HomeMy WebLinkAboutCommission On Disability - Minutes - 11/08/2007November 8, 2007
Commission on Disability Meeting
Fort Collins City Hall
Council Information Center
12:15pm
Call To Order for meeting and Work Session:
Present: Susan Williams, Vivian Armendariz, Bruce Byrne (City Liaison),
Kimberlee Imig, Beverly Hageseth, Mary Elizabeth Lenahan, Lydia
Wiatrowski, Laura Burnett
Absent: Steve Rierson, Terry Schlicting, Janie Bondhus
Corrections to September minutes
* Bruce's last name spelled incorrectly
* Vivian's first name spelled incorrectly
* Kimberlee (sp)
* Please mention Gladys Russell from Hear'N Colorado who came to
August meeting
* Lenahan was spelled incorrectly
* Make note about the changed date for Mayor's Award Luncheon
Beverly moved to approve September minutes with corrections noted.
Mary Elizabeth seconded approval of minutes.
September minutes approved unanimously
October minutes corrected. Mary Elizabeth moved to approve October
minutes; Kimberlee seconded motion.
October minutes approved unanimously
Mary Elizabeth has updated the minutes on-line through July.
New Business
Vote to accept officer nominations as new officers passed unaniirously.
Officers will be effective January 2008 — Lydia Wiatrowski to assume
Secretary responsibilities immediately beginning with the November
minutes.
Chair: Terry Schlicting
Vice Chair: Laura Burnett
Secretary: Lydia Wiatrowski
Historian: Vivian Armendariz
Discussion about the Appreciation Lunch for December 13t' meeting, 12:15
to 2:00. Gifts & lunch discussed — Buffet sit down luncheon, Bruce will
arrange; Laura showed the type of wooden box to be awarded for this year's
recipients (Melinda Suits, Joanie Cook, and Annie Houston). A trophy -
style award will be made for Steve White. The Chairman will hand out the
awards.
A Thank you card was received from Brownie McGraw for her Mayor's
Award.
Commission discussed attendance and membership Bylaws. Bruce
mentioned concern about regular attendance. According to the by-laws,
member can be dismissed if he misses three meetings in a row or six
meetings in a year.
Mary Elizabeth noted that 2007 has been inconsistent in membership. Susan
suggested that the Mayor, as liaison, could emphasize the importance of
commitment for participating on the Commission on Disability. She will
follow-up with a letter.
Kimberlee suggested posting on a public board such as Craig's List. The
consensus was that the City Clerk's office takes responsibility for recruiting
new members to the board.
Mayor's Awards categories need to be updated. There are two different
titles for the same category: Employer of the Year and/or Employee of the
Year. There is also a Service Provider of the Year category. Lydia and
Mary Elizabeth will investigate and make corrections. Over 300 mailings
were sent and there were 9 nominees for the awards. Information has been
submitted to the clerk for posting on-line.
Discussion on Community Access PowerPoint presentation and brochure:
Susan suggested going ahead with PPT presentation and worrying
about brochure later.
Vivian wants to present both items at same time to Council.
Vivian to meet with Terry to make changes to brochure.
Rob to do presentation with Vivian.
Presentation to be submitted to Council in paper form for feedback.
Susan to invite Mayor to December meeting (Sarah Kane).
Mary Elizabeth has a copy of the Practical Housing DVD in case the
sub -committee wants to show this with the Community Access training after
council approval.
Susan will send e-mail to Terry about his responsibilities as Chair.
Susan encouraged Lydia and all commission members to read the Bylaws.
Secretary to send agenda out
Chairperson has to do an annual report and submit to the City in December.
Chairperson will need copies of all meeting minutes to prepare the annual
report.
In the interest of being "Green", Lydia motions to send minutes
electronically (email) for members to review 10 days prior to following
meeting. Minutes will be reviewed via projector/overhead at following
meeting for final approval. Final revised minutes will be sent electronically
to members and one hard copy will be generated for Clerk's office the day
of the meeting.
Note: Historian will mail copies to members without email or computer
access.
Beverly seconded the motion
Motion passed unanimously
City Hall will have full internet access.
WORK SESSION FOR WORK PLAN 2008:
Review of Commission Membership Lists — corrections noted
Communication & Education Work Plan
Item 1: Orientation for new members should be implemented. Liaison &
Secretary coordinate and schedule an orientation for new members and
provide Bylaws and standardize the welcome process.
Mary Elizabeth suggested possibly combining the various sub -committees
into one sub -committee called "Community Access".
Mary Elizabeth concerned emergency preparedness plan is still not
available.
Susan commented Emergency Preparedness Plan will be available hopefully
be the end of the year. Susan will let COD know when it is up and running.
Susan has provided updates throughout the year and will continue to do so as
plan progresses.
Mary Elizabeth interested in serving on Youth Advisory & Cultural
Resources Advisory Boards.
Susan commented members have not visited other Boards/Commissions and
expressed her hope members will attend at least one meeting of other
Board/Commission so they know we are the contact and resource. Bylaws
require us to be involved in at least one thing.
Vivian requested brochures be brought to January 2008 meeting.
Unable to complete Work Plan 2008 at this meeting. COD members agree
to meet on December 6th, 2007 at 12:15pm to finish the Work Plan in CIC
room.
Meeting Adjourned.
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