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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 11/16/2021 - SECOND READING OF ORDINANCE NO. 140, 2021, APPROPR Agenda Item 4 Item # 4 Page 1 AGENDA ITEM SUMMARY November 16, 2021 City Council STAFF Jim McDonald, Cultural Services Director Ken Mannon, Operations Services Director SUBJECT Second Reading of Ordinance No. 140, 2021, Appropriating Prior Year Reserves and A uthorizing Transfers of Appropriations for the Renovation of the Historic Carnegie Library and Related Art in Public Places. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on November 2, 2021, appropriates a total allotment of $2,218,000 which includes projected inflation. With the passage of the 2015 Community Capital Improvement Program (CCIP) ballot measure, the historic Carnegie Library, currently the Carnegie Center for Creativity, is scheduled for renovation beginning in 2024. The ballot measure also includes five years of operations and maintenance support in the amount of $25,000 per year. Currently, the building is closed to the community due to the installation of a new elevator to meet Americans with Disabilities Act standards. With the building closure and the elevator construction currently underway, staff recommends commencing the renovation work in 2021 to leverage the current situation and minimize future closure time. In addition to funding the renovation project, this appropriation request will also authorize a transfer of one percent of the total project cost ($22,180) to the Cultural Services & Facilities Fund to satisfy the required contribution to the Art in Public Places program per City Code. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, November 2, 2021 (w/o attachments) (PDF) 2. Ordinance No. 140, 2021 (PDF) Agenda Item Item # Page 1 AGENDA ITEM SUMMARY November 2, 2021 City Council STAFF Jim McDonald, Cultural Services Director Ken Mannon, Operations Services Director Ted Hewitt, Legal SUBJECT First Reading of Ordinance No. 140, 2021, Appropriating Prior Year Reserves and Authorizing Transfers of Appropriations for the Renovation of the Historic Carnegie Library and Related Art in Public Places. EXECUTIVE SUMMARY With the passage of the 2015 Community Capital Improvement Program (CCIP) ballot measure, the historic Carnegie Library, currently the Carnegie Center for Creativity, was scheduled for renovation beginning in 2024. With projected inflation per the ballot materials, the approved total allotment is $2,218,000. The ballot measure also included five years of operations and maintenance support in the amount of $25,000 per year. Currently, the building is closed to the community due to the installation of a new elevator to meet Americans with Disabilities Act standards. With the building closure and the elevator construction currently underway, staff recommends commencing the renovation work in 2021 to leverage the current situation and minimize future closure time. In addition to funding the renovation project, this appropriation request will also authorize a transfer of one percent of the total project cost ($22,180) to the Cultural Services & Facilities Fund to satisfy the required contribution to the Art in Public Places program per the City Code. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION In April 2015, the voters of Fort Collins passed a 10-year quarter-cent tax renewal dedicated to community capital improvements. Projects outlined for funding in the ballot measure included ongoing funds to support affordable housing, intersection improvements, bicycle infrastructure, implementation of Nature in the City and the renovation of the historic Carnegie Library. Authorizing Ordinance No. 013, 2015, stated “This project will renovate the historic 1904 Carnegie Library building to enhance its use as a Community Center. The Center will host special events, community meetings, art exhibits, and symposiums in the heart of Downtown.” The historic 1904 Carnegie building is one of the oldest, continuously operating public buildings in Fort Collins, designated as a local Historic Landmark District by Resolution in 1978. The building is also a contributing structure to the Laurel School Historic District, National Register 10/3/1980, 5LR.463. Now the Carnegie Center for Creativity, it offers an affordable community-focused cultural space for gallery exhibitions, performances, classes, and special events. It also serves as the home and studio of Fort Collins Public Media and the Fort Collins Downtown Creative District. ATTACHMENT 1 Agenda Item Item # Page 2 The project focuses on infrastructure and historic restoration to ensure the building will continue to function as a public resource into the future. Some of the work to be completed includes uncovering and restoring windows; adding a main staircase to connect floors; renovating and adding restrooms; upgrading electrical and mechanical