HomeMy WebLinkAboutDowntown Development Authority - Minutes - 10/07/1999ddadbwrvrowry •
DEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230
FORT COLLINS, CO 80524
Mary Brayton, Chair 484-1401 (W)
Chuck Wanner, Council Liaison 484-0810 (H)
Anne Garrison, Staff Liaison 484-2020 (W)
DOWNTOWN DEVELOPMENT AUTHORITY
Regular Directors' Meeting
MINUTES OF OCTOBER 7, 1999
Telephone (970) 484-2020
Telefax (970) 484-2069
REGULAR MEETING
The Board of Directors of the Downtown Development Authority met in
regular session at 7:30 a.m. on October 7, 1999 in the conference Room at
Home State Bank, 303 East Mountain Avenue.
PRESENT There were present:
Mary Brayton, Chair
Larry Stroud, Vice Chair
Steve Slezak
Greg Belcher
Carey Hewitt
Chuck Wanner
John Pitner
Margaret Brown
ABSENT Jason Meadors, Secretary/Treasurer
STAFF
Jay Hardy, Executive Director
Anne Garrison
Lucia Liley, Counsel
GUESTS
John Fischbach, Angela Milewski, David Short, Frank Lancaster,
Susanne Durkin, Ron Phillips, Alan Krchmarik, Gary Diede, Ed Stoner
CALL TO ORDER
Ms. Brayton called the meeting to order at 7:35 a.m. and roll call was taken.
The Chair extended its condolences on behalf of the Board of Directors to
Jason Meadors, upon his recent bereavement.
APPROVAL OF
Mr. Belcher moved to adopt the minutes of September 2, 1999 as written,
MINUTES
this was seconded by Mr. Slezak and carried unanimously.
DDA MINUTES
PAGE
MASON STREET In his opening remarks, Mr. Hardy shared that approximately 40% of
PARKING GARAGE retail space on the ground level of the parking structure is already
leased and tenant finish begins November 4. It is believed the parking
ramp will open by November 22, in anticipation of the holiday season,
and businesses may open as early as January 2000.
In her address to the Board, Susanne Durkin explained some of the
additional amenities planned for the new parking ramp. These will
include brighter foot candles, lighter wall surfaces, security throughout
the night, so the structure will be staffed 24 hours a day between the
daytime parking staff and night time security services.
Ms. Durkin reaffirmed that in accordance with the agreement, 300 spaces
had been allotted to DDA for the benefit of the business community, 300 to
the County and 300 to the City of Fort Collins. A great many individuals who
currently hold permits for lots will be grandfathered into the new structure.
This leaves a significant waiting list for others desiring space in the new
ramp, even though a 30% oversell has been factored in. Mr. Hardy
reminded the Board that when the parking survey was done in 1995
the need for two such parking structures was determined. The current
ramp, therefore, was never intended to provide a complete answer to
downtown's parking needs.
Parking on Block #32 will be available for a short time before construction
begins on the new City building, and the temporary lot which will eventually
house the Transit Center will also remain open through Christmas.
Some hourly spaces will be available in the new ramp during the year 2000,
but by 2001 it could be 100% permit parking, although this is not likely. The
cost of permits for the new structure will be $36.00 a month.
Ms. Durkin observed that to avoid the problems being faced today with the
Remington Street garage; long term maintenance for the Mason Street
ramp has been built into the budget.
REMINGTON STREET In 1998, Mr. Hardy noted that the Board had approved a commitment of
PARKING GARAGE $15,000 toward an engineering study, in an effort to ascertain the
maintenance needs of the Remington Street garage. It has now been
determined that it will take $220,000 to implement these improvements,
and DDA is being asked to assist with the City's shortfall.
Mr. Hardy observed that should the Board wish to participate, this money
would produce no revenue stream and no tax increment, and would have
to be paid out of reserves. This presents a problem, because as a result of
the project financial package just introduced to City Council, the reserves
are simply not there at this time.
The Board posed the following questions/suggestions:
• Could revenue from one parking ramp be used to fund the other?
• Could Parking Services implement elevated fines and stricter penalties?
• More diligent monitoring of frequent violators and progressive ticketing
• Suggestion to raise monthly permit rate on old structure to match new one
• DDA sit down with Parking Services to strategize on policies which no
longer meet needs of today's parking community.
• A one time assessment of $50/space which should generate $160,000
DDA MINUTES
PAGE
Mr. Fishbach restated for the record that the original contract required the
City to be responsible for all maintenance issues relating to the Remington
Street Garage, and he therefore understood DDA's struggle with this issue.
