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HomeMy WebLinkAboutParks And Recreation Board - Bylaws - 2015Bylaws – Parks & Recreation Updated: 2015 BYLAWS OF THE FORT COLLINS PARKS AND RECREATION BOARD ARTICLE I - Introduction Section 1. These bylaws have been adopted by the Fort Collins Parks and Recreation Board and shall supersede any bylaws previously in effect. Section 2. The name of this advisory board shall be the Fort Collins Parks and Recreation Board. ARTICLE II - Board Functions The Board shall act as an advisory board and shall have the following functions: a. To advise and make recommendations to the Community Services Director and the City Council for their approval as to rules, regulations, policies, administrative and budgetary matters pertaining to parks and recreation but excluding matters relating to the operation and maintenance of City-owned golf courses and cemeteries; b. To assist the City in cooperating with the Poudre School District and other organizations and individuals interested in the City’s parks and recreation programs; c. To promote community awareness and understanding of, and appreciation for, the value of parks and recreation as a resource contributing to the quality of life in Fort Collins. ARTICLE III - Membership Section 1. The Board shall consist of nine (9) members appointed by the City Council. Section 2. One member of the Poudre R-1 School District staff may be appointed as an ex- officio member of the Board by the Poudre R-1 Board of Education to act as a liaison between the City and the School District. Section 3. Members of the Board shall serve for four (4) years or until their successors are appointed, except that members may be appointed by the City Council for a shorter term in order to achieve overlapping tenure. Members of the Board may serve no more than two consecutive terms. Bylaws – Parks & Recreation Updated: 2015 Section 4. The Board’s Staff Liaison is responsible for notifying the City Clerk’s Office when a member resigns or a vacancy exists for other reasons. Council will appoint replacements by official resolution as needed. Replacements will be expected to serve to the end of the term to which they are appointed. Section 5. Members of the Board shall be subject to removal by the City Council. Section 6. Members of the Board shall serve without compensation. ARTICLE IV - Officers Section 1. The officers of this Board shall be a Chair, Co-Chair and Secretary. Section 2. Election of officers shall occur at the February meeting each year. Section 3. The elected officers shall assume office immediately upon election and shall serve for a period of one year. ARTICLE V - Committees Section 1. Committees shall be appointed by the Chair as needed for specific tasks. Section 2. Committees shall be dissolved by the Chair upon completion of the assigned task and submission of a report. ARTICLE VI - Meetings Section 1. Meetings shall be held as approved by the Board. Section 2. Special meetings may be called by the Chair at his/her discretion. Section 3. All meetings shall be open to the public. Section 4. A quorum of the Board shall consist of five (5) voting members and no official action may be taken by the Board on any matter unless a quorum is present. Section 5. Executive sessions may be called only for the purposes described in Sec. 2-31 of the City Code, and must be conducted in accordance with all requirements of State and local law. No formal action shall be taken by the Board at such sessions. Bylaws – Parks & Recreation Updated: 2015 ARTICLE VII - Attendance Section 1. Newly elected members shall attend the next regular meeting of the Board after appointment. Section 2. Regular attendance at meetings is required. Therefore, either of the following shall automatically cause a member's appointment to terminate: a. Three (3) consecutive absences from regularly scheduled meetings of the Board without prior written notice of such absences to the Staff Liaison or the Chair. b. Four (4) absences from regularly scheduled meetings of the Board in any calendar year without prior written notice of such absences to the Staff Liaison or the Chair. ARTICLE VIII - Procedures The Board shall operate pursuant to the procedures established by the City of Fort Collins and the State of Colorado for such Boards. ARTICLE IX - Rules of Order The following rules will govern the conduct of Board business at regular and special Board meetings. These rules are based upon Robert's Rules of Order Newly Revised and have been modified to conform to existing practices of the Board and the City Charter. All questions of order not answered in these bylaws shall be decided by the Rules of Procedure for City Council Meetings and Work sessions, as may be amended from time to time. • Main motions are used to bring business before the Board for consideration and action. o Main motions require a second and may be adopted by majority vote. o A main motion may be made or seconded by any Board member, including the presiding officer. o A main motion is debatable and may be amended. • Motions to amend are used to modify the wording and the meaning of a pending motion before the pending motion itself is acted upon. o A motion to amend, once seconded, is debatable and may be amended once. o Once a motion to amend has been seconded, it is decided before the main motion. o An amendment must be "germane", i.e. it must involve the same question raised by the main motion to which it is applied. o "Friendly" amendments acceptable to the maker and the seconder of the main motion do not require a second and are permissible at any time before a vote is taken on motions to amend the main motion. Bylaws – Parks & Recreation Updated: 2015 ARTICLE X - Amendments to Bylaws Amendments to these bylaws may be proposed by any member at any regularly scheduled Board meeting. Proposed amendments shall be voted upon at the next regularly scheduled Board meeting. Amendments must be approved by a majority of the voting members of the Board. No amendment shall be valid if objected to by the City Council.