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HomeMy WebLinkAboutGolf Board - Minutes - 07/19/2006u City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of July 19, 2006 Council Liaison to the Board: Councilmember Diggs Brown Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Board Chairperson David Johnson called the meeting to order at 7:30 p.m. at the City Park Nine Clubhouse. Agenda Review: Jerry informed the Board that he would like to add the discussion of the Collindale Easement to the Agenda. Items of Note: ♦ Jerry informed the Board that David Thilmany has resigned from the Golf Board. City Council will now decide if they would like to appoint someone from the existing pool of individuals that applied last December or if they prefer to wait until the next recruitment. ♦ Jerry stated that Shane Houska and Grant Sherwood's terms expire December 31, 2006 and they both have the opportunity to reapply. • ♦ Lauren DeRosa arrived at 7:35. Approval of Minutes: On a motion by Larry Buckendorf, seconded by Grant Sherwood, the Board unanimously (7:0) approved the Minutes of the June 21, 2006 Regular Meeting. Citizen Participation: None. Public Input/Comment on Proposed 2007 Golf Fees and Charges There was no Public Input at this time. Jerry informed the Board that he has not received any calls, letters, comments, or a -mails concerning this issue and asked the Board if they had any questions or input. On a motion made Shane Houska, seconded by Jay Kammerzell, the Board unanimously voted (8:0) to approve the 2007 Golf Fees and Charges. Review and Recommendation on the Contents of the Collindale Golf Professional RFP Package; and Appoint Two Board Members to the RFP Committee Jerry reminded the Board that the Municipal Code states that the Board has the responsibility to advise on the contents of the RFP Package and they also need to choose two members to serve on the committee. He said the last Golf Professional RPF was done three years ago. Jerry informed them that this is a Purchasing process so the Director of Purchasing, Jim O'Neill will be running the process and will choose the citizen member • who will serve on the panel. He stated that every member of the Golf Board will have the opportunity to comment on all of the proposals to the two Board Members when we go out to bid. Jerry then explained the process and said that the top three will be interviewed. Golf Board Minutes July 19, 2006 Page 2 • Prior to the interview process all of the Board will once again be able to give their input on the top three candidates. The individual that ranks first will be offered the contract but that individual must pass a background check and prove financial capability. Grant Sherwood asked if the interview questions are the same as they were three years ago. Jerry said that they are similar but are a little different since the City Park Nine Professional also has the Snack Bar Concession. Larry Buckendorf asked if there was any connection between the Restaurant/Snack Bar and Golf Professional? Jerry said that there isn't; however an individual could propose that. Then on a motion made by Larry Buckendorf, seconded by Lauren DeRosa, the Board voted unanimously (8:0) to approve the recommended RFP contents for the Collindale Golf Professional. The Board chose to have a secret ballot of those interested in serving on the panel and David Johnson and Deron Grothe where appointed to serve on the committee. and Jerry asked if the Board had any questions or comments in regards to the SouthRidge RFP and the Board didn't have any comments. He said that both of the contracts are for 2007 with 4 additional one-year renewals through 2011. Larry Buckendorf asked if they (Board) had already approved it and Jerry said essentially yes, but this is the updated version. On a motion made by Jay Kammerzell, seconded by Deron Grothe, the Board approved the SouthRidge Restaurant/Snack Bar RFP contents Package. They then appointed Lauren DeRosa and Larry Buckendorf to the RFP committee. Jerry said that Jay Kammerzell will be back-up for the SouthRidge Restaurant/Snack Bar RFP committee and Dan Preble will be back-up for the Collindale Golf Professional RFP • committee. Appoint Two Board Members to the City Park Nine Superintendent Review Jerry explained the Personnel process that will take place for the City Park Nine Superintendent position. He said that with this type of process not all of the Board Members will receive the information, only the two Board members appointed. He said he will get together with the two individuals appointed, the Personnel Department, a staff member of his choice, and a citizen member. He will then provide the job description and they will help decide what type of search they would prefer to do, if they feel a search is necessary. Jerry explained that in this process he is the appointing authority and will make the final selection. Shane Houska and Grant Sherwood then volunteered and were appointed to be on the panel. Collindale Easement Jerry provided the Board with a map of the Collindale Golf Course area and showed them where the proposed easement is located. The Greens at Collindale P.U.D is a 33 housing unit development located on 6.42 acres of land adjacent to the 7`h fairway and the 8ch tee