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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/16/2021 - RESOLUTION 2021-109 ADOPTING THE RECOMMENDATION OF Agenda Item 23 Item # 23 Page 1 AGENDA ITEM SUMMARY November 16, 2021 City Council STAFF Teresa Roche, Chief Human Resources Officer Melanie Clark, Executive Administrative Asst Jenny Lopez Filkins, Legal Carrie M. Daggett, Legal SUBJECT Resolution 2021-109 Adopting the Recommendation of the Council Regarding the Recruitment Materials for the Selection of a City Manager. EXECUTIVE SUMMARY This item has been amended to include Exhibit A to the Resolution. The purpose of this item is to review and approve recruitment materials to be used in the selection of a City Manager. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION On October 5, Council adopted Resolution 2021-091 which approving the Ad Hoc City Manager Selection Process Committee’s recommendations for the action plan and timeline for the recruitment of the City Manager. On November 11, 2021, at a specially convened work session, Council reviewed all the inputs from over fifty listening sessions and discussed the position profile and brochure for the City Manager recruitment. The purpose of this Resolution is for Council to approve the recruitment materials for the City Manager attached to this Resolution. -1- RESOLUTION 2021-109 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING RECRUITMENT MATERIALS FOR THE SELECTION OF A CITY MANAGER WHEREAS, on July 8, 2021, City Manager Darin Atteberry notified the City Council of his intent to resign from his employment as City Manager effective August 20, 2021; and WHEREAS, on August 4, 2021, the City Council approved Resolution 2021- 079 appointing certain Councilmembers to serve as the ad hoc City Manager Selection Process Committee (“Committee”) to make recommendations to the City Council regarding the position announcement, a formal plan, schedule and other related matters for the recruitment and selection process; and WHEREAS, after conducting a procurement process, City staff retained the services of a qualified search firm with experience recruiting a City Manager; and WHEREAS, on October 5, 2021, the City Council adopted Resolution 2021-091, which approved the Ad Hoc City Manager Selection Process Committee’s recommended action plan and timeline for the recruitment of the City Manager; WHEREAS, City staff and search firm representatives have gathered input from numerous sources about the preferred qualifications of the next City Manager; and WHEREAS, based on such input, City staff and search firm representatives have developed recruitment materials for the City Manager recruitment; and WHEREAS, City Council reviewed the position profile and recruitment materials recommended by City staff and search firm representatives at a specially-convened Work Session on November 11; and WHEREAS, Council desires to approve the position profile and recruitment materials for the City Manager recruitment. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the City Council hereby approves the recruitment materials for the City Manager as described on Exhibit “A” attached hereto and incorporated herein by reference, and directs that these materials be formatted and prepared for publication and use for the City Manager recruitment process. -2- Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 16th day of November, A.D. 2021. ____________________________________ Mayor ATTEST: _______________________________ Interim City Clerk Exhibit A DRAFT City Manager Recruitment Brochure The Opportunity Short Description on Brochure Cover: The City of Fort Collins, Colorado is seeking a new City Manager… The Community: The City of Fort Collins sits nestled against the foothills of the Rocky Mountains alongside the Cache La Poudre River banks. At 5,000 feet in elevation, residents enjoy a moderate, four-season climate, with an average of 300 days of sunshine per year. With 174,800 residents, Fort Collins is Colorado's fourth- largest city and spans 57 square miles. With the 20-year growth projection, the City of Fort Collins is expected to reach 255,000 residents. The first people who hunted in this region arrived approximately 11,000 years ago, and Northern Colorado remains an integral part of the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations. European-American trappers and traders arrived by the early 1800s but rarely established permanent settlements. Gold and silver discoveries in the Colorado mountains in the mid- 1800s and the prospect of land for farming and ranching attracted people from eastern cities and across the globe to the Colorado Territory, including what would become the town of Fort Collins; an agricultural colony that emerged from its founding days as a military camp. The expansion brought new residents whose descendants still live here today. Since 1879, Fort Collins has been the home of the state's land grant institution, Colorado State University, which currently enrolls 34,000 students. Along with the University, the city's major high-tech and manufacturing companies and breweries attract new residents from all over the country and world. The city is known for its unique innovative, entrepreneurial, and collaborative spirit that brings together the public and private sectors and the Colorado State University community. Fort Collins is the home of the Colorado State University Energy Institute, whose mission is to deliver real-world energy and climate solutions that address society's most pressing global challenges, and Innosphere Ventures, a science and technology incubator that accelerates the business success of startups and emerging growth companies. Our adaptability, openness to failure, risk-taking, the overarching character of collaboration and strong ties between leaders from the university, city government, and local businesses, and a sense of community led to