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HomeMy WebLinkAboutHousing Catalyst - Minutes - 12/09/1976a • CITY OF FORT COLLINS DATE: December 16, 1976 TO: Fort Collins Housing Authority FROM: Mary Ann Kennaugh, Secretary RE: Minutes of the December X,91976 Regular Meeting I. Called to order by Acting Chairman Kruchten at 4:45 p.m. in the Community Building, 1715 W. Mountain Avenue. II. Role Call. Members Present: Members Absent: Staff: Al Kruchten Pete Sanchez John D. McGraw, Executive Director Mary Klopfenstein Nancy McComb Wayne Taylor, Assistant for Housing Charlie Muenzberg Management Mary Ann Kennaugh, Secretary III. Charlie Muenzberg moved approval of the November 11, 1976 regular meeting and the November 23, 1976 special meeting. Mary Klopfenstein seconded and the minutes were approved by consensus. IV. John McGraw indicated that the Housing Authority -City Management contracts were not on City Council agenda at their last meeting, and this item will be deferred until the next meeting. V. Executive Directors' Report. A. Status of CETA Extension for Social Worker: Wayne Taylor has been in contact with Chris Peterson of CETA regarding a possible extension. The possibility of a HUD -HEW agreement whereby the Housing Authority would pay 25% of the salary and HEW via Social Services would provide 75% was discussed. B. Hiring Typist Under CETA for Temporary Assistance: John McGraw indicated that Rose Ramireha z d been hired to finish out a CETA grant with the Housing Authority. Termination of funding will be January 31, 1976. C. Status of 41-1 Tax Dispute: John McGraw indicated that a letter had been sent to Tom Metcalf, Attorney for DeLozier Construction, with reference to submission of tax forms DR513 and DR513a (copies mailed to Housing Authority members). A chart summarizing the current status of form submission was distributed for review. D. Status of 96 Units of Section 8, New Construction of Family Housing: Dave Herlinger, Colorado Housing Finance Authority, has been in touch with Mike Wiley of American Development Corp. Wiley expressed interest in picking up the 96 units and will be negotiating with Scott Peterson to buy Brady Corp.s' interest. Wiley feels they can get a 20% increase in contract rents and hopes to locate 24 units in their Windmill development, dispersing the 72 remaining units on sites the Housing ' Regular Meeting Minute • December 16, 1976 Page Two Authority has been investigating. E. Review of Colo. 41-1 Development, Management, and Section 8 Financial Reports: Financial Reports for Management and Section 8 were distri- buted with a verbal report on Development. Al Kruchten requested the distribution of computer sheets sent by the Housing Authority accountant with his financial reports along with our reports. A meeting with John McGraw, Al Kruchten, and Charlie Muenzberg is to be scheduled in early January to discuss financial reports. Al Kruchten stated his desire to have an audit before the proposed audit a year from now. He requested that the Executive Director get a list of auditors suggested by HUD and find out how much is involved in having the audit done and what their fee would be. F. Administration Plan for 1977: (as distributed) The Executive Director indicated that if the Housing Authority does not get an additional 50 Section 8 units, then option 1977A of the Program Options (See Exhibit "B" of October 14, 1976 Regular Meeting Agenda) would become the Administrative Plan Budget. Further discussion was deferred until the next meeting. VI. Charlie