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HomeMy WebLinkAboutCitizen Review Board - Minutes - 01/14/2009( L) ORIGINAL CITIZEN REVIEW BOARD MEETING CIC Room January 14, 2009 Present: Anne Berry, Harry Edwards, Arlene Archer, Jim O'Neill, Robin Penny, and Glenn Strunk Unexcused Absence: Dennis Baker Staff: Lt. Craig Dodd, Sgt. Greg Yeager, Assistant City Attorney Greg Tempel and Angelina Sanchez -Sprague, Recorder Chair Harry Edwards called the meeting to order at 5:30 p.m. New Members: Harry welcomed the newest members of the Board (Arlene Archer, Jim O'Neill and Robin Penny.) Introductions were exchanged. Minutes: Glenn Strunk made a motion to approve the November 12, 2008 minutes. Robin Penny seconded the motion. The motion passed 6:0. Subcommittee Minutes: Harry Edwards moved to approve the L112008-008 subcommittee minutes of December 10, 2008. Anne Berry seconded the motion. Motion passed 2:0. Voice Mail Reports: CRIB Voice Mail Message Report: Harry Edwards reported he checked the voice mailbox on January 14, 2009 and there were no messages. Harry explained that a voice mailbox was created as a place where citizens could leave messages intended for the Board. Bias Police Voice Mail Report: Sgt. Yeager reported there were no messages at 4:00 p.m. on January 14, 2009. Greg explained a voice mailbox was created where citizens could leave messages intended for Police Services. That number is offered on the City's website, on the complaint form, and on the business cards distributed by officers when interactions take place with citizens. He reported both positive and negative feedback is found. Feedback is shared with the Board. In the case of compliments for the officers, they are forwarded to their supervisors and become a part of the officers' performance evaluations. Public Input: Elaine Boni, Human Relations Commission Liaison, was present. New Business: Glenn Strunk asked when the election of officers would be taking place. Harry said it would occur at the February 11`h meeting and asked members to give some thought to possible candidates for the position of Chair and Vice Chair. Glenn requested an updated contact sheet for members and staff. Sgt. Yeager said he had prepared a draft and planned to distribute it that night to confirm all the information is correct before distributing a final version. L) ORIGINAL Old Business: Lt. Dodd reported he'd spoken to Cable 14 staff member Mark Grant about the content of a video being produced to educate community members about the work of the Citizen Review Board. Lt. Dodd outlined some suggestions for the 4-minute video, specifically: • Video footage shot at the February 11 meeting • Video footage with Council Liaison David Roy providing information on how the Board came into existence • Video footage with a legal perspective —the purview of the Board. It was decided that Greg Tempel would draft a script and Harry Edwards would be available for videotaping. • Video footage of a role-playing situation that outlines the intake process with a couple of the Board members as the actors • Video footage where a couple of Board members sharing their perspective of the review process • Video footage of Police Chief Harrison outlining the value of the Board The Board reviewed the suggestions. They offered ideas such as the need for scripts (in some cases) outlining the information they'd like for a specific segment. Where possible, scheduling of filming would take place close to the February 11`" meeting in the Cable 14 studio (lower level of City Hall). Alternate scheduling could take place as needed at a mutually agreed time for participants and Cable 14 staff. Lt. Dodd hoped after videotaping was completed that the editing would follow so the video could be available as early as the first part of March. The final product would play on Cable 14 two - three times a day for the first month. It would be linked on the web to the CRB web page (http://www.fcgoJ.com/cityclerk/citizen-review.php) and to the City's City Cable 14 video streaming archives(http://www.fcgov.com/cablel4/video.php). It could also be used when recruiting new members for the Board. Lt. Dodd would continue to make the required arrangements. Pending Cases: No cases pending. Adjournment: Glenn Strunk moved to adjourn the meeting. Anne Berry seconded the motion. The motion was approved 6:0 and the meeting was adjourned at 5:30 p.m. Members remained for a training presentation designed for the new members prepared by Lt. Dodd and Sgt. Yeager. Next Meeting: February 11, 2009, 5:30 p.m., CIC Room, 300 LaPorte Avenue. . " to, IO&v -x, Z//) /2 L70q Chair 2