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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 03/07/20020 1:arry StrbWd. �h�ir 4 ,` 088 (4Uj kVe Pic Y`Atiruslll:OM �4nna Gar+n, Stan L'ie�ari �� (� DOWNTOWN DEVELOPMENT AUTHORITY BOARD OF DIRECTORS MEETING MINUTES OF MARCH 7, 2002 REGULAR MEERNG THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REGULAR SESSION AT 7:30 A.M. ON MARCH 7, 2002 IN THE CONFERENCE ROOM AT HOME STATE BANK, 303 EAST MOUNTAIN AVENUE, FORT COLUNS, CO 80524 PRESENT THERE WERE PRESENT: LARRY STROUD, CHAIR Kim JORDAN, VICE PRESIDENT JASON MEADORS, SECRETARY/rREASURER GREG BELCHER MARY BRAYTON STEVE TAYLOR CHUCK WANNER ABSENT RICK GOODALE CAREY HEWITT STAFF JAY HARDY, EKECUTIVE DIRECTOR ANNE GARRISON LUCIA LILEY GUESTS JOHN FISCHBACH, TIMOTHY WILDER, MYRNE WATROUS, STEVE KELLER CALL TO ORDER THE MEETING CAME TO ORDER AT 7.30 A.M. WITH MR. STROUD PRESIDING, AND ROLL CALL WAS TAKEN. APPROVAL OF MR. MEADORS MOVED TO ADOPT THE MINUTES OF FEBRUARY 7, 2002 AND MR. WANNER MINUTES SECONDED THE MOTION WHICH CARRIED UNANIMOUSLY. POUDRE RIVER HISTORICAL THE Cm' OF FORT COLLINS RECEIVED A GRANT FROM THE STATE HISTORIC FUND TO SURVEY PERFORM A SURVEY OF THE POUDRE RIVER AREA. MR. WILDER PROVIDED THE BOARD WITH A POWER POINT PRESENTATION WHICH DEPICTED THE AREA IN ITS VARIOUS STAGES OF EVOLUTION THROUGH THE YEARS, SINCE THE 1800'5, AND THE SITE OF THE MILITARY POST WAS IDENTIFIED. THE OBJECT OF THE SURVEY IS TO ADDRESS SOME OUTSTANDING ISSUES, INVENTORY THE CULTURAL RESOURCES, SET THE STAGE FOR FUTURE WORK AND IDENTIFY HISTORICAL STRUCTURES. THE IDENTIFIYING PROCESS OF STRUCTURES WHICH MUST BE PRESERVED HAS BEGUN. OTHER STRUCTURES WHICH CAN BE SACRIFICED, IF REDEVELOPMENT DETERMINES THE NEED, ARE ALSO BEING CATALOGED. DDA MINUTES PAGE 2 THE HAND OUT PROVIDED TO THE BOARD SUMMARIZED AN 80 PAGE DOCUMENT AND WHEN THE SURVEY IS COMPLETE, IT WILL DEFINE ARCHAELOGICAL SITES AND RECOMMENDATIONS, DEVELOP MAPS AND MUCH MORE. THE RESEARCH WILL GIVE US A BETTER UNDERSTANDING OF THE CONTRIBUTION THE OLD FORT PROVIDED TO MODERN DAY FORT COLLINS. THE PROJECT SEEKS TO FINISH ITS WORK BY THE END OF JUNE. DOWNTOWN STRATEGIC ROBERT GIBBS, FOREMOST DOWNTOWN CONSULTANT IN THE UNITED STATES, WILL BE IN PLAN/RETAIL WORKSHOP TOWN ON MARCH 20 - 22, AND MAY HAVE SOME SURPRISING OBSERVATIONS TO OFFER, MR. WILDER NOTED. HIS PREVIEW OF DOWNTOWN, PUBLIC PRESENTATION THAT EVENING, FOLLOWED BY SEVERAL FOCUS GROUPS AND MERCHANDISING SESSIONS, WILL KICK OFF THE DOWNTOWN STRATEGIC PLAN PROCESS. IN ADDITION TO LEARNING HOW TO ACHIEVE A STRONGER DOWNTOWN, IT IS HOPED THAT VALUABLE INSIGHT WILL BE PROVIDED ON THE SUBJECT OF INCREASING RETAIL SALES. FOR THOSE WHO ARE UNABLE TO ATTEND THE PUBLIC SESSION ON MARCH 20, IT WILL BE VIDEO TAPED FOR FUTURE REVIEW. 