HomeMy WebLinkAboutDowntown Development Authority - Minutes - 01/03/2002f
Larry Stroud,; Chair 482-8066 (W)
Chuck Wanner, Council Liaison 484-0810 (H)
Anne Garrison, Staff Liaison 484-2020 (W)
DOWNTOWN DEVELOPMENT AUTHORITY
BOARD OF DIRECTORS MEETING
MINUTES OF JANUARY 3. 2002
REGULAR MEETING
THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REGULAR
SESSION AT 7:30 A.M. ON JANUARY 3, 2002 IN THE CONFERENCE ROOM AT HOME STATE
BANK, 303 EAST MOUNTAIN AVENUE, FORT COLONS, CO 80524
PRESENT THERE WERE PRESENT:
JASON MEADORS, SECRETARY/TREASURER
GREG BELCHER
RICK GOODALE
MARY BRAYTON
CAREY HEWITT
STEVE TAYLOR
STAFF JAY HARDY, EXECUTIVE DIRECTOR
ANNE GARRISON
GUESTS DAVID SHORT, KELLY MOORE, JAY ROSE, DIANA ROYVAL
CALL TO ORDER THE MEETING CAME TO ORDER AT 7.30 A.M. WITH MR. MEADORS PRESIDING, AND ROLL
CALL WAS TAKEN.
APPROVAL OF MR. HEWITT MOVED TO ADOPT THE MINUTES OF DECEMBER 6, 2001 AND MR, GOODALE
MINUTES SECONDED THE MOTION WHICH CARRIED UNANIMOUSLY.
OAK STREET STORM PREVIOUSLY REVIEWED BY THE BOARD IN THE SUMMER OF 2001 , THIS PROJECT IS NOW
WATER DRAINAGE UNDERWAY, AND THE PRESENTATION BY JAY ROSE TODAY, IS BOTH AN UPDATE AND A TIME
UNE. RECAPPING FOR THE BOARD, MR. ROSE EXPLAINED THAT THIS WAS A DESIGN/BUILD
PROCESS, AND ONE IN WHICH THE CONTRACTOR WAS INVOLVED AS A VITAL PART OF THE
PROJECT FROM BEGINNING TO END.
TUNNEUNG WILL BEGIN NEXT WEEK, WITH TRENCHES TO A DEPTH OF ABOUT TWENTY
FEET. RETAINING PONDS WILL BE CONSTRUCTED TO HOLD THE WATER UNTIL IT CAN BE
FILTERED INTO THE RIVER. INLET BANKS WILL BE SCATTERED THROUGHOUT DOWNTOWN
STREETS TO FUNNEL WATER OFF, AND TO PREVENT THE KIND OF FLOODING DOWNTOWN HAS
EXPERIENCED IN THE PAST. THE LARGEST OF THESE BANKS WILL Be LOCATED ON MASON
STREET.
APPROXIMATELY ONE THIRD OF THE OAK/REMINGTON PARKING LOT WILL BE CLOSED WHILE
THE TUNNEUNG IS IN PROCESS, LATER, UP TO HALF THE LOT WILL BE IN USE BY THE WORK
CREWS. MUCH OF THE PERMIT PARKING WILL BECOME HOURLY TO ACCOMMODATE
DDA MINUTES
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SHOPPERS, AND PERMIT HOLDERS WILL BE TEMPORARILY MOVED TO PARKING STRUCTURES.
PIPELINE CREWS WILL IMMEDIATELY FOLLOW THE TUNNELING OPERATION SO AS TO CAUSE
THE MINIMUM DISRUPTION IN ALL AREAS. BY EARLY MAY, WORK SHOULD BE COMPLETED,
INCLUDING REPAVING.
REALISTICALLY, MR. ROSE STATED, IT WILL BE NOISY, DISRUPTIVE AND THERE WILL, AT
TIMES, BE LANE CLOSURES. HOWEVER, EVERY ATTEMPT WILL BE MADE TO MINIMIZE THE
DISRUPTIONS, AND THE PROJECT IS SLATED FOR COMPLETION IN NOVEMBER 2002.