systems; restoring interior floors and finishes; and restoring and repairing exterior masonry (eaves and cornice.) CITY FINANCIAL IMPACTS This Ordinance will appropriate $2,218,000 of Community Capital Improvement Program (CCIP) Fund reserves for transfer to the Capital Projects Fund for the renovation of the historic Carnegie Library. In addition, one percent of this total appropriation request, $22,180, will be transferred to the Cultural Services & Facilities Fund as a contribution to the City’s Art in Public Places (APP) program as required by the City Code. Of this amount, $17,300 will be assigned for the purchase / acquisition of artwork, $4,436 for operation of the APP program, and $444 for maintenance of the program’s assets. BOARD / COMMISSION RECOMMENDATION Council Finance Committee unanimously supported this appropriation at its October 6, 2021, meeting. ATTACHMENTS 1. Council Finance Committee Minutes (excerpt) (PDF) -1- ORDINANCE NO. 140, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES AND AUTHORIZING TRANSFERS OF APPROPRIATIONS FOR THE RENOVATION OF THE HISTORIC CARNEGIE LIBRARY AND RELATED ART IN PUBLIC PLACES WHEREAS, in 2015 the voters of Fort Collins passed a tax renewal dedicated to community capital improvements, including the renovation of the historic Carnegie Library (“Library”); and WHEREAS, the approved total allotment of the tax for the Library renovation is $2,218,000, plus five years of operations and maintenance support in the amount of $25,000 per year; and WHEREAS, renovation of the Library was scheduled to commence in 2024; and WHEREAS, the Library is currently undergoing construction to install a new elevator and commencing the renovation project in 2021 would minimize overall Library closure time; and WHEREAS, this appropriation benefits the public health, safety, and welfare of the residents of Fort Collins and serves the public purpose of renovating a historic community building that is used for special events, meetings, art exhibits and symposia; and WHEREAS, this project involves construction estimated to cost more than $250,000; therefore, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services & Facilities Fund for a contribution to the Art in Public Places (APP) program; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon the recommendation of the City Manager, to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the Interim City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Community Capital Improvement Program Fund and will not cause the total amount appropriated in the Community Capital Improvement Program Fund to exceed the current estimate of actual and anticipated revenues and all other funds to be received in that Fund during this fiscal year; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council, upon recommendation by the City Manager, to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged, the purpose for which the funds were initially appropriated no longer exists, or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and -2- WHEREAS, the Interim City Manager has recommended the transfer of $22,180 from the Capital Projects Fund to the Cultural Services & Facilities Fund and determined that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from prior year reserves in the Community Capital Improvement Program Fund the sum of TWO MILLION TWO HUNDRED EIGHTEEN THOUSAND DOLLARS ($2,218,000) for expenditure from the Community Capital Improvement Program Fund for transfer to the Capital Projects Fund for the renovation of the historic Carnegie Library and appropriated therein. Section 3. That the unexpended and unencumbered appropriated amount of SEVENTEEN THOUSAND THREE HUNDRED DOLLARS ($17,300) in the Capital Projects Fund is hereby authorized for transfer to the Cultural Services & Facilities Fund and appropriated therein for the Art in Public Places Program art projects. Section 4. That the unexpended and unencumbered appropriated amount of FOUR THOUSAND FOUR HUNDRED THIRTY-SIX DOLLARS ($4,436) in the Capital Projects Fund is authorized for transfer to the Cultural Services & Facilities Fund and appropriated therein for the Art in Public Places Program operation costs. Section 5. That the unexpended and unencumbered appropriated amount of FOUR HUNDRED FORTY-FOUR DOLLARS ($444) in the Capital Projects Fund is authorized for transfer to the Cultural Services & Facilities Fund and appropriated therein for the Art in Public Places Program maintenance costs. Introduced, considered favorably on first reading, and ordered published this 2nd day of November, A.D. 2021, and to be presented for final passage on the 16th day of November, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ Interim City Clerk Passed and adopted on final reading on the 16th day of November, A.D. 2021. -3- __________________________________ Mayor ATTEST: _______________________________ Interim City Clerk