
K. WATER FUND
1. Title: Water Efficiency Grant (Colorado Water Conservation Board Water Plan Grant)
Fort Collins Utilities customers are facing increasing costs for water and are motivated to explore water
wise landscapes. Also, a warming climate means that our community needs more successful, waterwise,
drought-tolerant landscapes. This grant allows Water Conservation staff to provide education around and
incentives for commercial-scale waterwise landscape transformation projects (e.g. turf-to-native grass or
other low-water-use landscapes). This grant from the Colorado Water Conservation Board will help fund
approximately six commercial and HOA landscape conversion projects that will save an estimated 1.5
million gallons. This effort was selected for its value in meeting the goals of the Colorado Water Plan and
the projects will serve as case studies for others in Fort Collins and across Colorado. Staff anticipate
awarding between $5,000 – $15,000 per project. These case studies will increase knowledge about
implementation, maintenance, cost, and community acceptance of landscape conversion projects in HOA
and commercial settings. This research will support complimentary regional efforts lead by Northern
Water and Colorado State University (CSU) Extension. Funding can also provide additional support to
customers affected by increases in the Excess Water Use surcharge and compliments the Allotment
Management Program (AMP), Ordinance No. 050, 2019.
FROM: Unanticipated Revenue (grant) $70,000
FOR: Water Efficiency training $70,000
L. WASTEWATER FUND
1. Title: Supplement to Bacteriological Water Quality Monitoring Study
Northern Water Conservancy District has entered into an agreement with the City to participate in the
Bacteriological Water Quality Monitoring study and has contributed $20,000 towards the study. This
donation will be split evenly between the Wastewater Fund and Stormwater Fund. This unanticipated
funding will supplement the current study and enable the City to conduct molecular analyses in 2019 to
help identify human-related source contributions of E. coli in the Poudre River and its tributaries. The
study is primarily funded by 2019-2020 BFO enhancement offer 9.69.
FROM: Unanticipated Revenue (donation) $10,000
FOR: Bacteriological Water Quality Monitoring study $10,000
M. STORMWATER FUND
1. Title: Supplement to Bacteriological Water Quality Monitoring
Northern Water Conservancy District has entered into an agreement with the City to participate in the
Bacteriological Water Quality Monitoring study and has contributed $20,000 towards the study. This
donation will be split evenly between the Wastewater Fund and Stormwater Fund. This unanticipated
funding will supplement the current study and enable the City to conduct molecular analyses in 2019 to
help identify human-related source contributions of E. coli in the Poudre River and its tributaries. The
study is primarily funded by 2019-2020 BFO enhancement offer 9.69.
FROM: Unanticipated Revenue (donation) $10,000
FOR: Bacteriological Water Quality Monitoring study $10,000
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FINANCIAL / ECONOMIC IMPACTS
This Ordinance increases total City 2019 appropriations by $9,223,106. Of that amount, this Ordinance
increases General Fund 2019 appropriations by $5,669,517 including use of $884,527 in prior year
reserves. Funding for the total City appropriations is $5,976,867 from unanticipated revenue, $2,541,062
from prior year reserves and $705,177 from transfers between Funds.
The following is a summary of the items requesting prior year reserves:
ATTACHMENTS
Attachment #1 – Presentation to City Council Finance Committee
Item #Fund Use Amount
A2 General Land Bank Operational Expenses $45,693
A3 General Manufacturing Equipment Use Tax Rebates 405,437
A4 General Host Compliance - Short-Term Rentals Annual
Subscription
17,129
A11k General Movement of Funds Associated with the Northern Colorado
Drug Task Force
6,268
A15 General SRM Premium and Claims Adjustment 410,000
G1 KFCG KFCG Reserve for Fire 136,419
H1 Self Insurance SRM Premium and Claims Adjustment 410,000
I1 Transportation Snow & Ice Removal 900,000
J1 Transportation CEF Payments in Lieu of Construction 210,116
Total Use of Prior Year Reserves:$2,541,062
Council Finance Committee –September 16, 2019
2019 Annual Adjustment Ordinance
Mike Beckstead -CFO
Attachment #1
2019 Annual Adjustment Ordinance
2
The recommended 2019 Annual Adjustment
Ordinance is intended to address:
•2019 unanticipated revenues (e.g. grants)
•Appropriation of unassigned reserves to fund unanticipated expenditures
associated with approved 2019 appropriations
•Should be routine and non-controversial
•Items approved by the ordinance need to be spent within fiscal/calendar
year 2019
3
City-wide Ordinance No. , 2019 increases total City 2019
appropriations by $9,223k
•This Ordinance increases General Fund 2019 appropriations by $5,669k including
the use of $885k in prior year reserves. Those reserves are primarily for:
o $405k for the Manufacturer’s Use Tax Rebate
o $410k for transfer to the Self Insurance Fund for increased premiums and
claims costs
•Funding for the total City appropriation of $9,223k is:
o $5,977k from additional revenue
o $2,541k from prior year reserves
o $705k from transfers between funds
2019 Annual Adjustment Ordinance
4
Summary of 2019 Adjustments by Fund
Funding (all values in $k)Unanticipated
Revenue
Prior Year
Reserves
TOTAL
(excluding
transfers)
General Fund $4,779 $885 $5,664
Capital Projects Fund 190 0 190
Cultural Services Fund 116 0 116
Equipment Fund 289 0 289
Light & Power Fund 5 0 5
KFCG Fund (PFA)0 136 136
Self Insurance Fund 0 410 410
Transportation Fund 469 900 1,369
Transportation CEF Fund 39 210 249
Water Fund 70 0 70
Wastewater Fund 10 0 10
Stormwater Fund 10 0 10
GRAND TOTAL $5,977 $2,541 $8,518
5
Large Adjustments
Item (in $k)General Fund Transportation
Fund Other TOTAL
Manufacturing Equipment Use Tax Rebate $405.4 $405.4
Hail Damage Insurance Appropriation - Roof 4,076.1 4,076.1
SRM Premium and Claims Adjustment 410.0 410.0 820.0
Snow Removal 900.0 900.0
Sub-Total $4,891.6 $900.0 $410.0 $6,201.6
All Other Recommended Items 777.9 468.7 1,774.9 3,021.5
TOTAL $5,669.5 $1,368.7 $2,184.9 $9,223.1
6
2019 Annual Adjustment Ordinance
Guidance Requested:
•What questions or feedback does the Council Finance Committee
have on the 2019 Annual Adjustment Ordinance?
•Does the Council Finance Committee support moving forward with
bringing the 2019 Annual Adjustment Ordinance to the full City
Council?