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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/18/2021 - SECOND READING OF ORDINANCE NO. 065, 2021, AUTHORI Agenda Item 2 Item # 2 Page 1 AGENDA ITEM SUMMARY May 18, 2021 City Council STAFF Aaron Harris, Interim Recreation Director Ingrid Decker, Legal SUBJECT Second Reading of Ordinance No. 065, 2021, Authorizing the City Manager to Accept a Grant Award and Comply with the Terms of the Grant, and Appropriating Unanticipated Grant Revenue in the Recreation Fund to Support Childcare Needs Due to the COVID-19 Pandemic. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on May 4, 2021, accepts and appropriates a $32,800 Child Care Relief Grant awarded by the State of Colorado into the Recreation Department’s 2021 budget. The grant funds will help offset the Recreation Department’s financial impacts resulting from the COVID -19 pandemic. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, May 4, 2021 (w/o attachments) (PDF) 2. Ordinance No. 065, 2021 (PDF) Agenda Item Item # Page 1 AGENDA ITEM SUMMARY May 4, 2021 City Council STAFF Aaron Harris, Interim Recreation Director Ingrid Decker, Legal SUBJECT First Reading of Ordinance No. 065, 2021, Authorizing the City Manager to Accept a Grant Award and Comply with the Terms of the Grant, and Appropriating Unanticipated Grant Revenue in the Recreation Fund to Support Childcare Needs Due to the COVID-19 Pandemic. EXECUTIVE SUMMARY The purpose of this item is to accept and appropriate a $3 2,800 Child Care Relief Grant awarded by the State of Colorado into the Recreation Department’s 2021 budget. The grant funds will help offset the Recreation Department’s financial impacts resulting from the COVID-19 pandemic. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION Due to the ongoing pandemic, the need for childcare has increased in our community. Staff has sought out grants and other sources of funding to meet community need. These grants and funding sources are needed to offset additional unbudgeted expenses associated with the COVID -19 pandemic, including but not limited to: •Increased operating costs associated with: o Additional cleaning and sanitation; o Health monitoring; o Supplying personal protective equipment for childcare workers; and o Salaries and other compensations for staff who provide childcare, especially as necessary to support COVID-19 restrictions and recommendations. •Reduced revenue resulting from lower staff-to-child ratios, reduced enrollment, or temporary closures due to local public health guidance; •Covering salaries and other compensations for staff who provide childcare, including costs necessary to retain the workforce; •Providing scholarships to reduced fee participants; and •Marketing programs to community. The Child Care Relief Grant Program does not require the City to sign a post -award agreement, but the grant requirements described in the grant application include submitting quarterly responses to data requests and maintaining documentation to demonstrate how the funds were used for three years after receiving funds. CITY FINANCIAL IMPACTS City resources would increase by $32,800 in the Recreation Fund. No matching funds are required for this grant. ATTACHMENT 1 -1- ORDINANCE NO. 065, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT AWARD AND COMPLY WITH THE TERMS OF THE GRANT, AND APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE RECREATION FUND TO SUPPORT CHILDCARE NEEDS DUE TO THE COVID-19 PANDEMIC WHEREAS, the COVID-19 pandemic has increased the need for childcare in the Fort Collins community and the costs to childcare facilities of providing such care; and WHEREAS, the City’s Recreation Department operates licensed childcare programs and has sought out grants and other sources of funding to help meet community needs; and WHEREAS, in January 2021, the Colorado Department of Human Services Office of Early Childhood announced the creation of two grant programs to support childcare providers across the state; and WHEREAS the Recreation Department applied for funds from the Child Care Relief Grant Program and was awarded $32,800 to offset additional unbudgeted expenses associated with childcare during the COVID-19 pandemic, including cleaning, health monitoring and equipment costs; reduced revenue; salaries and compensation; scholarships for reduced-fee participants; and marketing of programs to the community (the “Grant”); and WHEREAS, the City is authorized to enter into intergovernmental agreements, such as grant agreements, to provide any function, service or facility, under Article II, Section 16 of the City Charter and Section 29-1-203 of the Colorado Revised Statutes; and WHEREAS, City Code Section 1-22 requires intergovernmental agreements or cooperative activities between the City and other governmental entities to be submitted to the City Council for review and approval by ordinance or resolution; and WHEREAS, the Grant does not require execution of a post-award agreement, but the Grant application did require the City to acknowledge that grantees must submit quarterly responses to Child Care Relief Grant data requests and maintain documentation to demonstrate how the funds were used for three years after receiving funds; and WHEREAS, City staff recommends that the City Council authorize the City Manager, or the City Manager’s, designee to accept the Grant award and comply with the terms of the Grant as describe herein; and WHEREAS, appropriation of the Grant benefits public health, safety and welfare of the residents of Fort Collins and serves the public purpose of supporting affordable childcare programs; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total -2- amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Recreation Fund and will not cause the total amount appropriated in the Recreation Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated grant revenue in the Recreation Fund the sum of THIRTY-TWO THOUSAND EIGHT HUNDRED DOLLARS ($32,800) for expenditure in the Recreation Fund to support childcare needs due to the COVID- 19 pandemic. Section 3. That the City Manager or his designee is authorized to execute any grant agreement or other forms reasonably required by the State to receive the Grant funds. Introduced, considered favorably on first reading, and ordered published this 4th day of May, A.D. 2021, and to be presented for final passage on the 18th day of May, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 18th day of May, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ City Clerk