Loading...
HomeMy WebLinkAboutWomens Commission - Bylaws - 2017Fort Collins Women's Commission Bylaws Revised March 2017 Article I - Commission Title The name of this Commission shall be the Fort Collins Women's Commission. The Commission shall seek: Article II - Purpose • To develop and foster relationships with members of the Fort Collins Community which results in the exchange of ideas. • To further the legal, social, political, economic and educational opportunity and advancement of all women. • To identify and promote the elimination of discrimination against women on the basis of sex, race, age, religion, sexual orientation, disability, national origin or marital status. • To encourage the promotion of equal participation of all women in the community regarding decisions which affect their well-being. Article III - Objectives The objectives of the Commission shall be generally as outlined herein: • To identify and document issues of importance to the well-being of women in Fort Collins. • To review legislation policy changes and other actions that may affect women in the community. • To promote or conduct educational programs in the Fort Collins community to increase public awareness and sensitivity to the needs and capabilities of all women. • To partner with other organizations and individuals interested in issues affecting women in the Fort Collins area. Article IV - Board Composition The Board shall consist of nine (9) members appointed by the Fort Collins City Council. The Larimer County Commissioners and Colorado State University officials may each appoint one non-voting ex-officio liaison who shall function as a resource person for the Committee. Permanent members shall serve for four (4) years or until their successors are appointed. The initial appointments shall be staggered so that members have overlapping tenure. Article V - Attendance Commission member’s appointments will automatically be terminated if either of the following Sections apply: Section 1: Two (2) unexcused absences from regularly scheduled meetings of the Commission in any calendar year not approved by the Commission. (note: The first absence is considered a warning.) Section 2: Four (4) excused and/or unexcused absences from regularly scheduled meetings of the Commission in a calendar year. Note: An excused absence is a call/contact to the Chairperson before the meeting in which the member will be absent. Article VI - Officers The Commission shall elect from its membership a chairperson, a vice chairperson and a secretary, each for a one (1) year term and eligible for re-election. See Article VI. Article VII - Nominating Committee Article VIII - Election of Officers Elections of Officers shall take place at the February meeting. Article IX - Duties of Officers Section 1: The chair shall be responsible for: being the spokesperson to the City Council and to the community at large; agenda development; chairing regular official meetings; appointing task force members as needed; reviewing minutes on a quarterly basis for attention to timelines and task accomplishments; and along with the staff liaison, monitoring the commission's budget. The chair shall also sign all official commission communications except wherein individual members' signatures are deemed appropriate by the Commission. The chair can delegate any responsibility to other officers or members. Section 2: The vice chair shall be responsible for: assisting the chair in agenda development as necessary; acting as liaison to City Council; developing and providing reports to the Commission on Council activities; acting in the role of chair in the chair's absence; providing orientation to newly appointed members; monitoring committees and task forces; handling all incoming and outgoing official correspondence ( ); and assisting the chair in the quarterly review of minutes. Section 3: The corresponding secretary will be responsible for: recording and working with the staff liaison to distribute meeting minutes (in case of absence the vice chair will take minutes); preparing resolutions for commission consideration monitoring Council’s 6 month planning calendar; and tracking Commission’s Action Items as part of the minutes document. ) Article X - Committees / Task Forces Committees / Task Forces shall be established as needed for specific tasks. Committees / Task Forces shall be dissolved upon completion of the assigned tasks. Task Forces shall be responsible for: reporting to the Commission anddeveloping reports and recommendations for the Commission that reflect consensus and minority positions of task force members. The Commission shall support or deny support for recommended actions of the task force. (Refer to procedural guide on functioning of Task Forces.) In the absence of designated officers of the Commission and in the existence of a quorum, the Commission has the right and privilege of delegating responsibility for action in dealing with discrete specific tasks. Article XI - Meetings Section 1: Meetings shall be held on the third Wednesday of each month or as established by the Commission. Committees shall meet once a month prior to the regularly scheduled Commission meetings. Section 2: Special meetings may be called by the chairperson, provided notice is given to all members at least 24 hours in advance. Section 3: All meetings of the Commission at which formal action is taking place shall be open to the public. Article XII - Conduct of Business Section 1: A quorum shall consist of a majority of seated Commission members. No official action may be taken unless a quorum is present. Section 2: Decision making shall be by consensus whenever possible. If 2/3 of the voting members present agree to suspend consensus, decision making shall be by majority of the vote. Article XIII - Amendments to the Bylaws Amendments to these bylaws may be proposed by any member at any regularly scheduled Commission meeting. Proposed amendments shall be voted upon at the next regularly scheduled Commission meeting. Amendments must be approved by a majority of the voting members of the Board. J -) /)