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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 12/22/2020 - DISTRICT 4 COUNCIL VACANCY Agenda Item 1 Item # 1 Page 1 AGENDA ITEM SUMMARY December 22, 2020 City Council STAFF Delynn Coldiron, City Clerk Carrie Daggett, City Attorney SUBJECT District 4 Council Vacancy. EXECUTIVE SUMMARY The purpose of this item is to provide opportunity for the public to offer comments on the applicants for the District 4 Council vacancy, to give Councilmembers an opportunity to identify finalists who will move forward to the interview process, and to consider changes to the established process to fill the vacan cy, if desired. Applications for the District 4 Vacancy were received from: 1. Jessica Dyrdahl 2. Erin Hottenstein 3. Philip Jensen 4. Veronica Olivas 5. Shirley Peel 6. Melanie Potyondy 7. Sidna Rachid 8. William Wright BACKGROUND / DISCUSSION The Council discussed the process for filling this vacancy at the November 24, 2020 Work Session. The following describes the agreed upon process and timeline as documented in Resolution 2020 -113, adopted at the December 1, 2020 Regular Meeting: December 2, 2020 - Begin advertising for the vacancy. This will include: • Launch of a new webpage specific to the vacancy with a spotlight on the City’s home page to highlight that applications are being accepted. • Press releases to both the Coloradoan and the Collegian. • Advertisements in the Coloradoan over the next two weeks. • Social media outreach. • Nextdoor post to District 4 residents. Applications will be available on the website (fillable pdf) and at the City Clerk’s office at 300 LaPorte Avenue. The application packet will include: • General information about the vacancy and related requirements, process and qualifications. • Application form. • Financial Disclosure Statement. • Candidate Affidavit (must be notarized). • District 4 map. • Council Vacancy Timeline. December 15, 2020 - Adjourn meeting to December 22, 2020. December 18, 2020 - Deadline to submit application forms to the City Clerk’s office (5:00 p.m.). Agenda Item 1 Item # 1 Page 2 • Applications can be submitted by email at cityclerk@fcgov.com, hand -delivered to the City Clerk’s office at 300 LaPorte Avenue, or mailed to the City Clerk’s Office at PO Box 580, Fort Collins, Colorado 80522, and must be received by the City Clerk by 5:00 p.m. on Friday, December 18, 2020, in order to be considered. • Application submittals will be provided to Council as soon as possible after the December 18 deadline, but no later than Monday, December 21. • All application materials will be posted for public review in advance of the expected adjourned Council meeting on December 22, 2020, and then will be available to the public and City Council for subsequent steps in the selection process. December 22, 2020 - Expected adjourned Council meeting. • Provide opportunity for public comment related to the applications that have been received. • Provide Council with an opportunity to vote to determine the pool of applicants to be interviewed, if desired, based on the number of applications received. • Provide Council with an opportunity to make any adjustments, if needed, to the process being used to fill the District 4 vacancy. December 31, 2020 - Effective date of Mayor Pro Tem Stephens’ resignation. January 5, 2021 - Adjourn to January 12, 2020 (may need to call special meeting instead). January 6, 2021 - Special Meeting for applicant interviews, scheduled for 6:00 p.m. Interview specifics: • The Special Meeting will be conducted using remote (Zoom) technology. • Each applicant will have a time-limited opportunity to provide an opening statement in random order determined by the City Clerk. Applicants will not be sequestered or required to leave the room during questioning of other applicants. • Questioning of all applicants will proceed, beginning with the Mayor asking a question for each applicant to answer in turn, and then continuing with each successive Councilmember asking a question for each of the applicants to answer. There will be opportunity for follow up or clarifying questions from Councilmembers after all applicants have responded to each question. The order of responding to each question will rotate among the applicants. • After the completion of Councilmember questions, each applicant will have a time -limited opportunity to provide a closing statement. • If a large number of applicants is interviewed, Council may choose to vote to narrow the field to a nu mber of finalists. Otherwise, Council will make no decisions at its Special Meeting regarding the applicants moving forward to the next step of the process. January 12, 2021 - Adjourned meeting (may change to special meeting). Selection process and Resolution making appointment: • Members of the public will be invited to provide comments to Council at any time at CityLeaders@fcgov.com or in care of the City Clerk at the address above, regarding the applicants and the Council’s selection of an appointee. • Council will take action to select an appointee. The public will have an opportunity to comment at the beginning of the discussion, as on all discussion items, with the time limit for comment set by the Mayor based on the number of speakers. • After completion of public comment, Council will discuss the applicants. • The City Clerk will provide a resolution with a blank for the name of the appointee as part of the Council’s agenda materials. After discussing the applicants, Council will then, by motion, p ropose appointees until the resolution with a named appointee receives a majority vote. January 19, 2021 - Regular Council Meeting. Agenda Item 1 Item # 1 Page 3 • Oath of office will be administered to the new appointee. ATTACHMENTS 1. Jessica Dyrdahl (PDF) 2. Erin Hottenstein (PDF) 3. Philip Jensen (PDF) 4. Veronica Olivas (PDF) 5. Shirley Peel (PDF) 6. Melanie Potyondy (PDF) 7. Sidna Rachid (PDF) 8. William Wright (PDF) 9. Powerpoint Presentation (PDF) ATTACHMENT 1 ATTACHMENT 2 Erin Hottenstein 970-430-5370 | electhottenstein@gmail.com | Fort Collins, CO City Council District 4 Candidate Board governance, including oversight, budgeting, bylaws changes, hiring, visioning, planning, and stakeholder engagement| Community building | Leadership development in underrepresented populations | Self-directed | Meets deadlines | Extensive training and classroom