334 EAST MOUNTAIN MR. HARDY INTRODUCED STEVE KELLER, NEW GENERAL MANAGER, REPRESENTING THE CAPTIONED PROJECT, WHICH HAS BEEN RENAMED RHYTHMS HOUSE OF MUSIC AND GRILL. REVIEWED BY THE BOARD LAST YEAR, IT DID NOT MEET THE COMPLETION DATE OF DECEMBER 31, 2001 AND RETURNS NOW FOR REEVALUATION. MR. KELLER DEFINED THE ASSETS OF THE PROPERTY AND EXPLAINED SOME OF THE CHANGES. THE EXTERIOR WILL CHANGE SLIGHTLY, ALONG WITH THE SIGHAGE, FEATURING LIGHTING SIMILAR TO THAT USED ON THE HOME STATE BANK BUILDING. IN ADDITION, THE UPPER OFFICE AREA WILL BE RETAINED FOR RESTAURANT USE. THE PRESENT CINDER BLOCK FACADE WILL BE REPLACED BY BRICK AND STUCCO, AND WILL HAVE THE FLAVOR OF SOME OF THE OTHER RESTORATIONS IN THAT AREA. THE NEW THEME WILL FOCUS ON A SOMEWHAT OLDER CROWD. THEY HAVE SPOKEN TO THE CONTRACTOR REGARDING THE USE OF SUSTAINABLE MATERIALS AND OTHER ENERGY SAVING MODIFICATIONS, AND THE SKYUGHT WILL MNIMIZE THE USE OF OTHER LIGHTING DURING THE DAY. TH"OARD ASKED WHETHER ENTERTAINMENT WOULD BE FEATURED EVERY NIGHT AND HOW IT WOULD BE FUNDED, WHAT IS THE SEATING CAPACITY AND 15 IT FLEXIBLE FOR LARGER AUDIENCES; WILL IT BE A NON SMOKING ESTABLISHMENT? CONSTRUCTION HAS ALREADY BEGUN ON THE INTERIOR, AND A TWO MONTH BUILD OUT IS SCHEDULED WITH A COMPLETION DATE AND OPENING IN MAY. MS. ULEY NOTED THAT THIS PROJECT RAISES A LOT OF ISSUES AND PLACES MANY QUESTIONS ON THE TABLE. THREE NUMBERS THE BOARD NEEDS TO CONSIDER ARE THE TOTAL PROJECT COST, THIS IS AT THE DISCRETION OF THE BOARD AND CAN BE AS LARGE OR SMALL A NUMBER AS THE BOARD DECIDES. THE NEXT CONSIDERATION IS EUGIBLH PUND/NG WHICH IS IMPORTANT BECAUSE THIS IS THE LEGAL ABILITY THAT THE DDA CAN FUND. FINALLY, WHAT DO WE EST714ATE WILL BE THE INCREASED ASSESSED VALUATION OF 7I1E PROPERTY WHEN me IMPROVEMENTS ARE COMPLETE, THIS WILL TELL US WHAT THE TAX INCREMENT IS, WHICH AFFECTS OUR FINANCIAL ABILITY TO FUND THE PROJECT. REVIEWING THE WORK SHEET, M5. LILEY DREW THE BOARDS ATTENTION TO "EUGIBLE FUNDING." THREE OF THE ITEMS LISTED IN THIS CATEGORY HAVE BEEN FUNDED IN THE PAST BY DDA BUT THEY ARE GREY AREAS. SIGNAGE IS PROBABLY THE EASIEST TO DETERMINE. IF IT IS AN HISTORIC SIGN, IT NEEDS TO BE FUNDED, IF IT IS A PRIVATE ONE, IT IS PROBABLY SOMETHING THAT WILL CHANGE WITH OWNERSHIP AND SHOULD NOT BE FUNDED. CANOPIES ARE ANOTHER ISSUE ENTIRELY. ONE CONCERN 15 THE PERMANENCY OF THEM. DETERMINING WHETHER OR NOT THEY ARE UKELY TO STAY. IF DDA PAYS FOR THEM, THEY BECOME PART OF