Mr. Phillips then suggested that the City find the funds to take care of this
needed maintenance, and asked instead if DDA could fund the street and
sidewalk improvements in a multi -block area at Four Comers. This being a
completely different subject, Mr. Slezak moved to table the issue pending
additional information on this new idea. This was seconded by Mr. Stroud.
Mr. Hardy suggested meeting with Mr. Phillips and putting a proposal
together for consideration by the Board, as with any other project. The
motion carried unanimously.
MARKETING OF MASON David Short, Executive Director of the Downtown Business Association,
STREET GARAGE appeared before the Board with an offer to market the new parking
structure, side by side with holiday promotional efforts being put out by
the DBA for the Thanksgiving/Christmas Season. He stated that DBA had
set aside $5,000 for a holiday media blitz to include television, radio and
print publications, and asked if DDA would consider participating with an
additional $3,000 for a marketing effort for the garage. Mr. Short
committed to making the parking structures a top priority in the advertising
campaign, inviting people to come downtown, park under cover, and
shop at their leisure.
Mr. Pitner made a motion to approve $5,000 toward this effort, and Mr.
Fishbach immediately offered to match the amount. This was seconded
by Mr. Slezak and the motion carried with Mr. Slezak opposed. Mr. Hardy
agreed to meet with Mr. Short to determine dollar amounts and timeframe
in which funds would be spent, and report back to the Board at the
November meeting.
OTS MAINTENANCE Mr. Hardy referred the Board to a memo from Mr. Fischbach included in
the packets, in which a suggestion is made to resolve the Old Town
Square maintenance issue. Mr. Fischbach proposed that DDA make
$12,500 available to be used for capital improvements, and the City will
match the amount, which would then be used for plaza maintenance.
Funds would be administered through the DDA office, and the impact
would be critiqued at year end. Once a year the list would be
reviewed, and only projects directly relating to the plaza would be
considered.
Mr. Stoner listed some maintenance concerns which would take priority:
* The fountain's infrastructure has failed, pumps, shafts etc., need replacing
* Pot holes in pavers and risers near trees - need to regrade and repave
* Storm drainage near the eagle has collapsed and requires attention
• Ballasts and wiring on street lights have gone out in several instances
• Drinking fountain water lines which go down 9ft are compromised
It was Ms. Liley's recommendation, at this juncture, that an addendum
be crafted to the existing agreement, specifying that the $12,500 donated
by the City for maintenance of the plaza, be used to provide services over
and above the regular cleaning and repairs being performed, and that it
be utilized for the 'enhanced' maintenance of the plaza.
•
DDA MINUTES
PAGE
Mr. Stroud then made a motion to allocate up to $12,500 annually for
capital improvements to the plaza, subject to an amendment to the
original agreement, as stated by Counsel. This was seconded by Mr.
Wanner. A friendly amendment was offered by Mr. Slezak that the funds be
matched by Old Town Square Property Management, this was acceptable
to both Messrs. Stroud and Wanner and the motion carried unanimously.
Legal Counsel inquired if this was a one year contract only, or one year with
renewals. The Board determined that a five year renewal period should be
set, reserving the right to call it back for review. The process would include
Messrs. Hardy and Stoner determining the needed improvements, prioritizing
them and presenting them to the Board for approval, as with any other
project. Mr. Hardy will also provide periodic updates to the Board.
OTS PATIO LICENSE A recent change has taken place, and as a result, Counsel requested time
AGREEMENTS to review the subject more completely. The Board, however, wanted to
afford Mr. Stoner an opportunity to address the issue before a motion was
made to table this item.
Mr. Stoner offered the Board some background information, stating that
restaurants were encouraged, initially, to put patios in the square to create
ambience; it was never suggested that they should pay for them. Mr.
Stoner called for equity among the 34 restaurants in downtown, not simply
those located in the plaza, all of which are utilizing public property for
private benefit. Mr. Stoner also cited certain legal concerns, pertaining to
the covenants, which have been raised by Mr. Williams, who has been
retained by the restauranteurs.
A motion was then made by Mr. Pitner and seconded by Mr. Stroud that this
issue be tabled until the next meeting.
Ms. Uley clarified for the Board that there are a series of agreements, many
of which go back a long time, and they are not all the same. Counsel feels
it is important that some of the Board Members who are new to this process
understand how these agreements came about and what are some of the
differences. This then, will be the thrust of next month's discussion.
NORTHERN HOTEL Mr. Hardy recapped for the Board that at the March meeting a
commitment of $331,000 was made to the Northern Hotel. Since then,
a request has been received from Funding Partners to obtain these funds
up front, prior to the acquisition of the property on October 22, 1999. This is
due to some timing issues which are fully explained in Ms. Gerard's letter
included in the packets. This is contrary to DDA's earlier commitment and
therefore requires Board approval. The monies would be borrowed from
the City of Fort Collins only until the financing package is complete.
