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HomeMy WebLinkAboutWomens Commission - Minutes - 01/21/2009Fort Collins Women's Commission Meeting Minutes �l January 21, 2009I 215 N. Mason, Room I -B Attendees: Sue Baccari, Marjorie McTaggart, Becky Goldbach, Annette Zacharias, Barbara Goff New Members: Kristine Callahan, Kathleen Sullivan -Bailey Staff Liaison: Jill Walusis The meeting was called to order by Commission Vice Chair, Sue Baccari, at 6:35. Barbara Goff moved to approve the minutes from the December meeting. The motion was seconded by Annette Zacharias. Motion passed. New members, Kristine Callahan and Kathleen Sullivan -Bailey, were welcomed to the group and introduced. Old Business: 2008 Annual Report A draft of the 2008 Annual Report was prepared by Annette and circulated via email. Vice Chair Sue Baccari made several additions to the draft report. These included the Commission's role in maintaining the teen -parent program at PSD, 5 CSU students discussing with the Commission the lighting in Old Town, safety, and a letter to the Coloradoan regarding voting. A draft of the Annual Report with Sue's changes was circulated. A motion was made by Marjorie McTaggart to finalize the Annual Report as amended by Sue. The motion was seconded by Barbara Goff. Motion passed. 2009 Areas of Focus The Commission discussed the suggested Areas of Focus for 2009. Annette moved to accept economic well-being and health as the Areas of Focus for the 2009 Women's Commission.ion. Themotion was seconded by Barbara. Motion passed. Women's History Month Essay Contest Becky Goldbach discussed preparation for the essay contest. Speaker Mary Shaw has been confirmed. Students will be recognized at the Board of Education meeting on March 10, 2009 at 6:30 pm. Following the Board of Education meeting, there will be a reception at Poudre High School in the student commons area. The space at PHS has been reserved from 6-9pm. The flyers were distributed to PSD schools as well as to homeschoolers of record for the essay contest. Becky would like assistance with obtaining donations for the prize bags to be given to recipients. Becky prepared a comprehensive list of potential donors in the area which was distributed to all commission members. The importance of coordinating effort so that multiple members are not contacting the same business was emphasized. Becky will distribute via email a list as well as the tax exempt certificate for this purpose. All members agreed to communicate regarding donations secured. The City Council will issue a proclamation following the Board of Education meeting. This will be done in the 5:30 time slot, most J likely in the beginning of April. Becky believes the essays are due in the beginning to mid -February. The Commission discussed the timing of receipt and evaluation of the essays. Becky will email the Commission members with the exact date. The following readers were selected to review the essays: 7'h Grade: Annette and Kris 8`h Grade: Becky and Kathleen 9`h Grade: Barbara and Sue For next month's agenda, we need to have a committee for refreshments, flowers, and decorations. We will also need someone to write the thank you notes to the donors. Annette made a motion to authorize Becky to spend money from the Women's Commission budget on an as needed basis for the reception. Marjorie seconded the motion. Motion passed. Newsletter Assignments and Timeline The members discussed a timeline for completion of the newsletter. The idea was also discussed of having web links or individual articles on the Commission's website that can later be used as a basis for the newsletter. Information on International Women's Day is also a possible item for a link on the website. We discussed a goal of June for the O summer newsletter so that it is available for summer events. Annette agreed to chair the newsletter and Kris agreed to assist. Thank You letters to resigned members Commission Secretary, Krisen Sergi is to find out whether thank you letters have been sent to resigned members of the Commission. New Business: Wonders of Women: Annette provided information regarding Wonders of Women 2009. The event will be smaller this year and only be in the late afternoon. It is scheduled for February 9'h from \�v 3pm until 8pm at the CSC ory Student Center. The event is free and features a y. resentation by Der. � at 6pm. Annette will find out whether or not booth space is available and �rward information to members regarding staffing. Becky and Kathleen indicated they would be available that afternoon to staff the booth. The group discussed having handouts available. Marjorie circulated some older AARP publications, and agreed to contact the AARP office in an effort to obtain similar or updated publications for distribution. Becky presented a motion that the Commission authorize Annette to spend funds to obtain booth space if it is available at the Wonders of Women event. The motion was seconded by Marjorie. Motion passed. International Women's Day March 8 is International Women's Day. The Commission would like to discuss this at the February meeting. Becky agreed to obtain additional information. The Commission would like to have a proclamation for the City Council. New Members The commission is still seeking one additional member. The idea of a teen advisory member was raised. This item is tabled until next month. Marcile N. Wood Award Announcement The Commission needs to discuss announcements for the award. This item is tabled until next month's meeting. HRC and Long Term Care Vigilance The Human Relations Commission is looking into vigilance, particularly in the evenings, in long term care facilities following recent events. To this end, the group is organizing an informal gathering at the Bean Cycle on College Avenue on February 3, 2009 at 6 pm. The group would like to follow this with a "community chat" about this issue in March. Budgeting For Outcome (BFO) Process The City requests information and input from the Commission for the BFO process. This first installment of input on seven areas is due by March 27"'. The request is for input on the seven specified areas and result statements addressing whether this adequately reflects the community needs. There are three phases to this process. The first phase occurs in March, the second in May, and the third in August. This process needs to be on the February meeting agenda. Parental Involvement for Academic Achievement The Commission would like to investigate further HB 1057 prior to a determination of whether or not we will take a position on this legislation. Barbara agreed to research this further and email members. This should be discussed further at the February meeting. Annette motioned to adjourn at 8:29. Marjorie seconded. Motion passed.