HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 08/04/2021 - RESOLUTION 2021-079 CREATING A COUNCIL COMMITTEE T Agenda Item 9
Item # 9 Page 1
AGENDA ITEM SUMMARY August 4, 2021
City Council
STAFF
Teresa Roche, Chief Human Resources Officer
Jenny Lopez Filkins, Legal
SUBJECT
Resolution 2021-079 Creating an Ad Hoc Council Committee to Make Selection Process Recommendations to
the Council, and Adopting a Plan for the Initial Steps in the Recruitment and Selection of a City Manager.
EXECUTIVE SUMMARY
A purpose of this item is to begin the City Manager recruitment and selection process by appointing
Councilmembers to an Ad Hoc Committee known as the City Manager Selection Process Committee to
develop recommendations to the Council for the recruitment and selection of a City Manager. Another purpose
is for the City Council to adopt a plan for the initial steps in the recruitment and selection process.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BACKGROUND / DISCUSSION
City Manager Darin Atteberry’s resignation is effective as of August 20, 2021, and the City Council desires to
create an Ad Hoc Council Committee to work with staff to guide the recruitment and selection process of a City
Manager. The Committee will make recommendations to the City Council regarding the plan and schedule for
the process. The City Council will perform all candidate evaluation and screening processes. Please see
attached for the key milestones of this process that will be reviewed by the Council Committee and brought
forward to the Council for approval.
ATTACHMENTS
1. Recruitment and Selection Milestones (DOCX)
2. powerpoint presentation (PDF)
Working Outline for Ad Hoc Committee Review
Key Milestone Who
1.Select Recruitment Firm Teresa Roche/Purchasing
2.Organizational Inquiry and Analysis
•Individual Interviews with Key Stakeholders and Group Listening Sessions
• Development of Position Profile Brochure
Ad Hoc Committee creates and
recommends plan to Council
for approval and City staff to
develop position profile with
Council input
3.Advertising and Marketing, Communication with Applicants and Prospects Recruiter and City Staff
4.Initial Screening and Review Recruiter with Council guidance
5.Search Committee Briefing to Facilitate Selection of Semifinalists Council receives all candidate
information; Ad Hoc
Committee recommends list of
semifinalists for Council
approval and Council selects
semifinalists
6.Evaluation of Semifinalist Candidates with Summary Profile Write-Ups
•Written Questionnaires
• Depending on firm: Recorded Online Interviews
•Media Searches
City Council
7.Ad Hoc Search Committee Briefing to Facilitate Selection of Finalists Ad Hoc Committee
recommends list of finalists to
Council for their approval;
Council selects finalists
8.Evaluation of Finalist Candidates
• Comprehensive Background Investigation Reports and References
Recruiter prepares report for
Ad Hoc Committee review
9.Interview Process of Semi-Finalists/Finalists
•Interview Panels, Community and Employee Forums, Specific One on Ones
Ad Hoc Committee
recommends interview plan for
semi-finalists and finalists for
Council approval
10.Negotiations and Hiring Process/Use External Counsel for Contract Recruiter presents finalist’s
requests for Council approval
ATTACHMENT 1
Presented by:City Manager Recruitment and SelectionAugust 4, 2021Teresa RocheChief Human Resources OfficerATTACHMENT 2
• Create an Ad Hoc Council Committee to Make Selection Process Recommendations to the Council• Adopt a Plan for the Initial Steps in the Recruitment and Selection of a City Manager2Two Outcomes ATTACHMENT 2
3Key MilestoneWho 1. Select Recruitment FirmTeresa Roche/Purchasing2. Organizational Inquiry and Analysis• Individual Interviews with Key Stakeholders and Group ListeningSessions• Development of Position Profile BrochureAd Hoc Committee creates and recommends plan to Council for approval and City staff to develop position profile with Council input3. Advertising and Marketing, Communication with Applicants and ProspectsRecruiter and City Staff4. Initial Screening and ReviewRecruiter with Council guidance5. Search Committee Briefing to Facilitate Selection of SemifinalistsCouncil receives all candidate information; Ad Hoc Committeerecommends list of semifinalists for Council approval and Council selects semifinalists6. Evaluation of Semifinalist Candidates with Summary Profile Write-Ups• Written Questionnaires• Depending on firm: Recorded Online Interviews• Media Searches City Council7.Search Committee Briefing to Facilitate Selection of FinalistsAd Hoc Committee recommends list of finalists to Council for their approval; Council selects finalists8. Evaluation of Finalist Candidates• Comprehensive Background Investigation Reports and ReferencesRecruiter prepares report for Ad Hoc Committee review9. Interview Process of Semi-Finalists/Finalists• Interview Panels, Community and Employee Forums, One on OnesAd Hoc Committee recommends interview plan for semi-finalists and finalists for Council approval10. Negotiations and Hiring Process/Use External Counsel for ContractRecruiter presents finalist’s requests for Council approvalATTACHMENT 2
THANK YOU!ATTACHMENT 2
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RESOLUTION 2021-079
OF THE COUNCIL OF THE CITY OF FORT COLLINS
CREATING AN AD HOC COUNCIL COMMITTEE TO MAKE SELECTION PROCESS
RECOMMENDATIONS TO THE COUNCIL AND ADOPTING A PLAN FOR THE INITIAL
STEPS IN THE RECRUITMENT AND SELECTION OF A CITY MANAGER
WHEREAS, Darin Atteberry, City Manager of the City of Fort Collins since 2004,
submitted his resignation, effective August 20, 2021; and
WHEREAS, the City Charter places the responsibility for appointing a City Manager
with the City Council; and
WHEREAS, the City Council desires to move forward with the planning of the initial
steps in the process for recruitment, selection and appointment of a new City Manager; and
WHEREAS, consistent with generally accepted practice, the City Council expects to post
the position for application by current City employees and external candidates using a search
firm to recruit the potential candidates; and
WHEREAS, the City Council would like City staff to select the best qualified search firm
after seeking proposals from four firms with necessary qualifications to effectively search for
high-level candidates for municipal government executive positions; and
WHEREAS, during its July 27, 2021, work session discussion, the City Council reviewed
the key milestones typically used in conducting a recruitment and selection process for a
municipal government executive position; and
WHEREAS, the City Council desires to perform all candidate evaluation and screening
processes; and
WHEREAS, the City Council desires to create an Ad Hoc Council Committee to review
staff recommendations for the recruitment and selection process and make recommendations to
the City Council regarding the position announcement, plan, schedule and other matters related
to the City Manager recruitment and selection process.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council directs City staff to select the best qualified search
firm after seeking proposals from four firms with necessary qualifications to effectively search
for high-level candidates for municipal government executive positions.
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Section 2. That the City Council hereby appoints
___________________________________________ to serve as the Ad Hoc City Manager
Selection Process Committee to make recommendations to the City Council regarding the
position announcement, plan, schedule and other matters related to the City Manager recruitment
and selection process. As has been the expectation with Council’s prior ad hoc direct report
selection committees, the Committee shall be automatically terminated upon the appointment of
a new City Manager, unless sooner terminated or extended by action of the Council.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 4th
day of August, A.D. 2021.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk