HomeMy WebLinkAboutDowntown Development Authority - Minutes - 09/05/2002DOWNTOWN DEVELOPMENT AUTHORITY
REGULAR DIRECTORS' MEETING
LARRY STROUD, CHAIR
229-9900
(W)
BILL BERT3CHY, COUNCIL LIAISON
484-8838
(M
ANNE GARRISON, STAFF LIAISON
484-2020
MTI
MINUTES OF SEPTEMBER 5, 2002
REGULAR MEETING
THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REGULAR SESSION
AT 7:30 A.M. ON SEPTEMBER 5, 2002 IN THE MEETING ROOM AT HOME STATE BATIK 303 EAST
MOUNTAIN AVENUE, FORT Cow", CO 80524.
PRESENT THERE WERE PRESENT:
LARRY STROUD, CHAIR
Kim JORDAN, VICE CHAIR
JASON MEADORS, SECRETARY/TREASURER
MARY BRAYTON,
RICK GOODALE
CAREY HEWTIT
GREG BELCHER
STEVE TAYLOR
ABSENT:
BILL BERTSCHY
STAFF:
ROEERT STEINER, EXECUTIVE DIRECTOR
ANNE GARRISON
LUCIA LILEY, LEGAL COUNSEL
GUESTS:
JOHN TISCFHBACH, ALA" KRCHARIK, DAVID SHORT, MIKE WALKER, MICKEY WILLIS, MIKE
GOULD, RAJU JAIRAN, JILL STILWELL, BETH HIGOIN3, MYRNE WATROUS, BRAD MARCH
CALL TO ORDER MR. STROUD CALLED THE MEETING TO ORDER AND ROLL CALL WAS TAKEN.
APPROVAL OF MINUTES MR. GOODALE MOVED TO APPROVE THE MINUTES OF JULY 1 1, 2002 THIS WAS SECONDED BY MR.
TAYLOR AND CARRIED UNANIMOUSLY.
PORTO-LET REPORT OFFICER MIKE WALKER ADWSED THAT ONLY SIX CITATIONS HAVE BEEN ISSUED SINCE THE
INSTALLATION OF THE PORTHriETS, ONE BEINO A VANDAUZATION ISSUE. NO OUT OF POCKET
EXPENSES WERE INCURRED TO RESTORE THE PORTH9LET. THE TEMPORARY FACILI I" APPEAR TO
HAVE MADE A MARKED DIFFERENCE IN THE PLAZA. OFFICER WALKER ALSO NOTED THAT THE
REOULAR PUBLIC FACILITIES WERE NOW OPEN UNTIL 2:30 A,M, THESE ARE BEING REGULARLY
PATROLLED, AND TO DATE THERE HAVE BEEN NO TRANSIENT OR VANDAL ISSUES.
TREE GRATES MR, STEINER BROUGHT THIS NEXT ISSUE BEFORE THE BOARD. THE CITY HAS EXPRESSED THE
NEED FOR DDA TO PARTNER WITH THEM IN SUPPLYING UP TO SIX TREE ORATES. THEY WILL BE
RESPONSIBLE FOR THE PURCHASE OF THE TREES, AND THE INSTALLATION OF THE CONCRETE
FRAMES. MR, STEINER REMINDED THE BOARD THAT TREE ORATES ARE BOMETHING DDA HAS
FUNDED IN THE PAST. THE COST OF THE ORATES IS $700 EACH FOR A TOTAL OF $4, 200. MR.
BELCHER MOVED TO FUND THE PROJECT OUT OF CAPITAL OUTLAY IN THE AMOUNT OF $700 EACH
FOR SIX ORATES. MR. MEADOR3 SECONDED THE NOTION WHICH CARRIED UNANIMOUSLY.
DDA MINUTES
PAGE 2
MASON STREET NORTH A YEAR AGO, THE BOARD MADE A COMMITMENT TO FUND THIS PROJECT IN THE AMOUNT
OF $251 .570. THE PROJECT IS APPROXIMATELY ONE YEAR BEHIND SCHEDULE AND APPEARS
BEFORE THE BOARD TODAY TO REOUEST THE COMMITMENT BE EXTENDED FOR ANOTHER YEAR. AT
BUILD OUT, THE PROJECT'S ESTIMATED VALUE WILL BE $8 MILLION, WHICH IF VALUED AT THIS
LEVEL BY THE COUNTY ASSESSOR, WILL GENERATE ADEQUATE TAX INCREMENT TO FULFILL THE
AUTHORITY'S COMMITMENT.
MR. VALUE THEN DISPLAYED A MODEL OF THE PROJECT, EXPLAINING THAT THERE HAVE BEEN
SEVERAL HURDLES TO OVERCOME. THE RAILROAD TRACK, USED APPROXIMATELY TWICE A YEAR 13
ONE, AND A REEVALUTON OF UNIT PRICES AND SOME MODIFICATIONS TO THE HEIGHT OF THE
STRUCTURES THEMSELVES, THERE WILL BE A TOTAL OF 91 PARKING $PACES AND AN AGREEMENT
HAS SEEN REACHED WITH ONE OF DENVER'S LARGEST TEA HOUSES TO OPEN IN THIS LOCATION.
COUNSEL 3000ESTED THE FOLLOWING CHANGE TO PARAORAPM 7 OF THE PROPOSED NEW
COMMITMENT, A3 FOLLOWS: 7M/S COMMRAIENF /9 EXPRESSLY CON11N0£Ni UPON THE EXECUTION
OF AN AGREEMENT BETWEEN TT/E DOWNTOWN DEVELOPMENT AUTHORnr AND THE PRO/ECT
OWNER(S), WITH TERMS AND R£OU/REMENTS ACCEPTABLE TO THE DDA, /N /73 SOLE DISCRETION.
MR. GOODALE THEN MOVED TO EXTEND THE PROJECT COMMITMENT FOR A PERIOD OF ONE YEAR,
WITH THE CHANGE IN PARAGRAPH 7, AS INDICATED BY COUNSEL, AND THIS WAS SECONDED BY MS.
JORDAN AND CARRIED UNANIMOUSLY.
FC CHAMBER PROJECT IN M13 OPENING REMARKS, MR. $MINER NOTED THAT STU MCMILLAN WAS SERVING AS PROJECT
MANAGER IN THIS ENDEAVOR. THE COST OF IMPROVEMENTS IS CALCULATED AT $5451 , 500,
IN ITS PACKET, THE CHAMBER ESTIMATES THAT DDA'S ELIGIBLE COSTS ARE $ 1 55,432, HOWEVER
'ROOFING AND GENERAL CONDITIONS' WILL BE DEDUCTED FROM THIS LIST, WITHOUT MATERIALLY
AFFECTING THE TOTAL AMOUNT OF PARTICIPATION,
MR. STEINER COMMENDED THE CHAMBER ON ITS DECISION TO REMAIN DOWNTOWN, AND SPOKE TO
THE MESSAGE IT SENDS WHEN ENTITIES SUCH AS THIS RELOCATE TO THE OUTSKIRTS OF A CITY.
MR. GOULD ADVISED THE BOARD THAT THE COMPLETION WAS SLATED FOR THE FIRST WEEK IN
DECEMBER 2002. THIS PRESENTATION WAS BY WAY OF AN UPDATE, AND NO FURTHER DECISION
WAS REQUIRED ON THE BOARD'S PART,
CHRISTMAS LIGHTS MR. STEINER RECAPPED FOR THE BOARD THAT TWO YEARS AGO, DDA HAD COMMITTED $55.000
TOWARD THE REPLACEMENT AND ENHANCEMENT OF CHRISTMAS LIGHTING IN THE CENTRAL BUSINESS
DISTRICT. AS THE PROGRAM ENTERS ITS THIRD YEAR, $ 1 5,000 IS THE FINAL PORTION OF THIS
COMMITMENT, $20,000 HAVING BEEN PROVIDED OVER EACH OF THE PAST TWO YEARS.
MR, SHORT ADDRESSED THE BOARD, POINTNO OUT THAT IT WAS BROUGHT TO DBA'S ATTENTION
BY A DDA BOARD MEMBER THAT CHRISTMAS IS A CRUCIAL TIME FOR THE DOWNTOWN, AND A
UNIQUE OPPORTUNITY TO SHOWCASE IT. SOME OF THE IMPROVEMENTS HAVE BEEN TO RETAIN THE
SERVICES OF A PRIVATE CONTRACTOR TO INSTALL AND REMOVE THE LIGHTS. THE CITY HAS
SUPPLIED ALL THE POWER UPGRADES, AND WITHIN THIS TIMCMAME, COMMERCIAL GRADE LIGHTING
HAS TAKEN THE PLACE OF OLDER, LESS RELIABLE PRODUCTS. EACH YEAR, MORE AREAS HAVE
BEEN INCLUDED IN THE LIGHTING PROGRAM, BUT IT HAS BEEN DETERMINED THAT 24 STRANDS OF
LIGHTS ON EACH TREE IS AS MUCH AS THE ELECTRIC SOURCES WILL BEAR,
IN ADDITION, THIS YEAR, THE SANTA HOUSE WILL BE REFURBISHED AS A LOO CABIN COMPLETE
WITH A BACK DROP OF PINE TREES, REFLECTING MORE OF A WESTERN THEME AND REFLECTIVE OF
COLORADO. THE LIGHTS WALL BE IN PLACE BY NOVEMBER 1, AND REMOVAL IS ELATED FOR
FEBRUARY 2003,
MS. JORDAN NOTED THAT THERE ARE NOW LED LIGHTS AVAILABLE WHICH DRAW SIONIFICANTLY
LESS POWER, AND MAY BE A CONSIDERATION IN FUTURE LIGHT PURCHASES. FOLLOWING THIS
DISCUSSION, MR. BELCHER MOVED TO FUND THE FINAL PHASE OF THIS PROJECT IN THE AMOUNT
OF $ 1 5,000 THIS WAS SECONDED BY MR, HEWITT AND CARRIED UNANIMOUSLY.
MUSEUM IMPROVEMENTS THE MUSEUM STAFF ADVISED THAT THE COST OF THE ENTIRE PROJECT, OF WHICH THIS PART
REPRESENTS PHASE 111, IS $373,870. THE MUSEUM HAS SEEN ABLE TO RAISE $283.748 OF
THE TOTAL COST, MR, STEINER RECOMMENDED THIS PROJECT TO THE BOARD, ADDINO THAT
FUNDS ARE AVAILABLE THROUGH CAPITAL OUTLAY, IT IS PLANNED TO BEGIN THIS PHASE IN THE
FALL OF 2002 AND COMPLETE IT BY THE END OF 2003.
AT THIS JUNCTURE, MR. BELCHER MOVED TO COMMIT $25.000 TOWARD THE PROJECT AND THIS
WAS SECONDED BY MS. JORDAN AND CARRIED UNANIMOUSLY.
DDA MINUTES
PAGE 3
BUDGET REVIEW IN AN OVERVIEW OF THE CATEGORIES, MR. STEINER EXPLAINED THAT THE REASON FOR SOME OF
THE CHANGES, SINCE THE LAST PRESENTATION, IS IN ORDER TO BE MORE IN LINE WITH THE CM.
EXPLANATIONS, WHERE NEEDED, WERE PROVIDED BY MR. KRCMARIK AND MR.STEINER.
FOLLOWING SOME DISCUSSION OF THE MILL LEVY, THE BOARD SEEMED IN CONSENSUS WITH
LEAVING IT AT THE PRESENT RATE OF 4.05 MILLS. HOWEVER, THERE ARE SOME OTHER AREAS
HAVING DIRECT IMPACT ON THE BUDGET, WHICH NEED MORE TIME FOR DISCUSSION THAN THIS
MEETING WILL ALLOW. THEREFORE, rc WAS DECIDED TO CALL A SPECIAL MEETINO OF THE BOARD
ON SEPTEMBER 1 S. AT 4:00 P.M., THE LOCATION TO BE DETERMINED.
