HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 06/07/2022 - FIRST READING OF ORDINANCE NO. 066, 2022, APPROPRI Agenda Item 9
Item # 9 Page 1
AGENDA ITEM SUMMARY June 7, 2022
City Council
STAFF
Brian Hergott, Facilities Project Manager
Tracy Ochsner, Assistant Operations Services Director
Jill Hueser, Chief Judge
Ingrid Decker, Legal
SUBJECT
First Reading of Ordinance No. 066, 2022, Appropriating Prior Year Reserves and Authorizing Transfers of
Appropriations for the 215 North Mason Street Renovation for Municipal Court and the City Attorney’s Office
and Related Art in Public Places.
EXECUTIVE SUMMARY
The purpose of this item is to request $700,000 in appropriations from General Fund Reserves to address
urgent renovation needs on the first floor at 215 North Mason Street. Municipal Court and the City Attorney’s
Office are jointly requesting this appropriation.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
Municipal Court was moved into its current location at 215 N orth Mason in 2007 when the Justice Center
became over-crowded and required the court to vacate the space. This location was available at the time, was
empty and could provide a temporary court space with minimal renovations. There have been limited space
changes since 2007 to address the most severe safety and security needs, but little to addres s changes in
staffing and operations. The City has spent a total of $637,350 over the last 15 years (including initial move -in
costs), but court caseloads have continued to grow and programming has expanded over the years. The
Court and the City Attorney’s Office (which is responsible for the prosecution function and needs office/work
space at Municipal Court) have hired more staff to handle these caseloads and new programs.
Municipal Court has submitted BFO offers in the past to address these issues, bu t no funding has been
recommended or approved. Staff again plans to submit two new offers in the 2023 -2024 BFO process,
requesting funding for a plan that would address projected space needs for Municipal Court and related
operations for a 15- or 30-year time horizon. Both options would require more than doubling the current space
and will be multimillion dollar projects. While staff continues work on the long -term plan, there are urgently
needed modifications to enable the court in the interim to provide a higher standard of public access and
service, meet current hearing schedules, and provide appropriate space for the increased staff.
As it stands, both the Court and the City Attorney’s Office have staff funded and ready to onboard who do have
a workspace, and there is not adequate space for defendants to discuss their cases with prosecutors without
their conversations being overheard. Staff continues to address the safety and security needs for employees
and the public.
In 2021, Clark Enersen completed a thorough study of the Court’s current space and future space needs. They
Agenda Item 9
Item # 9 Page 2
identified the current space size and its limitations and developed both 15-year and 30-year plans addressing
standard space requirements for courts.
This funding request will address the urgent needs for an interim period while phasing and final plans are
approved and can move forward. The planned renovations to be completed with these funds are aligned with
the plans from Clark Enersen so that they will be incorporated into the final plan. However, they do not address
any renovations to the courtroom.
CITY FINANCIAL IMPACTS
The $700,000 funding will come from General Fund Reserves. $693,000 will be expensed in the General Fund
for the renovation and $7,000 will be transferred to the Cultural Services & Facilities Fund for Art in Public
Places.
BOARD / COMMISSION RECOMMENDATION
This request was presented to Council Finance on May 4, 2022, and the Committee expressed support for
bringing this item to Council to request the necessary funding.
PUBLIC OUTREACH
No specific public outreach was done, but the Courts do receive complaints from the public about the current
process and inadequate space to meet with attorneys regarding their cases.
ATTACHMENTS
1. Council Finance Committee Minutes (PDF)
2. First Floor Demo Plan (PDF)
3. Floor Plan (PDF)
4. Renovation Cost Estimate (PDF)
out, we would be looking for most likely General Fund ongoing in order to ensure the continuity of that program
within Police Services.
B. Municipal Court Supplemental Appropriation
Judge Jill Hueser
Brian Hergott, Lead Sr. Facilities Project Manager
Ingrid Decker, Sr. Assistant City Attorney
Tracy Ochsner, Interim Ops Services Director
EXECUTIVE SUMMARY:
Municipal Court and the City Attorney’s Office are jointly requesting $700,000.00 in appropriations from General
Fund Reserves to address urgent needs at 215 N Mason.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Does Council Finance support the appropriations of funds to address the urgent needs for Municipal Court and
the City Attorney’s Office?
BACKGROUND/DISCUSSION
Municipal Court was moved into its current location at 215 N Mason in 2007 when the Justice Center became
over-crowded and required the court to vacate the space. This location was available at the time, was empty
and could provide a temporary court space with minimal renovations. There have been minimal space changes
since 2007 to address safety and security needs, but little to address growth needs. The City has spent a total of
$637,350 over the last 15 years (including initial move-in costs), but court caseloads have continued to grow and
expand programming, and the Court and the City Attorney’s Office (which is responsible for the prosecution
function and needs office/workspace at Municipal Court) have hired more staff to handle these caseloads.
Municipal Court has put in BFO offers in the past to address these issues, but no funding has been awarded.
Staff again plans to submit two new offers this year requesting funding for a plan that would address projected
needs for a 15- or 30-year time horizon. Both of these options would require more than doubling the current
space and will be multimillion dollar projects. While we work through the long-term plan, we need to address
some urgent needs so that we can provide a higher standard of public access and service, meet current hearing
schedules, and provide appropriate space for the increased staff. As it stands, both the Court and the City
Attorney’s Office have staff funded and ready to onboard who do have a workspace, and we do not have
adequate space for defendants to discuss their cases with prosecutors without their conversations being
overheard. We continue to address the safety and security needs for employees and the public.
