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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 12/04/2019PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR Date, Time: December 4, 2019, 5:30pm Location: 215 N. Mason Community Room 12/4/2019 – MINUTES Page 1 1. CALL TO ORDER Jessica MacMillan called the meeting to order at 5:35pm. 2. ROLL CALL • Board Members Present o Jessica MacMillan – Chair o Catherine Carabetta – Vice Chair o Ragan Adams o Mary Carlson o Sam Houghteling o Bob Kingsbury o Mike Tupa • Board Members Absent o Rob Cagen • Staff Members Present o Bob Adams -Director of Recreation o Mike Calhoon – Director of Parks (left at 6:10) o Greg Oakes – Landscape Architect, Park Planning and Development o Kendra Boot – Sr. Manager, Forestry o Salina Hemmen – Business Support III/Board Support 3. AGENDA REVIEW • No changes to the agenda. 4. CITIZEN PARTICIPATION • Annie McFarland, an open space and recreation planner who is also a new citizen to the area. 5. APPROVAL OF MINUTES • Bob makes a motion to approve the minutes as written. Catherine seconds. Motion passes 7-0 6. UNFINISHED BUSINESS • No unfinished business. PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR 12/4/2019 – MINUTES Page 2 7. NEW BUSINESS • Trail Head Park Design – Greg Oakes • Design concepts for a 5.6-acre neighborhood park located on East Vine Drive, near I-25 were presented. There have been three neighborhood meetings held so far, the first was in December 2018, then in April and September of this year. Meeting attendees were given green and red dot stickers to place on picture boards to indicate which park features they did or did not prefer. A lot of good input was gathered from this exercise. For example, people wanted activities for teens and adults at the park and not just a playground for kids. They also favored structural and natural elements as well as the potential for a community garden area. The biggest concerns with this location were traffic and parking. Three preferred concept designs have been developed. Each design includes a loop walk, a great lawn area, an activity deck and a play tower. The Park Planning and Development department is currently working on construction documents with the groundbreaking being scheduled for mid to late April 2020. Board: What is the total budget for the park? Staff: 2.8 million. Two million will go towards the build out and the rest will go towards soft costs. Board: Will you be hiring local companies? Staff: Yes. Board: Has the park been officially named? Staff: No, but so far people have voted on the name “Trail Head Park”. • Annual Report ▪ Board and Staff collaborated to write the 2019 Annual Report. 8. BOARD MEMBER REPORTS • FC Bikes – No report. 9. OTHER BUSINESS • Recreation Update – Bob Adams Winter mass registration was in November. Enrollments are up and revenue was up as well with over $148,000 in registration fees collected during the registration period of 11/12 thru 11/14. This includes 399 Reduced Fee PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR 12/4/2019 – MINUTES Page 3 enrollments. The Veteran’s Day breakfast was held at the Senior Center on November 11 th with over 400 attendees. The Holiday Artisan market was successfully held last Friday and Saturday at the Senior Center. The Senior Center also has their Christmas tree and tiny village set up. Downtown Ice is up and running. Skating and skates are free this year, times are on the DBA website. Board: Did Recreation fund this so it can be free? Staff: It is a gift; we want people to use the rink while it is there. We are paying our staff to hand out the skates. Board: How do they resurface the ice? Staff: They don’t, it’s synthetic. • Parks Update – Kendra Boot Staff did an amazing job with snow removal efforts. Rolland Moore Park racquet ball court conditions assessment is underway. The infrastructure is falling apart, it has been vandalized and rocks have been thrown on the roofs. The holiday lighting ceremony was a success. The lights will be up until Valentines Day. The Irrigation Master Plan is now complete. It has been distributed through internal groups and other City department stakeholders. Forestry is working closely with Connexion. There are a lot of trees in the public right of way where they are laying fiber. We have been attending safety trainings with new City staff to teach them about our trees and other related things. Emerald Ash Borer update: There have been three new county detections this year. The last was in September, southwest of Berthoud. It will be here eventually. The predominant wind direction is helping us out for now. The best time to treat the trees is when the leaves are on the trees in June and July. We evaluated and updated diameters and condition of 7,806 ash trees on public property. We will be using some of our budget next year to staff someone part time to continue to implement our Emerald Ash Borer Management plan. • Park Planning and Development Update – Greg Oakes Poudre Trail Spur and Lancer Drive is 90% done, we are waiting on the installation of the pedestrian bridge. The work is anticipated to be done in early PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR 12/4/2019 – MINUTES Page 4 2020. East Park District Maintenance Facility and Bucking Horse held a neighborhood meeting in November. The red dot green dot exercise was done. Feedback was positive even though the meeting was not as well attended as we had hoped, mostly due to weather. Project closeout is underway for the Poudre River Whitewater park. The Reach 4 Feasibility Study is out now, and interviews will start in a couple weeks. This study will prepare the updated costs and provide a feasibility report for Reach 4 of the Poudre River Downtown Master Plan. The Rossborough Park cyclo-cross pilot program is almost over, as of December 10, 2019. A neighborhood meeting is anticipated to be held in February or March to talk about the program and get feedback. Eastside Park fundraising efforts by United Methodist Church have reached $250,000. A new restroom was proposed to utilize the City Park improvement funding. The train is still under construction and will be stored when it is completed. Strategies for fundraising for the train are currently being explored. Board: Have you talked about the feasibility of using rubber wheels on the train? Staff: This was brought up in 2012, it was denied because they wanted to keep the historical factor. • 6-Month Planning Calendar 12/9 – Super Issues and Parks and Recreation Master Plan 12/10 – Reimagining Boards and Commissions 12/17 – Montava, Staff report on Metric Recreation Programs, CAPRA Award 1/14 – Development Review Fees Update 3/24 – Land/Water Nexus 10. ADJOURNMENT Meeting adjourned at 7:43pm.