HomeMy WebLinkAboutRetirement Committee - Bylaws - 2006GENERAL EMPLOYEES' RETIREMENT COMMITTEE
STANDING RULES
REVISED FEBRUARY 149 2006
MEETINGS:
I. The Committee holds its regular meetings on the second Thursday of the month at
1:15 p.m. at 215 North Mason, Conference Room 2A, second floor.
2. The Committee shall meet quarterly at a minimum. Such meetings will be
scheduled approximately 45 days after a quarter ends, e.g. March 31, June 30,
September 30, and December 31.
STAFF SUPPORT
Staff support may include:
1. Members of the Finance department, as needed.
2. Human Resources representative for employee benefit support.
3. City Attorney's Office representative for legal support.
OFFICERS
I. Election of officers shall take place once a year at the February meeting. The City
Clerk's Office shall be informed of the election of new officers. If an officer's
Committee membership expires before the election, an interim officer can be
appointed by the Chair.
2. The positions of Chair and Vice -Chair are for one-year terms, but are not limited
to one term.
GENERAL
I. The Committee will review the annual actuarial valuation, usually in the second
quarter.
2. Personal Retirement Planning Statements showing employee pension benefit
projections prepared by the Plan's actuary will be distributed by April of each
year.
3. Each year, the Finance Department support staff will make an effort to confirm
addresses for terminated vested employees.
4. Past Committee members and Plan members may be asked to serve on a
voluntary basis in an ex-officio capacity to assist the Committee in fulfilling its
responsibilities.
5. There will be an annual review of the actuarial consultant.
DIRECTIVES IN CHRONOLOGICAL ORDER
1. A draft of the Committee's prior year annual report will be reviewed at the
January meeting in order to meet the City Clerk's January 31 deadline.
2. The Standing Rules shall be reviewed annually at the February meeting in
conjunction with the election of officers.
3. A draft of the Committee's ensuing year work plan will be reviewed at the
November meeting in order to meet the City Clerk's December 1 deadline.
Approved: January 1992
Revised: September 1994; December 16, 1996; October 5, 2000;
February 6, 2002; February 5, 2004; March 3, 2005; and February 14, 2006