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HomeMy WebLinkAboutHousing Catalyst - Minutes - 04/15/1977DATE: TO: CITY OF FORT COLLINS M E M O R A N D U M May 6, 1977 Ft. Collins Housing Authority Board FROM: Mary Ann Kennaugh 16 Special RE: Minutes of the April -1.4, 1977ilegu4ar Meeting I. Call to Order II. IV Called to order by Chairman Sanchez at 4:20 p.m., Community Building, 1715 W. Mountain Avenue. Role Call Members Present: Staff: Guests: Pete Sanchez, Chairman John McGraw Dick McCoy, developer Mary Klopfenstein Mary Ann Kennaugh Gordon Mickelson, Am. Dev. Corp. Charlie Muenzberg Wanda Hoffman i Board Member Klopfenstein moved approval of the minutes as mailed. Board Member Muenzberg seconded, and motion passed with the following vote (3-0): Ayes: Board Members Sanchez, Klopfenstein, and Muenzberg. Nays: None. Announcements Notices for the NAHRO workshop of April 14-15, 1977 were mailed with the minutes. Flexible Family Conference, CSU, April 25, 1977. Elena Medina, the Housing Authority Social Worker, will be attending. Hearing on County Housing Authority, April 18, 1977, letter of invitation distributed. V. Executive Director's Report A. Financial Reports: Ft. Collins Housing Aut0ity • Minutes of the April 15, 1977 Special Meeting Page Two 1. Colo. 41-1 Development - We have received the state sales tax refund ($12,627.84). Investigation of taxes paid by Bath Landscape, Graham's Heating, and.Vern's Tile & Linoleum still need to be completed. City sales tax refund ($8,659) has not yet been received. 2. Review of case histories regarding tenant indebtedness: The figure for tenant indebtedness reflects the problems experienced with the Credit Counseling Program; it did not function to stop the indebtedness and the problems were not caught until some tenants were already 3 months be- hind. $600 in back rent has already been made up. The Late Rent Policy was reviewed. Monthly updates of tenant case histories were requested, and John McGraw indi- cated that he would send them out. McGraw indicated that HUD has expressed satisfaction with the accountant's financial reports. The accountant has expressed that he finds Colo. 41-1 to be in good financial contition. The accountant's reports have been reviewed by the City Finance Director. The combining of management and development accounting has created some confusion; however, much of this confusion should be eliminated with the close-out of the Development of the project and the signing of Completion Documents Part II. Receive New Late Rent Policy The Late Rent Policy was reviewed. be sent out with the minutes. C. Social Services Report Case histories of tenants in arrears will Chairman Sanchez indicated he would like to see the name of the "Chicano Awareness" discussion group changed; there are three distinct divisions which should be recognized: Mexican Americans, Chicanos, and Manitos. D. Facilities Rearrangement as per HUD Regulations To meet HUD regulation regarding the amount of Community Building space uti- lized for office space, the office has been rearranged. This provides for more effective space usage and traffic flow. E. Adoption of Maximum INcome Limits for 41-1 and Section 8 (Resolution #41) Previous and revised maximum income limits were reviewed. Board Member Muenzberg moved adoption of Resolution #41 and the new, increased maximum income limits (per HUD). Board Member Klopfenstein seconded, and motion passed with the following vote (3-0): Ayes: Board Member Sanchez, Muenzberg, and Klopfenstein. Nays: None. Ft. Collins Housing Auth*ty • ',Minutes of the April 15, 1977 Special Meeting Page Three F. Miles Lantz Billing McGraw gave a brief review of the billings received from the architect regarding payment for, the architect's representative, in the amount of $1,744. A maximum of $j�.000 was -set for the architect representative's salary at the May 13, Housing Authority meeting; total checks already issued equal the $12,000, and the $1,744 is in excess of that amount. Pre- vious communications to the Architect regarding this matter have not remedied the situation. Board Member Muenzberg moved that the Architect be contacted by telephone regarding this ma and that, based on the commitment by the Architect at the May 13, 16 lousing Authority meeting that the Architect's Representative's salary would not exceed $12,000, the Housing Authority