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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 01/22/2014Parks & Recreation Board Meeting – January 22, 2014 Page 1 of 5 BE A GOOD STEWARD: Protect & Respect your Parks, Trails & Recreation Facilities Call Meeting to Order: Bruce Henderson called the meeting to order 5:30pm. Agenda Review & Items of Note: Introduced new Board Members, Mary Carlson & Carey Wilkening Citizen Participation: None Approval of Minutes: Scott Sinn made the motion to approve the Parks & Recreation Board minutes of October 23, 2013, seconded by Michael Chalona – Minutes approved 7:0 Meeting Summary • The Board approved the 2013 Parks & Recreation Board 2013 Annual Report, with a vote of: 7:0. • Pete Wray and Amy Lewin presented an update on the Lincoln Corridor Project. The process is in Phase 3 – the Preferred Plan which lays out the Preferred Alternative design, neighborhood projects, and an Implementation Plan; the complete Lincoln Corridor Plan will be presented to City Council in April. The corridor vision is that Lincoln will be recognized as a great street: an active and vibrant destination that celebrates our history and is a model for sustainability. The Board discussed the design elements of the Plan and offered some suggestions. Pete and Amy will come back to the Board with the Plan draft asking for a recommendation from the Board. • Craig Foreman highlighted the Southeast Community Park Master Plan and the design elements that will be within the park. The Board discussed the design and Craig will continue to update the Board through the design process. • The Board reviewed the 2014 Community Outreach articles and assigned members to write the articles. This list is a guideline, so if something needs to be adjusted or someone has an idea for a different article, visit with Dawn and the Board. PARKS AND RECREATION BOARD MINUTES Regular Meeting Wednesday January 22, 2014 5:30 p.m. Board Chair: Bruce Henderson, Chair 2013 bmhender6@gmail.com Council Liaison: Gino Campana – gcampana@fcgov.com Staff Liaisons: J.R. Schnelzer, 970-221-6301 – jrschnelzer@fcgov.com Craig Foreman, 970-221-6618 – cforeman@fcgov.com Bob Adams, 970-221-6354 – badams@fcgov.com Parks & Recreation Board Meeting – January 22, 2014 Page 2 of 5 Full Minutes AGENDA ITEMS: Consider approving the Parks & Recreation Board 2013 Annual Report The Board reviewed and edited the 2013 Annual Report via email correspondence. Bruce presented the highlights of the 2013 Annual Report at the meeting for final review. Discussion Board – Were any functions/events missed? Board – No Board – The Annual Report looks good. Jessica MacMillan moved to approve the Parks & Recreation Board 2013 Annual Report. Seconded by Scott Sinn VOTE: Approved 7:0 Lincoln Corridor Plan Update – Pete Wray & Amy Lewin The process is in Phase 3 – the Preferred Plan which lays out the Preferred Alternative design, neighborhood projects, and an Implementation Plan; the complete Lincoln Corridor Plan will be presented to City Council in April. The corridor vision is that Lincoln will be recognized as a great street: an active and vibrant destination that celebrates our history and is a model for sustainability. The corridor was divided into three segments for a design that would relate to the specific context and right-of-way available: west, central and east. The key elements of the Preferred Alternative throughout all three segments include: - Two travel lanes (consistent with the Master Street Plan) - Buffered bike lanes - Wide sidewalks - Landscaped medians - Transit stops/pull-outs On-street parking is also provided in select locations in the Central and East segments. Streetscape amenities would include directional and informational signs, and some will highlight the historical significance of the neighborhood. Art pieces, such as sculpture and pavement markers, are also incorporated into the design, and future collaboration with the Art in Public Places (AIPP) program is anticipated. Some neighborhood projects examples are: new sidewalk connections, interim sidewalks, new pedestrian crossings, transit stop improvements, education program/signage to reduce impacts of cut-through traffic, and gateway/interpretive signage. The bridge will be enhanced with buffered bike lanes, overlooks with benches and a new connection on the north side of the bridge to the Poudre Trail. The projected cost for the project is estimated at $19M, with approximately $5M of this cost going to the bridge replacement/improvements. Funding options include dedicated sales tax (BOB 2), DDA, Street Oversizing Fund, KFCG, General Fund, and state and federal grants. The next steps will be presenting this at the City Council work session on February 25, getting Boards/Commission recommendations in March, and