WHEN THE WORK IS COMPLETE THE NEW SYSTEM WILL BE ABLE TO HANDLE 1,030 CFS.
IT'S CURRENT CAPACITY IS 80 CFS. MR. ROSE ADDED THAT THIS SYSTEM WILL. ALSO BE
ABLE TO HANDLE A 100 YEAR EVENT.
MS. BRAYTON RAISED A CONCERN ABOUT PARKING. IS IT BETTER TO LEAVE PERMIT HOLDERS
AT THE OAK/REMINGTON LOT AND ALLOW SHOPPERS TO USE THE STREETS? THERE IS
ALWAYS A CONCERN THAT MOVING PERMIT HOLDERS MAY DRIVE THEM ONTO THE STREET
RATHER THAN INTO THE PARKING STRUCTURE. MR. ROSE NOTED THAT HE WAS WORKING
CLOSELY WITH PARKING SERVICES.
IN CONCLUSION, A VIDEO WAS SHOWN DEPICTING HOW STREET' WILL LOOK WHILE THE WORK
IS IN PROGRESS.
DOWNTOWN NEWSPAPER IKELLY MOORE OF THE PARKS DEPARTMENT, PROVIDED COLORED PHOTOS TO APPRISE THE
BOXES BOARD OF THE CURRENT CONDITION OF NEWSPAPER VENDING BOXES IN FORT COLLINS. AND
WHAT IS BEING DONE IN OTHER CITIES TO PROVIDE A MORE AESTHETIC LOOK FOR THEIR
DOWNTOWNS.
THE CITY HAS FIELDED NUMEROUS COMPLAINTS ABOUT THE CURRENT NEWS RACKS. THEIR
UNCONTROLLED PLACEMENT, LACK OF MAINTENANCE, DAMAGE BY WIND STORMS AND
VANDALISM, ALL LEFT UNATTENDED. ENCROACHMENT ON PUBLIC RIGHT OF WAYS, AND
CONCERN FOR PUBLIC SAFETY HAVE ALSO BEEN ISSUES.
MODULARS WERE A STRONG CONSIDERATION, BUT ONE PUBLICATION OBJECTED, CITING
FREEDOM OF SPEECH ISSUES, AND LOSS OF IDENTITY. THE CITY OF BOULDER USES THE
MODULAR SYSTEM, BUT AN EMENDED LEGAL BATTLE PRECEDED THAT DECISION.
THE CITY FEELS THAT A GOOD WAY TO BEGIN THE PROCESS IS TO SET UP 'CORRALS' WHICH
IS A WORKABLE ALTERNATIVE. IN THIS WAY THE COLOR AND SHAPE OF THE INDIVIDUAL
BOXES CAN BE MAINTAINED, BUT THEY WILL BE CONSOLIDATED. THIS METHOD OF
CONTAINMENT MAY ALSO HELP TO REPEL VANDALS, AND WHILE NO PUBLICATION WILL BE
DENIED, PERMITS WILL BE REQUIRED AND THERE WILL BE SOME REGULATION. AT THIS TIME,
APPROXIMATELY THREE QUARTERS OF THE CURRENT VENDORS DO NOT HAVE PERMITS. THE
ENGINEERING DEPARTMENT WHICH IS RESPONSIBLE FOR THEIR ISSUANCE WILL ALSO BE
RESPONSIBLE FOR THEIR ENFORCEMENT.
NO FUNDING REQUESTS WERE MADE. THE CITY HAS AGREED TO PAY THE COST OF SET UP
FOR FOUR CORRALS, AND WILL ADD ANOTHER ONE IF IT IS NEEDED. AT THIS JUNCTURE,
MR. BELCHER MOVED THAT DDA SUPPORT THE CITY IN ITS EFFORT TO IMPROVE THE NEWS
RACKS, AND PROVIDE A MORE AESTHETIC LOOK DOWNTOWN. MR. GOODALE SECONDED THE
MOTION WHICH CARRIED UNANIMOUSLY.