In 2021 Clark Enersen completed a thorough study of the Court’s current space and future space needs. They
identified the current space size and its limitations and developed both 15 year and 30-year plans addressing
standard space requirements for courts.
The plan we bring before you today will address our urgent needs and get us by for an interim period while
phasing and final plans are approved and can move forward. The planned renovations to be completed with
these funds are aligned with the plans from Clark Enersen so that they will be incorporated into the final plan.
However, they do not address any renovations to the courtroom.
Staff is requesting the $700,000.00 in appropriation from General Fund Reserves to address these urgent needs
which will allow us to properly serve the community and begin work towards a plan that will fully meet the
Court’s needs in the near future.
Page 9 of 109
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Does Council Finance support the appropriations of funds to address the urgent needs for Municipal Court and
the City Attorney’s Office?
DISCUSSION / NEXT STEPS:
Emily Francis; I am a yes – Can you share why we were asked to leave the Justice Center?
Jill Heuser; In 2007 we were kicked out of the justice center as they were running out of space. We had a
courtroom there but they decided they needed it for state court.
Emily Francis; have we revisited conversations with them about space recently?
Jill Heuser; we have – they have had bond measures fail a couple of times for expansion - they actually kicked
out their probation department recently and added 2 new judges in the legislative session last year so they are
looking to add another courtroom.
Emily Francis; the AIS mentions a 15 year and a 300-year plan – is the long term intention for you to stay in the
space you are currently using?
Jill Hueser: the 30 year plan requires building an extension on the building – after Ops Services assessment, we
have been told we should plan on staying in our current building long term
Emily Francis; previous BFO offer wasn’t moved forward? We have needed updates to this building for a long
time - wondering what held up the BFO offers
Jill Hueser; The BFO lead team asked up to come back with a detailed plan that would meet our needs for a
longer period of time - I don’t know what the result was prior to me becoming judge.
Kelly Ohlson; I am fine with what is presented
Staff was right to say give us your long-term plan – we are not tearing out in four years what we just put in.
I prefer the 30-year plan – 15 is still a short time frame
Julie Pignataro; I am supportive as well – confirming that the Civic Center Master plan does not include a justice
center?
Brian Hergott; we are still working through the space planning exercise for the new municipal building -
We have come up with a plan where they can stay at 215 Mason
Julie Pignataro; I have heard overwhelming support from Council to do what we can to modernize and
make the justice center more user friendly.
Jill Hueser; I agreed with the BLT Lead Team in let’s do this right the first time. If this is approved, you won’t see
us coming back in a few years - I am very confident that if we go forward with one of the plans it will last for the
amount of time that we are asking for.
Page 10 of 109
COUNCIL FINANCE COMMITTEE
AGENDA ITEM SUMMARY
Staff:
Date: May 5, 2022
SUBJECT FOR DISCUSSION: Municipal Court’s Urgent Needs
EXECUTIVE SUMMARY:
Municipal Court and the City Attorney’s Office are jointly requesting $700,000.00 in
appropriations from General Fund Reserves to address urgent needs at 215 N Mason.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Does Council Finance support the appropriations of funds to address the urgent needs for
Municipal Court and the City Attorney’s Office?
BACKGROUND/DISCUSSION
Municipal Court was moved into its current location at 215 N Mason in 2007 when the Justice
Center became over-crowded and required the court to vacate the space. This location was
available at the time, was empty and could provide a temporary court space with minimal
renovations. There have been minimal space changes since 2007 to address safety and security
needs, but little to address growth needs. The City has spent a total of $637,350 over the last 15
years (including initial move-in costs), but court caseloads have continued to grow and expand
programming, and the Court and the City Attorney’s Office (which is responsible for the
prosecution function and needs office/work space at Municipal Court) have hired more staff to
handle these caseloads.
Municipal Court has put in BFO offers in the past to address these issues, but no funding has
been awarded. Staff again plans to submit two new offers this year requesting funding for a plan
that would address projected needs for a 15- or 30-year time horizon. Both of these options
would require more than doubling the current space and will be multimillion dollar projects.
While we work through the long-term plan, we need to address some urgent needs so that we can
provide a higher standard of public access and service, meet current hearing schedules, and
provide appropriate space for the increased staff. As it stands, both the Court and the City
Attorney’s Office have staff funded and ready to onboard who do have a workspace, and we do
not have adequate space for defendants to discuss their cases with prosecutors without their
conversations being overheard. We continue to address the safety and security needs for
employees and the public.
Page 46 of 89
In 2021 Clark Enersen completed a thorough study of the Court’s current space and future space
needs. They identified the current space size and its limitations, and developed both 15 year and
30 year plans addressing standard space requirements for courts.
The plan we bring before you today will address our urgent needs and get us by for an interim
period while phasing and final plans are approved and can move forward. The planned
renovations to be completed with these funds are aligned with the plans from Clark Enersen so
that they will be incorporated into the final plan. However, they do not address any renovations
to the courtroom.
