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HomeMy WebLinkAboutGolf Board - Minutes - 01/21/2009City of Fort Collins Culture, Parks, Recreation and Environment Golf Board Minutes: Regular Meeting of January 21, 2009 Council Liaison to the Board: Councilman David Roy Staff Support to the Board: J.R. Schnelzer, Director of Parks at 221-6301, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Board Chairperson David Johnson called the meeting to order at 7:00 p.m. at the City Park Nine Clubhouse. Agenda Review: Manager of Golf Jerry P discussion about Manno's and appointing Committee to the Agenda. Items of Note: Brown stated that he would like to add a two Board Members to the RFP Review ■ Jerry said that J.R. Schnelzer was unable to attend tonight's meeting. ■ Jerry welcomed Michele Marquitz and congratulated her on her appointment to the Golf Board. He also noted that Council reappointed Deron Grothe to the Board. Approval of Minutes: On a motion by Larry Buckendorf, seconded by Michele Marquitz, the Board unanimously (7:0) approved the Minutes of the November 19, 2008 Regular Meeting. Citizen Participation: None Review and Approval of the Golf Board 2008 Annual Report Jerry explained that he puts this report together on the Board's behalf and the Board should feel free to make any changes they believe are necessary. On a motion made by Larry Buckendorf, seconded by Shane Houska, the Board unanimously (7:0) approved the Golf Board 2008 Annual Report. Appoint Two Board Members to the City Park Nine Golf Professional & Concessionaire RFP Review Committee. Jerry said that David McCleave was awarded the SouthRidge Golf Professional Agreement, therefore we need to issue an RFP for the City Park Nine Golf Professional and Concessionaire to replace him. Jerry informed the Board that he put the RFP document together and Director of Parks J.R. Schnelzer then made any changes he felt were necessary, and the document is now being finalized by Purchasing. Lauren DeRosa asked how long the process generally takes. Jerry said that it's typically around 3-4 weeks and he then explained the process to the Board. Shane Houska asked the Board Members if anyone was interested in serving on the Committee. Grant Sherwood said that he wasn't sure if he would be able to serve on the committee with out knowing the schedule. Dan Preble stated that he does play City Park Nine except occasionally. Larry Buckendorf asked if the Assistant Collindale Professional Doug Perry was interested and Jerry said that he believed he was. The Board then appointed Dan Preble and Deron Grothe with Grant Sherwood as an alternate to serve on the City Park Nine Golf Professional & Concessionaire RFP Review Committee. Appoint Two Board Members to the Collindale Restaurant/Snack Bar Concessionaire RFP Review Committee Jerry explained to the Board that he had put the Agenda together prior to finding out that Scott Manning resigned as the Collindale Restaurant/Snack Bar Concessionaire. He reminded the Board that Scott worked for the previous Concessionaire Braun's Bar and Grill and in 2004 Scott was awarded the Assignment from Braun's. Jerry said that. Scott was experiencing similar financial issues that other restaurants in the area were experiencing with the present economy. Scott and the City then came up with a proposal for him to hopefully get caught up on his payments but unfortunately Scott decided it was in his best interest and chose to resign. Jerry said that it was a very unfortunate circumstance and that both Scott and Dale Smigelsky were both looking forward to working together on bringing in more tournaments to Collindale. Lauren De Rosa asked if the new Concessionaire would be made aware of the Memo of Understanding with Scott and the Women's Association and if they would be upholding that Memo of Understanding. Jerry said yes and suggested that she ask that in the interviews. Jerry said that the City felt it was in our best interest to go out to bid rather than assigning the contract since there already appears to be a great deal of interest. Some Board members wanted to know whether or not Dale would be keeping any of the current Collindale staff and Dale said that he was keeping Courtney Houska and Kasey Clausen. The Board then appointed Shane Houska and Lauren DeRosa with Michele Marquitz as an alternate to the Collindale Concessionaire Restaurant/Snack Bar RFP Review Committee. Review of Staff Play Policy Jerry mentioned that J.R. Schnelzer prepared a rough draft of his suggested changes to the current Staff Play Policy for the Board's review. At this time (7:46) Shane Houska excused himself from the discussion due to a conflict of interest as his wife Courtney Houska is currently being employed at Collindale Golf Course. David Johnson stated that he doesn't agree with the policy changes. Previously being a Golf Professional he understands the importance of having quality staff and volunteers and he feels that implementing these changes could affect this. Dale said that J.R. was concerned with abuse of the policy and made suggestions to help prevent this abuse. He said that staff has met with J.R. and provided him with their suggestions. David then stated that he would like to see what staffs input was. Jerry said that he would email the Board a copy. Larry Buckendorf asked if there was significant play and Dale said that there was some questioning with the number. Jerry informed the Board that other cities are also reviewing their staff play policies and J.R. has researched this. Grant Sherwood stated that the City has to run things differently than the private sector. Dale clarified that staff isn't allowed to bring people who aren't employees to play for free. Jerry said that there is also some concern with other departments not receiving perks as well. Dale stated that J.R. would like to have something in place that he can justify. David mentioned his concern with these policies not being in place prior to the new Golf Professional and Concessionaire RFP's going out. He said that people may base their proposals on the current policy. Dan Preble reminded the Board that he is retired from Poudre School District and he has heard from other School District retirees that they are hesitant to volunteer not knowing what the policy is going to be. Jerry suggested that the Board view staffs suggestions and then provide J.R. with their input for further discussion at the February meeting. Potential Change to Board Meeting Start Time Jerry said that J.R. has suggested that the Board consider changing their, meeting start time. He stated that most Boards meet earlier than we do and they provide dinner for the Board. Jerry mentioned that we chose these times due to the fact that some Board Members play in leagues. David Johnson stated that he didn't feel it would be appropriate for Golf to provide meals due to their budget restraints. Jerry suggested that there be further discussion on this at the February meeting. Correspondence/Financial and Statistical Reports Jerry provided the Board with a copy of the December rounds report. He said that the numbers were very low and it was a good idea that we increased our fees. Jerry mentioned that our 2008 Operating Revenues were plus $235. He said that the Budget Office is preparing a new financial statement that we will provide next month. Adjournment: On a motion by Michele Marquitz, seconded by Shane Houska, the Board unanimously voted (7:0) to adjourn at 8:30 p.m. Meeting Attendance Board Members Larry Buckendorf Lauren DeRosa David Johnson Michele Marquitz Dan Preble Grant Sherwood Shane Houska /Re pectfully submitted, Dawn Worth Administrative Aide Staff Jerry P. Brown Dawn Worth Dale Smigelsky Guests Matt Magley