MR. HARDY ADDED THAT HE WOULD LIKE TO SEE DDA CONTINUE ITS INTEREST IN AND
SUPPORT OF THIS PLAN, AND IF, AS A RESULT OF PUBLIC OUTREACH THINGS CHANGE, HE
REQUESTS DDA BE NOTIFIED.
DDA/DBA AGREEMENT MR. HARDY REFERRED TO THE BOARD PACKETS WHICH INCLUDE A MEMO OF EXPLANATION,
RESOLUTION #2002-01 , AND A LETTER TO THE PRESIDENT OF THE DOWNTOWN BUSINESS
ASSOCIATION BOARD OF DIRCTORS.
DOA MINUTES
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RESOLUTION #2002-01 DIRECTS THE CHAIR OF THE DDA TO ENTER INTO AN AGREEMENT
WITH THE DOWNTOWN BUSINESS ASSOCIATION FOR THE PROVISION OF RECIPROCAL
SERVICES, THE AGREEMENT IS UNCHANGED FROM THE DOCUMENT APPROVED BY THE
BOARD IN 2001 , IN WHICH THE MARKETING OF DOWNTOWN WILL CONTINUE AT THE SAME
LEVEL OR ABOVE. IN ADDITION, SHARED OFFICE SPACE AND THE SERVICES OF
M5. GARRISON TO THE DBA WILL Be ONGOING, PROVIDED HER RESPONSIBILITIES TO THE
DDA ARE NOT COMPROMISED.
MR. GOODALE MOVED TO ADOPT RESOLUTION #2002-01 AS OUTLINED ABOVE., THIS WAS
SECONDED BY MR. BEL.CHER AND CARRIED UNANIMOUSLY.
DDA LIAISONS IN LIGHT OF MS. LILLY'S ABSENCE, MR. MEADORS SUGGESTED THAT THIS ISSUE BE TABLED
UNTIL NEXT MONTH. THE BOARD WAS IN AGREEMENT WITH THIS PROPOSAL,
SALES TAX COLLECTION MR. HARDY REFERRED THE BOARD TO A NOVEMBER SALES TAX REPORT PREPARED BY MR.
KRCMARIK. REMOVING THE NEWLY ANNEXED PROPERTY FROM THE EQUASION, AND
COMPARING 2000 TO 2001 RETAIL ACTIVITY, THE RESULTS ARE VIRTUALLY FLAT, UP
0. 1 % OVER LAST DECEMBER. IF THE ANNEXATION IS INCLUDED, THE FIGURES RISE
ABRUPTLY TO 49%.
IN A CONVERSATION WITH MR. MCCLELLAND OF ACE HARDWARE SOME TIME AGO, MR. HARDY
SPECIFICALLY ASKED HIM TO BE A CHECK POINT OF WALMART'S IMPACT ON DOWNTOWN. MR.
MCCLELLAND SHARED THAT HISTORICALLY, ACE HARDWARE STORES USUALLY ANTICIPATE A
20% HIT WHICH SCALES BACK TO 5%, AND WITHIN FIVE YEARS THEY EXPERIENCE A TOTAL
RECOVERY BECAUSE OF THEIR SERVICE FACTOR. IN MORE RECENT CONVERSATION, MR,
MCCLELLAND SHARED THAT HE HAD MET AND EXCEEDED HIS CHRISTMAS EXPECTATIONS,
A LOOK AT HOW THE DDA DISTRICT COMPARED SIDE BY SIDE WITH THE CITY IN NOVEMBER
SHOWED DDA UP 0. 1 %, WITHOUT WALMART, THE CITY 15 NEGATIVE AND DDA DISTRICT IS
POSITIVE, DECEMBER SALES TAX FIGURES WILL BE AVAILABLE AT THE END OF JANUARY,
AND MR. GOODALE EXPRESSED AN INTEREST IN LEARNING WHAT HAPPENED TO RETAIL
DURING THAT TIMEFRAME, AND IF THERE IS A TREND, IT MIGHT BE ADVISABLE TO SHARE THAT
INFORMATION. MR. HARDY WILL MAKE THE REPORT AVAILABLE AT THE FEBRUARY MEETING.
