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HomeMy WebLinkAboutCOUNCIL - COMPLETE AGENDA - 09/27/2022 - WORK SESSIONNOTICE: Work Sessions of the City Council are held on the 2nd and 4th Tuesdays of each month in the Colorado Room of the 222 Building. Meetings are conducted in a hybrid format, however there is no public participation permitted in a work session. City Council members may participate in this meeting via electronic means pursuant to their adopted policies and protocol. Fort Collins City Council Work Session Agenda Tuesday, September 27, 2022 Colorado Room, 222 Laporte Ave, Fort Collins, CO 80521 How to view this Meeting:: Meetings are open to the public and can be attended in person by anyone. Meetings are televised live on Channels 14 & 881 on cable television. Meetings are livestreamed on the City's website, fcgov.com/fctv Upon request, the City of Fort Collins will provide language access services for individuals who have limited English proficiency, or auxiliary aids and services for individuals with disabilities, to access City services, programs and activities. Contact 970.221.6515 (V/TDD: Dial 711 for Relay Colorado) for assistance. Please provide 48 hours advance notice when possible. A solicitud, la Ciudad de Fort Collins proporcionará servicios de acceso a idiomas para personas que no dominan el idioma inglés, o ayudas y servicios auxiliares para personas con discapacidad, para que puedan acceder a los servicios, programas y actividades de la Ciudad. Para asistencia, llame al 970.221.6515 (V/TDD: Marque 711 para Relay Colorado). Por favor proporcione 48 horas de aviso previo cuando sea posible. Meeting agendas, minutes, and archived videos are available on the City's meeting portal at https://fortcollins-co.municodemeetings.com/ While work sessions do not include public comment, mail comments about any item on the agenda to cityleaders@fcgov.com City of Fort Collins Page 1 of 2 City Council Work Session Agenda September 27, 2022 at 6:00 PM Jeni Arndt, Mayor Emily Francis, District 6, Mayor Pro Tem Susan Gutowsky, District 1 Julie Pignataro, District 2 Tricia Canonico, District 3 Shirley Peel, District 4 Kelly Ohlson, District 5 Colorado River Community Room 222 LaPorte Avenue Fort Collins Cablecast on FCTV Channel 14 on Connexion Channel 14 and 881 on Comcast Carrie Daggett Kelly DiMartino Anissa Hollingshead City Attorney City Manager City Clerk CITY COUNCIL WORK SESSION 6:00 PM A) CALL MEETING TO ORDER B) ITEMS FOR DISCUSSION 1. 2023-2024 Biennial Budget – Work Session #2. The purpose of this work session is to review the 2023-2024 Recommended Budget delivered to Council and the City Clerk on September 2, 2022 pursuant to provisions of Article V, Section 2 of the City Charter. This is a continuation of the overall budget discussion and Outcome review item discussed at the September 13 Work Session. Since then, the first of two public hearings to gather input from the community has been completed. The Recommended Budget is aligned with the adopted 2021-2023 Council Priorities, the 2022 Strategic Plan and community priorities. At the September 27, 2022 work session, staff will present a summary overview of these strategic Outcome areas: ●Transportation and Mobility ●Environmental Health ●Safe Community ●High Performing Government C) ANNOUNCEMENTS City of Fort Collins Page 2 of 2 D) ADJOURNMENT Upon request, the City of Fort Collins will provide language access services for individuals who have limited English proficiency, or auxiliary aids and services for individuals with disabilities, to access City services, programs and activities. Contact 970.221.6515 (V/TDD: Dial 711 for Relay Colorado) for assistance. Please provide 48 hours advance notice when possible. A petición, la Ciudad de Fort Collins proporcionará servicios de acceso a idiomas para personas que no dominan el idioma inglés, o ayudas y servicios auxiliares para personas con discapacidad, para que puedan acceder a los servicios, programas y actividades de la Ciudad. Para asistencia, llame al 970.221.6515 (V/TDD: Marque 711 para Relay Colorado). Por favor proporcione 48 horas de aviso previo cuando sea posible. City Council Work Session Agenda – City of Fort Collins Page 1 of 3 September 27, 2022 WORK SESSION AGENDA ITEM SUMMARY City Council STAFF Kelly DiMartino, City Manager Travis Storin, Chief Financial Officer Lawrence Pollack, Budget Director SUBJECT FOR DISCUSSION 2023-2024 Biennial Budget – Work Session #2. EXECUTIVE SUMMARY The purpose of this work session is to review the 2023-2024 Recommended Budget delivered to Council and the City Clerk on September 2, 2022 pursuant to provisions of Article V, Section 2 of the City Charter. This is a continuation of the overall budget discussion and Outcome review item discussed at the September 13 Work Session. Since then, the first of two public hearings to gather input from the community has been completed. The Recommended Budget is aligned with the adopted 2021-2023 Council Priorities, the 2022 Strategic Plan and community priorities. At the September 27, 2022 work session, staff will present a summary overview of these strategic Outcome areas: ●Transportation and Mobility ●Environmental Health ●Safe Community ●High Performing Government GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. What clarifying questions does Council have regarding the Outcomes presented? 