Fort Collins being chosen by Smithsonian Institute curators as one of the country's most innovative places for the exhibit, "Places of Invention." People can make a difference here and have contributed to the city's reputation for breakthrough inventions in clean energy and socially responsible innovation. We have exceptional medical systems, strong public and private K-12 schools, and many recreational offerings for families. We like to think every age can live, work, and play in our community, and with 300 hundred of annual sunshine, mild temperatures, and record snowfalls, it is always a good time to come to Colorado. The community's overall social diversity continues to grow, and there are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Cache La Poudre-North Park Scenic Byway. Thanks to voter EXHIBIT A Exhibit A DRAFT City Manager Recruitment Brochure support of sales tax ballot measures, the City conserves valued lands and provides recreation and educational access to our community treasures. There are 50 natural areas and over 100 miles of trail encompassing more than 36,000 acres. Fort Collins has a strong appreciation for arts, culture, and entertainment and is known as the cultural hub of northern Colorado. There are many great performance theatres, museums, and art galleries to visit. The Downtown district provides many venues for live music, shopping, dining, and nightlife. Fort Collins is widely considered the Craft Beer Capital of Colorado. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation. People come and want to build their lives here. The Organization: The City of Fort Collins is a home rule city with a Council-Manager form of government. The City Council is comprised of six District Councilmembers who are elected for four-year terms and a Mayor who is elected at-large for a two-year term. All elected officials are nonpartisan. The City Council appoints the City Manager, City Attorney, and the Chief Judge. The City Manager has overall responsibility for all other City employees. The City of Fort Collins directly provides a full slate of municipal services, including operating its own electric, water, wastewater, and stormwater utilities. The City of Fort Collins, at the direction of the City Council and voters, is moving forward with building and implementing high-speed next-generation broadband to the entire community with expected completion in 2022. Fire protection is provided by the Poudre Fire Authority (PFA). The City of Fort Collins operates with a biennial budget and provides funding for municipal operations, including approximately 2,500 employees. The City of Fort Collins aspires to provide outstanding services to the community while cultivating a strong organizational culture for its employees. To achieve the vision, both internal and external services are data-informed and implemented according to organizational values. The City develops resiliency and sustainability through organization-wide systems and processes that ensure consistent employee work practices and alignment across service areas. The City places a high value on public input and strives to include community members as fellow problem solvers whenever possible. Residents can expect to receive exceptional service, engage with decision-makers, provide input regarding the allocation of City resources, and access government information in a timely and transparent manner. The City of Fort Collins recognizes and honors the legacy inherited from the decisions, relationships, and thoughtful planning of those who cared deeply about our community. We also realize that we are a more robust, better community when we welcome everyone to participate in shaping our future. The 2019 City Plan, which serves as our long-range vision and development framework, shapes decision- making and funding priorities to implement the future the community desires. Whether it is building a more inclusive and equitable community, supporting entrepreneurship and innovation, addressing and mitigating the impacts of climate change, or creating additional transportation and housing options, we are committed to partnering to make Fort Collins an even better place for future generations. We know this means keeping our current infrastructure updated and maintained while thinking ahead. EXHIBIT A Exhibit A DRAFT City Manager Recruitment Brochure The City is a dynamic and continually evolving organization. However, the vision for the City, its mission, and core values remain a constant that helps all employees focus on the primary goal: service to our community members. This commitment is one that the nearly 2,500 City employees take seriously. From snowplow drivers and emergency dispatchers, utility crews and recreation officials, IT specialists, and vehicle mechanics, the City workforce provides high-quality municipal services around the clock across a wide variety of talents. Fort Collins is a community with a strong sense of place. It has gained accolades as one of the best places for job seekers in Colorado, one of the best towns in America, and among the healthiest, most livable, and bicycle-friendly. Among the awards Fort Collins has won over the past two years are: • 2021 Municipal Equality Index TBD • 2021 What Works Certified City: Bloomberg Philanthropies • No. 6, Safest Cities for Cyclists: Your Local Security - May 2021 • No. 8, Colorado City Ranked Among 'Most Relaxed' in Country: Out There Colorado - April 2021 • No. 4, 25 Best Cities in the US to Own an Electric Car: 24/7 Wall St - April 2021 • No. 5, 2021 Top 10 Remote-Ready Cities in the US: Livability - January 2021 • Clean Air Champion: RAQC - December 2020 • No. 8, Most Fitness Friendly Places for 2021: Smart Asset - December 2020 • No. 1, The Best Places to Live in America in 2020: Market Watch - October 2020 • No. 1, 2020 Top 100 Places to Live: Livability.com - October 2020 • No. 21, Top 30 Creative Small Cities: CVSuite - May 