HomeMy WebLinkAboutWater Board - Minutes - 05/17/2012Water Board Minutes
May 17, 2012
1
Fort Collins Utilities Water Board Minutes
Thursday, May 17, 2012
Water Board Chairperson City Council Liaison
Steve Balderson, 223-7915 Wade Troxell, 219-8940
Water Board Vice Chairperson Staff Liaison
Steve Malers, 484-1954 Brian Janonis, 221-6702
Roll Call
Board Present Chairperson Steve Balderson, Vice Chairperson Steve Malers, Board Members
Brett Bovee, Duncan Eccleston, Becky Goldbach, Lori Brunswig, Meagan Smith, Liesel Hans,
Brian Brown, and Eric Garner
Board Absent Board Member Phil Phelan
Staff Present Brian Janonis, Jon Haukaas, Lance Smith, Chris Parton, Donnie Dustin, Carrie
Daggett, Robin Pierce, and Harriet Davis
Guests Peggy Plate and Brice Garner
Meeting Convened
Chairperson Balderson called the meeting to order at 5:32 p.m.
Public Comment
Peggy Plate introduced herself to the board members. Ms. Plate is serving as a liaison to the
Water Board on behalf of the Energy Board.
Approval of April 19, 2012 Minutes
The board members discussed the following edits to the minutes:
• More detail concerning the Variance Request. This section will be revised to include the
list of those who spoke and the motion.
• A change to sentence order in “Scope of the Problem” from the Stormwater Master
Planning Efforts item.
• An additional sentence will be added to clarify the discussion on “Other Options” from
the Stormwater Master Planning Efforts item.
Board Member Brunswig moved to approve the minutes of the April 19, 2012 meeting. Board
Member Bovee seconded the motion.
Vote on the motion: It passed unanimously. The minutes will be revised to reflect the suggested
changes.
* Board Member Brown abstained from voting due to his absence at the April meeting.
** Board Member Garner abstained from voting due to his early departure at the April meeting.
Water Board Minutes
May 17, 2012
2
Committee Reports
Conservation and Public Education Committee (Board Member Phelan): No report.
Engineering Committee (Board Member Brown): This committee will meet on June 13 to
discuss Michigan Ditch and other components of the raw water delivery system.
Legislative, Finance, and Liaison Committee (Board Member Goldbach): The committee met on
April 26 and discussed future direction for the three aspects of the committee. They also
discussed the City’s participation with the Colorado Water Congress. The committee would like
to talk to the Energy Board and would like to meet with Council Liaison Wade Troxell.
Committee Chair Goldbach also stated that a LFL committee member should attend Council
meetings when water issues are discussed.
Water Supply Committee (Board Member Bovee): The committee met on April 17 to discuss the
Water Supply and Demand Management Policy. This item will be presented to the full board in
July and is scheduled for a City Council Work Session on August 20.
Staff Reports
Monthly Water Resources Report
Water Resources Manager Donnie Dustin provided this report for the agenda packet. The
snowpack is at a record low level. Additional quotas of Colorado Big Thompson (CBT) water
will be used this year; however, Mr. Dustin noted that Utility customers have reduced their water
usage by approximately 25 percent over the last ten years.
Low Impact Development (LID)
Water Engineering and Field Operations Manager Jon Haukaas stated this item is scheduled for a
Work Session in August. This will be presented to the board before it goes to Council for
adoption. This item will be added to the July agenda.
Asset Management Program
(Attachments available upon request).
Mr. Haukaas introduced the item and introduced Asset Manager Chris Parton. Mr. Parton
presented the following topics on the item:
• Overview of the Risk Assessment Methodology;
• Graphics for the water distribution system risk assessment;
• Background information on Deighton Implementation;
• Risk-based renewal schedule;
• Capital Improvement Planning;
• Lifecycle Management Plan; and
• Next steps in the process.
Highlights from the discussion:
• “Customer inconveniences” included as part of the criterion for Capital Improvement
Planning;
• Costs of the software;
• Maintenance aspects of the systems;
• Changes to how data is collected in the future;
• Reasons behind the software choice; and
• Contacting other cities to trade information on the software.
Water Board Minutes
May 17, 2012
3
Update and Discussion of Adopting City Council Rules of Procedure
(Attachment available upon request).
Deputy City Attorney Carrie Daggett presented this item as a follow up to the discussion held
during the February meeting. She stated more clear procedure is needed for board processes.
Staff would like this to match the Council process. To this end, staff is discussing adding a
procedural section to the Boards and Commission Manual. This manual is adopted by Council
resolution.
In response to a board’s member question concerning if the board can give feedback before it is
presented to Council, Ms. Daggett stated she would give an update to the board members if they
request it.
Ms. Daggett stated that staff is discussing the possibility of more specific board training. The
process would be more interactive where board members can ask questions on particular
subjects.
A board member stated he would be supportive of a public component being a part of each
agenda item subject as it is introduced. Ms. Daggett stated some boards do function in this
manner. This can be determined by each individual board; however, the Water Board could
structure the agenda to allow for the public to comment on each item.
Board Support Resources
Utilities Executive Director Brian Janonis introduced the item. Mr. Janonis attended the Council
retreat in hopes of defining clearer expectations on what Council expects from the board.
Mr. Janonis and the board members discussed administrative support provided to the board. The
level of support has increased due to increased workload within the past years. Staff has
requested the Board Secretary provide a more summary style type of minutes to reflect the
general discussion on informational items. More detailed would be provided on policy
discussions. Board actions would also be detailed in the minutes.
The board members and staff discussed the process of submitting memos to Council. Some
board members would like more detail in the minutes and less-detailed memos. They also
discussed the fact that the Water Board agenda has become more complex with several
departments filtering through the board. This additional workload has an impact on board
support resources.
The board members and staff discussed possible formats for submitting minutes and memos to
Council. They also discussed the possibility of networking with Council on an individual basis.
The board members discussed adding this item to a future agenda after they feedback on the
previous item presented by Ms. Daggett.
Review Draft for Water Board Periodic Review
(Attachment available upon request).
Chairperson Balderson presented this item to the board. The draft questionnaire was provided in
the packet. The Periodic Review is scheduled for the City Council Work Session on June 12. The
board members discussed asking Council more direct questions at the Work Session in regards to
memos, expectations, etc.
Other Business
Mr. Janonis expressed his thanks on behalf of staff to Board Member Smith for her service to the
board. She is resigning due to relocation.
Chairperson Balderson reminded the board about the Annual Tn-City and Tn-Districts Meeting
in Greeley. This event will be held on May 24. He also reminded the board members about the
opportunity to attend the public meetings on the budget process.
Future Agenda Items
None
Adjournment
The meeting was adjourned at 8:18 p.m.
Submitted by Harriet Davis, Administrative Assistant, Fort Collins Utilities
Approved by the Board on 1 , 2012
Signed:
I ( Qa 1 I ‘
Board Secretary Date
Water Board Minutes 4
May 17, 2012