has no obligation or liability to pay the $1,744, and payment is thus denied. Board Member Klopfenstein seconded, and motion passed with the following vote (3-0): Ayes: Board Members Sanchez, Klopfenstein, and Muenzberg. Nays: None. G. Notice of Availabilitv of Modernization Funds Notification from HUD that modernization funds in the amount of $6,500 for insulation, has been received. Bids from Public Service for insulation are below the $6,500 available, and the Housing Authority would utilize the necessary amount.. Bids are for increasing the R rating from 19 to 30, in each of the Housing Authority's units. Funding to correct drainage and roof problems has been denied, as these are ineligible activities under HUD regulations. H. Housing Assistance Plan There has been no change in the base statistics. I. Report from Wayne Taylor on Housing Conference Wayne Taylor was attending a NAHRO conference the day of the meeting. He will report at the next Housing Authority meeting. J. Memo Regarding Contacts When Unable to Reach Maintenance Personnel (Exhibit "A" attached to the April 15, 1977 agenda). Board Member Klopfenstein indicated her dissatisfaction with the tone of the letter, in that it showed little respect for the tenants. McGraw indicated that future communications to the tenants would be more courteously worded. VI. Receive Proposals to Construct 96 Units of Low -Rent Housing Under A. American Development Corporation - Gordon Mickelson ,Ft. . Collins Housing Authofty • April 15, 1977.Special Meeting Minutes Page Four Mickelson indicated that American Development currently has land under contract on Prospect Street across from Water Pik (2,95 acres, with 58 units possible). He indicated intentions to make all 58 units Section 8, and that he could forsee no management problems. (American Development Corporation would be managing the units). The units would be two-story, garden -level walk-ups. Topography of the proposed site slopes to a park; a walkway across a creek separating the units from the park is possible. Proportionality of the units would be the same as that proposed by Del - Webb Corporation (Approximately 25% would be three -bedroom units, with the remainder being two -bedroom units). The bulidings on the site would be in modules of 12 units each; the construction would not be a central corridor situation, but walk-up. Board Member Muenzberg stated that access to the park is a positive aspect of the site, but that the close proximity of Sutherland Lumber was nega- tive. He indicated that the First National Bank would not be involved in the financing. Board Member Sanchez indicated that he felt the density was too high, and referred to the promise made to .City Council that the Housing Authority would not "lay a large chunk of low-income housing on them". Board Member Klopfenstein felt that the proposed location on the east side of town was good. Board Member Muenzberg expressed his feeling that the proposed location would probably have the least impact of any location in the east side of town, "With actual structure and size of the buildings, I don't think we are going to get anything else." Referring to the growing waiting lists for housing, he proposed that the Housing Authority work with this site. Board Member Klopfenstein expressed her concurrence. Wanda Hoffman indicated that "this looks like a good way to get this number of units and assure housing dispersal; no objections from me". Board Member Muenzberg moved that the Housing Authority entertain, within its scope of approval, a maximum of 48 units (of Section 8) on the site proposed by American Development. Board Member Klopfenstein seconded, and motion passed with the following vote (3-0): Ayes: Board Members Sanchez, Muenzberg, and Klopfenstein. Nays: None. B. Dick McCoy Dick McCoy indicated that he has two sites on which he can develop Section 8 housing units: 1. Lemay and Stuart Streets, 3.3 acres zoned R.P., with a total of 40 units possible (12 units per acre); and 2. Prospect and Castlerock Streets, 4.39 acres zoned R.P., with a ,Ft. Collins Housing Auth* ty • -April 15, 1977 Special Meeting Minutes Page Five total of 52 units possible, 36 of which would be Section 8-units, with the remaining 16 units being D4, - McGraw: 96 units of Section 8 was the original proposal, which is now null and void. We currently are not limited to that