Muenzberg moved approval of Wayne Taylor as Acting Director during the absence of John McGraw. Mary Klopfenstein seconded,the motion passed 3 - 0. Agenda Items VII and VIII were deferred until the next meeting. IX. Al Kruchten suggested that the next meeting be called at 2:30 p.m. It was agreed to do so by consensus. X. Meeting adjourned at 5:40 p.m. 1.1 HOUSING AUTHORITY REIMBURSEMENTS TO THE CITY OF FORT COLLINS Section 8 - 1976 ADMINISTRATIVE RECEPTIONIST ASSISTANT FOR HOUSING MANAGEME May, June, July $1,189.30 May, June July $2,636.61 August 556.00 August 878.87 September 556.00 September 928.79 October 556.00 October 928.79 Novenber 556.00 November 928.79 December 586.79 December 928.79 TOTAL $4,000.09 TOTAL $7,230.64 Administrative Receptionist Total Assistant for Housing Management Total TOTAL :1.AINTENANCE MECHANI $ 4,000.09 7,230.64 $11,230.73 (1976 Contract) for $935.89 per month)- Colo. 41-1 - 1976 May - December, 8 months @ $634.60 = $5,076.80 COLO. 41-1 1ANASEMENT AGREEME July - December, 1975 January - March, 1976 April - December, 1976 (9 nonths @ $693.67) TOTAL 1laintenance Mechanic Management Agreement TOTAL 1976 CONTRACT (May 2, 1974) $ 4,191.96 $ 2,562.75 6,288.03 $ 8,850.78 $ 5,076.80 8,850.78 $13,927.55 for $1,160.63 per month) --, c, t�''J n 0 ADMINISTRATIVE RECEPTIONIST 11 months @ $586.79 1 month @ $617.66 TOTAL Section 8 - 1977 ASSISTANT FOR HOUSING MANAGEMENT $6,454.69 11-months @ $928.79 7;.'.�.= $10,216.69 677_66 I'month @ $983.25 = 983.25 ?�%2 $7,071.35 TOTAL ;2 till'.199.94 Administrative Receptionist Total Assistant for Housing Management Total TOTAL Colo. 41-1 - 1977 MAINTENANCE MECHANIC 12 months @ $669.45 $8,035.80 COLO. 41-1 MANAGEMENT AGREEMENT January - December 1977 $8,383.92 Maintenance Mechanic Total Management Agreement Total TOTAL 41-1 Contract IW'AE $ 7,071.35 11,199.94 /::•3F $18,271.29 �4• ?�'u for $1,522.61 per month) $ 8,035.80 8,383.92 $16,419.72 for $1,368.31 per month) December 8, 1976 Thomas Metcalf, Atty for Howard DeLozier Inc. & Oakwood Corp. - A'Joint Venture Savings Bldg. P.O. Box 608 Ft. Collins, Colorado Dear Tom: As per our tele-com of December 6, 1976, please find attached hereto a chart summarizing the current status of the State Tax Division DR513 and DR513a form submissions by the Joint Venture. Please note that Plumbing Systems, L & L Acoustical, Graham's Heating and Sheet Metal, John Baza Finish Carpentry & Cabinet Installation, and F & F Concrete Construction Company are unaccounted for among the form submissions to date. Please note that the lack of these submissions bears directly on the Housing Authority's request for tax rebate from the State, and upon the amount of taxes which will be returned to the Housing Authority. In response to your inquiries about the Housing Authority's requirements in order to release final payment of all amounts owing to the Joint Venture General Contractor in accordance with the general construction contract on Project Colo. 41-1, please note the following: 1. Two change order requests have recently been received by the project architect from the contractor. The architect advises me that he will complete the change order forms next week. Final execution and authorization of said change orders will be required prior to any further payment. 2. Punch list items as per the Part I Construction Completion document must be checked off by the Housing Authority and the project architect, and any items not complete, must be completed by the contractor and subsequently be checked off by the Authority and the project architect prior to any further payment. 