2. What follow-up items are there on budget issues related to these Outcomes? BACKGROUND / DISCUSSION This creation of the 2023-2024 Recommended Budget was accomplished using a process called Budgeting for Outcomes (BFO), which is a form of priority-based budgeting. The process has included the following major steps:  Council adopted the 2022 Strategic Plan, which encompasses the adopted 2021-2023 Council Priorities. Page 3 Item 1. City Council Work Session Agenda – City of Fort Collins Page 2 of 3  City financial staff created revenue forecasts for fiscal years 2023 and 2024.  City staff developed budget requests (offers) for individual programs and services to help achieve specific strategic objectives within the adopted strategic plan. The primary objective selected within the budget request determines which of the City’s seven key Strategic Outcomes the request is then submitted for consideration.  BFO Teams comprised of 7 staff members each (one team per Outcome) reviewed the offers and negotiated with the staff (aka Sellers) who submitted the budget requests. This unique aspect of BFO allows for a much deeper review and understanding of the programs and services being proposed. The teams each deliver a prioritized ranking of budget requests that would change the ongoing level of service.  Concurrently, public outreach began with a press release and ongoing communications through social media channels to invite the community to share their perspectives. The City’s online public engagement tool, called OurCity, allows individuals to provide various types of input based on their level of interest and the amount of time they have available. Initial feedback received in May and June helped inform the decisions for the recommended budget, and the remaining inputs through September will be shared with City Council as final decisions are being made for the adopted 2023-2024 Budget.  A work session item on the status of the 2023-2024 budget process was discussed on June 28. This session included high-level assumptions within the budget, as well as conversation about the themes that were emerging.  The prioritized lists of funding recommendations from the BFO Teams were then reviewed by the City Manager and the rest of the Budget Leadership Team (BLT). The BLT deliberated similar to the BFO Teams, but they looked across all seven Outcomes holistically. This included conversations with each BFO Team, as well as a snapshot summary of the public input received between early May and early July. These inputs, along with other data and information discussed by the BLT, resulted in the decisions of what is recommended for funding in 2023 and 2024. City Council Budget Meetings  Council has a series of work sessions scheduled in September and October to discuss the proposed 2023-2024 Budget. These work sessions will include staff presentations regarding specific Outcomes, followed by an opportunity for questions and discussion. The final work session will include Council discussion regarding overall priorities, policy issues and guidance on what changes Council wants included in First Reading of the 2023-2024 Budget.  Key remaining dates for Council discussions and Public Hearings are as follows: Meeting Date Topic September 27, 2022 Work Session Presentations, Questions and Discussion:  Transportation and Mobility  Environmental Health  Safe Community  High Performing Government October 4, 2022 Regular Meeting Budget Public Hearing #2 of 2 October 11, 2022 Work Session General Discussion – Final Council Direction Page 4 Item 1. City Council Work Session Agenda – City of Fort Collins Page 3 of 3 November 1, 2022 Regular Meeting First Reading of the 2023-2024 Budget and the 2023 Appropriation Ordinance November 15, 2022 Regular Meeting Second Reading of the 2023-2024 Budget and the 2023 Appropriation Ordinance NEXT STEPS Next steps include a second public hearing scheduled for the October 4, 2022 Council meeting for the community to comment on the recommended budget. This will be followed by the third scheduled work session to discuss the 2023-2024 Budget on October 11, 2022. ATTACHMENTS 1. Presentation Page 5 Item 1. 