HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/17/2022 - FIRST READING OF ORDINANCE NO. 063, 2022, MAKING S Agenda Item 13
Item # 13 Page 1
AGENDA ITEM SUMMARY May 17, 2022
City Council
STAFF
Joanne Cech, Fiscal Recovery Manager
Blaine Dunn, Accounting Director
Ted Hewitt, Legal
SUBJECT
First Reading of Ordinance No. 063, 2022, Making Supplemental Appropriations from a Portion of the City’s
American Rescue Plan Act (ARPA) Funding for Local Fiscal Recovery Related to the COVID -19 Pandemic.
EXECUTIVE SUMMARY
The purpose of this item is to seek a mid-cycle appropriation of $4.1M of the Organization’s remaining $19.9M
of American Rescue Plan Act (ARPA) Funds to support pandemic recovery efforts. These projects were
reviewed and selected by the Recovery Executive Lead Team because they address immediate needs for both
community and enterprise recovery. These projects align with the City’s Recovery Plan and have also been
reviewed by Council Finance Committee.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The Federal American Rescue Plan Act (ARPA) establishe d $1.9 trillion in COVID-19 relief funding, including
$360 billion State and Local Fiscal Recovery Funds (SLFRF) to aid state and local fiscal recovery. $28.1M of
SLFRF has been allocated to the City of Fort Collins, directly from the United States Treasur y. These funds are
designed to provide flexibility so each recipient can meet unique local needs, including support for the
communities and businesses hardest hit by the pandemic.
The ten high-ranked projects are listed below. A full breakdown of the projects, including brief descriptions,
can be found in Attachment 2.
PROJECT NAME COST CONTRACTUAL
FTE REQUESTED
Crisis Communication Plan $130,000 0
Heartside Hill $1,100,000 0
Indigenous Community Relations Specialist $313,217 1
Rapid Rehousing $201,000 0
Neighborhood Resilience Projects $40,000 0
Recovery Administration Funding $250,000 3*
Capital Project Business Liaison $275,000 1**
HR Staff Support $268,000 3
COVID-Related Hybrid Meeting Spaces and
Community Wi-Fi
$1,300,000 0
Cyber Risk Management $275,000 0
Agenda Item 13
Item # 13 Page 2
*Contractual FTEs already approved, not counted in
total Contractual FTEs
**Classified position, approved by exception process
$4,152,217 5
Some of the proposed projects include requests for contractual FTEs (note that all ARPA -funded FTEs are
contractual with the exception of the FTEs for the Mental Health Response Team and one FTE for the Capital
Project Business Liaison position, which had been approved as a classified exception hire prior to being
funded with ARPA through 2024). The need for the contractual FTEs is due to:
• Ongoing impacts of the City’s hiring freeze in 2020-2021 and a high turnover rate,
• additional administrative needs for the implementation of recovery programming,
• and increased need for engagement and relationship building with the community to provide support and
build resilience.
Proposed projects tie to a variety of Recovery Outcomes across three of the Recovery Themes identified in the
City’s Resilient Recovery Plan. No projects related to Environment al Resilience were brought forward for
consideration for mid-cycle appropriation because it is challenging to tie those types of projects to the
pandemic as required per federal ARPA spending rules. However environmental -related projects are being put
forward to be funded by ARPA in the 2023-24 BFO. A breakdown of which Recovery Themes and Outcomes
mid-cycle projects and previously funded ARPA projects tie to can be found in Attachment 3.
CITY FINANCIAL IMPACTS
This Ordinance will increase the total appropriations in the General Fund by $4,152,217. These funds are
coming directly from the City’s portion of the ARPA SLFRF distribution and must meet requirements laid out by
the U.S. Treasury Department for eligible uses. All projects have been determined t o be eligible uses under the
grant rules.
ATTACHMENTS
1. Allocations to Date (PDF)
2. 2022 Mid-Cycle Project Breakdown (PDF)
3. Project Ties to Recovery Themes and Outcomes (PDF)
4. Powerpoint Presentation (PDF)
ARPA ALLOCATION TO DATE
Attachment 1
Short-Term Projects – Approved in 2021
Project Name Recovery
Theme
Recovery
Outcome
Cost FTE
Request
Description
Poudre Fire Authority
TecGen PPE Gear
Health 1a $150,000 0 TecGen51 gear is PPE that protects firefighters from exposure to bodily
fluids, COVID-19 variants, other illnesses or chemicals on emergency calls.
Direct Assistance for
Utilities Customers
Health 1b $460,000 1
Funding for direct financial assistance to Fort Collins Utilities customers
struggling to pay bills due to the pandemic. Program includes direct financial
assistance and staffing to administer the program.
Eviction Legal Fund
Equity &
Community
2b
$20,000 0
Programing provided by community partners for education, support and
mitigation of eviction locally, including legal clinics, direct client
representation and inclusive educational outreach. Program provides
services to both renters and landlords.
