HomeMy WebLinkAboutWomens Commission - Minutes - 09/19/2007City of Fort Collins
Wotnert'sCotrnnission \ V
Meeting Minutes
Wednesday September 19; 2007
215 N. Mason, Room 1-A
Attendees: Barbara Goff, Stacey Arnold, Beth Etter, Sue Baccari, Hollie Kopp
Members absent: Mary Beth Lathrop, Pat Lewis (excused)
Liaisons absent: Marjorie Mctaggart (SAB), Karen Gebhardt (CSU)
Staff liaison: Suzanne Jarboe -Simpson
Meeting called to order by Commission Chair Beth Etter at 6:35pm.
Introductions and Announcements — new Commission member Hollie Kopp was
welcomed.
Mary Beth Lathrop resigned from the Commission via email. Sue will forward a copy of
the email to the other Commission members.
Reminder that applications for this Commission as well as other City boards and
commissions are due September 28, 2007.
Commission members are reminded that their 2008 work plan is due in the City Clerk's
office by the end of November. They're asked to review it and come prepared to discuss
it at the October meeting.
Stacey moved approval of the July and August Commission meeting minutes. Sue
seconded the motion. Motion passed unanimously.
Bylaw Changes
Discussion about suggested changes to the Commission's bylaws include:
outlining additional responsibilities of three officer positions — chair, vice -chair and
secretary
Secretary will take meeting minutes and forward a copy to Commission members and the
Liaison
Vice Chair will fill in for the Chair upon her absence; will also fill in for the Secretary if
she's absent (if VC is filling for the Chair at a specific meeting, she can delegate the
minutes to a Commission member); vice chair will be responsible along with the Staff
Liaison to check on the contacts coming in through the website
Chair will monitor expenditures along with the Staff Liaison
changing the number of excused and unexcused absences allowable for Commission
members: a total of 2 unexcused absences or 4 absences per year would result in a
Commission member's termination
staff liaison's responsibility for internal City communication
election of officers — Oct for Chair for coming year, Feb for vice chair and secretary
Quorum — majority of seated members
Stacey moved and Barb seconded a motion to accept the changes to the bylaws. Motion
passed unanimously.
Radio Program Update: Radio program held on Sept 18 on KCFR
Mary Beth and Beth represented the Commission. MNW winner, Jenifer was guest of
honor, along with Rachel, a community member Jenifer recently provided assistance to.
Program was hosted by John Gascoyne.
Beth offered the Women's Commission email as a way to get in touch with Jenifer.
Rachel shared her story.
Barb suggested a thumbs up in the Saturday Coloradoan for KCFR. Barb volunteered to
create and submit this.
Beth suggested making the radio show a priority — possibly 3-4 times per year. This will
require a Commission member taking on the responsibility for coordinating guest
speakers, working with the staff at KCFR, etc. The goal would be awareness of issues in
our community. Consider holding a program in Jan/Feb.
Future radio show program ideas include: MNW, Essay contest
Next steps: brainstorm additional topics at the Oct meeting.
Newsletter update
Feedback on the format and content was positive. Commission members agreed that the
newsletter as developed is what they had envisioned. Suggestion to add updated statistics,
if possible.
Sue will include updated information on community websites. Members were asked to
get any updates to Sue by the end of the week in order to get the newsletter finished.
Distribution process:
Barb will contact 211 and ask them to distribute to agencies, non-profit service groups,
etc., and the Library
Beth will contact CSU Women's Studies, KRFC
Suzanne will post on the website and distribute to City Council and staff
Suzanne will print out some color copies for distribution — if you want additional ones,
please contact Suzanne.
Other suggestions for placement? Other City Boards and Commissions?
Follow Up
The Commission has their own city email address. The Vice Chair will be responsible,
along with the staff liaison for checking email correspondence. Suzanne will forward to
Stacey, the current vice chair, the log -in information.
Upcoming
Holli volunteered to oversee the essay contest. Stacey provided a quick overview of the
detailed planning process she developed, and offered her documentation if that would be
helpful.
Barb updated the Commission on legislative topics and announcements. The CSU Center
for Public Deliberation and the League of Women Voters are sponsoring an event on Sept
29 from 9am — 12pm. Possible '08 topics for consideration could include health care — a
hot topic at the state and national level.
Stacey moved to adjourn the meeting at 8:3lpm. Sue seconded the motion. Motion
passed. Meeting was adjourned.
Next meeting: October 17, 2007
Topics: '08 workplan
Election of Chair for `08
Radio program decisions