HomeMy WebLinkAboutCOUNCIL - COMPLETE AGENDA - 09/28/2021 - WORK SESSION
City of Fort Collins Page 1
Jeni Arndt, Mayor
Emily Francis, District 6, Mayor Pro Tem
Susan Gutowsky, District 1
Julie Pignataro, District 2
Tricia Canonico, District 3
Shirley Peel, District 4
Kelly Ohlson, District 5
Remote Meeting
City Hall West
300 LaPorte Avenue
Fort Collins, Colorado
Cablecast on FCTV
Channel 14 on Connexion
Channel 14 and 881 on Comcast
Carrie Daggett Kelly DiMartino Tammi Pusheck
City Attorney Interim City Manager Interim City Clerk
Upon request, the City of Fort Collins will provide language access services for individuals who have limited English
proficiency, or auxiliary aids and services for individuals with disabilities, to access City services, programs and
activities. Contact 221-6515 (V/TDD: Dial 711 for Relay Colorado) for assistance. Please provide 48 hours advance
notice when possible.
A petición, la Ciudad de Fort Collins proporcionará servicios de acceso a idiomas para personas que no dominan el
idioma inglés, o ayudas y servicios auxiliares para personas con discapacidad, para que puedan acceder a los
servicios, programas y actividades de la Ciudad. Para asistencia, llame al 221-6515 (V/TDD: Marque 711 para Relay
Colorado). Por favor proporcione 48 horas de aviso previo cuando sea posible.
City Council Work Session
September 28, 2021
6:00 PM
• CALL TO ORDER.
1. 2022 Recommended Budget - Work Session #2. (staff: Kelly DiMartino, Travis Storin, Lawrence
Pollack; 30 minute presentation; 3 hour discussion)
The purpose of this work session is to review the 2022 Recommended Budget that was delivered to
Council and the City Clerk on September 1, 2021 pursuant to provisions of Article V, Section 2 of the
City Charter. This is a continuation of the overall budget discussion and Outcome review item
discussed at the September 14 Work Session. Since then, the first of two Public Hearings to gather
input from the community has been completed.
The Recommended Budget is aligned with the City’s adopted 2020 Strategic Plan, the new Council
Priorities and community priorities. At this work sess ion, staff will present a summary overview of
these strategic Outcome areas:
• Neighborhood Livability and Social Health
• Safe Community
• High Performing Government
• ANNOUNCEMENTS.
• ADJOURNMENT.
DATE:
STAFF:
September 28, 2021
Kelly DiMartino, Interim City Manager
Travis Storin, Chief Finance Officer
Lawrence Pollack, Budget Director
WORK SESSION ITEM
City Council
SUBJECT FOR DISCUSSION
2022 Recommended Budget - Work Session #2.
EXECUTIVE SUMMARY
The purpose of this work session is to review the 2022 Recommended Budget that was delivered to Council and
the City Clerk on September 1, 2021 pursuant to provisions of Article V, Section 2 of the City Charter. This is a
continuation of the overall budget discussion and Outcome review item discussed at the September 14 Work
Session. Since then, the first of two Public Hearings to gather input from the community has been completed.
The Recommended Budget is aligned with the City’s adopted 2020 Strategic Plan, the new Council Priorities and
community priorities. At this work session, staff will present a summary overview of these strategic Outcome
areas:
• Neighborhood Livability and Social Health
• Safe Community
• High Performing Government
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
1. What clarifying questions does Council have on the Outcomes being presented?
2. What follow-up items are there on budget issues related to these Outcomes?
BACKGROUND / DISCUSSION
Budgeting for Outcomes (BFO) Process Status
The 2021 budget process would typically have been a ‘revision year’, which is where the second year of the City’s
two-year, or biennial, budget would be revised. However, the City’s budgeting process was significantly impacted
by the global pandemic. It was determined that modifications would need to be made to the processes for both
2020 and 2021, due to the significant unknowns about impacts to our community. In response, in 2020 City
Council approved Ordinance No. 067 to suspend the City Code to allow the adoption of a one -year budget and
temporarily revise the City’s budgeting process.
For 2022, the primary impact of these modifications is that Council will again adopt a one-year budget instead of
the traditional two-year (biennial) budget. Thereafter, the City will return to a two-year budget. Unlike in the
modified process last year, the BFO Teams of City staff members were successf ully invoked this year, and that
added significant value to the process and the decisions made by the executive team. Also, public engagement
for the 2022 Recommended Budget resumed as it normally did prior to the pandemic. Initial feedback received in
May and June helped inform the decisions for the recommended budget, and the remaining inputs through
September will be shared with City Council as final decisions are being made for the adopted 2022 Budget.
