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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 12/04/1997DAWMOWN � dda DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefax (970) 484-2069 DOWNTOWN DEVELOPMENT AUTHORITY Regular Directors' Meeting MINUTES OF DECEMBE-R 4. 1997 REGULAR MEETING The Board of Directors of the Downtown Development Authority met in regular session at 7:30 a.m., December 4, 1997 in the Third Floor Conference Room at 201 South College Avenue, One West Art Center. PRESENT There were present: Kermit Allard, Chair presiding Mary Brayton, Vice Chair Jason Meadors, Secretary Steve Slezak Chuck Wanner Larry Stroud John Pitner Absents Greg Belcher, Treasurer Margaret Brown Staff: Chip Steiner, Consultant Anne Garrison Lucia Liley, Legal counsel Guests: Jay Hardy, Karen McWilliams, Bud Frick, Dave Veldman, John Arnolfo CALL TO ORDER Mr. Allard called the meeting to order and roll call was taken. MINUTES A motion was made by Mr. Meadors to approve the minutes of October 2 & 28, 1997. This was seconded by Mr. Wanner and carried unanimously. LPC AGREEMENT Karen McWilliams approached the Board to propose a correction of the designation of Old Town Fort Collins Historic District, to include all public right of ways. When approved by City Council, they were inadvertently omitted, together with Old Town Square Plaza. The corrected legal description would reflect all areas within the Historic District designation, and reconcile the legal description to that originally intended. DDA MINUTES PAGE 2 A motion was made by Mr. Meadors authorizing the Chair to sign the agreement presented, following a satisfactory review of the legal description by Counsel. This was seconded by Mr. Wanner, with that provision, and carried unanimously. SILVER GRILL Mr. Steiner introduced this project, noting that Mr. Arnolfo is a long time business owner on Walnut Street, well before Old Town became the popular place it is today. He has invested a significant amount of money in the purchase and renovation of his buildings, and seeks to bring both conformity and historical accuracy to the proposed facade improvements. Mr. Arnolfo comes to the Board requesting $30,000. Mr. Steiner suggested that this might be a fitting use of the CDBG grant monies of which $27,000 remains. In such a case, the City would receive title or easement due to the source of funding. Mr. Frick added that the project would be submitted to LPC next week, and that based on photos from the archives, the proposed facade changes are historically accurate. Mr. Slezak then made a motion to allocate $27,000 subject to the funds being used exclusively for the facade, and not for the awnings. This was seconded by Mr. Stroud and passed, with No. Brayton abstaining. PATIO LICENSING The Licensing Agreement would encourage more frequent cleaning of patios, wider use of planters and the provision of ash trays. A clause should also be added to cover construction easements. At this time, the license agreement does not impose any fees for older projects. Following the explanation, Mr. Steiner asked the Board to consider a motion to approve the proposed agreement form, both for patios already in place as well as new projects. In addition, he requested some direction with regard to fees for new projects. The following comments and suggestions were forthcoming: * Base amount of fee on square footage * No fees will be collected for five years on existing patios * License fee should coincide with term of lease * Two year cushion suggested before fee is required * Financial agreements should be between owner, tenant & DDA * $3.00 per square foot fee suggested Me. Brayton made a motion that beginning January 1, 1999 the DDA impose a $3.00 per square foot charge for all patios in the DDA district. Mr. Slezak seconded the motion. Mr. Meadors offered an amendment to the motion that the cost assessed be $2.00 per square foot. This was seconded by Mr. Stroud. Me. Brayton restated her motion. Beginning January 1, 2000 DDA institute a charge of $3.00 per square foot for existing patios. Mr. Slezak did not concur, thus the motion was defeated. Mr. Wanner moved that a licensing fee of $3.50 per square foot commencing January 1, 2000 for ALL patios be instituted. E DDA MINUTES PAGE 3 This was seconded by Ms. Brayton. Following a brief discussion, Mr. Wanner offered a friendly amendment to his motion changing the cost per square foot to $3.25. Mr. Brayton again seconded the motion which was defeated. Mr. Pitner moved that a charge of $2.00 per square foot be levied commencing January 1, 2000, for ALL patios. There was no second and thus the motion was defeated. Mr. Meadors then proposed a $3.00 fee for ALL patios beginning January 1, 2000 this was seconded by Mr. Stroud and passed, with Mr. Slezak opposed. PROJECT POLICIES In response to the Board's suggestions from the October 28, retreat, Mr. Steiner presented a revised version of the document entitled 'Project Commitment Terms.' Mr. Wanner moved to approve the modified document which was seconded by Mr. Pitner and approved unanimously. OTS CANOPY The Landmark Preservation Commission has given its approval to the canopy design, and has agreed that the color of the roll up canvas top can be changed with the seasons. The cost of this project is between $25,000 and $26,000. DDA had previously agreed to participate up to $10,279.68 stipulating this amount be matched by Old Town Square Properties. In addition, DDA participation was not to exceed 40% of the total cost. Anything in excess of that amount must return to the Board. Mr. Wanner inquired about the maintenance issue, some discussion ensued, after which Mr. Wanner moved that DDA participate in the amount of $10,279.68 subject to approval of a maintenance agreement, Mr. Meadors seconded the motion. As discussions continued, the motion was withdrawn. Mr. Hardy, Executive Director of the Downtown Business Association shared that he had engaged in extensive discussions with Old Town Square Properties, expressing that this entity stood to gain the most from such a structure and that the 10% funding being offered was unacceptable. He then received a verbal agreement which may possibly expand funding to $7,500. Mr. Slezak then moved to allocate $10,280 toward the construction of the canopy with the proviso that full maintenance, is. repair, replacement, etc:, of the canopy be the responsibility of Old Town Square Properties. The terms of the Project Commitment document will also apply. This was seconded by Mr. Meadors and carried unanimously. LPC UPDATE Mr. Frick gave a brief update stating that one building on Linden Street was elated for renovation and repainting. OTHER BUSINESS March & Myatt recently advised that its practice is splitting. The question was raised as to whether Me. Liley would continue in her role as Counsel to the DDA. Upon her confirmation that she was willing to do so, Ms. Brayton moved that DDA continue with Me. Liley, this was seconded by Mr. Slezak and carried unanimously. JANUARY MEETING The meeting will be moved to the second Thursday in January since the regular meeting time would otherwise fall on a holiday. FIRST NIGHT Me. Brayton reminded the Board of the First Night celebration being presented by the Downtown Business Association with the spectacular addition this year of fireworks. • • DDA MINUTES PAGE 4 CONFRRRNCB ROOM Mr. Steiner is planning to negotiate with Steve Fobes of Home State Bank for the use of their conference room for the January meeting. ADJOURN There being no further business, the meeting adjourned at 9.15 a.m. Jason Meadors, Secretary