AT THIS JUNCTURE, MR. BELCHER MOVED TO TABLE FURTHER DISCUSSION OF THE BUDGET UNTIL
THE OCTOBER BOARD MEETING, THIS WAS SECONDED BY MR. MEADORS AND CARRIED
UNANIMOUSLY.
UPDATES REFERRING THE BOARD TO THE INFORMATION CONTAINED IN THEIR PACKETS, MR, STEINER NOTED
THAT THE DOWNTOWN STRATEGIC PLAN WOULD HOST AN OPEN HOUSE/PUSLIC MEETING TO BE HELD
ON SEPTEMBER I S. AT 5:30 P.M. IN THE COLUMBINE ROOM AT THE LINOOLN CENTER.
THE EMPIRE HOTELS LAST DEAL FELL THROUGH. BUT ANOTHER INTERESTED PARTY IS DOING DUE
DILIGENCE AT TNIS TIME.
OTHER BUSINESS ANNUAL RETREAT - THE BOARD RESPONDED AFFIRMATIVELY TO A NOVEMBER 7, DATE FOR THE
ANNUAL RETREAT AND MR. BELCHER WAS ASKED TO CONFIRM THE AVAILABILITY OF THE LODGE FOR
TINE OCCASION. THE RETREAT WILL TAKE PLACE FROM 1 1 :00 A.M. TO 5:00 P.M. THE FIRST
HOUR WILL BE COMMITTED TO THE REGULAR BOARD MEETINO, FOLLOWED BY LUNCH AT NOON, AND
H:I�-)\RG[9Y•1�CI�161�Q1'i�:�iiGl�d wGly\il
ADJOURN THERE BEING NO FURTHER BUSINESS, THE MEETING ADJOURNED AT 9.05 A.M.
JASON MEADORS, SECRETARY
DOWNTOWN
DEVELOPMENT
AUTHORITY
TO: DDA Board of Director /
FROM: Chip Steiner
DATE: September 17, 2002
RE: Plaza Rules Changes
Over the past few months, the City and DDA have been working through methods to
ensure that Old Town Square and downtown in general remain appealing to the broadest
cross section of the Fort Collins community. That cross section includes families,
grannies, shoppers, shopkeepers, and property owners as well as college students, high
schoolers, transients, and panhandlers.
Lucia Liley will walk the Board through proposed rules, ordinance, and statute changes
that will help maintain a safe and enjoyable environment for all those who work, play,
and live downtown. These include possible ways to address, access, public intoxication,
camping, climbing on objects, spitting, bathing, and panhandling.
Most of these changes require City Council action and probably will not make it onto its
agenda until the end of the year. However, the DDA can enact rule changes that effect
the plaza at any time and it is being asked to consider imposing fixed hours of operation.
Old Town Square would be closed between the hours of two am. and six a.m. If the
board approves this rule change it will be posted at every entrance into Old Town Square
(five signs). Progressive Old Town Square has agreed to install the signs if the DDA will
pay for their production.
19 Old Town Square • Suite 230 • Fort Collins, Colorado 80524 • tel: 970.4842020 • fax: 970.484.2069
DOWNTOWN
DEVELOPMENT
ddoAUTHORITY
TO: DDA Board of Directo
FROM: Chip Steiner
DATE: September 16, 20027
RE: Funding downtown maintenance and security
At the last Board of Directors meeting the budget discussion focused on the issue of
identifying resources to pay for increased maintenance and security services downtown.
One of the funding sources involved increasing the DDA administrative mill levy from
4.05 to 5. Since this change affects the budget the Board asked to delay a decision on
that item until it had the opportunity to address maintenance and security in full.
Via e-mail, the Board has received a copy of the proposed maintenance program and the
costs to implement it. In brief, enhanced maintenance in downtown (not including Old
Town Square) has $82,475 in one time expenses and an annual cost of $107,254. Snow
removal adds another $30,637 annually. To assume maintenance in Old Town Square
the costs are $26,580 in one time costs and $195,715 annually. Total first year cost is
$412,000 and $303,000 annually thereafter (not including snow removal).