Key components of our budgeting process continued this cycle, including budget requests based on the programs
and services provided to the community, a key aspect of Budgeting for Outcomes. These budget requests specify
direct linkage to at least one strategic objective in the City’s adopted 2020 Strateg ic Plan, as well as performance
measures directly related to the proposed program or service. These three integrated components of
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September 28, 2021 Page 2
program/service level offers, linkage to strategic objectives, and inclusion of performance metrics are an important
part of the City’s ongoing organizational performance management process and executive review.
Another important modification this year was to also focus on the newly elected Council’s adopted priorities.
These were included in the executive conversations and sev eral offers to support those priorities were created
and recommended for funding.
Budget Meetings
Council has a series of work sessions scheduled in September and October to discuss the proposed 2022
Budget. These work sessions will include staff presentations regarding specific Outcomes, followed by an
opportunity for questions and discussion. The final work session will include Council discussion regarding overall
priorities, policy issues and guidance on what changes Council wants included in First Re ading of the 2022
Budget.
Key dates for Council discussions and Public Hearings are as follows:
Meeting Date Topic
September 28, 2021 Work Session
Presentation, Questions and Discussion:
1. Neighborhood Livability and Social Health
2. Safe Community
3. High Performing Government
October 5, 2021 Regular Meeting
Budget Public Hearing #2 of 2
October 12, 2021 Work Session General Discussion – Final Council Direction
November 2, 2021 Regular Meeting
First Reading of the 2022 Budget and the 2022
Appropriation Ordinance
November 16, 2021 Regular Meeting
Second Reading of the 2022 Budget and the 2022
Appropriation Ordinance
ATTACHMENTS
1. Powerpoint Presentation (PDF)
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2022 Budget Review
City Council Work Session –September 28, 2021
Attachment 1
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22021 Council Budget Meetings
September 14th Wo rk Session •Culture and Recreation
•Economic Health
•Environmental Health
•Transportation and Mobility
September 28th Work Session •Neighborhood Livability and Social Health
•Safe Community
•High Performing Government
September 21st Council Meeting •Budget Public Hearing #1 of 2
October 12th Wo rk Session
•Budget Public Hearing #2 of 2October 5th Council Meeting
•General Discussion –Final Council Direction
November 2nd Council Meeting •First Reading
November 16th Council Meeting •Second Reading
We are here
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Neighborhood Livability &
Social Health
Fort Collins provides a high-quality
built environment, supports
connected neighborhoods, seeks
to advance equity and affordability,
and fosters the social health of the
community.
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4Neighborhood Livability & Social Health –Funding Sources
2022 Total Funding: $19.3M -Neighborhood Services -Equity Opportunities
-Homelessness Support -Affordable Housing
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Packet Pg. 7 Attachment: Powerpoint Presentation (10603 : Review of the 2022 Recommended Budget - Work Session
5Neighborhood Livability & Social Health –Outcome Overview
Neighborhood Livability & Social Health includes:
Ø Addressing the impact of increasing poverty, as well as increasing concerns about
housing affordability and homelessness
Ø Equitable access to City services, amenities and information for all neighborhoods
Ø Encouraging an inclusive, equitable community that embraces diversity
Ø Encouraging the development of quality and affordable housing options for residents of
all income levels
Ø Managing where and how the City grows in the future while maintaining our unique
character and sense of place
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6Neighborhood Livability & Social Health –Linkage to Strategic Objectives
1.1 –Improve and increase availability and choice of quality housing that is
affordable to a broad range of income levels
47.2 Human Service Programs & Affordable Housing
47.6 Housing Strategic Plan Implementation and Housing Manager
47.12 Affordable Housing Fee Credit Fund -ARPA F unded
1.2 –Collaborate with other agencies to address poverty issues and other
identified high priority human service needs, and to make homelessness rare,
short-lived and nonrecurring
10.8 Eviction Legal Fund -ARPA F unded
47.1 Social Sustainability Leadership/Housing & Homelessness
47.2 Human Service Programs & Affordable Housing
47.5 Homelessness Position and Outreach Fort Collins Funding
47.8 Childcare System Support -ARPA F unded
47.13 Homelessness Initiatives Increase -ARPA F unded
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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Packet Pg. 9 Attachment: Powerpoint Presentation (10603 : Review of the 2022 Recommended Budget - Work Session
7Neighborhood Livability & Social Health –Linkage to Strategic Objectives
1.3 –Improve accessibility of City and community programs to low and
moderate-income residents and increase participation in services to eligible,
income-qualified residents
26.1 Low Income, Senior and Disabled Resident Rebate Program
26.2 Digital Equity Rebate Program
1.4 –Advance equity for all, leading with race, so that a person’s identity or
