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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/07/2021 - ITEMS RELATED TO GOLF PROFESSIONALS AND CONCESSION Agenda Item 12 Item # 12 Page 1 AGENDA ITEM SUMMARY September 7, 2021 City Council STAFF Scott Phelps, Parks Sr. Manager Mike Calhoon, Director of Parks Ingrid Decker, Legal SUBJECT Items Related to Golf Professionals and Concessionaire Agreements. EXECUTIVE SUMMARY A. First Reading of Ordinance No. 110, 2021, Authorizing the Purchasing Agent to Enter into a Contract for Services, Professional Services and/or Construction in Excess of Five Years for the Golf Professional at Collindale Golf Course. B. First Reading of Ordinance No. 111, 2021, Authorizing the Purchasing Agent to Enter into a Contract for Services, Professional Services and/or Construction in Excess of Five Years for the Golf Professional at Southridge Golf Course. C. First Reading of Ordinance No. 112, 2021, Authorizing the Purchasing Agent to Enter into a Contract for Services, Professional Services and/or Construction in Excess of Five Years for the Food and Beverage Concession at Southridge Golf Course. The purpose of this item is to authorize the Purc hasing Agent, pursuant to City Code Section 8-186(a), to enter into contracts greater than five years in length for the Golf Professionals at Collindale and Southridge Golf Courses and to extend the contract for the Food and Beverage Concession at Southrid ge Golf Course. These three contracts were originally awarded by competitive purchasing processes in accordance with City Code Section 8-158, Competitive sealed proposals. The contracts for the Golf Professionals include a provision for the City to extend the contracts for up to an additional five years, subject to Council approval. Extending the contracts for the Golf Professionals at these two golf courses and the Food and Beverage Concession at Southridge Golf Course is in the City’s best interest. STAFF RECOMMENDATION Staff recommends adoption of the Ordinances on First Reading. BACKGROUND / DISCUSSION The Golf Professional is responsible for managing and scheduling the operations at the golf course including the golf shop, driving range, tee she et, cleaning of workspaces, staffing, accounting, teaching and sales. They hire their own personnel to staff the golf shops, teach lessons, maintain pace of play, host golf events and act as ambassadors for the City’s Golf Division throughout the state. A brief background for each Golf Professional follows: 1. The Golf Professional at Southridge Golf course is David McCleave. The City’s contract with DMAC Golf, LLC for David McCleave’s services has an effective date of January 1, 2017 and expires on December 31, 2021. The contract for the Golf Professional at Southridge was awarded to DMAC Golf under a Competitive sealed proposal. To attract the best qualified individuals, the original Competitive sealed Agenda Item 12 Item # 12 Page 2 proposal and contract contemplated the right for the C ity to extend the contract for an additional five years subsequent to the expiration of the initial five-year term. David McCleave’s performance has been excellent with high satisfaction received from participant survey cards. 2. The Golf Professional at Collindale Golf course is Vince M. Buelk. The City’s contract with Vince Buelk has an effective date of January 1, 2019 and expires on December 31, 2021. The contract for the Golf Professional at Collindale was originally awarded to Dale Smigelsky under a Competitive sealed proposal. The effective date of the contract was January 1, 2017. In late 2018, the City and Golf Board approved a request from Dale Smigelsky to assign the contract to Vince Beulk in accordance with terms of the contract. Due to the assignment of the contract, the term of Vince Buelk’s contract was limited to an initial period of three years. The contract contemplated the right for the City to extend the contract for an additional five years after the expiration of the initial three-year term. Vince Buelk’s performance has been excellent with high satisfaction received from participant survey cards . The Food and Beverage Concessionaires also hire their own employees and maintain proper licensing for sales of food and alcohol in the restaurant and on the Golf Course Grounds. Food and Beverage Concessionaires provide food and catering for daily golfers, events and for the non-golfing community. The contract for the Concession at Southridge Golf course was awarded to The Sandtrap Inc. D BA MacKenzie’s Pub & Grill (“MacKenzie’s”) by Competitive sealed proposal. The contract with MacKenzie’s was effective January 1, 2017 and expires on December 31, 2021. As a practice, the Concessionaire contracts are typically extended for an additional five (5) years subject to the Concessionaire’s performance and customer satisfaction feedback. MacKenzie’s continues to receive positive customer satisfaction. CITY FINANCIAL IMPACTS There will not be any changes in the levels of service and the financial impact to the Golf enterprise fund will remain largely unchanged. BOARD / COMMISSION RECOMMENDATION Because the Golf Board does not meet during the summer, the Board has not formally reviewed and approved the proposed contract extensions. However, sta ff informed Board members of this request by email and received no objections. PUBLIC OUTREACH Participant survey cards indicate high satisfaction with the services provided. -1- ORDINANCE NO. 110, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO A CONTRACT FOR SERVICES, PROFESSIONAL SERVICES AND/OR CONSTRUCTION IN EXCESS OF FIVE YEARS FOR THE GOLF PROFESSIONAL AT COLLINDALE GOLF COURSE WHEREAS, the Purchasing Agent has determined that Vince M. Buelk, the current contractor providing golf professional services at Collindale Golf Course, has performed these services well and to the satisfaction of the City and the general public under t he existing Golf Professional Services Agreement (the “Agreement”); and WHEREAS, the Purchasing Agent has further determined that to continue with the delivery of high-quality golf professional services to the public at Collindale Golf Course, the extension of the Agreement for an additional five years, without a new competitive process for such services, is advisable and would maintain the continuity and provide golf professional stability in the