Possible funding sources:
1. A Business Improvement District bounded roughly by Mason Street on the
West, Maple -Jefferson on the north, Peterson on the east and Magnolia on the
south would generate about $23,700 per levied mill.
2. Increase DDA administrative levy to five mills. This generates about
$60,000.
3. Progressive Old Town Square contribution in lieu of maintenance
responsibility: $68,000.
4. Increased expenditures of TIF monies on City capital projects to offset
increased City expenditures on maintenance and security.
If the annual cost of maintenance is: $303,000
Less DDA mill levy increase (60,000)
Less POTS contribution (68,000)
175 000
divide by BID per mill: 23,700 = 7.5 mills.
Total mill levy increase required: 8.4. The impact of this kind of additional property tax
ranges from $3500 down to about $20 with most falling in the $500 - $1,500 range.
19 Old Town Square • Suite 230 • Fort Collins, Colorado 80524 • tel: 970.484.2020 • fax: 970.484.2069
This approach provides no funds for increased security services. Each additional police
officer costs around $100,000. At least two more officers are needed. To raise that kind
of money via increased property taxes would require another 8.5 BID mills to be levied
for a total of 17 mills.
An alternative approach is to use tax increment funds to pay for capital expenditures the
DDA would not normally fund. In return for this, the City would provide the necessary
funding for enhanced maintenance and security. A combination of both approaches —
using some level of increased property taxation and tax increment is also possible.
Finally, the City has acknowledged that it should participate in this effort as well.
The question before the Board is to consider:
1. Whether enhanced maintenance is needed;
2. Where increased security is needed;
3. If the answer to either or both of the above is yes, how best to pay for these
services.
Providing the answer to the third question will resolve the revenue side of the 2003
administrative budget. Incidentally, according to legal and bond counsel, raising the
DDA mill levy does not require an election.
Attached is a summary of business improvement districts, the actual BID statute, and a
copy of the enhanced maintenance program that the City generated.
Business improvement districts can be created in any predominantly commercial area including
central business districts. Unlike DDAs and URAs, business improvement districts do not have
the ability to use tax increment financing. However, they have other financial resources
available to them and because their mission is broader than either DDAs or URAs, they have a
real appeal to downtown neighborhoods.
The creation of a business improvement district is initiated by petition. Thepetition must
include the signatures of:
Electors from within the proposed district who own not less than 50 per of
total value of assessed properties within the district (i.e. if the assessed property
value for the entire district is $1 million, the owners of $500,000 worth of
assessed properties must be signatories on the petition)
AND
2. Electors owning at least 50 percent of the acreage within the district.
The Petition should include:
1. The name of the district including the words "business improvement district;"
2. The proposed boundaries of the district. The district does not have to be
contiguous;
3. Proposed types of services and improvements to be provided by the BID.
The governing body verifies the accuracy of the petition and insures that it meets the signature
requirements. If it does, the district is declared created.
Organization/Structure,
A BID can be governed in a variety of ways:
a. The governing body can be the BID board of directors;
b. The governing body can appoint a board of not less than five people and
made up exclusively of district electors;
C. If more than 50 percent of the BID district lies within a DDA or URA
district (because a BID can include unincorporated areas it is possible for
Page 7.
only a portion of it and an urban renewal district to overlap even when the
latter is coterminous with the boundaries of the municipality) the
governing body can declare the DDA or URA board to function as the
BID board as well;
d. If requested through the petition, the BID board of directors can be
directly elected by the electors of the district.
Prior to undertaking a project a BID must have an operating plan and budget
approved by the governing body.
