Loading...
HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/16/2021 - SECOND READING OF ORDINANCE NO. 039, 2021, MAKING Agenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY March 16, 2021 City Council STAFF Mark Laken, Civil Engineer II Dan Woodward, Civil Engineer I Claire Havelda, Legal SUBJECT Second Reading of Ordinance No. 039, 2021, Making Supplemental Appropriations and Appropriating Prior Year Reserves for the South Timberline Road Improvements Project - Stetson Creek Road to Trilby Road and Related Art in Public Places. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on March 2, 2021, enables the City to receive and use federal Surface Transportation Block Grant funds for the South Timberline Improvement Project - Stetson Creek to Trilby (the “Project”), to appropriate those funds and Transportation Capital Expansion Fee (“TCEF”) Fund reserves to fully fund the Project, and to appropriate Transportation Services Fund reserves to satisfy the City’s Art in Public Places program contribution requirements. This will authorize the Mayor to sign an intergovernmental agreement with the Colorado Department of Transportation (“CDOT”) to receive and use the federal grant funds and will appropriate $4,556,542 into the Capital Projects Fund for the Project. These funds will be used for the construction of roadway improvements along Timberline Road from Stetson Creek Drive to Trilby Road. Finally, a transfer of $18,435 from the Project to the Cultural Services and Facilities Fund will be made for the required Art in Public Places program contribution. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, March 2, 2021 (w/o attachments) (PDF) 2. Ordinance No. 039, 2021 (PDF) Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY March 2, 2021 City Council STAFF Caleb Feaver, Civil Engineer I Dan Woodward, Civil Engineer I Claire Havelda, Legal SUBJECT Items Relating to the South Timberline Improvement Project – Stetson Creek to Trilby. EXECUTIVE SUMMARY A.Resolution 2021-026 Approving an Intergovernmental Agreement with the Colorado Department of Transportation for the Timberline Improvements Project – Stetson Creek Road to Trilby Road. B.First Reading of Ordinance No. 039, 2021, Making Supplemental Appropriations and Appropriating Prior Year Reserves for the South Timberline Road Improvements Project - Stetson Creek Road to Trilby Road and Related Art in Public Places. The purpose of this item is to enable the City to receive and use federal Surface Transportation Block Grant funds for the South Timberline Improvement Project - Stetson Creek to Trilby (the “Project”), to appropriate those funds and Transportation Capital Expansion Fee (“TCEF”) Fund reserves to fully fund the Project, and to appropriate Transportation Services Fund reserves to satisfy the City’s Art in Public Places program contribution requirements. This will authorize the Mayor to sign an intergovernmental agreement with the Colorado Department of Transportation (“CDOT”) to receive and use the federal grant funds and will appropriate $4,556,542 into the Capital Projects Fund for the Project. These funds will be used for the construction of roadway improvements along Timberline Road from Stetson Creek Drive to Trilby Road. Finally, a transfer of $18,435 from the Project to the Cultural Services and Facilities Fund will be made for the required Art in Public Places program contribution. STAFF RECOMMENDATION Staff recommends adoption of the Resolution and the Ordinance on First Reading. BACKGROUND / DISCUSSION South Timberline Road is a major road within the Fort Collins city limits and serves as a significant regional connection for Northern Colorado communities. Timberline Road is identified as a 4-lane arterial road on the Master Street Plan. Currently, most of Timberline Road within the Project limits is a 2-lane road and experiences significant congestion and related safety concerns. Increased development in the area has occurred over the last decade, and two additional developments are anticipated to be completed in the near future. The Project will design, acquire right-of-way for, and construct a 4-lane arterial street on Timberline Road within the Project limits including bicycle and multi-modal improvements. The Project will also construct a new irrigation ditch crossing over the Mail Creek Ditch and a pedestrian underpass south of the Mail Creek Ditch. The underpass will provide safe connectivity for bicyclists and pedestrians accessing trails and neighborhoods in the vicinity of Bacon Elementary School. Design is currently underway for the project corridor. Construction is anticipated to begin in early 2021. ATTACHMENT 1 COPY Agenda Item 10 Item # 10 Page 2 The City submitted a grant application in 2016 for design, right-of-way acquisition and construction funding for the Project. In 2017, the City was awarded a federal Surface Transportation Block Grant (“STBG”) by the North Front Range Metropolitan Planning Organization (“NFRMPO”) for the design, right-of-way acquisition and construction of the Project. The STBG funds became available in July 2020 and will be administered by CDOT. Transportation Capital Expansion Fee (“TCEF”) Fund reserves will be used for the local matching funds required by the grant and part of the Art in Public Places (“APP”) contribution. Transportation Services Fund reserves will satisfy the remainder of the APP contribution. Overmatching funds for the Project include TCEF and Community Capital Improvement Program (“CCIP”) funds. STBG funds are ineligible for use toward public art, so no APP contribution is owed for these grant funds. CITY FINANCIAL IMPACTS The following is a summary of the funding anticipated for design, right-of-way acquisition, and construction of the Project, including previously appropriated funds and funds to be appropriated with this Council action: Funds Previously Appropriated by Council TCEF Funds $2,848,287 CCIP and Bridge Funds $1,000,000 Funds to be Appropriated with this Action Federal STBG Grant $2,694,602 TCEF Fund Reserves $1,857,884 Transportation Services Fund Reserves $4,056 Total to be Appropriated with this Action $4,556,542 Total Project Funds $8,404,829 To complete the project, $2,694,602 will be appropriated from unanticipated revenue sources for grant funds, $1,857,884 will be appropriated from TCEF Fund reserves, and $4,056 will be appropriated from Transportation Services Fund reserves. $18,858 will be appropriated from the project to the Art in Public Places Program. BOARD / COMMISSION RECOMMENDATION City staff presented to the