2020 • No. 18, 20 Safest Cities in Colorado: SafeWise - April 2020 We believe these awards are possible due to our employees, volunteers, community members, partnerships in the city and region, and the strong leadership from City Council. Councilmembers and City leaders are engaged nationally and internationally on issues facing our community. The City of Fort Collins is involved in Bloomberg Philanthropies and has received funding and consulting for several key projects. This philanthropic organization focuses its resources on five areas: the environment, public health, the arts, government innovation, and education. Mayor Jeni Arndt is one of the thirty-eight mayors from North America, Latin America, Europe, and Africa selected for the Bloomberg Harvard City Leadership Initiative 2021-2022 program. The intention is to equip mayors with the leadership and management tools to tackle complex challenges in their cities and improve the quality of life of their residents. Fort Collins was also selected as one of 30 U.S. cities participating in the What Works Cities City Budgeting for Equity and Recovery program. This new effort will help cities confront budget crises while strengthening their commitment to equity in the wake of COVID-19. The program will help cities develop and implement plans to drive financial recovery and ensure that their budget crises do not disproportionately harm low-income residents and communities of color. From the City's 2021 application, we acknowledged, "The City of Fort Collins has a strong desire to invest in long-term, EXHIBIT A Exhibit A DRAFT City Manager Recruitment Brochure meaningful equity advancement, and yet in the absence of the requisite models, knowledge, and abilities, this is unchartered territory for our organization." The German Marshall Fund of the United States is a nonpartisan American public policy think tank and grantmaking institution dedicated to promoting cooperation and understanding between North America and Europe. Fort Collins was chosen as one of twelve cities to participate in "Cities Fortifying Democracy," a first-of-its-kind cohort of American and European cities that will come together in teams to collaborate on what cities are and can be doing to strengthen their resilience and the foundation of democracy from the ground up. Over the next 12 months, the cohort — comprised of twelve five- person city teams —will zero in on the democratic vulnerabilities and innovations in four key areas where local stakeholders can make a difference: governing, voting and elections, public safety and justice, and local journalism. The Opportunity Long: Fort Collins faces a pivotal moment in our community as we transform from a big town to a small city. We are looking for a leader who can build on our strengths and lean into our challenges with a commitment to listen to all voices as we work on mutual goals to strengthen the region and our city. We have much to be proud of while also recognizing our vulnerabilities and opportunities. We know this means having healthy dialogues to understand first before being understood and to find common ground. We think of ourselves as problem solvers and not just advocating for a point of view or an agenda. We believe we only rise together, which requires a regional orientation and a willingness to partner and collaborate for shared success. Reporting to the City Council, the City Manager provides strategic and forward-looking leadership to the seven outcome areas to ensure appropriate and effective resource allocation supporting the community's priorities in Culture and Recreation, Economic Health, Environmental Health, High Performing Government, Neighborhood Livability, and Social Health, Safe Community, and Transportation and Mobility. The City uses the triple bottom line to bring the global concept of sustainability to action at the local level. We evaluate programs on their social, economic, and environmental impacts resulting in an optimal mix of resource efficiency, cost-effectiveness, and employee and community well-being in daily City operations. The City Manager leads and supports a large and varied staff of passionate and talented employees with a unified vision, collaborative style, and demonstrated commitment to others. It will be vital that they understand and take care of the organization with the right resources and invest in the current infrastructure to respond well to the community. First Year Overview: The successful candidate will use the first year to listen deeply and authentically and connect with the community and develop critical partnerships for regional collaboration and across sectors so that as the city evolves, there is a solid foundation to co-create the future. Additionally, they will continue leading the work to address some of our longer-term challenges: EXHIBIT A Exhibit A DRAFT City Manager Recruitment Brochure • Build positive relationships with the City Council, Executive Leadership Team, and broader City staff. Collectively work to understand our current organization, operations, and culture to ensure finances, talent, technology, and resources are aligned to prioritize our time, energy, and investments that lead to equitable outcomes and support the greatest impact on the community. • Focus on the talent of the City by providing clarity and discernment of priorities, attracting top talent to leadership positions and other openings in the City. Understand and respond to organizational fatigue from the continual challenges of the pandemic, 2020 wildfires, and resignations by investing in employees. • Ensure our COVID-19 response and economic recovery strategy centers on the needs of those most affected by the pandemic. Identify long-term funding that provides essential and sustainable services and enables the community resiliency to adapt and thrive. • Engage in meaningful dialogues regarding urban growth and development in our