Staff is requesting the $700,000.00 in appropriation from General Fund Reserves to address
these urgent needs which will allow us to properly serve the community and begin work towards
a plan that will fully meet the Court’s needs in the near future.
ATTACHMENTS:
1. Demo Floor Plan
2. New Floor Plan
3. Current Budget
Page 47 of 89
PROJECT BUDGET
PROJECT:215 N Mason - 1st Flr Muni-Court Urgent Needs Renovation CLIENT: Municipal Courts PHONE:
ADDRESS: CONTACT: Patty Netherton FAX:
LOCATION:Fort Collins, CO ADDRESS 215 N. Mason EMAIL:
COUNTY: Larimer LOCATION: Fort Collins, CO DATE: Updated 4/22/22
PROJECT DESCRIPTION AREA (SF): 3,000 DURATION (wk): 48 Weeks
Estimator: Brian Hergott - Op Services DESIGN: 10 WEEKS
Permitting 8 WEEKS
INDIRECT COST CONSTRUCTION: 30 Weeks
COST EXTENDED SUBCONTRACTOR /
CODE DESCRIPTION
EQUIP MATERIAL OTHER T LABOR I&T SUB TOTAL SUPPLIER
01000 Building Permit Fees ($2680 +1410) 0 0 0 0 0 4,090 4,090
01000 PFA Permit Fees ($2458) 0 0 0 0 0 2,458 2,458
01020 Real Estate 0 0 0 0 0 0 0
01030 Environmental Services (Asbestos Testing) 0 0 0 0 0 1,600 1,600
01035 Engineering & Surveying Services 0 0 0 0 0 0 0
01040 Geo-tech Services 0 0 0 0 0 0 0
01050 Material Testing Services 0 0 0 0 0 0 0
01060 Architectural Design Services 0 0 0 0 0 26,000 26,000
01070 PMPD Project Mgt Services (6 Mo X $4,000) 0 0 0 0 0 24,000 24,000
01080 Energy Modeling 0 0 0 0 0 0 0
01090 Commissioning Services 0 0 0 0 0 8,000 8,000
02000 IT - data cabling Install 0 0 0 0 0 15,000 15,000
02002 IT - Added Computures, Phones & Install 0 0 0 0 0 8,000 8,000
02003 IT - Infrastructure Upgrades 0 0 0 0 0 10,000 10,000
02005 Security Cameras 0 0 0 0 0 3,000 3,000
02006 FF&E - New Cubicales/Sit-Stand desk 0 0 0 0 0 52,000 52,000
02010 Water Tap Fees 0 0 0 0 0 0 0
02015 Electrical Fees 0 0 0 0 0 0 0
02020 Sanitary Sewer Fee 0 0 0 0 0 0 0
02025 LEED Certification 0 0 0 0 0 0 0
02030 Art in Public Places 0 0 0 0 0 6,400 6,400
10500 Building Signage - Interior 0 0 0 0 0 3,500 3,500
Building Signage - Exterior 0 0 0 0 0 1,000 1,000
08870 Door Access Control 0 0 0 0 0 5,000 5,000
19080 Owner Contingency 10% of Construction 0 0 0 0 0 47,000 47,000
TOTAL INDIRECT COST …………………………………0 0 0 0 0 217,048 217,048
DIRECT COST
COST EXTENDED SUBCONTRACTOR /
CODE DESCRIPTION
EQUIP MATERIAL OTHER T LABOR I&T SUB TOTAL SUPPLIER
01000 Contractor General Conditions (6 Mo. X $6,000) 0 0 31,680 0 0 0 31,680
01010 Contractor - Supervision 1/2 time (6 Mo x $7,000) 0 0 0 21,000 10,500 0 31,500
01010 Field Office Exp. (Use City Space) 0 0 0 0 0 0 0
01050 Vehicle & Fuel Exp. (7 Mo x $900) 4,900 0 1,400 0 0 0 6,300
01060 Misc. Const. Expenses (Computer, phone, Etc.) 0 0 3,000 0 0 0 3,000
01062 Construction Surveying 0 0 0 0 0 0 0
01841 Environmental (No Asbestos) 0 0 0 0 0 0 0
01841 Dust Partitions for Work Areas 500 800 0 1,500 750 2,000 5,550
01890 Trash Removal (5 Dumpsters X $400) 0 0 2,000 1,100 550 0 3,650
01900 General Cleanup (3,000 SF X .5) 0 0 0 1,500 750 0 2,250
01910 Final Clean Building 0 0 0 0 0 2,400 2,400
02070 Exterior Site Demolition (New Egress Door) 0 0 0 0 0 3,500 3,500
02071 Interior Demolition (Salvage Doors & Frames) 500 0 1,000 1,500 750 0 3,750
02072 Interior Demolition (Demo Walls) 400 0 1,000 4,500 2,250 0 8,150
02073 Interior Demolition (Ceilings) 500 0 600 1,875 938 0 3,913
02074 Interior Demolition (Flooring=3,000 SF) 200 0 700 3,000 1,500 0 5,400