THE EASEMENT AND CANNOT BE REMOVED. THUS, THIS 15 AN AREA THE DDA MINUTES PAGE 3 BOARD MAY OR MAY NOT WANT TO ENTERTAIN BECAUSE IT COULD PRESENT COMPLICATIONS AT A LATER TIME. WROUGHT IRON FENCING IS EVEN MORE DIFFICULT, THE RAILINO AT THE CATACOMBS, FOR THOSE WHO RECALL THAT DECISION, WAS SUCH AN INTEGRAL PART OF THE PROJECT THAT THE BOARD FELT STRONGLY IT SHOULD BE FUNDED, CONSIDERING IT AN EXTENSION OF THE FACADE. TO EVEN CONSIDER FENCING, IT MUST BE IN THE PUBUC RIGHT OF WAY, BUT IT IS NOT ALWAYS A 'PUBUC IMPROVEMENT, RATHER A PRIVATE ONE. IN CONCLUSION, M5. LILLY STATED THAT SHE IS NOT STATING THAT THESE THREE AREAS CANNOT BE FUNDED, BUT THERE ARE QUESTIONS SURROUNDING SUCH DECISIONS. IT ALSO WILL REQUIRE TIME AND ENERGY ON THE PART OF STAFF AND COUNSEL TO ENFORCE. ASSESSED VALUATION IS SOMETHING THAT PERHAPS COUNSEL SHOULD SIT DOWN WITH MR. HARDY AND POSSIBLY THE ASSESSOR TO DETERMINE WHICH NUMBERS SHOULD BE INCLUDED IN THIS CATEGORY. HARD DOLLAR COSTS FROM A CONTRACTORS POINT OF VIEW DO NOT NECESSARILY TRANSLATE INTO ASSESSED VALUATION, DEMOUTION MIGHT Be ONE IX MPLF. IN CONCLUSION, DDA'S TASK SHOULD BE TO DETERMINE THE MOST CONSERVATIVE FIGURE IT CAN, OTHERWISE, INEVITABLY IT WILL END UP WITH A SHORTFALL. MR. HARDY MENTIONED THAT THERE IS A CONTRACTUAL REMEDY IN THE EVENT A SHORTFALL OCCURS, BUT AS MS. LILEY SHARED, ENFORCING THAT CONTRACT CAN BE DIFFICULT, ESPECIALLY WHEN A BUSINESS IS FAIUING, WHICH MIGHT BE THE REASON FOR THE SHORTFALL. IN THE EARLY DAYS OF DDA, A MORE AGGRESSIVE STANCE WAS TAKEN BY THE BOARD IN ORDER TO GET THINGS MOVING IN THE DOWNTOWN, BUT OVER THE YEARS THINGS HAVE CHANGED MARKEDLY, TO THE POINT WHERE THE BOARD NEEDS TO REVIEW PROJECTS MUCH MORE CONSERVATIVELY TO ENSURE THAT THE MONEY IS NECESSARY FOR THE IMPROVEMENT OF DOWNTOWN. MR. BELCHER THEN MOVED TO APPROVE FUNDING UP TO $40,000 FOR THE PROJECT, THE MONIES TO BE DRAWN FROM TAX INCREMENT, SUBJECT TO THE ASSESSED VAWE WHICH EQUALS THAT, AND ALSO SUBJECT TO RETURNING WITH A DOLLAR FIGURE THAT REPRESENTS EUGIBLE IMPROVEMENTS, WHICH DO NOT INCWDE THE WROUGHT IRON FENCING, CANOPIES AND LOGO PART OF THE SIGNAGE. FUNDING IS ALSO NOT TO EXCEED THE AMOUNT OF TAX INCREMENT ANTICIPATED. MR. MEADORS SECONDED THE MOTION WHICH CARRIED UNANIMOUSLY. OLD TOWN SQUARE MR. HARDY EXPLAINED THAT A REQUEST HAS BEEN MADE TO REVIEW THE AGREEMENTS WITH PROGRESSIVE OLD TOWN SQUARE, (POTS.) IN THE PAST YEAR, THERE HAS BEEN OCCASION TO WARRANT FURTHER CLARIFICATION OF THE EXISTING ARRANGEMENTS. THESE ARE AS FOLLOWS; ■ A 1983 DECLARATION OF COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS ■ A 1993 IMPLEMENTATION