HomeMy WebLinkAboutYouth Advisory Board - Minutes - 09/05/2007YOUTH ADVISORY BOARD MINUTES
Council Liaison:
Board
Regular meeting — September 5, 2007
7:00 p.m.
Staff Liaison: Steve
Board Members Present: Erin Rooney, Laura Lamb, Lee Swanson, Kai Stuckey, Scott Umbreit,
Matt Strauch, Joshua Disney
Board Member(s) Absent: None
Staff Members Present: Steve Budner, Administrator — Recreation Department
Janet Urban, Staff Support — Recreation Department
Carol Fahring, Future Staff Support — Recreation Department
Guest(s) Present: Sam Swanson
Call meeting to Order:
The regular meeting of the Youth Advisory Board was called to order at 7:12 p.m. by Board chairperson
Matt Strauch.
Approval of Minutes from May 2, 2007:
On a motion by Lee Swanson and seconded by Laura Lamb, the minutes were approved unanimously
(6-0).
Agenda Review:
There were no changes to the agenda.
Citizen Participation:
There was no citizen participation.
Agenda:
UPDATE ON PARKS & RECREATION POLICY PLAN
Craig Foreman, Director of Park Planning and Development for the City, attended the meeting to update
the Board on the Parks and Recreation policy plan which is the document that will guide programs,
facilities, parks and trails for the next 10 years. The City hired a consultant, GreenPlay LLC, about 9
months ago to gather information and formulate a plan. Focus group meetings were held, and a mail -in
survey was conducted to get ideas from users about their future needs. After the data was gathered and
catalogued, a determination was made as to where the gaps are. For instance, focus groups liked parks
and trails and felt they were maintained well; however more trails are wanted as well as river recreation.
Keeping fees affordable and developing alternative funding sources were key responses.
There was a 12% response rate on the mail -in survey, so it was considered statistically valid. The survey
represented all segments of the city, and the results were extrapolated to represent the whole community.
Staff will present their findings to City Council the week of September 10. During the latter part of 2007,
recommendations and action items will be developed to present to Council in February 2008.
Louth Advisory Board Minutes
September 5, 2007
Page 2
Board members asked if there was anything in particular that scored low during the focus group exercise
and the mail -in survey. Mr. Foreman indicated that tennis and a sports park came in low; disc golf was
also rather low.
Mr. Foreman will come back to the Youth Advisory Board later this year to talk about the
recommendations/action items. Board members should give some consideration to tonight's presentation
so they can provide input when he returns on December 5. Craig's December presentation will be
preceded by some printed materials for the Board's review.
The Parkland budget and a small part of the Recreation budget funded the study which cost $50,000.
Other park -related items mentioned:
• The grand opening of Spring Canyon Community Park will be October 27.
• Rossborough Park is slated to have restrooms.
• Trails, parks, playgrounds and restrooms are all accessible and meet ADA guidelines.
RESULT OF BUDGETING FOR OUTCOMES PROCESS
The City Manager submitted the proposed budget to City Council on September 4. Board members are
invited to attend a forum on Monday, September 17 at the Lincoln Center from 6:30-8:00 PM where an
overview of the recommended budget will be presented, and attendees can provide input, ask questions.
YAB PERIODIC REVIEW QUESTIONNAIRE/COUNCIL WORK SESION/BOARD
RESTRUCTURING DISCUSSION
Steve Budner and Matt Strauch attended a City Council work session during the summer to discuss the
Periodic Review Questionnaire that had been submitted in early July. The Board's responses in the
questionnaire made it clear that there is little Council involvement with the Youth Advisory Board.
Council is supportive of moving from 4-year terms to 2-year terms and increasing the number of terms to
3 instead of 2.
Matt Strauch, Steve Budner, Lisa Poppaw and Darin Atteberry met to discuss a proposal to restructure the
Board. The proposed plan would be to create a commission rather than a board which would consist of
committees that would deal with specific age groups — age 0-12, age 13-18, age 19+ (college age). The
committees would meet monthly, the commission would meet quarterly, and the committee chairs would
meet monthly. The City Manager was favorable to this idea as was Council liaison Lisa Poppaw, and
ASCSU was very interested in this concept. Matt will put the proposal in writing and will e-mail to
Board members for further discussion at the October meeting.
YOUTH PROGRAM UPDATE
Programming should start at the new Northside on October 1. The old NACC is closed and should be
torn down in about 14 days. The next YAB meeting will be held at the new facility and will be preceded
by a tour.
A down -sized version of the YAC is open; a divider curtain has been hung in the gym, walls have been
built, and the kitchen has been converted to a classroom. The main entrance to the facility is on the
southeast end of the gym. An accessible ramp will be built in the next 4-6 weeks, and signage will be
placed.
The upstairs classroom at the Mulberry Pool, formerly a weight room, has been converted into a
classroom for dance/tumbling classes.
Youth Advisory Board Minutes
September 5, 2007
Page 3
The Recreation Department is also running a few classes cooperatively with OD's Sports Crossing at 218
Smokey Street.
Frank Martinez resigned his Recreation Coordinator position at the Northside Aztlan Community Center.
The job announcement is out and will close on September 14.
With the impending closure of the southside Wal-Mart, the Board may want to pursue proposing that
building be converted to a youth center. Laura Lamb will explore the idea and bring her findings back to
the Board.
OTHER BUSINESS
• The City Clerk's office has launched a new campaign to encourage people to apply for openings
on boards/commissions.
• Nominations are due September 25, 2007 for the Mayor's awards to individuals who have had an
impact on people with disabilities.
• Matt Strauch, Lisa Poppaw and Kelly Ohlson have been invited to speak to ASCSU.
• Healthier Communities Coalition would like to be a resource to youth groups. They also provide
training for young people to be good board members.
• Prior to the October meeting, Board members are to give some thought to the work plan. Matt
requested that ideas be e-mailed to him at matt@basbleu.ore
• November's agenda will include finalization of the Board's work plan and a city -oriented
presentation. The Board opted to invite someone who can discuss the City's cultural plan.
• A representative from the City's Transportation Department will be invited to present at the
January, 2008 board meeting.
ADJOURNMENT
On a motion by Erin Rooney and seconded by Scott Umbreit, the Board voted unanimously (6-0) to
adjourn at 8:45 p.m.
espectfully si i�1tted,
net Urban, Administrative Support Supervisor — Recreation
Next meeting October 3, 7:00 p.m. at Northside Aztlan Community Center, 112 E. Willow