2023-2024 Biennial Budget Review City Council Work Session #2 –September 27, 2022 Attachment #1 Page 6 Item 1. 22022 Council Meetings on the 2023-2024 Budget September 13th Work Session •Culture and Recreation •Economic Health •Neighborhood Livability and Social Health September 27th Work Session •Transportation and Mobility •Environmental Health •Safe Community •High Performing Government September 20th Council Meeting •Budget Public Hearing #1 of 2 October 11th Work Session •Budget Public Hearing #2 of 2October 4th Council Meeting •General Discussion –Final Council Direction November 1st Council Meeting •First Reading November 15th Council Meeting •Second Reading We are here Page 7 Item 1. 3 Fort Collins provides a transportation system that moves people and goods safely and efficiently while being accessible, reliable and convenient. Transportation & Mobility Page 8 Item 1. 4Transportation & Mobility –Funding Sources 2023 Total Funding: $71.6M 2024 Total Funding: $74.3M -Transfort / Dial-a-Ride -Multimodal Transportation -Street Maintenance -Capital Improvements Page 9 Item 1. 5Transportation & Mobility –Outcome Overview A connected and mobile community includes: Integrated land use and transportation planning and investments Transportation facilities and networks that are reliable, affordable, efficient, connected and comfortable Capacity and systems for effective traffic flow and minimal congestion Programs that facilitate well -informed travel-behavior decisions Growing and leveraging changing transportation technologies Page 10 Item 1. 6Transportation & Mobility –Offer Linkage to Strategic Objectives 6.1 -Improve safety for all modes and users of the transportation system to ultimately achieve a system with no fatalities or serious injuries 25.5 CCIP -Pedestrian Sidewalk -ADA 25.19 Siphon Bicycle/Pedestrian Overpass (Construction) 27.2 Safe Routes to School 51.34 CCIP -ADA Bus Stop Improvements 6.2 -Support an efficient, reliable transportation system for all modes of travel, enhance high-priority intersection operations, and reduce Vehicle Miles Traveled (VMT) 25.11 CCIP Bike/Pedestrian Grade-Separated Crossing Fund 27.13 Shift Your Ride Travel Options Program 36.2 Traffic Signals Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 11 Item 1. 7Transportation & Mobility –Offer Linkage to Strategic Objectives 6.3 -Invest in equitable access to, and expansion of, all sustainable modes of travel with emphasis on growing transit ridership 27.1 FC Moves Mobility Management 27.5 CCIP -Bicycle Infrastructure 51.1 Transit Fixed Route Network 51.3 Dial-A-Ride 6.4 -Support and invest in regional transportation connections 51.7 Midday and Weekend FLEX to Boulder Bus Service Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 12 Item 1. 8Transportation & Mobility –Offer Linkage to Strategic Objectives 6.5 -Maintain existing and aging transportation infrastructure to keep the system in a state of good repair and continually address missing elements to meet community needs and expectations 25.2 Bridge Replacement Program 52.6 Civic Center Parking Structure Preventative Maintenance Repairs 52.7 Old Town Parking Structure Preventative Repairs and Elevator Preventative Maintenance 58.2 1.0 FTE New Streetscapes Maintenance 6.6 -Manage parking supply and demand based on time and location in a sustainable manner 52.1 Parking Services 52.2 Firehouse Alley Parking Structure Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 13 Item 1. 9 Council Discussion: Transportation & Mobility Offers Page 14 Item 1. 10 Environmental Health Fort Collins promotes, protects and enhances a healthy and sustainable environment Page 15 Item 1. 11Environmental Health –Funding Sources 2023 Total Funding: $59.4M 2024 Total Funding: $53.4M -Water -Natural Areas -Wastewater -Environmental Services Page 16 Item 1. 12Environmental Health –Outcome Overview A healthy and sustainable environment includes: Supporting climate action initiatives that will help Fort Collins become a carbon- neutral and resilient community in an equitable way Protecting and improving the quality of air, water and night skies Conserving resources, including energy and water, and cultivating a healthy ecosystem Careful stewardship of, and access to, a connected system of natural areas and open lands Local, regional, state and national partnerships to achieve desired goals and outcomes Integrating renewable energy technologies for the electric grid Solid waste reduction and diversion Page 17 Item 1. 