AGREEMENT ■ A MAY 1994 AMENDMENT ■ AN AUGUST 2000 SECOND AMENDMENT THE MEMORANDUM OF UNDERSTANDING FROM 1994 WAS TO BE AN 'ACCOMPANYING DOCUMENT' TO THE FIRST AMENDMENT OF THE IMPLEMENTATION AGREEMENT. IT WAS SIGNED BY THE CITY, BUT NEVER EXECUTED BY OLD TOWN SQUARE PROPERTIES OR DDA. THE SECOND AMENDMENT INCWDES THE CAPITAL IMPROVEMENTS AGREEMENT, WHICH 15 REVIEWED ON AN ANNUAL BASIS, AS 15 THE CITY MAINTENANCE AGREEMENT. MR. HARDY THEN ASKED COUNSEL TO PROVIDE THE BOARD WITH MORE DETAIL CONCERNING THESE DOCUMENTS, AND OFFER SOME SUGGESTIONS. MS. LILEY ASKED THE BOARD IF IT WISHED TO GO INTO EXECUTIVE SESSION, WHICH UNDER THE NEW RULES IS A TWO THIRDS VOTE, FOR THE PURPOSE OF OBTAINING ADVICE FROM COUNSEL ON THE RESPECTIVE LEGAL RIGHTS OF THE DDA, AND THE OWNERS OF OLD TOWN 0 • DDA MINUTES PAGE 4 SQUARE WITH REGARD TO THE USE AND OPERATION OF THE PLAZA UNDER THE EXISTING AGREEMENTS. MR. MEADORS MOVED TO ADJOURN TO EXECUTIVE SESSION AND THE NEW REGULATION WAS CITED. #248402 SUB 4-B FOR THE PURPOSE OF RECEIVING ADVICE ON A SPECIFIC LEGAL QUESTION, WHICH IN THIS CASE IS THE LEGAL RIGHTS AND OBLIGATIONS OF THE TWO PARTIES UNDER THE AGREEMENTS OUTLINED ABOVE, THE MOTION WAS SECONDED BY MR. TAYLOR AND CARRIED UNANIMOUSLY DUE TO TIME CONSTRAINTS AND OTHER CONCERNS, NO DISCUSSION OF THIS MATTER ENSUED. MS. BRAYTON MOVED TO TABLE THE ITEM UNTIL THE NEXT MEETING WHEN THERE IS MORE TIME. MR. STROUD SECONDED THE MOTION AND THE SESSION ADJOURNED WITH NO DISCUSSION OF PROCESS HAVING TAKEN PLACE. MR. HARDY NOTED THAT THIS ISSUE WAS TIME SENSITIVE IN THAT NO REIMBURSEMENTS CAN BE MADE UNTIL NEW CONTRACTS IN THE AMOUNT OF $ 1 2.500 ARE DRAWN UP, IN ADDITION, A DETERMINATION MUST BE MADE ABOUT THE SCOPE OF DECISION MAKING FOR SPECIAL EVENTS IN THE PLAZA. UPON REQUEST, MS. LILEY AGREED TO PROVIDE A SUMMARY OF THE AGREEMENTS TO THE BOARD PRIOR TO THE NEXT MEETING. THE BOARD SOUGHT A WAY TO ALLOW MR. FISCHBACH TO TAKE PART IN EXECUTIVE SESSIONS, AND TO THIS END, MR. WANNER INQUIRED IF MR. FISCHBACH COULD BE MADE AN EXOFFICIO BOARD MEMBER, WITHOUT VOTING PRIVILEGES. MS. LILCY WILL LOOK INTO THE DDA STATUTES TO DETERMINE THIS ISSUE. MS. BRAYTON INQUIRED IF A SPECIAL BOARD MEETING DESIGNATED FOR THE DISCUSSION OF THIS PARTICULAR MATTER WAS IN ORDER. THE BOARD SEEMED TO CONCUR. THUS, MS. BRAYTON MOVED TO SCHEDULE A SPECIAL MEETING BETWEEN NOW AND THE APRIL BOARD MEETING TO INCLUDE THE CITY MANAGER, SPECIFIC TO THE DISCUSSION OF THE OLD TOWN SQUARE AGREEMENTS. THIS WAS SECONDED BY MR. BELCHER AND CARRIED UNANIMOUSLY. THE TIME WAS SET FOR A SPECIAL MEETING ON WEDNESDAY MARCH 27, AT 7:30 A.M. MR. HARDY WILL