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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/18/2021 - RESOLUTION 2021-057 APPROVING FORT FUND GRANT DISB Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY May 18, 2021 City Council STAFF Jim McDonald, Cultural Services Director Ingrid Decker, Legal SUBJECT Resolution 2021-057 Approving Fort Fund Grant Disbursements - Organizational Support Category. EXECUTIVE SUMMARY The purpose of this item is to approve Fort Fund grants from the Cultural Development and Programming Account and the Tourism Programming Account for the selected community events in the Organizational Support category, based upon the recommendations of the Cultural Resources Board. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s Cultural Development and Programming Account and the Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax fund is applied to the Cultural Development and Programming Account and 5% of re venue from lodging tax is dedicated to the Tourism Programming Account. Local non -profit organizations may apply to Fort Fund for cultural and/or tourism event support. The Cultural Resources Board (CRB) is authorized to review grant applications based on approved guidelines and make recommendations for Fort Fund disbursements to Council pursuant to Section 2-203(2) of the City Code. There are three funding programs available: Organizational Support, Project Support, and Project Support II for smaller arts and culture organizations. Fort Fund grants support arts and cultural events that enrich the creative vitality of the community, promote local heritage and diversity, and provide opportunities for arts and cultural participation. The grants help promote Fort Collins as a creative center and tourist destination and promote the health and well -being of all residents and visitors. The Organizational Support program is designed to promote organizational stability and sustainability of Fort Collins’ arts and cultural institutions and to cultivate organizational growth and development through investments that contribute to the City’s overall livability, tourism industry, and creative economy. Organizational Support is made available to established nonprofit ar ts and cultural organizations in the City of Fort Collins that consistently demonstrate high quality artistic programming and/or services. Cultural Resources Board Funding Session At its April 22 funding session, CRB reviewed eight Organizational Support applications with total requests equaling $300,000. Eight applications were found eligible and recommended for funding for $180,000. Agenda Item 10 Item # 10 Page 2 The following table summarizes the Project Support requests, available funds and grant award amounts: Grant Requests Available Funds Grant Awards $300,000 $180,000 $180,000 CRB scored each application using the funding criteria outlined in the Fort Fund Guidelines and discussed the applications at its April 22 meeting. The 2021 grant application specifically included a q uestion on how applicants would produce their project if COVID-19 restrictions were still in place. This aided the Board with their review of the project feasibility. The Board discussion is outlined in the draft minutes (Attachment 1) and Exhibit A of the Resolution. The Board is recommending disbursement of $180,000 to the eligible applicants as outlined in Exhibit A. CITY FINANCIAL IMPACTS This Resolution would distribute $180,000 from the Cultural Development and Programming Account to local non-profit organizations. Each grantee organization must provide funds to match the grant amount. These funds were budgeted and appropriated in the 2021 budget. Lodging tax is collected pursuant to Section 25 - 242 of the City Code. BOARD / COMMISSION RECOMMENDATION The Cultural Resources Board is presenting these recommendations to City Council for programs and organizations to receive funding at the recommended grant amounts from the Cultural Development and Programming Account and Tourism Programming Account. Exhibit A to Resolution 2021-057 presents the allocations recommended by the Cultural Resources Board to Council for Organizational Support funding. ATTACHMENTS 1. Cultural Resources Board Minutes (draft) (PDF) Cultural Resources Board SPECIAL MEETING Thursday, April 22, 2021 – 5:30 PM Remote Meeting via Zoom due to COVID-19 