HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 7/6/2021 - SECOND READING OF ORDINANCE NO. 081, 2021, AMENDIN Agenda Item 4
Item # 4 Page 1
AGENDA ITEM SUMMARY July 6, 2021
City Council
STAFF
Kyle Stannert, Deputy City Manager
Carrie Daggett, City Attorney
SUBJECT
Second Reading of Ordinance No. 081, 2021, Amending Section 2-34 of the Code of the City of Fort Collins to
Designate the City’s Website as the Proper Place for Posting of City Council Meeting Notices and Agendas.
EXECUTIVE SUMMARY
This Ordinance, unanimously adopted on First Reading on June 15, 2021, amends City Code to designate the
proper place for the posting of all public notices and agenda materials related to Council meetings and
committees as the City’s website at fcgov.com.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. First Reading Agenda Item Summary, June 15, 2021 (w/o attachments) (PDF)
2. Ordinance No. 081, 2021 (PDF)
Agenda Item 6
Item # 6 Page 1
AGENDA ITEM SUMMARY June 15, 2021
City Council
STAFF
Delynn Coldiron, City Clerk
Carrie Daggett, City Attorney
SUBJECT
First Reading of Ordinance No. 081, 2021, Amending Section 2-34 of the Code of the City of Fort Collins to
Designate the City’s Website as the Proper Place for Posting of City Council Meeting Notices and Agendas.
EXECUTIVE SUMMARY
The purpose of this item is to amend City Code to designate the proper place for the posting of all public notices
and agenda materials related to Council meetings and committees as the City’s website at fcgov.com.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
Section 2-34 of the City Code currently provides for posting of notices of the agenda for regular Council meetings,
and notice and agendas for special meetings of the Council or meetings of Council committees, through physical
posting of a notice near the south entrance of City Hall at 300 LaPorte Avenue.
While no data has been collected, the posting of notices at City Hall does not appear to provide an accessible
or commonly used means of notifying the public of meetings or agendas. With increased transparency and
access provided through posting of information on the City’s website, staff recommends that such agenda
information and meeting notices should be posted on the City’s website as the official place of posting, in place
of the physical posting of notices at City Hall.
This Ordinance amends Section 2-34 to provide that all meeting notices and agenda materials for Council
meetings be posted on the City’s website, and that such notices will be provided in a searchable format to the
extent feasible. In addition, the proposed amended Code language provides that the physical posting location
is the designated alternative place of posting in the event exigent circumstances preclude posting of information
on the City’s website (such as, for example, a power or website outage).
CITY FINANCIAL IMPACTS
This change is not expected to have other than de minimis financial impacts.
ATTACHMENT 1
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ORDINANCE NO. 081, 2021
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING SECTION 2-34 OF THE CODE OF THE CITY OF FORT COLLINS
TO DESIGNATE THE CITY’S WEBSITE AS THE PROPER PLACE FOR
POSTING OF CITY COUNCIL MEETING NOTICES AND AGENDAS
WHEREAS, posting of notices of the agenda for regular City Council meetings, and notice
and agendas for special meetings of the Council or meetings of Council committees, has
traditionally been accomplished through physical posting of a notice near the south entrance of
City Hall at 300 LaPorte Avenue; and
WHEREAS, the place of such postings is designated in Section 2-34 of the Code of the
City of Fort Collins; and
WHEREAS, in light of the increased transparency and access provided through posting of
information on the City’s website, the Council has determined such agenda information and
meeting notices should be posted on the City’s website as the official place of posting, in place of
the physical posting of notices at City Hall; and
WHEREAS, accordingly, this Ordinance amends Section 2-34 to provide that such
postings shall be done on the City’s website.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That Section 2-34 of the Code of the City of Fort Collins is hereby amended
to read as follows:
Sec. 2-34. - Place of posting.
The public meetings page on the City’s website at http:/fcgov.com is designated as the proper
place for the posting of public notice of:
(1) Any agenda items for regular City Council meetings;
(2) Special meetings of the City Council and agenda information for such meetings
when available; and
(3) Meetings of City Council committees for which public notice is required to be
given pursuant to Subsection 2-32(c), and agenda information for such meetings when
available.
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To the extent feasible, such notices shall be searchable by type of meeting, date of meeting, time
of meeting, agenda contents. A copy of any such notice will also be available on request from
the City Clerk’s Office. In the event of exigent or emergency circumstances prevent the posting
of notices as provided above, the alternative place of posting shall be the vestibule at the south
entrance of City Hall West, 300 LaPorte Avenue.
Section 3. That the City Clerk shall provide notice of the website address for posting
of notices as set forth in this Ordinance to the Colorado Department of Public Affairs, pursuant to
Colorado Revised Statutes Section 24-6-402(2)(c)(III).
Introduced, considered favorably on first reading, and ordered published this 15th day of
June, A.D. 2021, and to be presented for final passage on the 6th day of July, A.D. 2021.
__________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Passed and adopted on final reading on this 6th day of July, A.D. 2021.
__________________________________
Mayor
ATTEST:
_____________________________
City Clerk