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HomeMy WebLinkAboutHousing Catalyst - Minutes - 07/13/1987,ce eifr4�*ki • ■ 1. W v k b4j Yd �x i1 f � K d s��r..rrv'srnAtz. Ft. Collins, Colorado 80521 New Phone Number; 221•.6W TO: Ft. Collins Housing Authority Board of Commissioners FROM: David M. Herrera, Executive Director DATE: July 22, 1987 SUBJ: Minutes from the July 13, 1987 Special Meeting The regular meeting of the Housing Authority was called to order at 4:12 p.m. Commissioners Present Others Present Staff Present Bill West Cliff Romero David Herrera Eileen Waldow Greg Denton Crystal Kerr Bob Nolin Chip Steiner David Frick George Betz Peggy Rolfes A motion was made to accept the minutes as written. Motion: Nolin Second: West Approved: Unanimously 1. Introduction of new Board members• Anita Basham and Peggy Rolfes are the two new alternate commissioners. Bob Nolin is now a regular Board member. The Oath of Office was taken and signed by Bob Nolin and Peggy Rolfes. II. Executive Director's Report: a) Financial — the budget revision and personnel agenda Items were postponed until the next meeting. The 1986 financial audit will stay on the agenda until all items are cleared. All of the 1985 financial audit findings have been cleared except the residual receipts question with HUD. b) Miscellaneous — 1) Fire Alarm Changeout at 2155 W. Plum. The initial system was defectively designed with both the Panic Alarm and the fire alarm signals running over the same line. These two signals need to be separated for safety reasons. 0 Page two (2) Special meeting minutes The low bid on a new system is from Fire Technologies of Ft. Collins for $3,800. The bid covers changeover of the entire system including installation of heat detectors in common areas and utility rooms, replacement of all smoke alarms and separation of the panic and smoke alarm systems with two distinctly different signals. The proposed work complies with the National Fire Code and City of Ft. Collins code and has a 2 year warranty on parts and labor. In comparison, the bid from Guardian Security for nearly $7,000 covered lease of equipment only with no warranty and a monthly maintenance fee. Equipment could be removed at the discretion of Guardian Security. The alarm changeout would be paid from the unbudgeted reserves as the extraordinary maintenance account is already over budget due to furnace installations. There 1s no trade—in value on the existing system. A motion was made to accept the low bid and install the new alarm system at 2155 W. Plum and to allocate rebudgeted reserve funds for the alarm system. Motion: Nolin Second: Waldow Approved: Unanimously 2. HUD Washington meetings — David Herrera met with Senators Armstrong, Wirth, Garn, and the banking committee this past week to discuss forgiveness of debts with HUD and independence of the Ft. Collins Housing Authority. The Office of General Counsel recommended writing a letter to the regional office of HUD declaring independence from HUD. Letters of support have been signed by Senators Armstrong and Garn. The Ft. Collins Housing Authority will be drafting a letter immediately upon receipt of copies of all pertinent documents. c) Development — 1. Robinson Plersal Plaza — The ten existing documents were discussed: 1) Agreement of Purchase and Sale 2) Promissory Note 3) Deed of Trust 4) Warrantee Deed 5) Declaration of Covenants, Easements, and Restrictions 6) Grant of Funds 7) Management Agreement 8) Lease of Air Rights 9) Transfer of Funds 10) Addendum Page three (3) Special meeting minutes The eleventh document, the Master Coordinating Document, was unavailable for review. Some of the issues discussed were: o Promissory note date of payment and purchase price; o Payment agreement with DDA; o Total separation of utilities/maintenance items for suggested inpreference to allocation per residential/commercial use. Problems with allocations were discussed at length. o A meeting with David Frick and B.VanHorn and the architects will be arranged for further discussion. o Lease of Air Rights — The question of additional units at moderate rents vs. fewer units but with very low rents was discussed and resolved by concensus as reflected in the following motion. A motion was made to authorize the Executive Director to proceed with finalizing the 10 documents presented today (7/13/87) and the Master Coordinating Document. The Board is in substantial agreement with all documents including staff recommendations excepting the Declaration of Covenants, Easements, and Restrictions. Approval of any agreements will be subject to review of plans and legal description of air rights pursuant to the grant of funds. The Executive Director will also report back to the Board with further details about the Master Coordinating Document. Motion: Frick Second: Nolin Approved: unanimously 111. Old Business: None IV. New Business: None There being no further business, the meeting was adjourned at 7: 10 p.m. NOTE: A special meeting will be held on Monday, July 27th at 4:00 p.m. at the administrative office.