24/7 Shelter at Fort
Collins Rescue Mission
Equity &
Community
2c $30,000 0 Continues providing 24/7 shelter for men experiencing homelessness at the
FoCo Rescue Mission through winter.
Learning Loss Mitigation Equity &
Community
3c $400,000 0 Funds for nonprofits and other organizations to address student learning loss
and related developmental setbacks occurring as a result of the pandemic.
Homelessness Initiatives
and Support Services
Equity &
Community
2c $760,000 0 Funds for nonprofits and other local/regional organizations to provide
support, programs and resources for people experiencing homelessness.
For Fort Collins Economic 3a $190,000 0
For Fort Collins is a "support local" campaign in response to business impacts
of COVID-19 and various public health orders. The campaign provides
support to businesses to help reopen, find recovery assistance and resources
that encourage local businesses to thrive.
Multicultural Business
and Entrepreneur Center
Economic 3a $400,000 4 Center provides support / resources for businesses and entrepreneurs, with a
specific focus on providing support for underserved community members.
Special Events Recovery
Grant
Economic
3a $125,000 0 Grants to help event sponsors cover security and safety costs at special
events as they return to the community after a pause during the pandemic.
Small Business Grants Economic 3a $1,060,000 1 Grants for small businesses impacted by the pandemic. Includes multiple
programs, some previously funded through CARES CVRF.
Recovery
Communications
All Themes N/A $50,000 0
Funds to support ongoing pandemic communications and the outreach /
public engagement for the development of the Recovery Plan, with a specific
focus on equitable and inclusive engagement.
Recovery Administration All Themes N/A $572,846 3 Staff / administrative costs for Recovery Manager, Recovery Policy &
Engagement Specialist, and part-time Recovery Program Support.
$4,217,846 9 TOTAL
ATTACHMENT 1
ARPA ALLOCATION TO DATE
Attachment 1
Approved in 2022 Budget
Project Name Recovery
Theme
Recovery
Outcome
Cost FTE
Request
BFO
Offer #
Description
Mental Health Response
Team
Health 1c $817,629
5 18.18
Build out of co-response team with Police officers
and UC Health clinicians to better resolve calls for
mental and/or behavioral health issues.
Municipal Court Services –
Mental Health, Addiction
and Teen Diversion
Services
Health
1c
$75,000 0 57.6
Creation of teen diversion services program for
Municipal Court and additional resources for
alternative sentencing options involving defendants
with mental illness and/or substance use disorders.
Human Service Program
Increase
Health 1b $150,000
0 47.9
Additional funding to be distributed to nonprofits
and other partners for community human services
programs.
Eviction Legal Fund
Equity &
Community
2b
$220,000
0 10.8
Programing provided by community partners for
education, support and mitigation of eviction locally,
including legal clinics, direct client representation and
inclusive educational outreach. Program provides
services to both renters and landlords.
Childcare System Support Equity &
Community
3c $170,000
0 47.8
Funds for local nonprofits / organizations to increase
childcare system availability, support, programing
and access.
Expanded Community
Outreach and Engagement
Equity &
Community
2a $55,000
0 32.6
Funding to expand, systematize and enhance
engagement with diverse groups, including those
who have been historically undeserved and most
impacted by the pandemic.
Increased Funding for
Reduced Fee Scholarship
Program
Equity &
Community
2a $100,000
0 34.21
Additional funds to increase access to recreation
facilities, programs, and childcare services, for low-
income, vulnerable and underserved residents.
DEI Office Professional
Services Increase
Equity &
Community
2a
$25,000
0 44.4
Funding to support the establishment and expansion
of a Diversity, Equity and Inclusion Office to
coordinate equity and inclusion efforts across the
City, and to strengthen relationships with vulnerable
populations and community partners.
Language Access Services
for Council Meetings &
Equity &
Community
2a
$34,560 0 44.6
Ongoing interpretation provided for City Council
meetings and high-priority civic engagement events.
ARPA ALLOCATION TO DATE
Attachment 1
High Priority Civic
Engagement Events
Project Name Recovery
Theme
Recovery
Outcome
Cost FTE
Requested
BFO
Offer #
Description
Affordable Housing Fee
Credit Fund
Equity &
Community
2b $350,000 0 47.12 Fee relief to developers of affordable housing
targeting low wage earners in the city.
Homelessness Initiatives
Increase
Equity &
Community
2c $201,000
1 47.13
Funds for nonprofits and other local/regional
organizations to provide support, programs and
resources for people experiencing homelessness.
Cultural Services Access
Fund for Low-Income
Residents
Equity &
Community
2a $185,000
0 55.13
Funds for low-income households to access cultural
services across the city, including the Lincoln Center,
Museum of Discovery and Gardens on Spring Creek.