1. Sue and be sued;
2. Perpetual existence;
3. Enter into contracts for the purpose of fulfilling the objectives of the district;
4. Incur debt;
5. Provide the following services:
a. Consult for management and planning development activities;
b. Maintain improvements;
C. Promote and market the district, district activities, and public events;
d. Business recruitment;
e. Security;
f. Snow removal and garbage collection;
g. Acquire/improve properties;
h. Finance the cost of acquisition, the cost of making improvements, and the
cost of services;
i. Make improvements to and across streets and alleys (if the street is a state
highway, CDOT approval is necessary);
j. Fix rates, tolls, charges for all services and improvements provided
through the district;
k. Appoint an advisory board;
1. Hire employees, consultants, legal, accounting and engineering services;
M. Levy ad valorem taxes (if this is not specified in the organizing petition, a
special election must be held to obtain authorization);
n. Create special improvement districts and levy a tax to defray the costs of
any improvements/services made through the SID (creating special
improvement districts is covered under its own statute);
o. Issue bonds. The governing body must approve the issuance of bonds
unless the BID board of directors is elected by the electors of the district.
The statute seems unclear regarding the need for electoral approval of the
sale of bonds.
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Draft
Downtown Enhancement Proposal
(Excluding Old Town Square)
Proposal
To enhance the general appearance of Downtown Fort Collins by extending the
Parks Division maintenance responsibility to the following areas:
Area:
College Avenue from Olive Street on the south to LaPorte on the north, both the
east and the west sides of the street.
Oak Street from College west to Mason St. both sides of the street.
Oak Street from College east to Remington Street Parking lot.
Mountain Avenue west to Mason, both sides of the street.
Mountain Avenue east to Matthews, south side of the street.
Mountain Avenue east to Walnut.
Walnut from Mountain Avenue to College Avenue, both sides of the street.
Level of service proposed
■ Basic maintenance. Litter control daily, power sweeping broom as needed.
■ Washing. Sidewalks to be power washed three times a season. (Season is mid -
April through mid -October).
■ Flowers, planter maintenance and mid -block litter barrels.
■ Tree grate maintenance
One time enhancement costs
■ Clean out tree grates and install decorative rock. 9,900
■ Mid block flower planters (35) 37,450
• Corner flower planters (25) 15,625
■ Plant materials 3,000
■ Mid block trash receptacles (15) 16,5oo
Total one time enhancement
costs $82,475
Estimated on -going annual cost of service enhancement
■ Basic maintenance 83,158
■ Power wash sidewalks 17,507
■ Planter maintenance 4,114
■ Tree grate maintenance 2,475
Snow Removal: $io.6.q7
0
Draft
Old Town Enhancement Proposal
Proposal
To enhance the general appearance of Old Town Fort Collins, the Parks Division
proposes the following maintenance.
Area: Old Town Square/Plaza
Level of service proposed
■ Basic daily maintenance: Litter control, power sweeping as needed.
• Washing. Old Town Square to be power washed every other week during the
season (14 times). (Season is mid -April through mid -October). Spot washing
as needed.
■ Flowers and planter maintenance.
■ Fountain cleaned and skimmed daily.
Estimated cost of service enhancement
■ Basic maintenance (litter, power sweeping, etc.) $8o,75o
■ Power wash (14 times) 78,200
■ Planter & shrub bed maintenance 4,500
■ Fountain
■ Snow removal
4,000
28,265
Total on going costs $1Q5,71-
One time enhancement Cost
■ Trash cans (4) $4,400
■ Flower planters (8) 7,18o
■ Equipment 15.00o
Total one-time request $26 a80
This proposal does not include stage and canopy maintenance other than
cleaning stage, event management (scheduling and set-up), sculptures or
sculpture insurance, public restrooms, seasonal decorations, kiosks, lighting, or
drain.
DOWNTOWN
DEVELOPMENT
AUTHORITY
TO: DDA Board of Directors ,
FROM: Chip Steiner
DATE: September 17, 2002
RE: Transportation Ballot Item
Attached is some background information regarding the proposed transportation funding
issue to appear on the November ballot. Councilmember Bill Bertschy will present the
item to the Board. It is being asked to endorse the proposal.
19 Old Town Square • Suite 230 • Fort Collins, Colorado 80524 tel: 970,484.2020 fax: 970.484.2069