ADVISE THE BOARD WHEN THE LOCATION IS DETERMINED. PROJECT REVIEW CRITERIA THE BOARD REVIEWED AND APPROVED, CONCEPTUALLY, THE ITEMS FOR CONSIDERATION. SOME REARRANGEMENT IN THE ORDER HAD BEEN REQUESTED, AND ARCHITECTURAL DESIGN WAS ADDED TO ITEM # 10. UPON FINAL APPROVAL OF THIS LIST, LAMINATED CARDS WILL BE PREPARED AND MADE AVAILABLE TO THE BOARD PRIOR TO EACH MEETING. THE FINAL GRAFT APPEARS IN THE BOARD PACKETS AS RESOLUTION #2002-02. MS. JORDAN MOVED TO ADOPT RESOLUTION #2002-02, BUT WOULD LIKE TO HAVE MORE CLARIFICATION ON WHAT 'DESIGN' MEANS TO THE BOARD. MR. MEADORS SECONDED THE MOTION, AND MS. BRAYTON OFFERED A FRIENDLY AMENDMENT THAT THE ITEMS BE IN BULLET FORM RATHER THAN NUMERICAL. THIS WAS ACCEPTED BY BOTH PARTIES AND CARRIED UNANIMOUSLY. MR. STROUD REQUESTED THAT THE CLARIFICATION OF THE DESIGN ISSUE BE A DISCUSSION ITEM AT THE NEXT RETREAT. DDA LIAISON AT THE LAST MEETING, IT WAS DECIDED TO FORM A SUB COMMITTEE TO DETERMINE SOME GUIDELINES FOR RECOMMENDATION TO THE BOARD. THE POLICY SHEET INCLUDED IN THE PACKETS IS THE RESULT OF ITS DELIBERATIONS. MR. BELCHER THEN MOVED TO ADOPT THE LIAISON POLICY AS OUTLINED, AND MS. JORDAN SECONDED THE MOTION. MR. MEADORS REFLECTED THAT MS. BRAYTON'S POINT IS WELL TAKEN AS IT RELATES TO #3-B. IN THAT AT THE CLOSE OF THE FOUR YEAR TERM, IF NO ONE ELSE HAD AN INTEREST, THE INDIVIDUAL SERVING IN THAT CAPACITY COULD CONTINUE, IF MUTUALLY ACCEPTABLE TO ALL PARTIES. THUS UNDER THE HEADING, 'LIMITATIONS ON LIAISON SERVICE' A S. B WOULD BE REMOVED, LEAVING A SINGLE LINE WHICH WOULD RF : THE LIASON SHOULD NOT SERVE ON THE EXECUTIVE COMMITTEE OF THE SUBJECT ENTITY. BOTH MR. BELCHER AND MS. JORDAN WERE IN AGREEMENT WITH THE CHANGE AS SUGGESTED. MS. BRAYTON INQUIRED THE TIMEFRAME IN WHICH THE POLICY WOULD GO INTO EFFECT AND MR. STROUD MADE THE FOLLOWING RESPONSE: THE EXECUTIVE POSITION TO THE LIASED DDA MINUTES PAGE 5 ENTRY TERMINATES IMMEDIATELY. THE BOARD LIAISON PORTION MAY BE TERMINATED NOW, OR AT THE END OF 2002. A DISCUSSION FOLLOWED TO IDENTIFY THE NUMBER OF ORGANIZATIONS FOR WHICH DDA PROVIDES A LIAISON. THEY ARE AS FOLLOWS: DBA BOARD OF DIRECTORS ONE WEST POUDRE RIVER PROPERTY OWNERS OF THESE, ONE WEST REQUIRES DDA'S PRESENCE APPROXIMATELY ONCE A YEAR, THE POUDRE RIVER PROPERTY OWNERS NEEDS ARE MET BY STAFF, WHICH SERVES ONLY FOR THE LIFE OF THE PROJECT. THUS, THE DBA BOARD OF DIRECTORS ALONE REQUIRES AN ONGOING COMMITMENT. MR. MEAOORS SUMMARIZED THE DISCUSSION BY NOTING THAT TODAY'S VOTE WAS A QUESTION OF POLICY ONLY, AND DID NOT RELATE TO ENTITIES WE SERVE NOW, OR MAY SERVE IN THE FUTURE. THE MOTION CARRIED WITH MS. BRAYTON IN