Cultural Services
Community Programs
Manager & Program
Support
Economic
Recovery
3a
$169,575 1 55.12
Cultural services program manager FTE and
programmatic funds to sponsor creative cultural
events, particularly for more diverse members of the
community.
Parking Structure Critical
Preventative Repairs
Economic
Recovery
Revenue
Replacement
$745,400 0 20.3 Overdue repairs to prolong the lifespan and
structural integrity of parking structures.
Parking Structure Security
Upgrades
Economic
Recovery
Revenue
Replacement
$446,000
0 20.6
Security upgrades to increase safety within parking
structures and ensure each structure has adequate
security.
Expanded Technical
Assistance for Small
Businesses
Economic
Recovery
3a
$111,258 1 22.11 /
22.13
Funds for one FTE position to provide technical
assistance needed by businesses and individuals to
more easily navigate the development review
process at the City.
Economic Health Strategic
Plan
Economic
Recovery
3b $100,000
0 49.9
Funds to develop an updated strategic plan for the
Economic Health Office, in particular to fully align
with the City Recovery Plan.
$3,955,422* 8 TOTAL
*The $100,000 Innovate Fort Collins Challenge (Offer 48.11) was initially funded by ARPA in the 2022 Budget. However, after further review the project is not
eligible to be funded by ARPA, therefore the funding source was changed to General Fund.
1
Attachment 2
2022 Mid-Cycle Project Breakdown
Summary
Project Name Recovery Theme Primary
Recovery
Outcome
Cost Contractual
FTE
Requested
Crisis Communication Plan+Health 1a $130,000 0
Heartside Hill+Equity & Community 2b $1,100,000 0
Indigenous Community
Relations Specialist+
Equity & Community 2a $313,217 1
Rapid Rehousing+ Equity & Community 2c $201,000 0
Neighborhood Resilience
Projects+
Equity & Community 2a $40,000 0
Recovery Administration
Funding
Equity & Community N/A $250,000 3*
Capital Projects Business
Liaison
Economic Recovery 3a $275,000 1**
HR Staff Support Economic Recovery 3b $268,000 3
COVID-Related Hybrid Meeting
Spaces and Community Wi-Fi
Economic Recovery 3b $1,300,000 0
Cyber Risk Management Economic Recovery 3b $275,000 0
*FTEs already approved, not counted in total FTEs
**Classified + Community-focused $4,152,217 5
Mid-Cycle Offers by Service Area/Department
Service Area / Department Number of Offers Estimated Cost Number of FTEs
SSA 3 $1,576,000 1
PDT 1 $40,000 0
Equity Office 1 $313,217 1
HR - Internal Employee Services 1 $268,000 3
IT- Internal Employee Services 2 $1,575,000 0
Emergency Preparedness 1 $130,000 0
Recovery Administration 1 $250,000 3*
TOTAL 10 $4,152,217 5
*Administrative FTEs already approved, not counted in Total FTE additions
Mid-Cycle Offers by Recovery Theme
Service Area / Department Number of Offers Estimated Cost Number of FTEs
Health 1 $130,000 0
Equity & Community Recovery 5 $1,904,217 4*
Economic Recovery 4 $2,118,000 4
Environmental Resilience 0 N/A N/A
TOTAL 10 $4,152,217 5
*3 Administrative FTEs already approved, not counted in total FTEs
ATTACHMENT 2
2
Attachment 2
Descriptions of Mid-Cycle Projects:
Crisis Communications Plan $130,000 Contractual FTE: 0
Economic Recovery - Outcome 1a: Support clear and effective communication of public health orders.
Funding will support the development of a comprehensive emergency/crisis communication plan for the City
of Fort Collins to be used for a variety of events, including, but not limited to, natural, human -caused, or
terrorist-related disasters.
Emergency response scenarios may include:
• severe weather events (snow, floods)
• wildfires
• electrical outages
• water main breaks
• water quality events
• public health concerns
• wastewater backups and overflows
• plant emergencies
• cybersecurity
• workplace accidents
• evacuation incidents
• and any other event that requires broad
community awareness
The plan will also help identify roles and responsibilities; escalation triggers; and effective strategies, tactics
and tools for preparedness, response and recovery communications. The plan will be developed in partnership
with Emergency Preparedness & Security, Communications & Public Involvement and Utilities. A request for
proposal for the plan is complete and will be initiated upon approval of funding with an expected completion
of late 2022 or early 2023.
Heartside Hill $1,100,000 Contractual FTE: 0
Equity and Community Resilience – Outcome 2b: Accelerate the City’s Housing Strategic Plan’s vision that
“everyone has healthy, stable housing they can afford.”
This funding request is for the development of a minimum of 60 new units of affordable housing to be
developed in the Heartside Hill Community. This project is being developed in partnership with local and
regional partners, along with the State.
