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HomeMy WebLinkAboutGolf Board - Minutes - 10/09/2019Golf Board TYPE OF MEETING – (REGULAR) October 9, 2019 6:00 PM 413 South Bryan Avenue 10/09/19 – MINUTES Page 1 1. CALL TO ORDER • Kathy Meyer called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o Michael Hardisty – Conference called o Kathy Meyer o Bob Pawlikowski o James Penland o Tom Rock o Jon Schmunk • Staff Members Present o Mike Calhoon o Scott Phelps Dawn Worth 3. AGENDA REVIEW No Changes to the Agenda 4. CITIZEN PARTICIPATION Vince Buelk 5. APPROVAL OF MINUTES On a motion by James Penland, seconded by Jon Schmunk, the Board voted (5:0) to approve the September 11, 2019 minutes as amended. (Michael wasn’t available at the time of voting) 6. UNFINISHED BUSINESS No Unfinished Business to discuss 7. NEW BUSINESS • Review 2020 Golf Fees and Charges Scott reminded the Board that we will be increasing cart fees for 2020, from $10 to $11 for 9-holes and from $16 to $18 for 18-holes. Michael expressed his concern that we BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 10/09/2019 – MINUTES Page 2 aren’t increasing any additional fees. He stated that even though our green fee revenues have increased, so have our expenses. Mike mentioned that we have already submitted our 2020 fees. He reminded the Board that we typically phase increases for green fees, driving range, and carts. We can explore increasing green fees and annual passes for 2021-2022. Kathy suggested that we focus on increasing rounds, rather than fees for 2020. Mike said if we get into 2020 and feel it’s imperative to increase green fees, we can discuss submitting an exception to Darin. Scott informed the Board that we will be holding a disc golf tournament at City Park Nine. He said their contract states that they will be holding the tournament rain or shine. Scott will update the Board at their November meeting. • Prime Time & Non-Prime Time Scott reviewed the prime time & non-prime time for Collindale & Southridge. He would like to make them uniform to prevent confusion. He said the difference is not only confusing to golfers, staff also has a difficult time explaining it. Scott understands the initial concerns, but after looking into it further, it doesn’t appear that it will affect as many golfers as we had initially thought. Scott reviewed his Power Point presentation, which included league and pass holder information. He also thinks it would be beneficial to simplify our entire rate sheet, we have too many options. Vince Buelk, Collindale Golf Professional, thinks the change makes sense. He agrees that it creates a lot of confusion. Vince mentioned that it’s even more difficult explaining the options to out of town golfers. The Board further discussed the information Scott provided. Mike stated that if a golfer is concerned with this, they have the option of purchasing a Premier Card rather than an Annual Pass. James said Collindale staff directed him to an Annual Pass for league play rather than a Premier Card. Mike said he wants staff to point golfers in the direction that will be most beneficial for them. James mentioned that he does use a Premier Card for carts. Scott said it all comes down to the number of rounds that you play. Scott stated that Loveland charges more than we do for Annual Passes, including the Junior Pass. Tom is concerned that this will be a 22% increase for Seniors. He mentioned that we are changing something that people are used to and the explanation isn’t going to be that easy. Tom understands that we’re not affecting the majority of golfers, but we’re affecting some quite a bit. Scott informed the Board that some of our leagues have waiting lists so this may create some league openings. He also mentioned that this will allow more availability for daily fee players. Jon was under the impression that the main purpose of leagues was to generate rounds, due to the lack of play in the afternoons & evenings. Vince said they have gradually increased over the years since he has been at Collindale. Jon is concerned that we may lose players by discouraging them with the increase. Scott hopes this doesn’t discourage many golfers, but this will also give the walk on golfer more opportunity to play. Michel Hardisty suggested exploring a league rate. Jon thinks this change could affect some of the Seniors that he plays with. Scott BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 10/09/2019 – MINUTES Page 3 suggested that these individuals explore the Premier Card as an option. He said some golfers may not even realize that the Premier Card truly is a better option for them financially. Kathy suggested that the courses have speaking point for this as well. Vince said that they do have a sheet for staff to refer to when assisting golfers with their decisions. Kathy thinks it would be beneficial for the courses to have something uniform. On a motion by Mike Hardisty, seconded by James Penland, the Board voted (3:2) (Tom Rock & Jon Schmunk did not vote in favor) to amend Collindale’s Prime Time & Non-Prime Time to be in line with Southridge. 8. FINANCIALS/ROUNDS REPORT • Scott reviewed the Financial Statement. He mentioned that revenues are up about $60,000. Though our green fee revenue is up from last year, our cart fees are down due to low play in March. Premier Card sales are down, but Annual Pass sales are up. We have an overall increase of 25.35% for Annual Passes. Scott thinks it’s encouraging that the Junior Pass sales increased 225%. 9. COLLINDALE RFP • Kathy reminded the Board that she and Jon volunteered to be part of the Collindale RFP process. She mentioned that in preparation for this, she has reviewed a lot of data. Kathy researched restaurants that are associated with golf courses and was able to find other RFP and Agreements. In reviewing this information, she realized we can’t look at the Collindale RFP like we would if we were in the private sector. Kathy said their primary focus is servicing the golfer, which is why it’s important that all areas of the course work together. Scott informed the Board that the RFP is out and the deadline for submitting a proposal is October 25. He said they have until October 16 to submit any questions they have. 10. OTHER BUSINESS • James Penland thinks it would be beneficial for us to adopt the USGA’s lightning policy. He suggested purchasing signs and other merchandise from them for our carts. • Scott informed the Board that we will be submitting a monthly newsletter starting in November. • The Board voted (5:0) to amend the 2019 Work Plan & Meeting Schedule to add a November meeting this year. • Scott informed the Board that Judge Netting is waiting for the supplier to ship the netting for Southridge. 11. ADJOURNMENT On a motion by Kathy Meyer, seconded by Jon Schmunk, the Board adjourned at 7:30 BOARD NAME TYPE OF MEETING – (REGULAR, WORKSESSION, SPECIAL) 10/09/2019 – MINUTES Page 4