HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/09/2021 - BOARDS AND COMMISSIONS: INTERVIEW PROCESSDATE:
STAFF:
November 9, 2021
Tammi Pusheck, Interim City Clerk
Rita Knoll, Chief Deputy City Clerk
Carrie Daggett, City Attorney
WORK SESSION ITEM
City Council
SUBJECT FOR DISCUSSION
Boards and Commissions: Interview Process.
EXECUTIVE SUMMARY
The purpose of this item is to determine and document interview and appointment processes for Boards and
Commissions appointments.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
1. Staff requests direction regarding the interview process and subsequent recommendation process related to
Boards and Commissions appointments.
BACKGROUND / DISCUSSION
Historically, there has not been a documented process related to the interview and appointment process for
Boards and Commissions. This work session is to explore ways to document the process for consistency and
equity purposes.
ATTACHMENTS
1. Powerpoint Presentation (PDF)
November 9, 2021Interview, Selection, and Appointment DiscussionTammi Pusheck, Rita Knoll, Carrie DaggettBOARDS AND COMMISSIONSATTACHMENT 1
Mission:Determine and document interview and appointment processes for Boards and Commissions2
3
Past Practice:Interviews for applicants to boards, commissions, and authorities are conducted by a team of Councilmembers. The team consists of the Council Liaison to the particular board, commission, or authority and one other Councilmember. The Citizen Review Board interview team includes the Council Liaison, the City Manager and one other Councilmember. Council interview teams are determined by the City Clerk’s Office each year after the annual recruitment process. The City Clerk’s Office determines the interview teams to balance the amount of time each Councilmember spends conducting interviews and to minimize the number of evenings/afternoons required to conduct the interviews. Councilmember interview teams submit recommendations for appointment to boards, commissions, and authorities to the City Clerk’s Office. The Clerk’s Office prepares an appointment Resolution for Council action. 4
Scope of Processes:5
Questions:Who will participate in interviews and how will that be determined?Will all candidates be interviewed?If not, how will that be decided?What does the application review process look like?Will back-up selections be identified?How long are back-up selection kept and will they be maintained when one or more of the interview team has left Council? Should there be a different interview process for Quasi-judicial Commissions?If so, what would that look like?What actions will prompt a separate recruitment after the Annual Recruitment/Appointment process has taken place in the finalquarter of each year?When a Boardmember is elected to Council, there by creating a vacancy, is this a reason for automatically beginning recruitment process?6
Looking to the Future:• Training for: Council, Staff, and Volunteers• Expectations for roles to be defined, including the difference between being on an ADVISORY board vs. being part of a QUASI-JUDICIAL commission.• How to run a meeting.• Create a code of conduct.• Create a civility contract to be signed by volunteers.• Defining a process/mechanism for Board/Commission members to formally make a complaint.7