02076 Interior Demolition Electrified Windows 200 0 200 1,050 525 0 1,975
02200 Earthwork 0 0 0 0 0 0 0
02200 Errosion Control 0 0 0 0 0 0 0
02200 Utilities (None) 0 0 0 0 0 0 0
03300 Footings & Foundations 0 0 0 0 0 0 0
03301 Vapor Barrier 0 0 0 0 0 0 0
03314 CIP Flatwork (Exterior Sidewalk) 0 0 0 400 200 1,800 2,400
03251 Concerte Pumping 0 0 0 0 0 0 0
04200 Masonry 0 0 0 0 0 1,800 1,800
05120 Structural Steel 0 300 0 0 0 0 300
05200 Structural Stud Framing 0 0 0 0 0 0 0
05501 Metal Fabrications 0 0 0 0 0 0 0
06100 Misc. Carpentry - Wood blocking 80 350 100 850 425 0 1,805
06400 Finish Carpentry - New Chairrails & Clerk Counter 50 2,100 200 1,875 938 0 5,163
07160 Foundation Damproofing 0 0 0 0 0 0 0
07210 Foundaiton Insulation 0 0 0 0 0 0 0
07211 Batt Insulation (Sound Batt between Rooms) 200 1,800 0 750 375 0 3,125
08200 Doors and Frames (8 Doors) 100 6,400 1,200 2,400 1,200 0 11,300
08411 Windows/Glass (Clerks) 100 1,800 300 1,200 600 0 4,000
08700 Alluminum Door, Frames -Egress Door 0 0 0 0 0 3,800 12,000
08800 Mirrors 0 0 0 0 0 0 0
08850 Door Hardware 400 7,200 500 2,400 1,200 0 11,700
08860 OH Coiling Fire Door 150 1,800 160 960 480 600 4,150
08870 Skylights 0 0 0 0 0 0 0
08880 Glass & Glazing (Clerk Window) 25 20 0 450 225 0 720
09200 Metal Stud Framing 0 0 0 0 0 12,900 12,900
09260 Gypsum Drywall Finishes (Includes Patchwork) 0 0 0 0 0 18,600 18,600
09511 Acoustical Ceiling 0 0 0 0 0 15,000 15,000
09650 Flooring 0 0 0 0 0 25,000 25,000
09690 Tile 0 0 0 0 0 0 0
09900 Painting/Staining 0 0 0 0 0 12,600 12,600
09901 Sealed Concrete 0 0 0 0 0 0 0
09950 FRP 0 0 0 0 0 0 0
10522 Fire Extinguishers 0 0 0 0 0 600 600
10600 Toilet & Bath Accessories 0 0 0 0 0 0 0
10800 Lockers 0 0 0 0 0 0 0
11500 Window Blinds - 0 0 0 0 0 8,730 8,730
15200 Fire Sprinkler (Add @ Storage Rm) 0 0 0 0 0 4,200 4,200
15300 Fire Sprinkler Adjustments 0 0 0 0 0 4,400 4,400
15400 Plumbing (Remove Breakroom Sink) 0 0 0 0 0 800 800
15500 HVAC - Mechanical Systems 0 0 0 0 0 46,800 46,800
15510 HVAC - Mechanical Controls 0 0 0 0 0 28,500 28,500
15550 Test & Balance 0 0 0 0 0 1,660 1,660
16000 Electrical 0 0 0 0 0 37,500 37,500
16002 Phone/Data Conduits 0 0 0 0 0 3,000 3,000
16004 Fire Alarm 0 0 0 0 0 4,500 4,500
TOTAL HARD CONSTRUCTION COST ………………3,405 22,570 7,960 27,310 13,655 240,690 412,121
NIGHT/WEEKEND WORK SURCHARGE 4.00% 16,485
ESTIMATING AND CONSTRUCTION CONTINGENCY ……………………………………………………………………3.00% 12,364
SUBCONTRACTOR BONDS……………………………………………………………………………………………………0.1% 386
PAYMENT AND PERFORMANCE BOND ……………………………………………………………………………………1.00% 4,820
CONTRACTORS FEE ………………………………………………………………………………………8.00% 35,694
VALUATION FOR BOND:482,000
TOTAL CONTRACTOR PRICE …………………………………………………………………………………………………………………$481,869 $160.62 Per SF
TOTAL PROJECT BUDGET - 2022………………………………………………………………………………………$698,916.84 $232.97
TOTAL PROJECT BUDGET - 2023 (6% Escalation)…………………………………………………………………$740,851.86 Cost per SF
TOTAL PROJECT BUDGET - 2024 (6% Escalation)…………………………………………………………………$785,302.97
TOTAL PROJECT BUDGET - 2025 (6% Escalation)…………………………………………………………………$832,421.14
TOTAL PROJECT BUDGET - 2025 (6% Escalation)…………………………………………………………………$882,366.41
This estimate is for cost if project is to be designed and constructed in 2022, if the project is further out you will need to add a 6% acceleration cost per year.
Renovate several areas of the north end of first floor of 215 N Mason for
Municipal Court to create more space and better work to serve public.