3. A Part II Final Completion of Construction document must be prepared by the architect and executed by the General Contractor, the Authority, and the architect, prior to any further payment. December 8. 197 • Paae Two 4. The Housinq Authoritv will continue to hold $25.000 in tax dispute until the remaining tax forms referenced earlier herein, have been submitted by the General Contractor. and until the General Contractor has authorized release of the $8,654 tax rebate authorized by the Citv of Fort Collins. I sincerely hope that the above information adequatelv addresses vour inquirv, and that the General Contractor and the Housinq Authoritv can reach full agreement in the very near future on the General Contractor's sufficient compliance with the above stated requirements. Sincerelv. / � 7 John D. McGraw.,Exec)ive Director JDM/rr cc: Howard DeLozier Inc. & Oakwood Corp. A Joint Venture Fort Collins Housing Authority Miles Lantz, Architects Ralph Gonzales, Atty HUD Region 8 P.S. Tom, please also State Sales and pertinent to the sub -contractors Encs find attached for your Cigarette Tax Division payment of sales taxes on Federal contracts. information a copy of the Contract rule which is by all contractors and • Attachment A Bath Landscaping & Sprinkler 2000 East Prospect Ft. Collins, Colorado 80521 Vern Schilling dba Vern's Tile and Linoleum 1618 South College Avenue Ft. Collins, Colorado 80521 Plumbing Systems Inc. 1135 Bannock Denver, Colorado 80223 L & L Acoustical 1709 Meadowaire Drive Ft. Collins, Colorado 80521 Graham's Heating & Sheet Metal 209 East Mountain Avenue Ft. Collins, Colorado 80521 John Baze Finish Carpentry & Cabinet Installation 797 Dillon Way Aurora, Colorado 80010 F & F Concrete Construction Company 941 Riverside Ft. 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OMB No. 63-ROBOB U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TY LOW -RENT HOUSING PROGRAM OPERATING BUDGET For Fiscoi Year Ending (-)ORIGINAL r__1REVISION Nn 19_ E OF HUD -ASSISTED PROJECT(SI: LHA-Owned Renlol Hous;ng P-9. 1 . LHA-Lased 11 ou. ing-Section 23 or 10(e) , , , , , .. LHA-Own.d-Homeownership ............. .......... LHA- )_ Leased -Homeownership...... - __ -- lr"Qn.eycd Yrojec f-Adm;ni strat;on Conl,ocl. L AUE OF LOCAL AUT HORtTT _ CONT RACI N0.15/i - Fort Collins Housing Authority PROJECT NO.I51: OCA LITY: - NO. OF O.U. NO. OF UNIT MONTHS OF Fort Collins, Colorado AVAILABILITY: D AREA OFFICE: HUD REGIONAL OFFICE:_If ------- '----- --- ApprovedActual Estimated Budget lu Budget Budget Amount E 6/30-12/1 t i PUM Amt.-I PUMjAmtPUI� Amt. INE NO. 111 121 13) 141) 171 Hamebuycrs Monthly Poym<nts rot-. 1 Operoting Expenses2 Earned H.me Poy-.,nts AccountTooIL„ e. Bul, oO1,0Excess ( or Deficit) in B,eo4-E.en Amount OPERATING RECEIPTS _=-- - - - I, z .cs Dwelling R ra is - Excess llr I t s - 5D__OIL 3Q DD ,. 61.34 15)335.16f _ -_ 50_Q0 3(1 Q_C /- a Nondwcli g R to is - --_ I 1.DQ-250. v -._--. Ta,ol-R nlal lnc1- 5Q._QD 62.34 _-1_D 15 585.1 ' 0111 51.-00 600_0 3�OD 30,60Q_ 0 nte,<st an General Fund In.estments y .40 99840 Othe O , ReceRE - - -3s --pe s7.oss �4LT 0 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB. � 30 35 63.09 15 772.08OPERATING _-3n0-0 EXPENDITURES: _5 - ADMINIS7RATION:S_,_508 ndm 9.18 2295.00 -. 91 S08_Q Oro a=p<n,«o,�<. Than solo.; 4J4_ -2 K7 8.72 2,179.64�8 �48g 0E,pens<s 13.31 -a,384 17.90 _ 4,474.6414 9.4. TENANT SERVICES: .Sr99b._Q -_ Rrc. cation, Pub G<otionz .md Other S,,.iccs--- ---------- -�5_ 0 _ consort casts _ Ti 'e-s _E and Other ---- ----- - -- - --- 146.00 T _,5 -a-0 ----- Total Tenon, ser.;re, E=pens es _1.2� T5 -- -58 -- --------- 146.06 --- ---- i _ -- UTILITIES: Labor---- -- ----- ------ --------- --.