Heartside Hill is a partnership between Heart of the Rockies Christian Church, CARE Housing, Fort Collins
Habitat for Humanity and L'Arche Fort Collins. Heart of the Rockies is donating the land and CARE Housing is
the lead developer. This project requires funding support now in order to move forward and will:
1. Demonstrate commitment to the local match required for the childcare facility portion of the project
(funded through a grant received from the Colorado Department of Local Affairs (DOLA)).
2. Provide evidence of local support needed to move forward with the application for Low Income
Housing Tax Credits in 2022.
3
Attachment 2
Funding this project with ARPA funds will also free up additional City funding to support other affordable
housing initiatives, including Habitat for Humanity. Allowing more housing projects to move forward in a
timely manner will support the recovery outcomes related to housing stability.
Indigenous Community Relations Specialist $313,217 Contractual FTE: 1
Equity and Community Resilience – Outcome 2a: Foster a sense of belonging and community trust.
This project will support 1.0 Contractual FTE and programmatic funding for an Indigenous Community
Relations Specialist for 2.5 years.
The primary role of this position will be to build relationships, conduct community engagement, and support
community-led initiatives with the Fort Collins Native American Community and local Native-serving
nonprofits. Funds will support initiatives recently brought forward by the urban Native population , as well as
provide for consultation with Tribes on a government-to-government basis.
The Native community has been disproportionally impacted by the pandemic and has historically been
underserved by the City. There is a need to build strong and trusting relationships with the Indigenous
community to address urgent needs and challenges arising from the pandemic as well as to address issues that
have long impacted the local Indigenous community. Members of the Fort Collins Native community have
helped envision and craft this request.
Rapid Rehousing $201,000 Contractual FTE: 0
Equity and Community Resilience – Outcome 2c: Expand and leverage existing partnerships to quickly connect
people experiencing homelessness (PEH) to resources.
This project will provide funds to community partners for rapid rehousing programming for homeless families
and individuals in dire need of short-term housing assistance.
Rapid rehousing is an effective strategy that allows community members to get housed with a low -level of
ongoing support for a short period of time. Most families and individuals housed through rapid rehousing
programs only require assistance for 3-12 months before becoming self-sufficient.
Partner agencies estimate that rapid rehousing expenses (case management, application fees, deposits and
rental assistance) total $600,000 per year, approximately $11,500 per family and $8,500 per individual
housed. These programs have been funded through federal ESG-CV (Emergency Solutions Grant – CARES Act)
funds that are set to expire on August 31, 2022. This mid-cycle offer would allow the continuation of rapid
rehousing programs from September-December 2022.
Neighborhood Resilience Projects $40,000 Contractual FTE: 0
Equity and Community Resilience – Outcome 2a: Foster a sense of belonging and community trust.
Funding Neighborhood Resilience Projects will support meeting needs of individuals through the popular
Adopt a Neighbor volunteer program and increase connection in neighborhoods through Asphalt Art Projects.
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Attachment 2
Adopt a Neighbor: Funding will support a software upgrade to the City’s volunteer site (Engage) to establish a
“bulletin board” matching system. This system will be more efficient than the current manual staff matching
process. Moving this upgrade forward in 2022 allows the City to connect neighbors sooner. Getting connected
with volunteer support quickly can have an immense impact to a community member’s quality of life, especially
in cases where they have a temporary disability or one-time health/safety needs.
Asphalt Art: Asphalt Art is an outdoor, neighbor-led project that fosters connection between neighbors and
enhances the unique character of neighborhoods – building a stronger sense of place and community. Pilot
projects of Asphalt Art in the City brought a sense of neighborhood pride and allowed neighbors to reconnect
after isolation during the pandemic. There is a strong appetite from community members for ways to connect
safely and reengage with neighbors, as expressed through public engagement during Recovery Plan
development. Through this funding, 3 projects are expected to be completed by the end of 2022.
Recovery Administration Funding $250,000 Contractual FTE: 3
N/A – related to all Recovery Plan themes / outcomes (previously approved)
Recovery administration funding is needed to support the significant amount of coordination, management
and administrative work needed for Recovery Plan implementation and the spending of ARPA funds.
Funding for this project includes salaries / benefits for the Fiscal Recovery Manager, Recovery Policy and
Engagement Specialist and Data Analyst, which were contractual FTEs previously approved by Council for
recovery work. Significant amounts of administrative support are needed to comply with federal reporting
requirements and data tracking. Along with management and administrative work, these positions play a key
role in coordinating citywide community outreach and engagement related to recovery, as well as measuring
the impact of the City’s recovery efforts.
This funding also includes administrative expense, outreach dollars and contingency through 2024.
Capital Project Business Liaison $275,000 Classified FTE: 1
Economic Recovery – Outcome 3a: Small businesses, creatives and nonprofits have the resource they need to
thrive.