Page 50 of 89
Presented by:Municipal Courts Phase I Urgent Needs Request05-05-22Jill HueserChief Judge - Municipal Court Brian HergottLead Sr. Facilities Project ManagerPage 51 of 89
2Council Finance Meeting Does Council Finance support a joint request for appropriations of funds to address the urgent needs for Municipal Court and the City Attorney’s needs at 215 N. Mason?Page 52 of 89
3Council Finance Meeting Municipal Court was moved into its current location at 215 N Mason in 2007 when the Justice Center became over-crowded and required the court to vacate the space. This location was available at the time, was empty and could provide a temporary court space with minimal renovations. There have been minimal space changes since 2007 to address safety and security needs, but little to address growth needs. The City has spent a total of $637,350 over the last 15 years (including initial move-in costs), but court caseloads have continued to grow and expand programming, and the Court and the City Attorney’s Office (which is responsible for the prosecution function and needs office/work space at Municipal Court) have hired more staff to handle these caseloads. Page 53 of 89
4Council Finance Meeting Municipal Court has put in BFO offers in the past to address these issues, but no funding has been awarded. Staff again plans to submit two new offers this year requesting funding for a plan that would address projected needs for a 15- or 30-year time horizon. Both of these options would require more than doubling the current space and will be multimillion dollar projects. While we work through the long-term plan, we need to address some urgent needs so that we can provide a higher standard of public access and service, meet current hearing schedules, and provide appropriate space for the increased staff. As it stands, both the Court and the City Attorney’s Office have staff funded and ready to onboard who do have a workspace, and we do not have adequate space for defendants to discuss their cases with prosecutors without their conversations being overheard. We continue to address the safety and security needs for employees and the public. Page 54 of 89
5Council Finance Meeting In 2021 Clark Enersen completed a thorough study of the Court’s current space and future space needs. They identified the current space size and its limitations, and developed both 15 year and 30 year plans addressing standard space requirements for courts. The plan we bring before you today will address our urgent needs and get us by for an interim period while phasing and final plans are approved and can move forward. The planned renovations to be completed with these funds are aligned with the plans from Clark Enersen so that they will be incorporated into the final plan. However, they do not address any renovations to the courtroom.Staff is requesting the $700,000.00 in appropriation from General Fund Reserves to address these urgent needs which will allow us to properly serve the community and begin work towards a plan that will fully meet the Court’s needs in the near future.Page 55 of 89
6Council Finance MeetingCurrent Conditions –This looks like the Public main Entrance –Not CourtsPage 56 of 89
7Council Finance MeetingCurrent Conditions –This is the Entrance for Municipal Courts on North endPage 57 of 89
8Council Finance MeetingCurrent Conditions - Courtroom with Very Limited SpacePage 58 of 89
9Council Finance MeetingCurrent Conditions –Intake Security ProcessingPage 59 of 89
10Council Finance MeetingCurrent Conditions –Prosecutors Offices –3 sharing this repurposed spacePage 60 of 89
11Council Finance MeetingCurrent Conditions –Probation Offices –sharing this repurposed spacePage 61 of 89
12Council Finance MeetingCurrent Conditions –Prosecutors Meeting Space (Repurposed from Breakroom)Page 62 of 89
13Council Finance MeetingCurrent Conditions –Clerk Processing Windows with Traffic Arrows for PublicPage 63 of 89
14Council Finance MeetingCurrent Conditions –Admin Area at full CapacityPage 64 of 89
15Council Finance MeetingCurrent Conditions –Large Storage Space we could use with Urgent NeedsPage 65 of 89
16Council Finance MeetingFirst Floor North –Shows Area to be modified for Urgent Needs RequestPage 66 of 89
17Council Finance MeetingFirst Floor North –New Updated floor plan for Urgent Needs RequestPage 67 of 89
18Council Finance Meeting Is Council Finance supportive of staff’s recommendation of appropriating $700,000 to address some urgent needs for Municipal Court and City Attorney’s space at 215 N Mason?Page 68 of 89
QUESTIONS?Page 69 of 89
PR01
5
4
1
2
3
4
TELECOM
167
OFFICE
166
OFFICE
165
CLERK 1
163
OFFICE
161
CLERK 2
159
BREAK
160
WORK
164
STAIR
155
ELECTRICAL
143
MUNICIPAL COURT
156
INTAKE ROOM
152
OPEN OFFICE
162
LOBBY
168
HALL
148
REMOVE ALL ELECTROCHROMIC
WINDOWS, COUNTERTOPS & WALLS.
SALVAGE ELECTROCHROMIC
WINDOWS 1 & 4, PROTECT, & STORE
AT WAREHOUSE. RE-USE WINDOW 3
AT CLERK 4 OFFICE.
WAITING
139
MEETING
140
CONFERENCE
133
PROSECUTOR'S
OFFICE
145
PROBATION
147STORAGE
271
OFFICE
146
BREAK ROOM
137
CORRIDOR
136
VESTIBULE
144
WATER
186
WOMEN
134
REMOVE ALL WALL PANELS
REMOVE SINK, APRON, &
COUNTERTOP AT SINK
4' - 0"REMOVE DISHWASHER
REMOVE 16" UPPER CABINET
REMOVE 30" UPPER CAB.(3)CABS7' - 8"(3) CABS. -MOVE EAST TO
BUTT UP TO REMAINING
16" TALL CAB.