then going to the City Council for an Adoption Hearing in April. A 2015/16 BFO offer could ask for funding to support the final design with construction potentially happening in the 2018/2019 timeframe. The Lincoln Avenue project would be phased in similar to the North College project. Discussion Board – Will the medians follow the new design standards for medians? Parks & Recreation Board Meeting – January 22, 2014 Page 3 of 5 Staff – Yes Board – With the parking lane next to the bike lane are you adding in a door buffer? Staff – We are showing a 1’ buffer between the edge of the parking lane striping and the bike lane, but will look into widening the door buffer. Board – Will this be handicap accessible? Staff – Yes, it will meet all ADA standards. Board – Is this design based on good community support? Staff – Yes, we worked with the community to refine the design to best meet the vision Board – Has the community been involved and positive? Staff – Yes. There have been a number of open houses and workshops with residents and businesses and they are supportive and excited for the design. Board – Are the sidewalks on the north side wide enough to accommodate the bike and beer activities that go on? Staff – Yes, the preferred design should accommodate this quite well. Both safety and mobility issues have been taken into consideration. Board – Will bike racks be incorporated? Staff – Yes Board – Do businesses have to help fund this project? Staff – Not significantly. Board – What about Willow Street, will sidewalks be installed to connect? Staff – This would be a long-term goal, but there are significant constraints in this area so unfortunately, it would not be something that would happen with this project. Board – The Homeless Gear & Murphy Center has an art program which may be something to tap into that may be ownership to the area and help reduce vandalism. Staff – Great idea, we have the AIPP check into this. Board – What about the maintenance costs for the medians, has this been figured in? Staff – Maintenance costs will be included in the final Plan document. Board – We would like to have you back at the March P&R Board meeting for any final questions so that we can work on a letter of recommendation. Staff – We can be available. SE Community Park Master Plan The Master Plan for the Southeast Community Park looked at pedestrian movement to the park and internally through the park as well as access improvements for crossing Kechter. As a community park, ball fields and turf fields will be part of the design with two lit ball fields and for the first time, a lit turf field. The sports fields are necessary for the southeast part of town to provide the proper service level for the community. Other features of this park will include a dog park, a BMX track, picnic tables and shelters, a community garden, an orchard, a playground, and splash pad. Taking advantage of the McClelland Canal, there will wetland opportunities to experience nature, bridges into areas, and a boardwalk and fishing pier at the irrigation pond. The idea behind the design of the park is to provide ways for exploration, adventure and discovery. We’ll present the Plan to the City Manager and continue the design of the 54 acre community park through 2014, with money for construction in 2015/16. We are also approaching PSD to talk about a shared maintenance facility site just north of the park and west of the school. Discussion Board – In the play area, it looks like you have items that can be moved? Staff – Yes, it’s part of the idea to create a “cause and affect play”. Board – Are you concerned that they will go missing? Staff – It’s part of the risk, which I think you have to take in order to try new things. Board - You mentioned an orchard, what’s the idea behind that? Staff – There used to be orchards in this area. Board – The only thing I don’t like is the style of the shelters, they are too modern looking for the rest of the plan. Board – I would like to help with the design of the dog park, to provide a more interesting experience for the dogs and the owners. Staff – We can put you in touch with the design team. Parks & Recreation Board Meeting – January 22, 2014 Page 4 of 5 STAFF UPDATES Parks Updates • There is a questionnaire from City Clerk’s office that will be coming to the Board members, and a meeting scheduled for February 24. City Council is gathering information and wants to discuss the various Boards & Commissions. • Parks Retreat is in February and we’ll be discussing a 5 year plan as well as the mission, vision, values of all the parks divisions. • JR is on the Homeless Initiative Committee. The numbers are increasing, and we found there are two types; the “population” which we don’t have a lot of issues with and the “roamers” which are younger and