This item funds 1.0 Classified FTE to address the impacts on small and medium-sized businesses affected by
City construction projects. This position was approved as a classified exception position prior to being funded
with ARPA dollars. It will be funded with ARPA through 2024, and subsequently be funded with General Fund.
An immediate need exists to address the impacts on local businesses located in areas impacted by City
construction projects (i.e., Linden Street). The request includes $140,000 in immediate programmatic funding
to provide support to construction impacted businesses and funds to hire a 1.0 contractual FTE position to
administer, develop, and evolve the City’s approach to mitigating the impacts on businesses from constructing
major capital projects.
Local businesses are still experiencing economic disruptions from the pandemic, making construction
especially impactful on sales and success. Creating this position and funding support for impacted businesses
will allow them to better recover and build long-term resilience.
5
Attachment 2
HR Staff Support $268,000 Contractual FTE: 3
Economic Recovery – Outcome 3b: Safe and stable employment, current and future.
Human Resources (HR) needs 3.0 contractual FTEs to assist with the high demand for talent and data
management at the City.
HR is not yet recovered from the consequences of the pandemic hiring freeze and significant staff turnover.
Turnover in 2021 was 13.1%, nearly double the Northern Colorado benchmark of 7% provided by the
Employers Council, 2% higher than the Denver/Boulder region, and 1% higher than Color ado Springs. In 2020,
turnover was 9.4%. 2022 turnover year-to-date is at 3.8%.
Human Resources supports hiring and personnel data management for the City , as well for four partner
agencies (Museum of Discovery, PFA, Poudre Library District, DDA). 90% of HR data transactions (examples
include status changes, promotions, pay changes and manager changes) require manual data entry. In 2021,
4,998 data management transactions occurred, not including benefit enrollment transactions. Thus far in
2022, 2,828 transactions have already occurred. The requested contractual headcount increase will assist
staff in expediting requests for talent so that the City has the workforce needed to serve the community.
COVID-Related Hybrid Meeting $1,300,000 Contractual FTE: 0
Spaces and Community Wi-Fi
Economic Recovery – Outcome 3b: Safe and stable employment, current and future.
COVID-related infrastructure and technology changes critical to adapt City spaces and provide staff with the
capabilities needed to serve the community safely.
Projects Include:
• Wi-Fi expansion for Cultural and Recreational Facilities: Museum of Discove ry, EPIC, Mulberry,
Lincoln Center, Northside Aztlan Center, Senior Center and Foothills Activity Center.
• Infrastructure upgrades to support hybrid community meeting spaces (CIC, Council Conference
Room, CO Room), and hybrid workspaces.
• Fast track the implementation of automation and self-service resources to address 200% increase
in technology requests for hybrid workforce.
This project addresses both external and internal needs. Wi-Fi access in public spaces is vital for many
community members, especially those who do not have reliable internet at home. The City’s shift to hybrid
work means that meeting workspaces need to be reconfigured to accommodate hybrid meetings and systems
need to be upgraded to better handle the increased amount of IT support ne eded.
Cyber Risk Management $275,000 Contractual FTE: 0
Economic Recovery – Outcome 3b: Safe and stable employment, current and future.
This project will allow the City to address cybersecurity needs to safeguard all devices and users from digital
intrusions, as addressed in the strategic plan and ensure the City meets the minimal requirements to renew its
6
Attachment 2
cyber insurance policy for 2023-2024. In close coordination with the Safety and Risk Management Department
(SRM), IT will align work with the City’s overall Risk Management Strategy.
The pandemic amplified the need to improve the City’s cyber risk management strategies. Increased hybrid
work and new technologies require increased security and safety measures to avoid cybersecurity breaches.
Midyear funding is required to perform the prework and planning needed to fully deploy additional security
capabilities, including multi-factor authentication and zero-trust security improvements. These are essential
capabilities to protect the workforce, critical infrastructure and community.
Prework and planning will include staff training and external consulting work to get ready for deployment in
2023.
Note about Parklane Mobile Home Park:
Parklane Mobile Home Park is not included in the Midcycle Appropriation offers. The timing of the Parklan e
Mobile Home Park request for assistance with infrastructure upgrades was made after the nonprofit’s offer to
purchase was accepted by the property owner, which was after mid-cycle ARPA offers had been vetted and
ranked by the Recovery Executive Lead Team. It also occurred after the BFO offers for the 2023/2024 cycle
were due from PDT Staff.
An initial review of the request indicates that assisting with funding of the infrastructure repairs at Parklane
Mobile Home Park would be eligible for ARPA funding. Further direction is needed on whether City Council
would like to consider how City ARPA funds could be used to support the final project proposal through an off-
cycle appropriation in 2022; if Council would like to direct Staff to submit a 2023/2024 BFO offer; or if cross-
departmental Staff could coordinate in-kind donations of services to repair and replace infrastructure at
Parklane. Additional information about the project and potential actions Council could take were detailed in
the April 13 Memo.