16" UPPER TALL CABINET
TO REMAIN
PROVIDE OPENING FOR NEW
36" WIDE DOOR
REMOVE ALL
EXISTING FURNITURE
PROVIDE OPENINGS FOR
NEW 36" WIDE DOORS
PROVIDE OPENINGS FOR
NEW 36" WIDE DOORS
CLERK 3
169
REMOVE ALL FURNITURE AND RE-
USE AT RE-LOCATED PROBATION
PROVIDE OPENING FOR
NEW 36" WIDE DOOR
REMOVE DOORS & FRAME
RE-MOVE DOOR FOR RE-USE
1
PROJECT
DATE
DRAWN
PRINTED FILE NAME: 2/17/2022 10:14:35 AM0000-Project-SD.rvtURGENT NEEDS
1st Floor Municipal Courts
Demolition
-
Author
10.06.21
MC04DSPACE PLANS215 North MasonNO ISSUE DATE
N 01 - MC - Urgent Needs Demolition 01
ATTACHMENT 2
ATTACHMENT 3
PROJECT BUDGET
PROJECT:215 N Mason - 1st Flr Muni-Court Urgent Needs Renovation CLIENT:Municipal Courts PHONE:
ADDRESS: CONTACT:Patty Netherton FAX:
LOCATION:Fort Collins, CO ADDRESS 215 N. Mason EMAIL:
COUNTY:Larimer LOCATION:Fort Collins, CO DATE:Updated 4/22/22
PROJECT DESCRIPTION AREA (SF):3,000 DURATION (wk):48 Weeks
Estimator:Brian Hergott - Op Services DESIGN:10 WEEKS
Permitting 8 WEEKS
INDIRECT COST CONSTRUCTION:30 Weeks
COST EXTENDED SUBCONTRACTOR /
CODE DESCRIPTION EQUIP MATERIAL OTHERST LABOR I&T SUB TOTAL SUPPLIER
01000 Building Permit Fees ($2680 +1410)0 0 0 0 0 4,090 4,090
01000 PFA Permit Fees ($2458)0 0 0 0 0 2,458 2,458
01020 Real Estate 0 0 0 0 0 0 0
01030 Environmental Services (Asbestos Testing)0 0 0 0 0 1,600 1,600
01035 Engineering & Surveying Services 0 0 0 0 0 0 0
01040 Geo-tech Services 0 0 0 0 0 0 0
01050 Material Testing Services 0 0 0 0 0 0 0
01060 Architectural Design Services 0 0 0 0 0 26,000 26,000
01070 PMPD Project Mgt Services (6 Mo X $4,000)0 0 0 0 0 24,000 24,000
01080 Energy Modeling 0 0 0 0 0 0 0
01090 Commissioning Services 0 0 0 0 0 8,000 8,000
02000 IT - data cabling Install 0 0 0 0 0 15,000 15,000
02002 IT - Added Computures, Phones & Install 0 0 0 0 0 8,000 8,000
02003 IT - Infrastructure Upgrades 0 0 0 0 0 10,000 10,000
02005 Security Cameras 0 0 0 0 0 3,000 3,000
02006 FF&E - New Cubicales/Sit-Stand desk 0 0 0 0 0 52,000 52,000
02010 Water Tap Fees 0 0 0 0 0 0 0
02015 Electrical Fees 0 0 0 0 0 0 0
02020 Sanitary Sewer Fee 0 0 0 0 0 0 0
02025 LEED Certification 0 0 0 0 0 0 0
02030 Art in Public Places 0 0 0 0 0 6,400 6,400
10500 Building Signage - Interior 0 0 0 0 0 3,500 3,500
Building Signage - Exterior 0 0 0 0 0 1,000 1,000
08870 Door Access Control 0 0 0 0 0 5,000 5,000
19080 Owner Contingency 10% of Construction 0 0 0 0 0 47,000 47,000
TOTAL INDIRECT COST ……………………………………..0 0 0 0 0 217,048 217,048
DIRECT COST
COST EXTENDED SUBCONTRACTOR /
CODE DESCRIPTION EQUIP MATERIAL OTHERST LABOR I&T SUB TOTAL SUPPLIER
01000 Contractor General Conditions (6 Mo. X $6,000)0 0 31,680 0 0 0 31,680
01010 Contractor - Supervision 1/2 time (6 Mo x $7,000)0 0 0 21,000 10,500 0 31,500
01010 Field Office Exp. (Use City Space)0 0 0 0 0 0 0
01050 Vehicle & Fuel Exp. (7 Mo x $900) 4,900 0 1,400 0 0 0 6,300
01060 Misc. Const. Expenses (Computer, phone, Etc.)0 0 3,000 0 0 0 3,000
01062 Construction Surveying 0 0 0 0 0 0 0
01841 Environmental (No Asbestos) 0 0 0 0 0 0 0
01841 Dust Partitions for Work Areas 500 800 0 1,500 750 2,000 5,550
01890 Trash Removal (5 Dumpsters X $400)0 0 2,000 1,100 550 0 3,650
01900 General Cleanup (3,000 SF X .5)0 0 0 1,500 750 0 2,250
01910 Final Clean Building 0 0 0 0 0 2,400 2,400
02070 Exterior Site Demolition (New Egress Door)0 0 0 0 0 3,500 3,500
02071 Interior Demolition (Salvage Doors & Frames)500 0 1,000 1,500 750 0 3,750
02072 Interior Demolition (Demo Walls)400 0 1,000 4,500 2,250 0 8,150
02073 Interior Demolition (Ceilings)500 0 600 1,875 938 0 3,913
02074 Interior Demolition (Flooring=3,000 SF)200 0 700 3,000 1,500 0 5,400