4/22/21 – MINUTES Page 1 CALL TO ORDER: 5:32 PM ROLL CALL •Board Members Present – Will Flowers (Chair), Jean McGinnis, Vicki Fogel Mykles (Vice Chair), Aquiles Quiroga, Jennifer Zidon •Board Members Absent - Zackery Klassen •Staff Members Present - Jim McDonald, Liz Irvine, Jaime Jones •Guests: Katy Schneider, Director of Marketing, Visit Fort Collins Peggy Lyle, Director, Downtown Fort Collins Creative District AGENDA REVIEW •2021 Fort Fund Organizational Support Grant Discussion and Funding moved to first position on the agenda. CITIZEN PARTICIPATION APPROVAL OF MINUTES •Consideration and approval of the minutes from March 25, 2021. Vicki Fogel Mykles made a motion to accept the minutes. Jennifer Zidon seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Will Flowers, Jean McGinnis, Vicki Fogel Mykles, Aquiles Quiroga, Jennifer Zidon. UNFINISHED BUSINESS NEW BUSINESS •2021 Fort Fund Organizational Support Grant – Discussion and Funding Recommendations o The Board discussed and reviewed eight 2021 Organizational Support applications. The Board recommended funding eight organizations for a total of $180,000. Jennifer Zidon made a motion to accept the funding recommendations. Aquiles Quiroga seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Will Flowers, Jean McGinnis, Vicki Fogel Mykles, Aquiles Quiroga, Jennifer Zidon. o The recommendations are listed on page 3. •Katy Schneider, Director of Marketing, Visit Fort Collins – Update o Lodging tax was down 42% year to date. Hotels are raising their rates for summer and fall. o Tourism Business Improvement District self-assessed tax will have second reading by City Council on April 20, 2021. Will need 51% of the hotel room count to agree to this additional self-imposed fee which would be collected beginning in August. Jen ATTACHMENT 1 Cultural Resources Board SPECIAL MEETING Thursday, April 22, 2021 – 5:30 PM Remote Meeting via Zoom due to COVID-19 4/22/2 1 – MINUTES Page 2 Zidon enquired on the structure of the decision-making process for the revenue. Katy Schneider responded they are putting together a board representing 5 to 9 hotels. The hotels will direct the funds working with Visit Fort Collins. o Katy Schneider noted that the creative sector marketing campaign, partially supported by the Cultural Services Department, has begun and includes videos, artist profiles and themed itineraries on the Visit Fort Collins website. • Peggy Lyle, Director, Downtown Fort Collins Creative District – Update o Shared a slideshow of the Downtown Creative District’s background and current activities. DIRECTOR’S REPORT • Jim McDonald shared that Project Support was approved on April 20, 2021 by City Council. He informed the Board that he specifically has asked the grantees to inform him if there are changes to their plans, so they can be reviewed and approved. BOARD MEMBER REPORTS: • Jennifer Zidon shared that she is attending the virtual Sustainable Living Fair April 22nd – 24th. OTHER BUSINESS: • Vicki Fogel Mykles informed the Board that the Fort Collins Symphony Guild’s “Musical Zoo” video is online. They are reached out to school groups and have received over 600 views for “Peter and the Wolf.” ADJOURNMENT: • Jennifer Zidon made a motion to adjourn at 6:26 PM. Zackery Klassen seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Will Flowers, Zackery Klassen, Vicki Fogel Mykles, Jennifer Zidon Respectfully submitted, Liz Irvine Business Support III 123456789101112131415ABCDEFG2021 Fort Fund Organizational GrantExhibit AAPPLICANT PROPOSED EVENT/DATEFUNDING REQUESTSCULTURAL DEVELOPMENT & PROGRAMMINGTOURISM PROGRAMMINGUNFUNDED BALANCEPERCENT OF REQUEST FUNDEDBas Bleu Theatre2021-2022 Season | Dates: September 9-June 26, 2022 $25,000 $14,36157%Canyon Concert Ballet2021-2022 Season | Dates: October 7-June 5, 2022 $40,000 $22,97957%Fort Collins Museum of DiscoveryExhibitions/Programs Support | Dates: July 1 - June 30, 2022 $40,000 $25,53264%Fort Collins Symphony Association2021-2022 Season | Dates: July 4 - August 14, 2022 $40,000 $25,53264%Larimer Chorale 2021-2022 Season | Dates: October 9 - May 12, 2022 $40,000 $22,97957%Museum of Art|Fort CollinsExhibitions/Programs Support | Dates: July 19 - July 17, 2022 $40,000 $25,53264%OpenStage Theatre Company, Inc.2021-2022 Season | Dates: September 2 - July 23, 2022 $35,000 $20,10657%The Center for Fine Art PhotographyExhibitions/Programs Support | Dates: July 2021 - June 2022 $40,000 $22,97957%Totals$300,000 $180,00057%Approved Funding Scores are based on application materials and Fort Fund's "Criteria for Funding." -1- RESOLUTION 2021-057 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING FORT FUND GRANT DISBURSEMENTS – ORGANIZATIONAL SUPPORT CATEGORY WHEREAS, providers of lodging accommodations in the City are required by Section 25-250 of the City Code to pay three percent of all revenues derived from such lodging accommodations to the City as a lodging tax; and WHEREAS, pursuant to Section 25-244 of the City Code, twenty-five percent of those revenues are reserved for cultural development and programming, and seventy-five percent of all revenues received by the City from lodging tax are reserved for promotion of convention and visitor activities; and WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities, and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with Sections 2- 203(2) and 25-244 of the City Code through its Fort Fund Program; and WHEREAS, there are three Fort Fund funding programs available for applicants: Organizational Support, Project Support, and Project Support II for smaller organizations; and WHEREAS, the City's Cultural Resources Board reviews applications from the community for Fort Fund monies and makes recommendations to the City Council in accordance with Section 2-203(2) of the City Code, and in accordance with the administrative guidelines for the Fort Fund program (the “Fort Fund Guidelines”); and WHEREAS, on March 16, 2021, the City Council adopted Resolution 2021-033, approving the distribution of funds for proposals in the Project Support II category, and on April 20, 2021, the City Council adopted Resolution 2021-039 approving the distribution of funds for proposals in the Project Support category; and WHEREAS, at its regular meeting on April 22, 2021, the Cultural Resources Board recommended funding for various proposals in the Organizational Support category based on the criteria and considerations set forth in Section 2-203 of the City Code and the Fort Fund Guidelines; and WHEREAS, the use of lodging tax revenues will provide a public benefit to the Fort Collins community by supporting cultural development and public programming activities within the City that promote the use of public accommodations within the City; and -2- WHEREAS, the City Council wishes to approve Fort Fund grant disbursements as set forth in Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the City Council hereby finds that the distribution of funds through the Fort Fund program in the Organizational Support category as set forth on Exhibit “A” will promote the cultural and economic health of the community and in doing so will serve a recognized and valuable public purpose. Section 3. That funds in the total amount of ONE HUNDRED EIGHTY THOUSAND DOLLARS ($180,000) from the City's Cultural Development and Programming Account are hereby approved for distribution as set forth in Exhibit “A”. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 18th day of May, A.D. 2021. _________________________________ Mayor ATTEST: _____________________________ City Clerk 123456789101112131415ABCDEFG2021 Fort Fund Organizational GrantExhibit AAPPLICANT PROPOSED EVENT/DATEFUNDING REQUESTSCULTURAL DEVELOPMENT & PROGRAMMINGTOURISM PROGRAMMINGUNFUNDED BALANCEPERCENT OF REQUEST FUNDEDBas Bleu Theatre2021-2022 Season | Dates: September 9-June 26, 2022 $25,000 $14,36157%Canyon Concert Ballet2021-2022 Season | Dates: October 7-June 5, 2022 $40,000 $22,97957%Fort Collins Museum of Discovery Non-Profit PartnerExhibitions/Programs Support | Dates: July 1 - June 30, 2022 $40,000 $25,53264%Fort Collins Symphony Association2021-2022 Season | Dates: July 4 - August 14, 2022 $40,000 $25,53264%Larimer Chorale 2021-2022 Season | Dates: October 9 - May 12, 2022 $40,000 $22,97957%Museum of Art|Fort CollinsExhibitions/Programs Support | Dates: July 19 - July 17, 2022 $40,000 $25,53264%OpenStage Theatre Company, Inc.2021-2022 Season | Dates: September 2 - July 23, 2022 $35,000 $20,10657%The Center for Fine Art PhotographyExhibitions/Programs Support | Dates: July 2021 - June 2022 $40,000 $22,97957%Totals$300,000 $180,00057%Approved Funding Scores are based on application materials and Fort Fund's "Criteria for Funding."