1
Attachment 3
ARPA Project Ties to Recovery Themes and Outcomes
Adopted Resilient Recovery Plan Themes and Outcomes
Recovery Themes Recovery Outcomes
1.Health
1a. Support clear and effective communication of public health orders.
1b. Enhance efforts to ensure basic needs are met in the community.
1c. Mental and physical health is valued as necessary, and prevention based.
2.Equity and Community Resilience
2a. Foster a sense of belonging and community trust.
2b. Accelerate the City’s Housing Strategic Plan’s vision that “everyone has healthy, stable
housing they can afford.”
2c. Expand and leverage existing partnerships to quickly connect people experiencing
homelessness (PEH) to resources and services.
3.Economic Recovery
3a. Small businesses, creatives and nonprofits have the resources they need to thrive.
3b. Safe and stable employment, current and future.
3c. Equitable and affordable childcare is accessible.
4.Environmental Resilience
4a. Commit to environmental justice and resilience in pursuit of our climate, zero waste,
energy, water and other sustainability goals.
4b. Resilient infrastructure is reliable and affordable.
4c. Open space, natural amenities and healthy ecosystems are resilient, protected and
accessible.
ATTACHMENT 3
2
Attachment 3
Summary of Project Ties
Health
1
Equity & Community Resilience
2
Economic Recovery
3
Environmental Resilience
4
a
• Poudre Fire Authority
TecGen PPE Gear
• Crisis Communication
Plan
• Special Events Recovery Grants
• Rapid Rehousing
• Neighborhood Resilience Projects
• Indigenous Community Relations
Specialist
• Expanded Community Outreach and
Engagement
• Increased Funding for Reduced Fee
Scholarship Program
• DEI Office Professional Services
Increase
• Language Access Services for Council
Meetings & High Priority Civic
Engagement Events
• Cultural Services Access Fund for
Low-Income Residents
• Capital Projects Business
Liaison
• For Fort Collins
• Multicultural Business and
Entrepreneur Center
• Small Business Grants
• Cultural Services Community
Programs & Program Support
• Expanded Technical Assistance
for Small Businesses
No projects related to
Environmental Resiliency
were brought forward for
consideration for mid-cycle
appropriation because it is
challenging to tie those
types of projects to the
pandemic as required per
federal ARPA spending
rules. However
environmental-related
projects are being put
forward to be funded by
ARPA in the 23-24
Budgeting for Outcomes
Cycle.
b
• Direct Assistance for
Utilities Customers
• Human Service Program
Increase
• Heartside Hill
• Eviction Legal Fund (Short Term /
2022 Budget)
• Affordable Housing Fee Credit Fund
• Learning Loss Mitigation
• HR Staff Support
• COVID-Related Hybrid Meeting
Spaces and Community Wi-Fi
• Cyber Risk Management
• Economic Health Strategic Plan
c
• Mental Health Response
Team
• Municipal Court Services
– Mental Health,
Addiction and Teen
Diversion Services
• 24/7 Shelter at Fort Collins Rescue
Mission
• Homelessness Initiatives and
Support Services
• Homelessness Initiatives Increase
• Childcare System Support
Other:
• Recovery Communication (all themes)
• Recovery Administration Funding (no specific outcome) Short-Term and
Mid-Cycle
• Parking Structure Critical Preventative Repairs (Revenue Replacement)
• Parking Structure Security Upgrades (Revenue Replacement)
KEY:
Short-Term Allocation (approved 2021)
2022 Budget
Mid-Cycle
3
Attachment 3
Recovery Plan –2022 Mid-Cycle Appropriation
05.17.2022
Blaine Dunn, Accounting Director
Jo Cech, Fiscal Recovery Manager
Sarah Meline, Recovery Policy & Engagement Specialist
ATTACHMENT 4
2Question for Council
Does Council approve of appropriating ARPA
funding for these ten 2022 mid-cycle offers?