02076 Interior Demolition Electrified Windows 200 0 200 1,050 525 0 1,975
02200 Earthwork 0 0 0 0 0 0 0
02200 Errosion Control 0 0 0 0 0 0 0
02200 Utilities (None)0 0 0 0 0 0 0
03300 Footings & Foundations 0 0 0 0 0 0 0
03301 Vapor Barrier 0 0 0 0 0 0 0
03314 CIP Flatwork (Exterior Sidewalk)0 0 0 400 200 1,800 2,400
03251 Concerte Pumping 0 0 0 0 0 0 0
04200 Masonry 0 0 0 0 0 1,800 1,800
05120 Structural Steel 0 300 0 0 0 0 300
05200 Structural Stud Framing 0 0 0 0 0 0 0
05501 Metal Fabrications 0 0 0 0 0 0 0
06100 Misc. Carpentry - Wood blocking 80 350 100 850 425 0 1,805
06400 Finish Carpentry - New Chairrails & Clerk Counter 50 2,100 200 1,875 938 0 5,163
07160 Foundation Damproofing 0 0 0 0 0 0 0
07210 Foundaiton Insulation 0 0 0 0 0 0 0
07211 Batt Insulation (Sound Batt between Rooms)200 1,800 0 750 375 0 3,125
08200 Doors and Frames (8 Doors)100 6,400 1,200 2,400 1,200 0 11,300
08411 Windows/Glass (Clerks)100 1,800 300 1,200 600 0 4,000
08700 Alluminum Door, Frames -Egress Door 0 0 0 0 0 3,800 12,000
08800 Mirrors 0 0 0 0 0 0 0
08850 Door Hardware 400 7,200 500 2,400 1,200 0 11,700
08860 OH Coiling Fire Door 150 1,800 160 960 480 600 4,150
08870 Skylights 0 0 0 0 0 0 0
08880 Glass & Glazing (Clerk Window)25 20 0 450 225 0 720
09200 Metal Stud Framing 0 0 0 0 0 12,900 12,900
09260 Gypsum Drywall Finishes (Includes Patchwork)0 0 0 0 0 18,600 18,600
09511 Acoustical Ceiling 0 0 0 0 0 15,000 15,000
09650 Flooring 0 0 0 0 0 25,000 25,000
09690 Tile 0 0 0 0 0 0 0
09900 Painting/Staining 0 0 0 0 0 12,600 12,600
09901 Sealed Concrete 0 0 0 0 0 0 0
09950 FRP 0 0 0 0 0 0 0
10522 Fire Extinguishers 0 0 0 0 0 600 600
10600 Toilet & Bath Accessories 0 0 0 0 0 0 0
10800 Lockers 0 0 0 0 0 0 0
11500 Window Blinds - 0 0 0 0 0 8,730 8,730
15200 Fire Sprinkler (Add @ Storage Rm)0 0 0 0 0 4,200 4,200
15300 Fire Sprinkler Adjustments 0 0 0 0 0 4,400 4,400
15400 Plumbing (Remove Breakroom Sink)0 0 0 0 0 800 800
15500 HVAC - Mechanical Systems 0 0 0 0 0 46,800 46,800
15510 HVAC - Mechanical Controls 0 0 0 0 0 28,500 28,500
15550 Test & Balance 0 0 0 0 0 1,660 1,660
16000 Electrical 0 0 0 0 0 37,500 37,500
16002 Phone/Data Conduits 0 0 0 0 0 3,000 3,000
16004 Fire Alarm 0 0 0 0 0 4,500 4,500
TOTAL HARD CONSTRUCTION COST …………………………………………………………………………………………………………………3,405 22,570 7,960 27,310 13,655 240,690 412,121
NIGHT/WEEKEND WORK SURCHARGE 4.00%16,485
ESTIMATING AND CONSTRUCTION CONTINGENCY ………………………………………………………………………………………3.00%12,364
SUBCONTRACTOR BONDS………………………………………………………………………………………………………………….0.1%386
PAYMENT AND PERFORMANCE BOND ………………………………………………………………………………………………………..1.00%4,820
CONTRACTORS FEE ………………………………………………………………………………………8.00%35,694
VALUATION FOR BOND:482,000
TOTAL CONTRACTOR PRICE ………………………………………………………………………………………………………………………$481,869 $160.62 Per SF
TOTAL PROJECT BUDGET - 2022………………………………………………………………………………………………………………………$698,916.84 $232.97
TOTAL PROJECT BUDGET - 2023 (6% Escalation)………………………………………………………………………………………………………………………$740,851.86 Cost per SF
TOTAL PROJECT BUDGET - 2024 (6% Escalation)………………………………………………………………………………………………………………………$785,302.97
TOTAL PROJECT BUDGET - 2025 (6% Escalation)………………………………………………………………………………………………………………………$832,421.14
TOTAL PROJECT BUDGET - 2025 (6% Escalation)………………………………………………………………………………………………………………………$882,366.41
This estimate is for cost if project is to be designed and constructed in 2022, if the project is further out you will need to add a 6% acceleration cost per year.
Renovate several areas of the north end of first floor of 215 N Mason for
Municipal Court to create more space and better work to serve public.