identities is not a predictor of outcomes
32.6 Expanded Community Outreach and Engagement -ARPA F unded (HPG)
44.4 Diversity, Equity & Inclusion (DEI) Office -Professional Services Increase
-ARPA F unded (HPG)
44.5 Diversity, Equity & Inclusion (DEI) Office (HPG)
68.1 Strengthening Relationships with Indigenous Communities to Develop City
Land Acknowledgement
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
Indicates the offer was submitted to another
Outcome. It is shown on this slide due to strong
alignment with the displayed strategic objective
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8Neighborhood Livability & Social Health –Linkage to Strategic Objectives
1.5 –Enhance the quality of life in neighborhoods, empower neighbors to
solve problems, and foster respectful relations
10.1 Code Compliance
10.2 Neighborhood Services
10.3 Mediation and Restorative Justice
10.4 Larimer Humane Society
12.1 Graffiti Abatement Program
71.1 Analysis of Implementing 15-Minute Neighborhoods in Fort Collins
1.6 –Align land use regulations and review procedures to guide development
consistent with City Plan
22.1 Development Services
22.6 Engineering Development Review
22.10 Electronic Plan Review Implementation and Licensing -ARPA F unded
22.11 Expanded Technical Assistance for Small Business -ARPA F unded
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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9Neighborhood Livability & Social Health –Linkage to Strategic Objectives
1.7 –Develop options & assess the feasibility of annexing the Mulberry Corridor
4.2 Utilities: Stormwater Basin Master Planning (SAFE)
1.8 –Preserve and enhance manufactured housing communities as a source of
affordable housing and create a safe and equitable environment for residents
10.2 Neighborhood Services
10.12 Mobile Home Park Livability Code Enforcement
22.2 Long-Range Planning
1.9 –Create and maintain a safe, healthy and resilient urban forest
40.1 &2 Urban Forest Management and Tree Replacement
40.4 Contractual Pruning of Large Diameter Trees
40.5 Emerald Ash Borer Infestation Management
40.9 Co-created Canopy (Private Tree Planting Subsidy)
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement, including continuing enhancements
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Council Discussion –
Neighborhood Livability &
Social Health Offers
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Safe Community
Fort Collins provides a safe
place to live, work, learn and
play
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12Safe Community –Funding Sources
2022 Total Funding: $103.9M -Police -Stormwater
-Fire -Municipal Court
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13Safe Community –Outcome Overview
A s afe and healthy community includes:
Ø A s afe and welcoming city in which to live, work, learn and play
Ø Proactive and skilled police and fire services
Ø Safe, reliable and best practice floodplain management
Ø An active emergency management system focused on prevention, preparedness
and recovery with key partnerships to effectively respond to emergencies
Ø Ensuring that hazard mitigation efforts and investments are made equitably
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14Safe Community –Offer Linkage to Strategic Objectives
5.1 –Improve overall community safety while continuing to increase the
level of public trust and willingness to use emergency services
18.2 Police Patrol Services
18.9 Police Colorado Regional Information Sharing Project [CRISP]
43.3 Natural Areas Rangers and Visitor Services
53.1 We st Nile Virus Program Management
57.1 Municipal Court Services -General and Camera Radar/Red Light Caseload
5.2 –Meet the expected level of core and specialized police services as the
community grow s
18.3 Police Special Operations Division
18.10 Police Regional Training Facility [Jointly owned with Loveland] -Operation &
Maintenance
18.25 Restore: Police Tr aining and Non-personnel
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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15Safe Community –Offer Linkage to Strategic Objectives
5.3 –Partner w ith Poudre Fire Authority to provide high-quality fire
prevention, community risk reduction and emergency response services
2.21 Utilities: Light & Power -Joint Training Field with Poudre Fire Authority (ECON)
62.1 Poudre Fire Operation, Maintenance & Capital (General Fund)
5.4 –Continue to deploy comprehensive emergency preparedness and
management strategies
46.1 City Manager ’s Office: Office of Emergency Preparedness and Security
5.5 –Address flooding risk for the protection of people, property and the
environment
4.1 Utilities: Stormwater Engineering
4.2 Utilities: Stormwater Basin Master Planning
4.5 Utilities: Stormwater -North Mason Stormwater Improvements -Phase 1
4.16 Poudre River Flow Consolidation Upstream of College Avenue Study
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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16Safe Community –Offer Linkage to Strategic Objectives
5.6 –Protect mission-critical physical and virtual infrastructure, in addition
to privacy data, against increasing cybersecurity threats
31.1 IT Cybersecurity
31.2 Cyber Risk Management and Remediation
31.3 1.0 FTE -Information Technology Systems Engineer -Data Management
5.7 –Reduce incidents and impacts of disruptive and unwanted behaviors
with creative approaches that balance compassion and consequences
18.23 5.0 FTE -Mental Health Response Te am -ARPA F unded
43.2 Encampment Cleaning and Prevention