Agenda
•Background
•ARPA F unds Allocated to Date
•2022 Mid-Cycle Offers
•Mid-Cycle FTEs
•Discussion and Questions
4American Rescue Plan Act (ARPA)
•Other funds available within (ARPA)
for:
•Childcare, utility/water bills,
libraries,small business,support for
people experiencing homelessness
and broadband
•Collaboration with partners and the State
vital to leverage all funds available for the
community and avoid duplication of funds
$410B
Stimulus
Checks
$360B
Government
$246B
Extended Unemployment Programs
$194B
Other
$176B
Education
$143B
Expanded Tax Credits
$123B
COVID-19
Response
$105B
Health
$59B Small
Business
$56B Transportation
$16B Agriculture
$360B Allocated for
Local Government (SLFRF)
5
City’s ARPA
Local Fiscal Recovery Fund (SLFRF)
$28.1M allocation for Fort Collins
Ordinance
No.079, 2022:
short-term,
immediate
needs
$4.2M $4.0M $19.9M
Allocation of Funds
Allocated Post-Recovery Plan Adoption;
long-term recovery and resilience
Adopted 2022
Budget
ARPA A llocations to Date 6
§Ordinance 079, 2022 ST Immediate Needs §2022 Adopted Budget
$4.2M $4.0M
Reference Attachment 1
Health Equity & Community
Resilience
Economic Recovery Environmental
Resilience
§PFA Te cGen PPE Gear§Mental Health Response
Te am Build Out§Municipal Court Services –
Mental Health, Addiction,
Te en Diversion
§Eviction Legal Fund§Support for 24/7 Shelter§Utilities Direct Assistance
Program§Learning Loss Mitigation§Homeless Support Services§Eviction Legal Fund
extension§Childcare System Support§Expanded Community
Outreach and Engagement§Increased Funding for
Reduced Fee Scholarship
Programs§Cultural Services Access
Fund & Community Programs
§Small Business Grants§Special Events Recovery
Grant§Multicultural Business &
Entrepreneur Center§Extension of For Fort Collins
§Parking Structure Repairs &
Security Upgrades§Expanded Technical
Assistance for Small
Businesses§Economic Health Strategic
Plan
§Innovate Fort Collins
Challenge
7City’s Remaining ARPA F unds
$19.9M Unallocated Funds
2022 Mid-
Cycle
Ap propriation
$4.1M $15.8M
2023 / 2024 Budget
2022 Mid-Cycle Appropriation 8
$4.1M in Proposed Projects
Health Equity & Community
Resilience
Economic Recovery Environmental
Resilience
§Crisis Communication
Plan
§Heartside Hill§Indigenous Community
Relations Specialist§Rapid Rehousing§Neighborhood Resilience
Projects§Recovery Administration
Funding*
§HR Staff Support§Construction Project
Business Liaison§COVID-Related Hybrid
Meeting Spaces and
Community W i-Fi§Cyber Risk Management
§None§Projects
are submitted for
2023-24 BFO
$130,000 $1,904,217 $2,118,000 $0
Reference Attachment 2
*Contractual FTEs already approved, includes
administration funding through 2024
9Mid-Cycle Project Breakdown
Project Name Recovery Theme Cost Contractual FTE
Requested
Crisis Communication Plan+Health $130,000 0
Heartside Hill+Equity & Community Resilience $1,100,000 0
Indigenous Community Relations Specialist+Equity & Community Resilience $313,217 1
Rapid Rehousing+Equity & Community Resilience $201,000 0
Neighborhood Resilience Projects+Equity & Community Resilience $40,000 0
Recovery Administration Funding Equity & Community Resilience $250,000 3*
Capital Project Business Liaison+Economic Recovery $275,000 1**
HR Staff Support Economic Recovery $268,000 3
COVID-Related Hybrid Meeting Spaces and
Community Wi-Fi Economic Recovery $1,300,000 0
Cyber Risk Management Economic Recovery $275,000 0
*FTEs already approved, not counted in total FTEs
**Classified position
+ Community-focused
TOTAL $4,152,217 5
Reference Attachment 2
10Mid-Cycle FTEs
Project Name Recovery Theme Offer Amount Contractual FTE
Requested
Indigenous Community Relations Specialist+Equity & Community Resilience $313,217 1
Recovery Administration Funding Equity & Community Resilience $250,000 3*
Capital Project Business Liaison+Economic Recovery $275,000 1**
HR Staff Support Economic Recovery $268,000 3
*Contractual FTEs already approved, not counted in
total FTEs **Classified position
+ Community-focused
TOTAL 5
Reference Attachment 2
•Recovering from hiring freeze (2020-2021)
•Additional staffing needed for recovery-related programing
•HR staffing to support increased hiring need (workforce impacts)
•All positions contractual
11Question for Council
Does Council approve of appropriating ARPA
funding for these ten 2022 mid-cycle offers?
THANK YOU!