community. • Facilitate continued conversations regarding housing affordability and our unhoused population. Collaborate to identify creative solutions, remain equitable in our planning, and work towards the vision that everyone has healthy, stable housing they can afford. • Work to meet the city's climate action plan and take bold, innovative, and collaborative actions to create systemic change that fully addresses our climate change initiatives and ensures our quality of life. • Recognize and respond to those in our community who have been historically marginalized and utilize an equitable process to respond to the needs of our entire community. • Invest in the Citywide business digital transformation of our business models, processes, organization, and technologies resulting in fundamental changes to how the City operates and delivers value to residents, businesses, and employees. The Successful Candidate: The successful candidate is deeply committed to public service and understands the local government's unique role in creating and sustaining a healthy, vibrant, and resilient community where all members feel a sense of belonging. They can keep the whole system in perspective and possess system leadership, both a mindset and a set of skills that includes seeing the system by engaging diverse stakeholders and perspectives that may challenge their views. They understand today's leadership is about learning and observing, balancing tensions and paradoxes, and creating conditions and adaptive spaces that enable others to develop, lead, and collectively work towards shared goals that benefit the entire system sustainably. The candidate recognizes the importance of relationships and partnerships at all levels and navigates political and multi-sector relationships. They encourage broad engagement, collaborate, and empower others to significantly impact initiatives and ensure inclusive and equitable experiences. The successful candidate values diversity of thought, fosters mutual respect at all levels, and effortlessly balances internal needs with external initiatives. The candidate is considered an excellent listener and communicator and is well known for sharing complex information and being open, honest, and transparent in all interactions. EXHIBIT A Exhibit A DRAFT City Manager Recruitment Brochure The world continues to experience the effect of the pandemic, and the systemic issues of climate change, housing, food insecurity, social unrest, and the economic and digital divide are felt in our community. So much is changing exponentially, and simultaneously, the candidate possesses the strong leadership skills necessary for managing a large, complex environment. They are considered bold, courageous, and innovative, and willing to stay in the messy middle. The candidate is known for co-creating and sustaining an organizational culture built on trust and mutual respect. They effectively leverage the organization's talents to meet the complexity, pace, and intensity of providing exceptional services to our community. They can lead by demonstrating continuity and transformation simultaneously and navigating change with empathy, understanding it is both an art and a science. The candidate is self-aware, possesses a high degree of emotional intelligence, and balances humility with confidence. They are curious, lifelong learners, and willing to acknowledge what they do not know. They bring a blend of compassion and wisdom and the ability to drive for results while attending to others in the process. They are a horizontal player and collaborate well with others where power is shared, and everyone's contribution matters toward collective success. Total Compensation: Salary (include both the full range and the hiring range—market analysis with our high performing peer cities is still being worked on): The City of Fort Collins offers a competitive comprehensive benefits package, including a competitive market salary commensurate with education and experience. Other benefits include medical, dental, vision, life, and short- and long-term disability insurance. Additionally, the City of Fort Collins offers additional benefits, including 401(a) and a 457 deferred compensation plan with an employer contribution, optional Health Savings Account, Flexible Spending Accounts, and relocation assistance for the successful out-of-area finalist. An employment contract for the successful candidate will be negotiated with the City Council. Residency Before the appointment, the City Manager need not be a resident of the city, but during their tenure in office, the City Manager shall reside within the city. Education and Experience: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. EXHIBIT A Exhibit A DRAFT City Manager Recruitment Brochure Strong leadership experience and the ability to work closely with the City Council and lead the organization well are essential. A Bachelor's degree in a related field or an equivalent combination of education and experience that enables success as the City Manager is critical, and an advanced degree is preferred. A minimum of seven years of recent, senior-level executive management experience and responsibilities in a large, complex organization. Knowledge and experience related to municipal government management and/or leading in a similar-sized agency are desired. How to Apply: Applications will be accepted….Please apply no later than XX 2021. Questions: Mark McDaniel, Executive Recruiter, Strategic Government Resources Equal Employment Opportunity Statement at the end of Brochure The City of Fort Collins is an Equal Opportunity Employer and values diversity at all levels of its workforce. Applicants selected as finalists for this position will be subject to a criminal history/credit/driver's license check prior to the interview. Under the Colorado Open Records Act, information from your application or resume may be subject to public disclosure. EXHIBIT A