tending to cause more issues. We’ll be doing a GAP analysis on this and will keep you informed. • We are reviewing the Community Gardens at English Ranch as there have been complaints on the aesthetics, but the plots are sold out. • Preparing for BOB2 • We have our new Park Ranger on board, Mike West. Recreation Updates • Reduced rate pass - $400,000 subsidized. • Senior Center Expansion is in full swing. The difficulties are trying to keep it open and operating during construction; but we’re on target for completion with a soft opening on July 1. • We are meeting with the mall developer regarding the Youth Activity Center (YAC) and it will be a $5.1M facility within the mall. It will be a 24,000 sq. ft. facility with a gym, child care development, classrooms, community room, cardio/weight room and a fitness/dance area. It is designed for youth, but adults will also be able to use it. At the end of March, the current facility will be gone. The new YAC should be open in the summer of 2015. • Recreation will be working on a Business Operational Plan. It is something we’ll be working on through 2014, but I’ll be able to bring some Plan concepts to the Board in February; and will involve the Board as needed. We will be looking at the organizational chart, surveys, program guides, joint use agreement, and a consistent policy action plan with timelines and matrix. Phase 2 will be to make sure all the programs are aligned (costing/marketing/competitive position/partnerships, etc.). Discussion Board - With regards to the YAC, are you going to be recycling the gym floor? Staff – We are meeting to discuss some recycling options Board – Just a comment, I’ve heard that the restrooms at the Senior Center are not cleaned very well. Board – Will the Recreation Business Plan align with the BFO Process? Staff – Ultimately, yes, but programs pay for themselves. Park Planning Updates • Will be bringing BFO 101 presentation to the Board in February, but this year the BFO process is focusing on enhancements. • Working on the Parks & Recreation Policy Plan, updating the 2014 Action Items and including sustainability items. We will be getting the Boards input and doing outreach and public meetings; hoping for completion in June before retiring. • The Trail Master Plan was approved by Council; was nicely received. • Bids are out on the Mulberry/Lemay Bridge project. • The City received about 30 acres of land from Woodward Technology Center for Natural Areas. The trail will be relocated in this area; and we’re hoping to have the trail in place and open to the public in early spring. Bicycle Advisory Board Liaison Update – Ragan Adams No Report. However, Ragan Adams has been the representative from the P&R Board for the last year, if anyone is interested in being involved with the BAC, we’ll decide this during the election of officers in February. Parks & Recreation Board Meeting – January 22, 2014 Page 5 of 5 Board Work Plan Items Discussed and assigned members to various work plan items. • Budget – Bruce Henderson • Communications – Jessica MacMillan & Dawn Theis • Sustainable Practices – Scott Sinn & Carey Wilkening • Parks – Michael Chalona • Trails – Mary Carlson & Brian Carroll • Recreation – Dawn Theis • Other Projects/Programs  Natural Areas – Brian Carroll & Mary Carlson Schedule of Articles/Calendar The Board reviewed the 2014 Community Outreach articles and developed the following list. This is a guideline, so if something needs to be adjusted or someone has an idea for a different article, visit with Dawn and the Board. Community Outreach - Articles 2014 Healthy Living Section. Due Weds Before 1st Monday of Month by 5PM P&R Board Column Monthly Topic Due Date Board Member Dance Classes Jan '14 1/8/2014 Dawn Aquatics and Aqua Fitness Feb 1/29/2014 Dawn Tennis/Racquet Sports Mar 2/26/2014 Bruce Summer Youth Programs - Recreation April 4/2/2014 Scott Veteran Memorials in Parks May 4/30/2014 Carey BMX, Bike Skills and Skate Parks June 5/28/2014 Michael Dog Parks, Dog Fun, Dog Rules July 7/2/2014 Ragan City Park Tree Tour/Urban Forest August 7/30/2014 Mary Fishing in Parks Sept 8/27/2014 Brian ?? The Farm Oct 10/1/2014 Scott Pottery and Arts Nov 10/29/2014 Jessica Highlighting Northside Aztlan Center Dec 11/26/2014 Dawn Bullet Points • Approved 2013 Annual Report • Presented with the Lincoln Corridor Plan Update – Phase 3 • Presented with the SE Community Park Update Adjournment: Meeting adjourned 8:17pm Respectfully submitted, Carol Rankin Carol Rankin Administrative Supervisor Parks Board Approved Minutes 2/26/14: 6:0 Board Attendance Board Members: Ragan Adams, Mary Carlson, Michael Chalona, Bruce Henderson, Jessica MacMillan, Scott Sinn, Dawn Theis, Carey Wilkening Staff: Craig Foreman, JR Schnelzer, Bob Adams, Carol Rankin, Jill Wuertz, Pete Wray, Amy Lewin