OTHER BUSINESS ■ STEELE'S SITE REDEVELOPMENT PROJECT - AT A RECENT PUBLIC MEETING, THE DESIGN
WAS WELL RECEIVED BUT THE SIZE WAS CONSIDERED TOO GREAT A MASS FOR THE
NEIGHBORHOOD. PARKING WAS A CONCERN; MOST RESIDENTS WOULD REQUIRE UP TO TWO
SPACES, AND IT WAS GENERALLY FELT MORE ANALYSIS WAS NEEDED. MR. GOODALE, WHO
ATTENDED THE PUBLIC MEETING, BELIEVES DDA SHOULD ACT AS A FACILITATOR TO BRING
THE TWO OPPOSING GROUPS TOGETHER IN SMALL MEETINGS. MR. HARDY WILL ATTEMPT TO
COORDINATE THIS EFFORT AND RETURN TO THE BOARD WITH A SUMMARY. MESSRS.
BELCHER AND GOODALE OFFERED THEIR ASSISTANCE, AND MR. GOODALE RECOMMENDED WE
ENCOURAGE MR. VELDMAN TO UTILIZE MR, HENDEE'S EXPERTISE DURING THE MEETINGS.
■ 185 NORTH COLLEGE AVENUE - THE PROPERTY OWNER HAS COMPLETED THE
AWNINGS ON THIS BUILDING IN A TIMELY MANNER, BUT THE SIGNAGE HAS NOT YET BEEN
ADDRESSED BY THE BUSINESS OWNER. STAFF HAS MADE SEVERAL CALLS TO MR.. ANDERSON,
SO IT MAY BE NECESSARY TO REQUEST THAT COUNSEL SEND A FORMAL LETTER.
AT THIS JUNCTURE, M5. BRAYTON MOVED THAT A LETTER BE SENT TO THE PROPERTY
OWNER REQUIRING A RESPONSE WITHIN TEN DAYS. MR. GOODALE SECONDED THE MOTION
WHICH CARRIED WITH MR. MEADORS OPPOSED,
■ LARIMER COUNTY COURTHOUSE - A MEETING WAS HELD ON WEDNESDAY JANUARY 2,
2002 WITH MS. BRAYTON, AND MESSRS. GOODALE AND HARDY IN ATTENDANCE, THE
DDA MINUTES
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PURPOSE WAS TO GO OVER THE PROJECT AND DISCUSS ANY RELATED ISSUES. IT WAS A
POSITIVE DISCUSSION, AND THOSE ATTENDING WERE LEFT WITH A DEEPER UNDERSTANDING
OF WHY CERTAIN DECISIONS HAD BEEN MADE. MR. GOODALE NOTED THAT BOTH THE CITY
AND COUNTY WERE EXTREMELY PROFESSIONAL IN THEIR HANDLING OF THE ISSUES, AND THAT
CHANGES ARE MORE COSMETIC THAN SUBSTANTIVE. ESSENTIALLY THE COUNTY SEES MASON
STREET AS A VEHICULAR THOROUGHFARE, WHILE THE CITY VIEWS IT MORE AS A
NEIGHBORHOOD PROPERTY. MR. HARDY NOTED THAT THE DESIGN MUST STAND AS
PROPOSED, IT WILL BE DDA'S ROLE TO HELP MAKE IT LOOK AS GOOD AS POSSIBLE,
THROUGH MINOR ADJUSTMENTS.
Ms. BRAYTON ADDED THAT DDA FOUGHT HARD TO KEEP THE COUNTY DOWNTOWN, AND IT IS
IMPORTANT THAT IT SUPPORT THE PROJECT.
ADJOURN THERE BEING NO FURTHER DISCUSSION, THE MEETING ADJOURNED AT 9:50 A.M.
JASON MEADORS, SECRETARY