ATTACHMENT 4
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ORDINANCE NO. 066, 2022
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND AUTHORIZING TRANSFERS OF
APPROPRIATIONS FOR THE 215 NORTH MASON STREET RENOVATION FOR
MUNICIPAL COURT AND THE CITY ATTORNEY’S OFFICE AND RELATED ART IN
PUBLIC PLACES
WHEREAS, Fort Collins Municipal Court moved into its current location on the first
floor of the City’s office building at 215 North Mason Street in 2007 when the space the Court
formerly occupied in the Justice Center at 201 LaPorte Avenue was needed for use by the
Colorado Judicial Department;
WHEREAS, since 2007, minimal improvements to the space have been made to address
the most significant safety and security needs, but little has been done to space needs due to
increased caseloads, changes in staffing and operations and expanded programming; and
WHEREAS, work has been underway to thoroughly study the Court’s current space and
future space needs and the staff and consultant team has developed a 15-year and a 30-year
preliminary plan addressing standard space requirements for the Court and other needs for Court-
related programs and functions and for the City’s Attorney’s Office municipal prosecutors; and
WHEREAS, funding for longer-term improvements for Municipal Court and related
functions will be considered as part of the 2023-2024 Budgeting for Outcomes (“BFO”) process;
and
WHEREAS, while next steps on a long-term plan for Court improvements continue, it is
necessary to address urgent needs so that the Court and the municipal prosecutors can provide a
higher standard of public access and service, meet current hearing schedules, provide appropriate
space for increased staff, provide adequate space for defendants to discuss their cases with
prosecutors in private, and address safety and security needs for employees and the public; and
WHEREAS, this appropriation will address the urgent needs for an interim period while
phasing and final plans are approved; and
WHEREAS, the planned renovations to be completed with these funds (the “Project”) are
aligned with the plans that have been developed, so they will be in furtherance of and
incorporated into the final plan; and
WHEREAS, this appropriation benefits the public health, safety and welfare of the
residents of Fort Collins and serves the public purpose of providing adequate space and security
needs for employees and the public; and
WHEREAS, this Project involves construction estimated to cost more than $250,000 and,
as such, City Code Section 23-304 requires one percent of these appropriations to be transferred
to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places program
(“APP Program”); and
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WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon the
recommendation of the City Manager, to make supplemental appropriations by ordinance at any
time during the fiscal year such funds for expenditure as may be available from reserves
accumulated in prior years, notwithstanding that such reserves were not previously appropriated;
and
WHEREAS, the Interim City Manager has recommended the appropriations described
herein and determined that these appropriations are available and previously unappropriated
from the General Fund and will not cause the total amount appropriated in the General Fund to
exceed the current estimate of actual and anticipated revenues and all other funds to be received
in these funds during this fiscal year; and
WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council, upon
recommendation by the City Manager, to transfer by ordinance any unexpended and
unencumbered appropriated amount or portion thereof from one fund or capital project to
another fund or capital project, provided that the purpose for which the transferred funds are to
be expended remains unchanged, the purpose for which the funds were initially appropriated no
longer exists, or the proposed transfer is from a fund or capital project in which the amount
appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation
ordinance; and
WHEREAS, the Interim City Manager has recommended the transfer of $7,000 from the
General Fund to the Cultural Services & Facilities Fund and determined that the purpose for
which the transferred funds are to be expended remains unchanged; and
WHEREAS, Article V, Section 11 of the City Charter authorizes the City Council to
designate in the ordinance when appropriating funds for a capital project that such appropriation
shall not lapse at the end of the fiscal year in which the appropriation is made but continue until
the completion of the capital project; and
WHEREAS, the City Council wishes to designate the appropriation herein for the
renovation at 215 North Mason for Municipal Court and the City Attorney’s Office as an
appropriation that shall not lapse until the completion of the project.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
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Section 2. That there is hereby appropriated from prior year reserves in the General
Fund the sum of SEVEN HUNDRED THOUSAND DOLLARS ($700,000) to be expended in
the General Fund for the renovation at 215 North Mason for Municipal Court and the City
Attorney’s Office.
Section 3. That the unexpended and unencumbered appropriated amount of FIVE
THOUSAND FOUR HUNDRED SIXTY DOLLARS (5,460) in the General Fund is hereby
authorized for transfer to the Cultural Services and Facilities Fund and appropriated and
expended therein to fund art projects under the APP Program.
Section 4. That the unexpended and unencumbered appropriated amount of ONE
THOUSAND FOUR HUNDRED DOLLARS ($1,400) in the General Fund is authorized for
transfer to the Cultural Services and Facilities Fund and appropriated and expended therein for
the operation costs of the APP Program.
Section 5. That the unexpended and unencumbered appropriated amount of ONE
HUNDRED FORTY DOLLARS ($140) in the General Fund is authorized for transfer to the
Cultural Services and Facilities Fund and appropriated and expended therein for the maintenance
costs of the APP Program.
Section 6. That the appropriation herein for the renovation at 215 North Mason for
Municipal Court and the City Attorney’s Office is hereby designated, as authorized in Article V,
Section 11 of the City Charter, as an appropriation that shall not lapse at the end of this fiscal
year but continue until the completion of the project.
Introduced, considered favorably on first reading and ordered published this 7th day of
June, A.D. 2022, and to be presented for final passage on the 21st day of June, A.D. 2022.
Mayor
ATTEST:
City Clerk
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Passed and adopted on final reading this 21st day of June, A.D. 2022.
Mayor
ATTEST:
City Clerk