13Environmental Health –Offer Linkage to Strategic Objectives 4.1 -Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience 1.4 Utilities Light & Power: Renewable Customer Programs 81.1 Lincoln Center Converting Stage Lighting to LED 83.1 Parks Lawn and Garden Equipment Replacement 4.2 -Improve indoor and outdoor air quality 32.3 Air Quality 32.11 Air Quality Monitoring Fund 4.3 -Accelerate efforts to achieve 2030 zero waste goals 32.2 Waste Reduction and Recycling 32.9 Disposable Bag Ordinance Implementation and Ongoing Programs 79.1 Hoffman Mill Scale House Renovation Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 18 Item 1. 14Environmental Health –Offer Linkage to Strategic Objectives 4.4 -Provide a resilient, reliable, and high-quality water supply 1.40 Utilities: Water Conservation 1.41 Utilities: Xeriscape Incentive Program for HOAs and Commercial Properties 1.42 Utilities: Water Efficiency Plan Update 4.5 -Protect and enhance natural resources on City-owned properties and throughout the community 44.8 Natural Areas -Asset Management 48.1 Nature in the City 75.1 Landfill Groundwater Remediation IGA Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 19 Item 1. 15Environmental Health –Offer Linkage to Strategic Objectives 4.6 -Sustain and improve the health of the Cache la Poudre River and all watersheds within Fort Collins 1.43 Utilities: Wastewater Mulberry UV Disinfection System and Infrastructure Improvement 1.45 Environmental Learning Center Flow Restoration Project 1.48 Utilities: Water Quality Services -Poudre Water Quality Network 4.7 -Expand the Natural Areas land portfolio while simultaneously protecting existing lands and improving equitable access to nature 44.1 Natural Areas -Land Conservation 44.3 Natural Areas -Public Engagement Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 20 Item 1. 16 Council Discussion: Environmental Health Offers Page 21 Item 1. 17 Safe Community Fort Collins provides a safe place to live, work, learn and play Page 22 Item 1. 18Safe Community –Funding Sources 2023 Total Funding: $152.4M 2024 Total Funding: $158.4M -Police -Stormwater -Fire -Municipal Court Page 23 Item 1. 19Safe Community –Outcome Overview A safe and healthy community includes: A safe and welcoming city in which to live, work, learn and play Proactive and skilled police and fire services Safe, reliable and best practice utility services, including floodplain management An active emergency management system focused on prevention, preparedness and recovery with key partnerships to effectively respond to emergencies Ensuring that hazard mitigation efforts and investments are made equitably Page 24 Item 1. 20Safe Community –Offer Linkage to Strategic Objectives 5.1 –Improve overall community safety while continuing to increase the level of public trust and willingness to use emergency services 13.15 2.0 FTE -Dispatchers (1.0 FTE added per year) 13.31 1.0 FTE -Crimes Against Persons (CAP) Criminalist 5.2 –Meet the expected level of policing services as the community grows and changes through innovative and non-traditional service delivery models 13.10 Police Regional Training Facility -Operation and Maintenance 13.13 5.0 FTE -Community Services Officers (CSO; 3.0 FTE added Year 1, 2.0 FTE added Year 2) 5.3 –Partner with Poudre Fire Authority to provide high-quality fire prevention, community risk reduction and emergency response services 41.1 Poudre Fire Operation, Maintenance & Capital (General Fund) Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 25 Item 1. 21Safe Community –Offer Linkage to Strategic Objectives 5.4 –Provide ubiquitous emergency communication and comprehensive emergency preparedness and management 13.7 Police Radio Infrastructure -Northern CO Regional Communications Network 30.1 Office of Emergency Preparedness and Security 5.5 –Provide and maintain reliable utility services and infrastructure that directly preserve and improve public health and community safety 4.7 Utilities: Water -Distribution System Replacement 4.12 Utilities: Water Treatment Operations 5.6 –Protect mission-critical physical and virtual infrastructure, in addition to sensitive data, against new and increasing cybersecurity threats 4.33 Utilities: Water/Wastewater -Cybersecurity Measures -MDT-AutoSave software 19.1 Risk Management –Cybersecurity Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 26 Item 1. 