facilitation | Former government reporter Experience Founder | Colorado 50-50 | February 2017 - Present Promote women’s leadership. Inspire women of all races, ethnicities, classes, abilities, and backgrounds to apply for boards and run for office. Created, scheduled, promoted, enrolled, and facilitated 15 programs in 8 locations for nearly 600 people over the last 3+ years. Associate Trainer & Vice President of Operations | Public Speaking for the Professional | February 2011 - Present Teach presentation skills, personality styles, goal achievement, and self-esteem courses for clients in both corporate and open enrollment settings. Coach individual clients. Schedule seminars and prepare all materials. Oversee all business operations. Leader | Change Leadership Inspired by Leadership Fort Collins | September 2020 - May 2021 Selected to participate in Fort Collins Chamber of Commerce program, which this year is focusing on leadership during a time of change. Engage in dialogue about leading organizations to excellence, diversity, equity, and inclusion, and solving problems at their root cause. Interact with area CEOs. Associate Member | Larimer County Workforce Development Board | March 2020 - Present Participate in conversations about training employees and economic development in Northern Colorado. Attending meetings since spring 2019. Water Literate Leaders | CSU Water Center | September 2019 - June 2020 Accepted into a competitive leadership program with a focus on complex Northern Colorado water issues. Actively learned about all aspects, including agriculture, urban, environmental, recreation, and business, via presentations, dialogue, and field trips. Interacted and discussed issues with regional water leaders for an inside view of our water future and participated in visioning activities. Election Judge | Larimer County | October 2018 - November 2020 Compass Advisory Committee Member | Health District of Northern Larimer County | September 2016 - October 2018 Gave feedback and suggestions on articles for the Compass newsletter. Served as a resource for expanding its reach and effectiveness. Board of Trustees President | Foothills Unitarian Church | President-Elect July 2015 - July 2016, President July 2016 - July 2018 Played a key role in developing a powerful new mission statement. Led a governance change by evaluating our previous system, engaging members in a 2-year dialogue, and ultimately voting to change our bylaws. Oversaw hiring of new ministers and staff, as well as budget, planning, and program implementation. Experience in City, County, State, and Federal Government Reporting Gained insights and knowledge of all levels of government in the following positions. Covered 3 different city governments, 2 counties, 3 school districts, along with state and federal. Healthcare and Technology Reporter | BizWest (formerly Northern Colorado Business Report) Examined changes to healthcare industry. Highlighted trends involving local companies. Showcased small businesses in profile features. Investigated multi-state Ponzi scheme. City and County Reporter | Wyoming Tribune Eagle | Cheyenne, WY Investigated issues and found new stories by working with people at all levels. Tracked complex government actions and explained effects on the community. Developed new contacts and evaluated their credibility. Related national trends to local level. Wrote daily stories on crime, lawsuits, government, zoning, health, environment, business, and other topics. ●Conducted extensive interviews of human service providers and people with low-income to illustrate the realities of poverty for five-part series. Morning News Anchor, Producer, Reporter | CBS News Channel 5-KGWN | Cheyenne, WY Produced newscasts. Brought in statewide candidates for interviews and debate series. Delivered live daily reports during legislative session. Moderated live 1.5-hour Governor’s Small Business Telecast. News Director | KUGR and KYCS Radio | Green River, WY Researched, wrote, edited, produced, and broadcast news 12 times daily. Developed long-term relationships with police, politicians, teachers, lawyers, and others that led to story contacts and interviews. Tackled complicated stories requiring investigation, planning, and discretion. Community Activities/Volunteer Experience Volunteer | 15+ campaigns including city, county, state, federal, petition initiatives, and ballot measures. Vice-President of Marketing | Association for Talent Development, Northern Rockies Chapter Education Change Management Certificate | Association for Talent Development | 2020 Coaching Certificate | Association for Talent Development | 2017 Training Certificate | Association for Talent Development | 2017 Bachelor's Degree, Sociology and Women's Studies, Goucher College, Baltimore, MD ATTACHMENT 3 ATTACHMENT 4 ATTACHMENT 5 ATTACHMENT 6 ATTACHMENT 7 ATTACHMENT 8 December 22, 2020District 4 Vacancy Delynn Coldiron, City ClerkATTACHMENT 9 District 4 VacancyDecember 2, 2020 – Advertising began• Website and Spotlight on City’s Homepage• Press Releases/Advertisements• Social Media and NextdoorDecember 18, 2020 – Deadline to submit applications• Received 8 applications• Application, Financial Disclosure Statement, Affidavit• Application ReviewDecember 21, 2020 – Press Release regarding public feedback opportunity.2ATTACHMENT 9 District 4 VacancyFeedback form• City Council Page• City Clerk PageLink: https://www.fcgov.com/council/council-vacancy3ATTACHMENT 9 District 4 VacancyQualifications:• United States Citizen• At least 21 years of age• Resident of District 4• Registered voter for at least one year• No felony convictions4ATTACHMENT 9 District 4 VacancyTonight’s Focus:• Opportunity for public comment on applicants.• Opportunity for applicants to address Council, if desired.• Opportunity for Council to identify finalists, if desired.• Opportunity for Council to discuss January 6 interview process.• Opportunity for Council to make changes to the process, if desired.5ATTACHMENT 9 District 4 VacancyNext Steps:• January 5 – Regular Council Meeting – Public Comment.• January 6 – Special Meeting - Interviews.• January 12 – Adjourned Meeting - Selection.• January 19 – Regular Meeting - Oath.6ATTACHMENT 9 District 4 VacancyApplicants:• Jessical Dyrdahl• Erin Hottenstein• Philip Jensen• Veronica Olivas• Shirley Peel• Melanie Potyondy• Sidna Rachid• William Wright7ATTACHMENT 9