HomeMy WebLinkAboutAgenda - Summary - Compensation Policy Committee - 07/18/2022 -
Human Resources
215 N. Mason Street
Fort Collins, CO 80522
970.221.6535
AGENDA
Compensation Policy Committee
July 18, 2022, 3:30 p.m. MDT
Zoom Meeting
+1 720 928 9299 Call In
Meeting ID: 924 6972 2781
https://fcgov.zoom.us/j/92469722781
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para la persona que le gustaría esta información traducida o
comunicada en español u otro idioma. Favor llame al 416-4254 o
envíe un correo electrónico a titlesix@fcgov.com para solicitar
información en otros idiomas.
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Committee Members:
Councilmember Susan Gutowsky, District 1
Councilmember Julie Pignataro, District 2, Chair
Councilmember Shirley Peel, District 4
City Staff Members:
Teresa Roche, Human Resources Executive
Carrie Daggett, City Attorney
Kelley Vodden, Director, Total Compensation
Melanie Clark, Executive Administrative Assistant
• Call Meeting to Order
• Approve Minutes from May 24, 2022
• Discussion Items:
o Performance Management Process for Council
Appointed Employees—please see the next page for
discussion questions.
Annual Evaluations on 11/22/22
o Schedule of Future Topics and Timing of Meetings
• Adjournment
Next Meeting: August 15, 2022
Past Meeting Topics
• December 2021: Committee Identifies
2022 Schedule of Topics and Meeting
Cadence
• January 2022: Highlights from Child
Care Benefits Exploration Study
• February 2022: Discuss updated
analysis on Council Pay and Benefits
• March 2022: Review of the
performance management process for
Council appointed employees
• April 2022: Review updated Council
pay and benefits analysis
• May 24: Cost of Living Analysis
Upcoming Meeting Topics
• 2022: Possible Budget assumptions on
Compensation and Benefits; Internal
compensation analysis, pay equity
study, total compensation market
analysis for Council appointed
employees, childcare benefit BFO offer.
Bike Rack Issues
• Council onboarding 2023
There are three or more members of the City Council that will likely attend this meeting. Formal action may
be taken by the Committee at this meeting and the discussion of public business will occur. Therefore, the
meeting is open to the public.
2
Based on our dialogue earlier this year, we will return to this topic as the annual evaluations are scheduled for
November 22, 2022, and decisions about the process need to be made by mid-September to ensure all unfolds
well.
Julie and I met to review the agenda and we discussed working with the committee to find a way to navigate
what needs to remain the same for the employees and what needs to transform to reflect this Council’s
intentions. And just as the last committee codified the process in the current Council onboarding guide; what
do we need to summarize now?
Questions will include:
1) Frequency and timeline of performance discussions in 2023.
2) Use of a facilitator to interview the Council and write the annual performance summaries for two or all
three employees.
3) What interview questions should be asked for the annual evaluations by the facilitator?
4) What materials should the employees prepare for the mid-year and annual evaluations?
5) What else do Councilmembers need to evaluate the performance of your employees and coach and
develop them?
6) Development session for Council on how to give feedback and develop and engage your employees.
7) Use of a facilitator for the evaluation sessions in November.
8) Market analysis of the employees’ pay ranges and discussion of merit increases—new ways to do this
part of the process?
9) How to onboard new Councilmembers in 2023?