Repayment to be made prior to December 31, 1999.
Mr. Wanner moved to authorize the early payment of monies to Funding
Partners, this was seconded by Mr. Belcher and carried unanimously. Ms.
Liley urged that in addition to the security measures which will be -
in place by October 22, 1999 she would like to negotiate some additional
provisions within the structure of the subordinate lien. These would be the
setting up of a reserve account; obtaining an architect's certification within
a certain number of days after completion; having an administrative chart
in case of default, plus a default interest rate, etc., These are measures
DDA MINUTES
PAGE
agreed upon between Steve Roy and Ms. Liley.
ADOPTION OF Resolution 99-3 - Floodplain Regulations - DDA's position
RESOLUTIONS Mr. Slezak moved to approve, seconded by Mr. Stroud - vote carded with
Mr. Wanner opposed.
Resolution 99-4 - Determine and Fix Mill Levy
Mr. Slezak moved to approve, seconded by Mr. Belcher - carried
unanimously
Resolution 99-5 - Repayment of bonds. It was noted by Mr. Krchmadk that
this resolution should also include DDA's share of the cost of the new
parking structure. With these changes noted, Mr. Wanner moved
to approve, this was seconded by Mr. Slezak and carried unanimously.
Resolution 99-6 - Appropriation of $100,000 into the O & M Fund
A suggestion was made to expand the language in the third paragraph
from 'facade acquisitions and sidewalk improvements' to read, 'any
improvements which can be funded by the Downtown Development
Authority.' Mr. Slezak moved to approve the resolution including a change
of language, this was seconded by Mr. Belcher and carried unanimously.
OTHER BUSINESS The finance package formulated by Mr. Krchmadk and Mr. Hardy was
pulled from the consent agenda at Tuesday evening's Council meeting.
It was, however, approved and is up for second reading on October 19.
This package will save more than $100,000 over the life of the projects and
all are included, with the exception of 401 West Mountain and the
Armstrong Hotel.
Baseball/MuRI-Use Facility - While this issue is not necessarily dead, it has
lost some of its momentum. Too many issues are at stake, and the Rockies
too, are in a holding pattern. There does not apear to be any possible sites
located within DDA's current boundary.
Retreat - Tentative arrangements have been made with the Edwards House
from 12 - 5:00 p.m. on Thursday November 4, 1999. This time period will
include luncheon and the regular meeting followed by a reheat. The City
has requested DDA formulate a two year plan and of course DDA's future
should be a point of discussion. The Board is encouraged to contact Mr.
Hardy with other issues which are appropriate for the retreat agenda. The
Board agreed to the November 4, date.
ADJOURN There being no further discussion, the meeting adjourned at 10.15 a.m.
Jason Meadors, Secretary
dbwrvrowry •
DEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230
FORT COLLINS, CO 80524
To: DDA Board of Directors
From: Jay Hard a _
Date: October 20; �9
RE: Northern Hotel Resolution 99-7
Telephone (970) 484-2020
Telefox (970) 484-2069
During the regularly scheduled meeting on October 7, 1999 the Board approved the
payment in advance of DDA's funding for the Northern Hotel. Further discussions on
this topic revealed an issue regarding the facade. The Colorado Historical Society is
contributing a substantial amount in the form of a grant to this renovation, and is
therefore requiring an easement on the facade to be held by an entity whose sole mission
is historic preservation. At this time that entity would be the private non-profit
foundation (the foundation) of the State of Colorado Historical Society or the local
Landmark Preservation Commission (LPC).
In reality, this means the DDA would contribute the same amount of money ($331,000)
but would not receive the facade easement. However, the facade will fall under a tighter
scrutiny in the hands of the foundation or the LPC. Again, our focus is to see the project
done, and done in a manner acceptable to all parties concerned. This change does not
affect the outcome in any way, nor does it lessen the future maintenance and upkeep of
the project.
The DDA will, however, require an easement agreement in escrow to protect any
elements of the aforementioned, which may arise.