Backup Slides
14Summaryof ARPA F unding Received by the City
•State and Local Fiscal Recovery Fund (SLFRF) -
Received directly from US Tr easury
•Federal Transportation Agency (FTA) -Public
transportation to prevent layoffs and severe cuts to transit
services
•Community Development Block Grant (CDBG –
HOME) -Provide supportive services and safe socially
distant housing solutions
•Shuttered Venue Operators Grants –Small Business
Administration Office of Disaster Assistance program to
aid hard-hit venues
•Environmental Protection Act (EPA) -Air quality
monitoring and pollution cleanup
•Institute of Museum and Libraries –Expanded
education and wellness programs
•TO TA L ARPA FUNDING TO DATE: $40.45M
SLFRF
$28.1M
FTA
$7.9M
CDBG-HOME
$2.9M
SHUTTERED
VENUE
$1.9M
AIR QUALITY/EPA
$200K
INSTITUTE OF
MUSEUM AND LIBRARY
$50K
15Eligible Uses of Funds
Equity-Focused Services
•Serve hard-hit
communities/families; equity in
health; housing; education
Public Health Response
•Contain COVID-19; behavioral
healthcare services;
communication
Negative Economic Impacts
•Assist/support workers & families;
small businesses; impacted
industries –tourism & hospitality
Infrastructure:
Wa ter, Sewer, & Broadband
•Clean & drinking water revolving
funds eligible projects; broadband
for marginalized community
Revenue Loss
•Formula-driven replacement of
lost 2020 City revenues
INELIGIBLE
•Pension fund contribution, debt
service; fund reserves; federal
match requirements
Per U.S. Treasury Final Rule
-1-
ORDINANCE NO. 063, 2022
OF THE COUNCIL OF THE CITY OF FORT COLLINS
MAKING SUPPLEMENTAL APPROPRIATIONS FROM A PORTION OF THE CITY’S
AMERICAN RESCUE PLAN ACT (ARPA) FUNDING FOR LOCAL FISCAL RECOVERY
RELATED TO THE COVID-19 PANDEMIC
WHEREAS, on March 11, 2021, President Joseph R. Biden signed the American Rescue
Plan Act into law (“ARPA”), which established the Coronavirus Local Fiscal Recovery Fund
(“CLFRF”) intended to provide support to local governments in responding to the impacts of the
Novel Coronavirus 2019 (“COVID-19”) on their communities, residents, and businesses; and
WHEREAS, the U.S. Treasury Department has provided regulatory guidance on how
ARPA funds may be used, which includes: supporting public health expenditures; addressing
negative economic impacts; replacing lost public sector revenue; providing premium pay for
essential workers; and investing in water, sewer and broadband infrastructure; and
WHEREAS, the City’s allocation of funds from the CLFRF totals $28,118,971, of which
the City Council has previously appropriated approximately $8.2 million; and
WHEREAS, City staff has identified some current needs consistent with U.S. Treasury
Department guidance to include financial support and expenditures for: public health; to address
negative economic impacts; to invest in broadband infrastructure; and to replace lost public
sector revenue for the provision of government services; and
WHEREAS, City staff presented to the City Council Finance Committee on May 5, 2022
proposed new appropriations totaling $4,152,217 from the City’s CLFRF funds to address the
identified needs; and
WHEREAS, this appropriation benefits public health, safety and welfare of the citizens
of Fort Collins and serves the public purpose of responding to the immediate and short-term
community health, social wellbeing, and economic needs arising from the negative impacts of
the COVID-19 pandemic; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon
recommendation of the City Manager, to make a supplemental appropriation by ordinance at any
time during the fiscal year, provided that the total amount of such supplemental appropriation, in
combination with all previous appropriations for that fiscal year, do not exceed the current
estimate of actual and anticipated revenues and all other funds to be received during the fiscal
year; and
WHEREAS, the Interim City Manager has recommended the appropriation described
herein and determined that this appropriation is available and previously unappropriated from the
General Fund and will not cause the total amount appropriated in the General Fund to exceed the
current estimate of actual and anticipated revenues and all other funds to be received in this Fund
during this fiscal year; and
-2-
WHEREAS, Article V, Section 11 of the City Charter authorizes the City Council to
designate in the ordinance when appropriating funds for a federal, state or private grant or
donation, that such appropriation shall not lapse at the end of the fiscal year in which the
appropriation is made, but continue until the earlier of the expiration of the federal, state or
private grant or donation or the City’s expenditure of all funds received from such grant or
donation; and
WHEREAS, the City Council wishes to designate the appropriation herein from ARPA
as an appropriation that shall not expire until the earlier of the expiration of the grant or the
City’s expenditure of all funds received from such grant.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated from new grant revenue in the General
Fund the sum of FOUR MILLION ONE HUNDRED FIFTY-TWO THOUSAND TWO
HUNDRED SEVENTEEN DOLLARS ($4,152,217) to be expended in the General Fund for a
crisis communication plan, Heartside Hill, Indigenous Community Relations Specialist, Rapid
Rehousing, Neighborhood Resilience projects, Recovery Administration funding, Capital Project
Business Liaison, Human Resources staff support, COVID-19 related hybrid meeting spaces and
Community WiFi and Cyber Risk Management.
Section 3. That the appropriation herein from the Federal American Recovery Plan
Act (ARPA) is hereby designated, as authorized in Article V, Section 11 of the City Charter, as
an appropriation that shall not lapse at the end of this fiscal year but continue until the earlier of
the expiration of the grant or the City’s expenditure of all funds received from such grant.
-3-
Introduced, considered favorably on first reading, and ordered published this 17th day of
May, A.D. 2022, and to be presented for final passage on the 7th day of June, A.D. 2022.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 7th day of June, A.D. 2022.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk