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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/18/2021 - SECOND READING OF ORDINANCE NO. 066, 2021, MAKING Agenda Item 3 Item # 3 Page 1 AGENDA ITEM SUMMARY May 18, 2021 City Council STAFF Mark Laken, Civil Engineer II Dan Woodward, Civil Engineer I Brad Buckman, Manager, Civil Engineering Judy Schmidt, Legal SUBJECT Second Reading of Ordinance No. 066, 2021, Making a Supplemental Appropriation for the State Highway 1/Douglas Road Intersection Improvements Project. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on May 4, 2021, enables the City to receive and expend reimbursement funds from Larimer County for constructing intersection improvements associated with the State Highway 1/Douglas Road Intersection Improvements Project and appropriates $437,376 (to be reimbursed by the County under the IGA) in the Capital Projects Fund for the proj ect. These funds will be used for the construction of a traffic signal and related intersection improvements at the State Highway 1 and Douglas Road intersection. Resolution 2021-051, adopted on May 4, 2021, authorized the Mayor to execute the First Amendment to the Intergovernmental Agreement for the State Highway 1/Douglas Road Signal Project dated May 7, 2019 (IGA) with Larimer County. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, May 4, 2021 (w/o attachments) (PDF) 2. Ordinance No. 066, 2021 (PDF) Agenda Item 14 Item # 14 Page 1 AGENDA ITEM SUMMARY May 4, 2021 City Council STAFF Mark Laken, Civil Engineer II Dan Woodward, Civil Engineer I Brad Buckman, Manager, Civil Engineering Judy Schmidt, Legal SUBJECT Items Relating to the State Highway 1 / Douglas Road Intersection Improvement Project. EXECUTIVE SUMMARY A.Resolution 2021–051 Authorizing Execution of the First Amendment to the Intergovernmental Agreement Between the City of Fort Collins and Larimer County for the State Highway 1/Douglas Road Signal Project. B.First Reading of Ordinance No. 066, 2021, Making a Supplemental Appropriation for the State Highway 1/Douglas Road Intersection Improvements Project. The purpose of this item is to enable the City to receive and expend reimbursement funds from Larimer County for constructing intersection improvements associated with the State Highway 1/Douglas Road Intersection Improvements Project. This item will authorize the Mayor to execute the First Amendment to the Intergovernmental Agreement for the State Highway 1/Douglas Road Signal Project dated May 7, 2019 (IGA) with Larimer County. This item will also appropriate $437,376 (to be reimbursed by the County under the IGA) in the Capital Projects Fund for the project. These funds will be used for the construction of a traffic signal and related intersection improvements at the State Highway 1 and Douglas Road intersection. STAFF RECOMMENDATION Staff recommends adoption of the Resolution and Ordinance on First Reading. BACKGROUND / DISCUSSION Larimer County considers the State Highway (SH) 1 and Douglas Road intersection the top ranked intersection in need of signalization improvements. As this intersection falls within the City’s Growth Management Area (GMA), the City has a vested interest in improving this intersection as well. The intersection has high vehicular volumes and speeds on SH 1 as compared to cross traffic on Douglas Road. Analysis performed by CDOT indicates a high potential to enhance safety at the intersection by adding the signal. In 2019, Larimer County applied for and received a Federal Highway Safety Improvement (HSIP) Grant in the amount of $550,000 to design and install traffic signals at the intersection. Shortly thereafter, the City entered into the IGA to define project roles, responsibilities, and funding/reimbursements. Larimer County agreed to design the improvements and perform grant management while the City agreed to oversee the construction and provide long term maintenance of the signal (as it does with other signals under an agreement with the Colorado Department of Transportation – “CDOT”). As HSIP funds are grant funds, all funds expended on the project will be subject to applicable CDOT and Federal guidelines. Larimer County has spent $112,624 of the HSIP funds to design the SH1/Douglas Road intersection improvements and to purchase the signal poles required for construction. This agreement will reallocate the ATTACHMENT 1 Agenda Item 14 Item # 14 Page 2 remaining $437,376 to the project’s construction phase as well as make these funds to be reimbursed by the County available for expenditure by the City for all work associated with the construction phase of the project. Independent of this project, the City previously received federal grant funds to design and construct intersection improvements at the Drake Road and Hampshire Road intersection. Due to the similar nature of work required for both projects, CDOT, Larimer County, and the City have agreed that both projects can be delivered more efficiently as a single construction project compared with two independent, smaller construction projects. Staff also anticipates more competitive pricing delivering both intersection improvements under a single contract. This method of contracting is intended to permit completion of the project for the remaining available funds or $437,376. As HSIP funds are ineligible for use toward public art, the project does not include a contribution to the Art in Public Places Program. CITY FINANCIAL IMPACTS The following is a summary of the project funding: Funds to be Appropriated with this Action Larimer County Reimbursement Funds $437,376 Total Current Project Budget $437,376 PUBLIC OUTREACH Staff did not participate in public outreach during the design phase of the project as this was managed by County staff. Staff and County staff will collaboratively develop a comprehensive communication plan for the construction phase to reach residents, property owners, business owners, and other stakeholders. County staff will serve as the lead for public outreach during construction. ATTACHMENTS 1. Vicinity Map (PDF) -1- ORDINANCE NO. 066, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING SUPPLEMENTAL APPROPRIATIONS FOR THE STATE HIGHWAY 1 / DOUGLAS ROAD INTERSECTION IMPROVEMENTS PROJECT WHEREAS, the Colorado Department of Transportation ("CDOT") awarded Larimer County a Federal Highway Safety Improvement Program (HSIP) grant in the amount of a total project cost up to $550,000 for the State Highway 1 / Douglas Road Signalization Project (the "Project"); and WHEREAS, the City and County entered into an original Intergovernmental Agreement on May 7, 2019 (the “IGA”) in which the County would design and coordinate the Project and the City would construct the Project, and be reimbursed by the County from Federal and State grant funds (collectively the “Grant Funds”); and WHEREAS, the City of Fort Collins and Larimer County are entering into a First Amendment to the IGA (“First Amendment to the IGA”) to allocate the remaining Grant Funds awarded to the County in the amount of $437,376 to fund the City’s construction of the signal and related improvements as set forth therein; and WHEREAS, the purpose of this Ordinance is to appropriate the remaining Grant Funds to be paid by the County to the City in reimbursement for construction of the signal and related improvements as set forth in the First Amendment to the IGA; and WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of Fort Collins and serves the public purpose of funding the City’s construction of the signalization and related improvements that are included in the Project; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Capital Projects Fund and will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received in that Fund during any fiscal year; and WHEREAS, the project funds being appropriated here are ineligible for public art purposes, as Section 23-304 of the City Code otherwise requires, due to grant restriction on the use of the funds. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: -2- Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated grant revenue in the Capital Projects Fund the sum of FOUR HUNDRED THIRTY-SEVEN THOUSAND THREE HUNDRED SEVENTY-SIX DOLLARS ($437,376) for expenditure from the Capital Projects Fund for the State Highway One and Douglas Road Intersection Improvements Project. Introduced, considered favorably on first reading, and ordered published this 4th day of May, A.D. 2021, and to be presented for final passage on the 18th day of May, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 18th day of May, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ City Clerk