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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/04/2021 - SECOND READING OF ORDINANCE NO. 058, 2021, APPROPR Agenda Item 8 Item # 8 Page 1 AGENDA ITEM SUMMARY May 4, 2021 City Council STAFF Nina Bodenhamer, City Give Director John Duval, Legal SUBJECT Second Reading of Ordinance No. 058, 2021, Appropriating Prior Year Reserves and Unanticipated Revenue from Philanthropic Donations Received by City Give for Various City Programs and Services as Designated by the Donors. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on April 20, 2021, appropriates $42,264 in philanthropic revenue received through the City Give program. These miscellaneous gifts to various City departments support a variety of programs and services and are aligned with both the City’s strategic priorities and the respective donors’ designation. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 20, 2021 (w/o attachments) (PDF) 2. Ordinance No. 058, 2021 (PDF) Agenda Item 16 Item # 16 Page 1 AGENDA ITEM SUMMARY April 20, 2021 City Council STAFF Nina Bodenhamer, City Give Director John Duval, Legal SUBJECT First Reading of Ordinance No. 058, 2021, Appropriating Prior Year Reserves and Unanticipated Revenue from Philanthropic Donations Received by City Give for Various City Programs and Services as Designated by the Donors. EXECUTIVE SUMMARY The purpose of this item is to request appropriation of $42,264 in philanthropic revenue received through the City Give program. These miscellaneous gifts to various City departments support a variety of programs and services and are aligned with both the City’s strategic priorities and the respective donors’ designation. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION Strong oversight of philanthropic gifts is a priority, and Financial Services has created multiple layers of accountability and transparency for donated funds and the projects receiving donated funds. The City’s finance team provides financial oversight of all philanthropic gifts to ensure IRS compliance, accountability and transparency, timely and accurate reporting, and the responsible use of dollars for public purpose. In fiscal year 2020, the City received several individual philanthropic donations of $5,000 or less and one $6,519 donation totaling $34,291 and these funds are currently unappropriated from prior years reserves. So far in fiscal year 2021, the City has received several more individual philanthropic donations of $5,000 or less totaling $7,9723 and these funds are currently unappropriated. These donations are listed in Exhibit “A” to the Ordinance and describe for each of them the donor’s intended use of the donation by the City. As acknowledged in Section 2.5 of the City’s Fiscal Management Policy 2 – Revenue approved by City Council, the City Manager has adopted the City Give Financial Governance Policy to provide for the responsible and efficient management of charitable donations to the City (the “City Give Policy”). Section 52.2.C. of the City Give Policy authorizes the City Give Director to accept donations of $5,000 or less for the City service area intended by the donor to be benefited. Section 52.2.D. of the City Give Policy authorizes the City Manager to accept donations of more than $5,000 up to $100,000. As so authorized, the City Give Director and the City Manager have accepted for the benefited City service areas, as applicable, each of the donations to be appropriated in this Ordinance to be used as directed by each donor as described in Exhibit “A” to the Ordinance. Charitable gifts expand and enrich City programs and services, from youth recreation to projects in the arts, from climate action to social sustainability, and many more. All charitable gifts made to the City are designated, in their entirety, for services as defined by respective donors. ATTACHMENT 1 Agenda Item 16 Item # 16 Page 2 This appropriation request includes non-controversial charitable gifts and/or gifts of $5,000 and less. Going forward, these types of donations will be bundled for appropriation and brought forth to Council two times each year: first as part of a City Give-specific appropriation request in the springtime (this item is the first of these), and later in the year as part of the Citywide Annual Adjustment appropriation (sometimes called the ‘Clean Up’ appropriation). CITY FINANCIAL IMPACTS This item seeks to appropriate $42,264 of philanthropic revenue received through City Give for a variety of City programs & services. Since the requested appropriation amount is funded in its entirety from philanthropic revenues, the financial impact to the involved City Funds is net neutral. This philanthropic revenue is comprised of $34,291 of prior year reserves (from donations made to the City in 2020), and $7,973 of unanticipated revenue (from donations made to the City in 2021). The proposed increase to appropriated expenditures is summarized below: General Fund $9,349 Natural Areas Fund $1,350 Cultural Services & Facilities Fund $4,900 Recreation Fund $11,187 Transportation Services Fund $4,343 Capital Projects Fund $4,125 Light & Power Fund $5,000 Benefits Fund $2,010 These donations have been received and accepted per the City Give Administrative and Financial Policy. -1- ORDINANCE NO. 058, 2021 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES AND UNANTICIPATED REVENUE FROM PHILANTHROPIC DONATIONS RECEIVED BY CITY GIVE FOR VARIOUS CITY PROGRAMS AND SERVICES AS DESIGNATED BY THE DONORS WHEREAS, in fiscal year 2020 the City received several individual philanthropic donations of $5,000 of less, except for one $6,519 donation, totaling $34,291 and these funds are currently unappropriated from prior years reserves; and WHEREAS, so far in fiscal year 2021 the City has received several more individual philanthropic donations of $5,000 or less totaling $7,973 and these funds are currently unappropriated; and WHEREAS, these donations have been directed by the donors to be used by the City for certain designated uses within and for the benefit of certain City service areas as each donation is described in Exhibit “A” attached hereto and incorporated herein by refernece; and WHEREAS, as acknowledged by Section 2.5 of the City’s Fiscal Management Policy 2 – Revenue approved by City Council, the City Manager has adopted the City Give Financial Governance Policy to provide for the responsible and efficient management of charitable donations to the City (the “City Give Policy”); and WHEREAS, Section 52.2.C. of the City Give Policy authorizes the City Give Director to accept donations of $5,000 or less for the City service area intended by the donor to be benefited and Section 52.2.D. of the City Give Policy authorizes the City Manager to accept donations of more than $5,000 up to $100,000; and WHEREAS, as so authorized, the City Give Director and City Manager have accepted for the benefited City service areas, as applicable, the donations to be appropriated in this Ordinance to be used as directed by each donor as described in Exhibit “A”; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 9 of the City Charter also permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the City Manager has recommended the appropriations described in Sections 2 and 3 of this Ordinance and determined that the amount of each of these appropriations is available and previously unappropriated from the funds named in Sections 2 and 3 and will not -2- cause the amount appropriated in each such fund to exceed the current estimate of actual and anticipated revenues to be received in those funds during this fiscal year; and WHEREAS, these appropriations will serve the public purpose of providing additional revenue to each of the benefited service areas to aid them in accomplishing the public purposes for which each service area is established thereby benefiting the public’s health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from the following funds these amounts of philanthropic revenue held in prior year reserves to be expended as designated by the donors in support of the various City’s programs and services as described in Exhibit “A”: General Fund $7,376 Natural Areas Fund $1,350 Cultural Services & Facilities Fund $4,900 Recreation Fund $11,187 Transportation Services Fund $4,343 Capital Projects Fund $3,125 Benefits Fund $2,010 Section 3. That there is hereby appropriated from the following Funds the amounts of unanticipated philanthropic revenue received in 2021 to be expended as designated by the donors in support of the various City’s programs and services as described in Exhibit “A”: General Fund $1,973 Capital Projects Fund $1,000 Light & Power Fund $5,000 -3- Introduced, considered favorably on first reading, and ordered published this 20th day of April, A.D. 2021, and to be presented for final passage on the 4th day of May, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 4th day of May, A.D. 2021. __________________________________ Mayor ATTEST: _______________________________ City Clerk 215 N Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6795 970.221.6782 - fax fcgov.com April 12, 2021 RE: First Reading of Ordinance No. 058, 2021, Appropriating Philanthropic Revenue Received through City Give for Various Programs and Services According to Donor Designations PRIOR YEAR RESERVES (2020 Donations) City Department Donor Designation Donor Gift Date Gift Amount Communications and Public Involvement Campaign: Thank You Frontline Workers Elevations Credit Union 07/29/2020 $2,000.00 Community Development Neighborhood Services General Support, Restorative Justice Restorative Justice Community Council 06/08/2020 $1,755.97 Community Development Neighborhood Services Sponsorship, FoCo Pop Up Connexion 10/03/2020 $2,500.00 Parks Share Some Shade Online Campaign 07/03/2020 $ 450.00 Recreation Youth Sports K- 12 Dick’s Sporting 01/22/2020 $1,000.00 Recreation Adaptive Recreation Programs Moniker Foundation 01/27/2020 $1,000.00 Recreation NACC Youth Tom Van Horn Fund, CFNC 10/11/2020 $6,518.96 Recreation Youth Sports The Zimdahl Fund, CFNC 10/27/2020 $ 667.30 Recreation Youth Sports Snow Charities 11/20/2020 $2,000.00 EXHIBIT A Page 2 of 3 City Department Donor Designation Donor Gift Date Gift Amount Volunteer Services General Support Online Campaign: Various Gifts 01/2020 – 07/2020 $ 645.00 HR Benefits CoFC staff Health Screening Albertson-Clark Family 06/08/2020 $2,010.00 Volunteer Services General Support Online Gift 09/29/2020 $ 25.00 FC Moves Sponsorship, FoCo Pop Up Bohemian Event Fund 10/03/2020 $2,500.00 FC Moves Safe Routes to School FoCo Fondo 8/6/20 $1,843.00 Natural Areas General Support Ottercares Foundation 10/30/2020 $ 250.00 Natural Areas General Support L. Khourey 12/20/2020 $1,000.00 Natural Areas 2540 West Vine Restoration Online 10/28/2020 $ 100.00 Park Planning Design: Capital 9-11 Memorial at Spring Park Lisa Northern 12/26/2020 $ 100.00 Park Planning Design: Capital 9-11 Memorial at Spring Park Michael Jones 12/26/2020 $ 25.00 Park Planning Design: Capital 9-11 Memorial at Spring Park Rosemary and Paul Eide 12/09/2020 $3,000.00 Lincoln Center Sponsorship, 4th of July Music Pop Bohemian Event Fund 12/17/2020 $4,900.00 UNANTICIPATED REVENUE (2021 Donations) Parks Share Some Shade, Forestry Online Campaign 01/17/2021 $ 500.00 Parks Forestry Eva and Erin Lieser 01/17/2021 $ 50.00 Parks Urban Forestry Troxell Family 03/04/2021 $1,034.55 Park Planning Design: Capital 9-11 Memorial at Spring Park David Pousey 01/17/2021 $1,000.00 Page 3 of 3 City Department Donor Designation Donor Gift Date Gift Amount Volunteer Services General Support Benevity/Endries 2/18/2021 $ 388.40 Utilities Payment Assistance Fund Jeff Lebesch and Zia Zybko 2/3/2021 $5,000.00