57.6 Municipal Court -Mental Health, Addiction, & Teen Diversion -ARPA F unded
5.8 –Improve security at City facilities and properties
43.1 Parks Ranger Program
46.2 Emergency Preparedness and Security Programming and Te chnology
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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Council Discussion –
Safe Community
Offers
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High Performing
Government
Fort Collins exemplifies an
efficient, innovative,
transparent, effective and
collaborative city
government
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19High Performing Government –Funding Sources
2022 Total Funding: $122.70M -City Council and City Clerk -Human Resource
-Communications -Legal -Utility Customer Service
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20High Performing Government –Outcome Overview
A h igh-performing government includes:
Ø Effective and efficient local governance where all community voices are valued
Ø Fiscal sustainability and transparency
Ø A c ollaborative and community-based approach to problem solving
Ø Core processes that are consistently used across the organization
Ø An organizational culture of continuous improvement in all areas
Ø A w orkforce of talented people who care deeply about public service and trust
Ø Citywide strategies and standards for meaningful and inclusive involvement in
governance and decision-making
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21High Performing Government –Offer Linkage to Strategic Objectives
7.1 –Provide world-class municipal services through operational excellence
and a culture of innovation
3.12 Utilities: Customer Service & Administration –Customer Care & Te chnology
8.2 Boards and Commissions
8.4 Elections
25.3 Sales Tax Services
44.1 City Council
44.3 Policy, Legislative, Compliance & Performance Excellence
7.2 –Maintain the public trust through a high performing board, as well as
organizational transparency, legal/ethical behavior and regulatory compliance
8.5 Council Redistricting Study
25.2 Accounting and Financial Transaction Services
44.1 City Council
65.1 General Legal Services
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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22High Performing Government –Offer Linkage to Strategic Objectives
7.3 –Improve effectiveness of community engagement with enhanced
inclusion of all identities, languages and needs
32.1 FCTV Video Services
32.3 Inclusive Public Engagement
32.4 Public, Educational and Governmental Programming (PEG)
32.6 Expanded Community Outreach and Engagement -ARPA F unded
44.6 Language Access Services for City Council Meetings and High Priority Civic
Engagement Events -ARPA F unded
7.4 –Attract, retain, engage, develop and reward a diverse and competitive
workforce to meet the needs of the community now and in the future
24.1 Human Resources (HR) Core Services
24.2 Ta lent Development
24.3 Vo lunteer Services Program
44.5 Diversity, Equity & Inclusion (DEI) Office
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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23High Performing Government –Offer Linkage to Strategic Objectives
7.5 –Foster a culture of safety, well-being, resilience and sustainability
across the City organization
24.4 We llness
27.1 Safety & Risk Management Programs & Services
27.3 0.75 FTE Hourly Conversion and Increase to 1.0 FTE Classified –
Sr. Coordinator, Risk Management
45.1 Sustainability Services Administration
7.6 –Utilize technology, data, metrics and process improvements to
innovate, guide decisions and enhance service delivery
25.4 Strategic Financial and Budgeting Services
25.5 Program Evaluation and FC Lean
28.2 IT Applications -E-Government Services
28.3 IT Applications -Geographic Information Services
29.1 IT Infrastructure -Network Services
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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24High Performing Government –Offer Linkage to Strategic Objectives
7.7 –Address long-term projected gap between available revenue and what
is required to meet known and emerging needs
25.4 Strategic Financial and Budgeting Services
7.8 –Maintain and protect assets and infrastructure to drive reliability, cost
effectiveness, efficiency and improve the customer experience
3.1 Utilities: Customer Service & Administration -Locating Operations
7.2 Fleet Maintenance –Ongoing
7.25 Facility Restroom and Common Area Additional Cleaning -ARPA F unded
29.5 IT Infrastructure -Asset Equipment Replacement -Ongoing
7.9 –Proactively influence policy and legislative development at all levels
44.1 City Council
44.3 Policy, Legislative, Compliance & Performance Excellence
44.8 State Legislative Advocacy
Note: Black text indicates Ongoing Offers. Green text indicates offers that are a type of enhancement
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Council Discussion –
High Performing
Government Offers
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262021 Council Budget Meetings
September 14th Work Session •Culture and Recreation
•Economic Health
•Environmental Health
•Transportation and Mobility
September 28th Work Session •Neighborhood Livability and Social Health
•Safe Community
•High Performing Government
September 21st Council Meeting •Budget Public Hearing #1 of 2
October 12th Work Session
•Budget Public Hearing #2 of 2October 5th Council Meeting
•General Discussion –Final Council Direction
November 2nd Council Meeting •First Reading
November 16th Council Meeting •Second Reading
We are here