-_' --_- Uj re> _ - - 498 _1.49 371.28 ZL0 �0 .83_ �83 Talof ut,h,,e, L.Pen,r, _ -4°8 _1.49 371.28 QOaOS O w z ORDINARY MAINTENANCE AND OPERATION: _ _2�4. w z a - Lobor -- - - ----- - -- - 11 QII8 10.98 - - 2 745 00 ---' = - 12._3_ w ---- ----- -- ----- _1,2aC _ 1.98 1 ,9Q $44.95 conlrort cas,s T, 35 _494.53 755.6_ 3.02 _1 812.0C z ~ - of o,d, ory Mo ,ena «ono oP<,o,;on Expenses _ 13 � �22 15_98 1--3L99.4.53 - - - -- _3_.4 118 3 �- 016-OC a PROTECTIVE SERVICES O C onlroct Costs --'----- To,ol P. otccti.< $ems ;ces E+pcmes -'---- GENERA; EXcf NSE `- Insu,once _ 3.00 1.800 _ 4.36 1,989.0 4.36 6 3.Q0 4. 1_, 229.1 Pay,n �,� ,n C,e„ or ro .e: 4.92 4.92�Q,QQ T <.m;nal Lrare Poymcnts - EmployeeBcncfoCon„ibut;ons -3 8_E4 .-1A21- _8.0 -T-QQ �l! Co1lcc Non Los scs 5 O O __ - -- - -25 --- 15 --Do Other Gen,.. Expense. 76 10_98 Tota1 Gcnnol E.penses 11.28 _ 2.746.2 11_L3 6,85..(23 TOTAL ROUTINE EXPENSES �61_ _48.03 8 8 46.93 -11 3 .6 - RENTS TO OWNERS OF LEASED DWELLINGS i TOTAL OPERATING EXPENSES 44 7 -6� 62 46 73 .6_2$s$l�.r'Z3 NONROUIINE EXPENDITURES: ---- z_ C,,.00. d;narY Mo ntenonce ' Rcpl.c t.1E t Trucks and Mowers --- - -- 9u,Pmen 2.75 687.5 2.75 1,650.00 B<Ie,menl, and Aadition. 4.36 1 090.0 z o Other Nam a.,t.n< E,pend;tmes Insurance - 4.36 2 613.72 z L TOTAL NONROUTINE EXPENDITURES 5 7.31 4 63.72 °•>• 7 sl 7 TMENT'OF"HOUSING AND URBAN DEV OPMENT NAc>C Of LOCAL At1T RORIT 71 LOW -RENT HOUSING PROGRAM OPERATING BUDGET Fort Collins Housing Autlioiity'. ----- �•o . LOCA LI7 T: -�-- - -,ORIGINAL REVISION NO. —i3DEN Fort CpllinSi Colorado 546 — Approved ;' Actual II Estimated I. s1: COLO. 41 Budget ': Budget: I Budget Amount 6/30-12/1 -ASSISTED PR OJEf T(S): mel Ho..+i,.p - Q LHA-L.a+c d-Ho.,.. o..,..„h; �• . 73 0, 10(c) LHA-Con.c,..d I r - ____ PUM Amt. PUM l Amt. PUM Amt. 111 - 111 131 14) 151 — - - -- HER EXPENDITURES- --'- rior lbcr Dcd..c lions Totol Other E.pcndi W.es -- _ TOTAL OPERATING EXPEND17URES 56•00 26,620, 54.04 ___ t 13510.12 55-1 33 081.9 SIDUAL RECEIPTS IOR DEFICIT) BEFORE HUD CONTRIBU• --- NSAND_PROVISION FOR OPERATING RESERVE:- 3,380. 9.04 2,261.98, = -1;941.9 ,ic Annudl SIDUAL RECEIPTS (OR DEFICIT) BEFORE OTHER HUD CON- IBUTIONS AND PROVISION FOR OPE RATING RESERVE: --'- H IUD LDNT RIBUT IONS -" perei ing S.,b.:dy cc:ol Fo,nily Subvdy 7o1o1 Olhu HUD Conb:b otions :d..al Rcccipla (o, DcGC;I) bcfo.c P ,c, , C aan Go 14 W10 O 34 nYn +� uy 0 ri J O+ O M N N • c Vl N •D ri li M .--. o •O T + O n r-1 .-4 o O O cA 'A 0 0 0 0 O CID r1 + c0 °D ch r-4 v v O J 1� l p 0 0 O O O • O O O O O O O N O CD O 0 o r O c0 'o M � N N N v1 !r c+1 N1 r1 cn m .--1 O J CO O r-1 � .--1 O r rA r1 `O O O c(1 r-/ O O O N O CDO • O o O , c0 t+l . 0p 00 � N O t+1 O O N v O 1� n pp o 'D ra O O O o O O o o N • c y% O, • Gc N • ch • n ri Ln 1-4 c N d O� rl N N N 0 0 • �O ccl 0 0 a0 cn 0 0 O N 0 0 0 o cA Ln 0 0 CD N 0 0 10 0 0; c�1 0 . 0 c+1 J V> N 0 e0 E C a .+ m N C e C qo • y O U Kto isa H. e coC N PO v .a m t0 �4 ? °' • Ep a O C sd Y w 0 r4 w H °o C .• a M v �' C x p 1• W S. a U b C a Z - Y w U '^1 pa a x 64 .A > C -' •i i 6 m e0 C 7 u < v n6 m O C bo ..C• 0 U E 4 O O n O ccf I O I � I J -In- p 0 0 0 0 0 i co 0 p p O p 0 h J N F p m O 0 a a m u 41 0 P . 0 K d H O + N cl G a 0 P. 0 -4 .40 m mN O F +' 3 4' 0o a o ,-a • .x G E m o s 7 o G O C O E a B 0> _ d usU P. 0. 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