OPPOSITION. DOWTOWN PLAY AREA THE BOARD APPROVED THE FUNDING OF THIS PROJECT, AND THAT APPROVAL WAS NOT CONTINGENT ON LOCATION. SINCE THAT TIME, THE CITY HAS DENIED THE SITE OF CHOICE AND ANOTHER AREA OF THE PLAZA HAS BEEN SELECTED. THIS WILL REQUIRE THE REMOVAL OF A PLANTER, BUT WILL NOT REDUCE THE PEDESTRIAN WALK WAY. MR. MEAGORS MOVED TO APPROVE THE NEW LOCATION, WHICH WAS SECONDED BY MR. BELCHER AND CARRIED UNANIMOUSLY. OTHER BUSINESS ■ SENATE BILL #32 - THIS BILL HAS SUCCESSFULLY PASSED THROUGH THE SENATE AND IS EN ROUTE TO THE HOUSE. MR. HARDY WILL TESTIFY TODAY IN DENVER. IF SUCCESSFUL, THIS BILL, INITIATED BY GRAND JUNCTION, WILL RETURN TO THE SENATE FOR PROCESSING. ■ STEELE'S REDEVELOPMENT PROJECT - A MEETING BETWEEN THE DEVELOPERS AND THE NEIGHBORHOOD WENT VERY WELL. A DIALOG WAS ESTABLISHED AND SOME COMPROMISES REACHED. IT IS NOW GOING THROUGH THE CITY IN PROJECT REVIEW FORM. ■ 185 N. COLLEGE AVENUE - MR. HARDY ADVISED THAT THE SECOND FLOOR OF THIS BUILDING HAS BEEN SOLD TO PAYROLL PLUS. MR. ANDREWS STANDS FIRM THAT HE ADVISED THE NEW OWNER OF THEIR REQUIREMENT TO BRING SIGNAGE BEFORE THE DDA BOARD. THE TENANT FOR JOHNNY'S PLACE HAS DECLINED TO COMPLETE THE WORK A5 AGREED, AND IS INSTRUCTED BY HIS COUNSEL THAT THE AGREEMENT CANNOT BE ENFORCED. THE FACT REMAINS THAT DDA'S AGREEMENT IS WITH THE OWNER, NOT THE TENANT. ADDED TO THIS, MR. ANDERSON HAS A NEW TENANT FOR HIS BUILDING, HOWEVER, NOW THAT DDA EASEMENTS ARE FLAGGED BY THE CITY, PERMITS CANNOT BE GRANTED UNTIL THE DDA HAS APPROVED THE SIGNAGE, AND IN THIS INSTANCE, NONE WILL BE ISSED UNTIL THE AGREEMENT WITH JOHNNY'S PLACE IS HONORED. MS. LILLY RECOMMENDED MR. HARDY EXPLAIN THIS IN WRITING TO MR. ANDERSON. MS. JORDAN SUGGESTED THAT IN ADDITION, WE CONTACT THE PROPERTY OWNER OF PAYROLL PLUS AND ADVISE THEM OF THE AGREEMENT IN PLACE. MS. LILEY EXPLAINED THAT WHEN YOU CONDOMINIALIZE, THE WALLS AND ROOF ARE CONSIDERED COMMON AREAS, AND IT IS THE SPACE THAT IS CONVEYED. SINCE DDA OWNS THE EASEMENT, SIGNAGE AND OTHER CHANOES OR ADDITIONS MUST COME THROUGH THE DDA. B SALES TAX REPORT FOR JANUARY 2002 - A SIGNIFICANT INCREASE IS NOTED DUE TO THE NEWLY ANNEXED PROPERTY. DDA MINUTES PAGE 6 ■ LETTER OF APPRECIATION - INCLUDED IN THE PACKETS IS A COPY OF A LETTER DIRECTED TO ANGELA MILEWSKI. THANKING HER FOR SERVING BOTH ENTITIES 50 WELL, IN HER OAPACITY AS LPC LIASON TO THE DDA. ■ VIRGIL TAYLOR WAS COMMENDED BY THE BOARD FOR HIS OUTSTANDING HANDLING OF THE CONSTRUCTION WORK ON MOUNTAIN AND COLLEGE AVENUE, AND HIS OPEN AND ONGOING COMMUNICATION WITH THE MERCHANTS. ADJOURN THERE BEING NO FURTHER DISCUSSION, THE MEETING ADJOURNED AT 