HomeMy WebLinkAboutCultural Resources Board - Bylaws - 2017CITY OF FORT COLLINS CULTURAL RESOURCES BOARD
BYLAWS
ARTICLE I – Name
The name of this organization shall be the Cultural Resources Board.
ARTICLE II - Functions
The Board shall act as an advisory board and shall have the following functions:
(1) To advise and make recommendations to the Director of Cultural Services and Facilities
and the City Council for their approval as to rules, regulations, policies, administrative and
budgetary matters pertaining to the Cultural Services Department programs, services, and
facilities and any other cultural facility constructed or operated by the City;
(2) To review proposals for funding from the Cultural Development and Programming
Account and the Tourism Programming Account, following established and published
guidelines, and to submit recommendations regarding such proposals to the City Council to
be approved by the Council by resolution;
(3) To advise and make recommendations to the City Manager regarding any proposed
revisions to the guidelines used by the Cultural Resources Board to make the funding
recommendations referred to in Paragraph (2) above;
(4) To assist, advise and make recommendations to the Director of Cultural Services and
Facilities and the City Council on arts and culture related matters and regarding
opportunities to promote awareness, understanding, and appreciation for, the value of
cultural resources in the community.
ARTICLE III - Membership
Section 1. The Cultural Resources Board shall consist of seven (7) members appointed by
the City Council. Members shall serve for a term of four (4) years, except that members may
be appointed by the City Council for a shorter term in order to achieve overlapping tenure.
Appointments shall specify the term of office of each individual. All members shall be subject
to removal by the City Council. If a vacancy occurs on the board, it shall be filled by the City
Council for the remaining unexpired portion of the term. No member shall serve more than
two consecutive terms.
Section 2. The staff liaison shall notify the City Clerk's office when a member resigns or a
vacancy exists for other reasons, so that the vacancy may be filled.
ARTICLE IV - Officers
Section 1. The officers of the Board shall be a Chairperson and a Vice-Chairperson.
Section 2. The election of officers shall be held each year during the regular meeting in February
or March. The staff liaison shall notify the City Clerk's office when new officers are elected.
Section 3. The Chairperson shall be responsible for assisting staff support in the
preparation of the agenda for all meetings, calling special meetings as needed, and for
conducting meetings.
Section 4. The Vice-Chairperson shall assume the duties of the Chairperson upon his or
her absence or disability.
ARTICLE V - Committees
The Chairperson shall appoint committees as needed for specific tasks from among the
members of the Board, and shall dissolve the committees upon completion of the assigned task.
ARTICLE VI – Meetings
Section 1. Regular scheduled monthly meetings shall be held as approved by the Board.
a. "Meeting" shall mean any gathering of a quorum or three (3) or more members,
whichever is fewer, of the Board or any committee of the Board at which any public
business is discussed or any formal action may be taken.
Section 2. Special meetings may be called by the Chairperson at his/her discretion, however,
notice of special meetings must be filed with the City Clerk at least twenty-four (24) hours before
the time of such meetings.
Section 3. An agenda shall be sent to each Board member prior to each meeting.
Section 4. All meetings shall be open to the public. Any meeting at which any formal action
could occur or at which a majority or quorum is in attendance, or is expected to be in attendance,
shall be held only after full and timely notice to the public. For the purpose of this provision,
adopting a regular meeting date and the filing of a statement with the City Clerk shall be
considered full and timely notice. Notice of special or rescheduled meetings must be filed with
the City Clerk and posted as required by the City Code.
Section 5. A quorum of the Cultural Resources Advisory Board shall consist of four (4) voting
members and no official action may be taken by the Board on any matter unless a quorum is
present.
Section 6. Executive sessions may be cal1ed upon the affirmative vote of two-thirds (2/3) of
those members present and voting for the purpose of discussing personnel matters as described
in the City Code, potential conflicts of interest, property acquisition and sales by the City, or
meeting with the City Attorney or other attorneys representing the City regarding legal issues.
The Board may not take any formal action at such sessions.
ARTICLE VII -- Attendance
Regular attendance at meetings is required. Therefore, either of the following shall
automatically cause a member's appointment to terminate:
a. Three (3) consecutive absences from regularly scheduled meetings of the Board.
b. Four (4) absences from regularly scheduled meetings of the Board in any
calendar year.
Such absences shall not result in termination if prior notification of any such absence has been
submitted to the staff liaison or the Chairperson or, if the Chairperson is the person experiencing
the attendance problems, then to the Vice-Chairperson.
ARTICLE VIII- Relations with City Council
Section 1. Minutes. Minutes shall be taken of any meeting of the Board or any committee of
the Board at which the adoption of any proposed policy, position, resolution, rule, regulation
or formal action occurs or could occur. Such minutes shall be open to public inspection and
shall be filed with the City Clerk upon approval by the Board. Such approval shall occur no
later than the next regular meeting of the Board, except in those instances when an audio or
video recording has been made and maintained by the City of the Board meeting which is the
subject of the minutes. Four copies of the minutes shall also be provided to the City Manager's
Office.
Section 2. Annual Report. On or before January 31 of each year, the Board shall file a report
with the City Clerk setting forth the activities of the Board for the previous year.
Section 3. Work Plan. On or before November 30 of each year, the Board shall: file a work
plan with the City Clerk for the following year.
ARTICLE IX - Procedure
Section 1. The Board shall operate pursuant to the procedures established by the City of Fort
Collins for boards and commissions, and these bylaws shall not be inconsistent with the Chair
and the City Code.
Section 2. All questions of order not answered by these bylaws shall be decided by reference
to the latest edition of Roberts Rules of Order.
ARTICLE X - Amendments to Bylaws
Any member may propose amendments to these bylaws at any regularly scheduled Board
meeting. Proposed amendments shall be voted on at the next regularly scheduled Board meeting
and must be approved by a majority of the voting members then present. Revised bylaws shall
be submitted to the City Clerk's office and are subject to approval by the City Council.
Dated: September 19, 2017