number. - Sanchez: How close is the Prospect site to Rams Lane (where we currently own housing units)? McGraw: This site is in the mid -southern part of town, and is sufficient distance from other sites to be consistent with our general dispersal policy. Klopfenstein: That is the end of town we told people we would not put any more units. McGraw: Our policy has always been to disperse additional housing; not that we would never put mroe units on a given side of town. We have already agreed to a site on the east side of town for 48 units, which would suffi- ciently offset our units on the west. Wanda Hoffman: This site would involve another school district (other than the one in which the Rams Lane units are located). - McCoy: We would be putting up townhouses. - Muenzberg: What are the demographics and number of children comprising the current waiting list for housing? (McGraw: There is an average of two children per unit. The primary need, as indicated by the current waiting list, is for two -bedroom units.) Sanchez: (Reference to the Prospect site) We would be putting over 100 kids in Riffenburg school district. (McGraw: They are already in the community, and are going to one school or another. Whether they are low-income or not does not matter.) - McCoy: I want the Housing Authority to manage these units. Muenzberg: What are the politics of both sites? McCoy: There will be no need for rezoning. - Muenzberg: (To McGraw) With the Housing Authority as managers, how do you feel about these sites? McGraw: I like the sites. Advantages to these two sites are: 1. They are close to parks and amenities. 2. Building of the units would make no radical change in the use of the areas. 3. Adaptions needed for the tenants (reference to Lemay site) have already been made through Santana. "Ft. Collins Housing Authority April 15, 1977 Special Meeting Minutes Page Six Sanchez: I like the Prospect site; the Lemay site bothers me because of Santana. McGraw: It (the Lemay site) is mostly a residential area; Santana being the only apartment complex. I am not that concerned. - Sanchez: Are we entitled to only 96 Units. Do you think we can bet 124? (McGraw: No, we are not limited to 96 units. I think we can get 124, based on Dave Herlinger's (with Colorado Housing Finance Authority) indication that there is a good possibility of funding for more than 96 units. - Muenzberg: Where do we go from here? We need to really look into the units to be managed by the Housing Authority. Are we giving approval to McCoy on the basis of number of units and locations then? The number of units on Lemay seems high. 8 units per acre is normal for townhouses. McCoy: I am buying the Lemay site subject to putting 40 units on it. Muenzberg: You do need to get Planning and Zoning approval; 33% open space is required under the P.U.D. Sanchez: I would feel more comfortable if you (McCoy) would put 36 Section 8 units at the Lemay site and 40 at the Prospect site. (McCoy: I can do that.) Board Member Muenzberg moved approval of McCoy's proposal for development of both sites, with the following number of units: 1. Lemay and Stuart Streets - 40 units, 36 of which will be Section 8, 2. Prospect and Castlerock Streets - 52 units 40 of which will be Section 8, and that the Housing Authority provide management of the units proposed by McCoy, subject to City and Housing Authority final approval of the site and building plans. Board Member Klopfenstein seconded, and motion passed with the following vote: Ayes: Board Members Sanchez, Klopfenstein, and Muenzberg. Nays: None. Chairman Sanchez: We will go along with the 124 units (American Development's proposal + Dick McCoy's proposal) if we get them. VII. Consider Items for the Annual Report (as distributed) By consensus, the items for the annual report were approved as distributed. VIII. Other Business Chairman Sanchez requested monthly reports on Section 8 occupancy. McGraw indi- cated he would follow up on this. Ft. Collins HousingAuthd&y —April 15, 1977 Special Meeting Minutes Page Seven Board Member application Klopfenstein Ayes: Board IX. Adjournment Muenzberg moved that the Housing for 13 units under the new Public seconded, and motion passed with Members Sanchez, Muenzberg, and Meeting adjourned at 6:30 p.m. Authority staff proceed with Housing Program. Board Member the following vote (3-0): Klopfenstein. Nays: None