Council Finance Committee on February 22, 2021. City staff presented to the Bicycle Advisory Committee and the Transportation Board in July 2020. (Attachment 2-3) PUBLIC OUTREACH Staff met with several property owners individually and at open house events. Staff will continue to contact and meet residents, property owners and other stakeholders through the remainder of design as well as prior to and during construction. ATTACHMENTS 1. Location Map (PDF) 2. Transportation Board Minutes Excerpt, July 15, 2020 (PDF) 3. Bicycle Advisory Committee Minutes Excerpt, July 27, 2020 (PDF) ATTACHMENT 1 COPY -1- ORDINANCE NO. 039, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING SUPPLEMENTAL APPROPRIATIONS AND APPROPRIATING PRIOR YEAR RESERVES FOR THE SOUTH TIMBERLINE ROAD IMPROVEMENTS PROJECT - STETSON CREEK ROAD TO TRILBY ROAD AND RELATED ART IN PUBLIC PLACES WHEREAS, Timberline Road is a major thoroughfare for Fort Collins residents, serving as a regional connection for Northern Colorado Communities; and WHEREAS, significant development has taken place in this area over the last decade, and the existing two-lane road infrastructure has reached capacity causing significant congestion and the need to enhance vehicular safety; and WHEREAS, Timberline Road is identified as a four-lane arterial road on the City’s Master Street Plan; and WHEREAS, infrastructure improvements included in widening Timberline Road to four lanes between Stetson Creek Road and Trilby Road also include addition of a median, sidewalks, and scheduled bicycle facilities (the “Project”), all of which will improve the overall safety, capacity, and mobility in the Project area; and WHEREAS, on March 2, 2021, City Council adopted Resolution 2021-026 approving an Intergovernmental Agreement (“IGA”) between the City and the Colorado Department of Transportation (“CDOT”) under which CDOT will provide $2,694,602 in Surface Transportation Block Grant (STBG) funds for the completion of the Project; and WHEREAS, additional funds (a total of $1,861,940) are also appropriated and transferred as set forth below for required local matching funds and Art in Public Places (APP) contributions related to the Project; and WHEREAS, this appropriation benefits public health, safety and welfare of the residents of Fort Collins and serves the public purpose of constructing public infrastructure to improve the overall safety, capacity, and mobility in the Project area; and WHEREAS, this project involves construction estimated to cost more than $250,000, and as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program; and WHEREAS, a portion of the Project funds (the STBG funding) is ineligible for APP funding, as Section 23-304 of the City Code otherwise requires, due to grant restriction on the use of the funds; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and -2- WHEREAS, the City Manager has recommended the appropriation described herein and determined that these appropriations are available and previously unappropriated from the Capital Projects Fund and the Cultural Services and Facilities Fund, as applicable, and will not cause the total amount appropriated in the Capital Projects Fund or the Cultural Services and Facilities Fund, as applicable, to exceed the current estimate of actual and anticipated revenues to be received in these funds during this fiscal year; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon the recommendation of the City Manager, to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that these appropriations are available and previously unappropriated from the Transportation Capital Expansion Fee Fund and the Transportation Services Fund, as applicable, and will not cause the total amount appropriated in the Transportation Capital Expansion Fee Fund or the Transportation Services Fund, as applicable, to exceed the current estimate of actual and anticipated revenues to be received in these funds during this fiscal year; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council, upon recommendation by the City Manager, to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged, the purpose for which the funds were initially appropriated no longer exists, or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, the City Manager has recommended the transfer of $18,435 from the Capital Projects Fund to the Cultural Services and Facilities Fund and determined that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated grant revenue in the Capital Projects Fund the sum of TWO MILLION SIX HUNDRED NINETY-FOUR THOUSAND SIX HUNDRED TWO DOLLARS ($2,694,602) for expenditure from the Capital Projects Fund for the South Timberline Road Improvements Project - Stetson Creek Road to Trilby Road. Section 3. That there is hereby appropriated from prior year reserves in the Transportation Capital Expansion Fee Fund the sum of ONE MILLION EIGHT HUNDRED FIFTY-SEVEN THOUSAND EIGHT HUNDRED EIGHTY-FOUR DOLLARS ($1,857,884) for expenditure from the Transportation Capital Expansion Fee Fund for transfer to the Capital -3- Projects Fund for the South Timberline Road Improvements Project - Stetson Creek Road to Trilby Road and appropriated therein. Section 4. That there is hereby appropriated from prior year reserves in the Transportation Services Fund the sum of FOUR THOUSAND FIFTY-SIX DOLLARS ($4,056) for expenditure from the Transportation Services Fund for transfer to the Capital Projects Fund for the South Timberline Road Improvements Project - Stetson Creek Road to Trilby Road and appropriated therein. Section 5. That the unexpended and unencumbered appropriated amount of FOURTEEN THOUSAND THREE HUNDRED SEVENTY-NINE DOLLARS ($14,379) in the Capital Projects Fund is hereby authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program art projects. Section 6. That the unexpended and unencumbered appropriated amount of THREE THOUSAND SIX HUNDRED EIGHTY-SEVEN DOLLARS ($3,687) in the Capital Projects Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program operation costs. Section 7. That the unexpended and unencumbered appropriated amount of THREE HUNDRED SIXTY-NINE DOLLARS ($369) in the Capital Projects Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program maintenance costs. Introduced, considered favorably on first reading, and ordered published this 2nd day of March, A.D. 2021, and to be presented for final passage on the 16th day of March, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 16th day of March, A.D. 2021 __________________________________ Mayor ATTEST: _______________________________ City Clerk