9:45 A.M. JASON MEADORS, SECRETARY DOWNTOWN � DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board Directors From Jay Hardy Date: March 27, RE: Old Town Square Agreements Telephone (970) 484-2020 Telefax (970) 484-2069 Staff has received a request to review the current Agreements with Progressive Old Town Square (POTS). In the past year, there has been occasion to warrant clarification of the existing arrangement. Attached is a synopsis of the Agreements now in place. Currently, the only financial participation between DDA and Old Town Square is the 50/50 split of Capital Improvements, which funds up to $12,500 annually. This funding request must be presented to the Board annually. Additionally, the City has agreed to participate in the maintenance of the square in a similar manner. From a staff perspective, a few items need to be discussed and formal direction given. They areas follows: 1. Implementation agreement — definitions and intent 2. Maintenance — is current direction and level of service satisfactory? 3. Capital improvements — is current direction satisfactory? 4. Other DOWNTOWN � d do DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefax (970) 484-2069 To: DDA Executive Committee From: Jay Hard Date: March 27, 04 RE: April 2002 Agenda Items Riverfest —The DDA committed funds to the Riverfest event last year, and event organizers will be in attendance to request funds again this year. As in 2001, a park/trail improvement will be part of the project. Details of these improvement(s) will be provided in the packet. 2. Avery bldg. Sidewalk — The DDA has been asked to participate in the removal and replacement of the east sidewalk along S. College Avenue, from Mountain north to the alley next to the Town Pump. Paul Wagner is the owner of the building, and the total project is estimated to cost $22,500, or $7,500 for each party (City/property owner/DDA). The sidewalk is in need of replacement, and the old `coal chutes' offer a unique challenge to the project. This element clearly adds to the cost of the project above and beyond the `per square foot' costs that DDA committed for the Ace Hardware and Pine Street sidewalks. 3. DDA board term lineup — The DDA Board of Directors terms are to be staggered, to provide two new members annually. An imbalance has occurred due to a resignation and early exit from respective terms of office. Does the Board wish to adjust the current situation, or simply deal with it as terms expire? 4. 185 N. College update — An update will be provided to the Board on the status of this property and the signage issue we have been discussing.