0
RESOLUTION 99-7
OF THE BOARD OF DIRECTORS
OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY
AUTHORIZING A GRANT OF THREE HUNDRED THIRTY ONE THOUSAND
($331,000) TO THE CITY OF FORT COLLINS FOR ACQUISTION AND
RENOVATION OF THE NORTHERN HOTEL
WHEREAS, the Fort Collins Downtown Development Authority has been duly
organized in accordance with the Colorado Revised Statutes 31-25-804, 1973 as
amended; and,
WHEREAS, pursuant to CRS 31-25-808 (1) (g), the Downtown Development Authority
is authorized to make a grant to the City of Fort Collins;
WHEREAS, the Downtown Development Authority desires to make such a grant for
purpose of acquisition and renovation of the Northern Hotel including the fagade thereof;
WHEREAS, the Board of Directors of Downtown Development Authority finds that the
renovation of the Northern Hotel, and specifically the renovation of its facade, fiuthers
the DDA's statutory mission to restore and revitalize the downtown area and is in the best
interests of its constituent within the DDA's boundaries.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY that a grant
of THREE HUNDRED THIRTY ONE THOUSAND ($331,000) shall be made to the
City of Fort Collins for the purpose of acquiring and restoring the Northern Hotel and
specifically the renovation of its facade. Such grant shall be made within 5 days of the
effective. date of the Fort Collins City Council ordinance appropriation of tax increment
reserve monies into the Capital Improvement fimd of the DDA for such purpose.
Passed and adopted at a special meeting of the Board of Directors of the Fort Collins
Downtown Development Authority this 20m day of October, 1999.
Mary J. Brayton, Chair
ATTEST:
Jason Meadors, Secretary
RESOLUTION 99-6
OF THE BOARD OF DIRECTORS
OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY
RECOMMENDING TO THE FORT COLLINS CITY COUNCIL THE
APPROPRIATION OF ONE HUNDRED THOUSAND DOLLARS ($100,000)
FROM TAX INCREMENT RESERVE MONIES INTO THE OPERATING AND
MAINTENANCE FUND OF THE DOWNTOWN DEVELOPMENT AUTHORITY FOR
PAYMENT OF OBLIGATIONS TO MAKE CERTAIN CAPITAL IMMOVEMENTS
IN THE DOWNTOWN DEVELOPMENT AUTHORITY DISTRICT IN THE FISCAL
YEAR 2000
WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in
accordance with the Colorado Revised Statutes 31-25-804, 1973 as amended; and,
WHEREAS, pursuant to Ordinance No. 36, 1992, Section 5B and Section 5J thereof, the City
Council may appropriate tax increment monies for purposes of debt service payments for
obligations other than those of the City of Fort Collins Downtown Development Authority Tax
Increment Revenue Refunding Bonds Series 1992; and,
WHEREAS, the Downtown Development Authority finds it to be in the best interests and
welfare of the Downtown Development Authority district to continue its program to assist and
encourage downtown renovation and revitalization in the furtherance thereof, to provide funding
for the acquisition and renovation of facades, construction and installation of public
improvement, acquisitions of property interest and any other purpose authorized under CRS 31-
25-801 et sec;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY that it recommends to the
Council of the City of Fort Collins the appropriation from the tax increment fund to the Operation
and Maintenance account of the Downtown Development Authority for expenditure in 2000 the
sum of ONE HUNDRED THOUSAND DOLLARS ($100,000) for the acquisition and renovation
of facades, construction and installation of public improvements, acquisitions of property interest
and any other purpose authorized under CRS 31-25-801 et sec.
Passed and adopted at a regular meeting of the Board of Directors of the Fort Collins Downtown
Development Authority this 7 h day of October, 1999.
Mary J. Brayton, Chair
ATTEST:
Jason Meadors, Secretary
i
E
RESOLUTION 99-8
OF THE BOARD OF DIRECTORS OF THE FORT COLLINS
DOWNTOWN DEVELOPMENT AUTHORITY
APPROVING AND RECOMMENDING
TO THE FORT COLLINS CITY COUNCIL
THE BUDGET OF THE ESTIMATED AMOUNTS REQUIRED TO PAY
THE EXPENSES OF CONDUCTING THE BUSINESS
OF THE DOWNTOWN DEVELOPMENT AUTHORITY
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2000
WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in
accordance with the Colorado Revised Statutes 31-25-804, 1973 as amended; and,
WHEREAS, the Board of Directors of the Downtown Development Authority shall under
Colorado Revised Statutes, 31-25-816, 1973 adopt a budget of the estimated revenues and expenditures
to be received and incurred during fiscal year ending December 31, 2000.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
DOWNTOWN DEVELOPMENT AUTHORITY that the following budget is adopted for the fiscal
year ending December 31, 2000 and therefore recommends to the Council of the City of Fort Collins
the adoption of this budget.
Revenues:
Ad Valorem Taxes $186,584
Auto Specific Ownership Tax 22,719
Interest Earnings 5,000
Tax Increment Funds 100,000
TOTAL $314,303
Expenses:
Personal Services
$107,435
Contractual Services
34,008
Commodities
2,300
Capital Outlay
100,000
Other
37.420
TOTAL
$281,163
Passed and adopted at a special meeting of the Board of Directors of the Fort Collins
Downtown Development Authority this 20th day of October, 1999.
Mary Brayton, Chair
ATTEST:
Jason Meadors, Secretary