delivery of those services; and WHEREAS, Section 8-186(a) of the City Code requires that any contract for services with a potential total term over five years in length be authorized by the City Council by ordinance; and WHEREAS, the City originally awarded the contract for the Collindale golf professional services to Dale Smigelsky under a competitive sealed proposal, and Mr. Smigelsky entered into a five-year contract effective January 1, 2017; and WHEREAS, in late 2018, the City and the Golf Board approved a request from Dale Smigelsky to assign the contract to Vince Buelk, as permitted under the terms of Mr. Smigelsky’s contract; and WHEREAS, the present Agreement with Mr. Buelk is for a three-year term, but contemplates a possible five-year extension of the Agreement subject to the golf professional’s satisfactory performance, negotiation of an extension, and City Council approval by ordinance; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the City Council hereby authorizes the extension of the Agreement between the City and Vince M. Buelk for Golf Professional Services at Collindale Golf Course for five years beginning January 1, 2022, pursuant to Section 8-186(a) of the City Code. -2- Introduced, considered favorably on first reading, and ordered published this 7th day of September, A.D. 2021 and to be presented for final passage on the 21st day of September, A.D. 2021. __________________________________ Mayor ATTEST: _____________________________ Interim City Clerk Passed and adopted on final reading on this 21st day of September, A.D. 2021. __________________________________ Mayor ATTEST: _____________________________ Interim City Clerk -1- ORDINANCE NO. 111, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO A CONTRACT FOR SERVICES, PROFESSIONAL SERVICES AND/OR CONSTRUCTION IN EXCESS OF FIVE YEARS FOR THE GOLF PROFESSIONAL AT SOUTHRIDGE GOLF COURSE WHEREAS, the Purchasing Agent has determined that DMAC Golf, LLC, the current contractor providing golf professional services at Southridge Golf Course, has performed these services well and to the satisfaction of the City and the general public under th e existing Golf Professional Services Agreement (the “Agreement”); and WHEREAS, the Purchasing Agent has further determined that to continue with the delivery of high-quality golf professional services to the public at Southridge Golf Course, the extension of the Agreement for an additional five years, without a new competitive process for such services, is advisable and would maintain the continuity and provide golf professional stability in the delivery of those services; and WHEREAS, Section 8-186(a) of the City Code requires that any contract for services with a potential total term over five years in length be authorized by the City Council by ordinance; and WHEREAS, the City awarded the contract for the Southridge golf professional services to DMAC Golf, LLC, under a competitive sealed proposal, and it entered into a five-year contract effective January 1, 2017; and WHEREAS, the Agreement with DMAC Golf, LLC, expires on December 31, 2021, but contemplates a possible five-year extension of the Agreement subject to the golf professional’s satisfactory performance, negotiation of an extension, and City Council approval by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the City Council hereby authorizes the extension of the Agreement between the City and DMAC Golf, LLC, for Golf Professional Services at S outhridge Golf Course for five years beginning January 1, 2022, pursuant to Section 8-186(a) of the City Code. -2- Introduced, considered favorably on first reading, and ordered published this 7th day of September, A.D. 2021 and to be presented for final passage on the 21st day of September, A.D. 2021. __________________________________ Mayor ATTEST: _____________________________ Interim City Clerk Passed and adopted on final reading on this 21st day of September, A.D. 2021. __________________________________ Mayor ATTEST: _____________________________ Interim City Clerk -1- ORDINANCE NO. 112, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO A CONTRACT FOR SERVICES, PROFESSIONAL SERVICES AND/OR CONSTRUCTION IN EXCESS OF FIVE YEARS FOR THE FOOD AND BEVERAGE CONCESSION AT SOUTHRIDGE GOLF COURSE WHEREAS, the Purchasing Agent has determined that The Sandtrap Inc. DBA MacKenzie’s Pub & Grill (“MacKenzie’s”), the current contractor providing food and beverage concession services at Southridge Golf Course, has performed these services well and to the satisfaction of the City and the general public under the existing Concession Agreement (the “Agreement”); and WHEREAS, the Purchasing Agent has further determined that to continue with the delivery of high-quality food and beverage concession services to the public at Southridge Golf Course, the extension of the Agreement for an additional five years, without a new competitive process for such services, is advisable and would maintain the continuity in the delivery of those services; and WHEREAS, Section 8-186(a) of the City Code requires that any contract for services with a potential total term over five years in length be authorized by the City Council by ordinance; and WHEREAS, the City awarded the contract for the food and beverage concession services at Southridge Golf Course to MacKenzie’s under a competitive sealed proposal, and it entered into a five-year contract effective January 1, 2017; and WHEREAS, the Agreement with MacKenzie’s was for a one-year term with up to four additional one year renewals, but may be further extended with the City Council’s approval by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the City Council hereby authorizes the extension of the Concession Agreement between the City and The Sandtrap Inc. DBA MacKenzie’s Pub & Grill at Southridge Golf Course for five years beginning January 1, 2022, pursuant to Section 8-186(a) of the City Code. -2- Introduced, considered favorably on first reading, and ordered published this 7th day of September, A.D. 2021 and to be presented for final passage on the 21st d ay of September, A.D. 2021. __________________________________ Mayor ATTEST: _____________________________ Interim City Clerk Passed and adopted on final reading on this 21st day of September, A.D. 2021. __________________________________ Mayor ATTEST: _____________________________ Interim City Clerk