boxes at Collindale, between the course and Lemay Avenue. In 1996 a developer named Gene Little of Land Source, LLC, bought the property and submitted his plans and found out that he was short of having enough land to meet all of the set backs that were required. He then came to the City and asked for a 10 foot wide easement on the golf course to meet his drainage requirements. The City Manager felt the course would benefit from the 10 foot wide easement buffer that was going to be between the houses and the • course that the Homeowners Association would maintain. Council granted the easement in 1997. Golf Board Minutes July 19, 2006 Page 3 • Land Source LLC then sold their interest in the development, and the current developer, D. Geisler Development and Packard Enterprise, Inc., began construction a few years ago to complete the project. The developer had to meet several Storm Drainage requirements, and this year they were getting ready to finally landscape the remainder of the berm buffer area in the easement. During our discussions with the new developer, it became obvious to us that back in 1997 we had not taken into account access to the City Forestry Division's Tree Nursery located on Collindale between the new housing development and the No. 7 fairway/tee boxes on the southwest portion of the course. For decades Forestry Division trucks have accessed their nursery by driving into the Golf Course behind the No. 8 tee boxes and have driven on the ten foot easement area to reach their trees. Once the developer landscapes the easement, Forestry won't be able to drive through that area any more, so we all began to search for alternatives to solve this new problem. The developer desires not to have truck traffic drive along the area directly behind six or so houses that face the course, and because of the location of many large mature trees, etc., it is not practical for Forestry trucks to drive out into the 7`h fairway to get to their nursery. With the help of staff from Storm Water, the developer and Golf and Forestry Division staff reached a solution to solve this access problem. Staff will be asking the Council to authorize the grant of a new 60 foot x 118 foot easement to The Greens at Collindale Homeowners Association for access, drainage, and utility purposes. This new easement will make it possible for the Homeowners Association to relocate their storm drainage area and detention pond south and east onto the Golf Course in an unimproved and non -playable location. The existing detention pond on the Homeowners Association • property will then be filled in to provide for a 24 foot x 38 foot access easement across the Homeowners Association property, giving the City direct access to the Forestry area from an existing cul de sac in the housing development. This access easement will be granted to the City in exchange for the easement on the City Property. Shane Houska asked if we'll always have access to the area and if they can come back and deny us access, and Jerry said they can't. He said that we are going to install a gate so the public won't be able to drive back there. Jerry said that the only thing that may cause an issue with the new development is golf balls hitting the homes. He said that he has already discussed this with the new developer and has shown him the documentation in the original paperwork that points out that it is not the Course's responsibility for errant golf balls. Jerry said that it would be the homeowner's responsibility to put in netting if they feel it's necessary. On a motion made by Shane Houska, seconded by Lauren DeRosa, the Board unanimously voted (8:0) to recommend to Council approval of the Collindale Easement. Board Member and Staff Comments/Reports ♦ Jerry stated that he felt David Johnson and Deron Grothe did a great job of representing the Golf Board at the July 11th Council Work Session. ♦ Jerry briefly discussed the financial and statistical report with the Board. He said that the revenues are getting closer. He feels that we may have lost a few rounds to the hot weather. He mentioned that we will soon be selling %z Season Annual Passes for August -January. . ♦ Jerry let the Board know that we now have the Golf Cart Punch Cards available. Shane Houska asked if any have been sold and Jerry said there hasn't been any Golf Board Minutes July 19, 2006 Page 4 • that he's aware of SouthRidge Golf Professional Dale Smigelsky said that they have received a couple of comments on the punch cards not providing a discount. Jerry said that when we decided to implement them it was for convenience only. He said that they are good forever and when the fees go up they just have to pay the difference. ♦ Jerry informed the Board that there wasn't anything major taking place next month and suggested the August meeting be canceled. The Board concurred. Adjournment: On a motion by Shane Houska, seconded by Jay Kamerzell, the Board unanimously voted (8:0) to adjourn at 8:25 p.m. r spectfully submitted, I MCStA ]fawn Worth Administrative Aide Meeting Attendance Board Members Staff Guests Larry Buckendorf Jerry P. Brown Rob Dahl Lauren DeRosa Dawn Worth Pat Finnegan • Deron Grothe Shane Houska Jim Greer Jim Higgins David Johnson Dale Smigelsky Jay Kammerzell Dan Preble Grant Sherwood •