22Safe Community –Offer Linkage to Strategic Objectives 5.7 –Reduce incidents of, and impacts from, disruptive and unwanted behaviors through working closely with the community’s human service providers to offer creative approaches that balance compassion and consequences 13.39 Mental Health Response Team 5.8 –Improve safety and security for City facilities and services through unified strategies and programming using enhanced technology, improved processes and staff training 30.2 Emergency Preparedness and Security -Security Programming and Technology 66.1 Parks Ranger Program 5.9 –Provide innovative municipal court services that balance accountability and compassion along with ever-changing state regulations 68.5 Part-time Hourly Assistant Municipal Judge 68.8 Municipal Court Services -Technology Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 27 Item 1. 23 Council Discussion – Safe Community Offers Page 28 Item 1. 24 High Performing Government Fort Collins exemplifies an efficient, innovative, transparent, effective and collaborative city government Page 29 Item 1. 25High Performing Government –Funding Sources 2023 Total Funding: $136.7M 2024 Total Funding: $142.6M -Administrative, Legal & Municipal Services -City Council -Internal Services -Utility Customer Service Page 30 Item 1. 26High Performing Government –Outcome Overview A high-performing government includes: Effective and efficient local governance where all community voices are heard and valued Fiscal sustainability and transparency A collaborative and community-based approach to problem solving Core processes that are consistently used across the organization An organizational culture of continuous improvement in all areas A workforce of talented people who care deeply about public service and trust Citywide strategies and standards for meaningful and inclusive involvement in governance and decision-making Page 31 Item 1. 27High Performing Government –Offer Linkage to Strategic Objectives 7.1 –Provide world-class municipal services, while recognizing the importance of multi-sector relationships and partnerships at all levels 10.10 ARPA 3.0 FTE Contractual Recovery Positions 28.2 & 28.3 City Manager's Office 7.2 –Maintain the public trust through a high performing Council, organizational transparency, legal and ethical behavior, and regulatory compliance 28.1 City Council 35.11 1.0 FTE -Analyst Providing Elections Transparency and Technology Support 7.3 –Engage the community more effectively with enhanced inclusion of diverse identities, languages and needs 20.8 Expanded Community Outreach and Engagement 28.10 Diversity, Equity & Inclusion (DEI) Office Professional Services -Enhanced Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 32 Item 1. 28High Performing Government –Offer Linkage to Strategic Objectives 7.4 –Foster a sense of purpose, belonging and well-being in how we innovatively attract, develop and retain diverse talent to serve our community 22.1 Human Resources Core Services 22.6 Leadership Development Programs 22.16 $15 Minimum Wage for Hourly Positions 7.5 –Foster a culture of physical and psychological safety, resilience, wellness and sustainability across the City organization 12.1 Safety & Risk Management Programs and Services 28.5 Diversity, Equity & Inclusion (DEI) Office 7.6 –Optimize technology, data analysis and process improvements to innovate, guide decisions and enhance service delivery 10.5 Program Evaluation and FC Lean 16.10 Enterprise Resource Planning (ERP) System Replacement Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 33 Item 1. 29High Performing Government –Offer Linkage to Strategic Objectives 7.7 –Address current and long-term projected gap between available revenue and resources, and what is required to meet service levels set by adopted plans 10.3 Sales Tax Services 10.4 Strategic Financial and Budgeting Services 7.8 –Evaluate the City's assets and infrastructure to most effectively prioritize funding that best maintains and protects those investments, while improving the customer experience 15.14 Aging Facility Maintenance 15.29 Building HVAC Electrification and Efficiency Replacements 7.9 –Proactively influence policy and legislative development at all levels 28.7 State Legislative Advocacy Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement Page 34 Item 1. 30 Council Discussion – High Performing Government Offers Page 35 Item 1. 312022 Council Meetings on the 2023-2024 Budget September 13th Work Session •Culture and Recreation •Economic Health •Neighborhood Livability and Social Health September 27th Work Session •Transportation and Mobility •Environmental Health •Safe Community •High Performing Government September 20th Council Meeting •Budget Public Hearing #1 of 2 October 11th Work Session •Budget Public Hearing #2 of 2October 4th Council Meeting •General Discussion –Final Council Direction November 1st Council Meeting •First Reading November 15th Council Meeting •Second Reading We are here Page 36 Item 1.