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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 12/05/20020 0 DOWNTOWN DEVELOPMENT AUTHORITY REGULAR DIRECTORS' MEETING LARRY STROUD, CHAIR 229-9000 (m BILL BERTSCMY, COUNCIL LIAISON 484-8838 NO ANNE GARRISON, STAFF LIAISON 484-2020 (W) MINUTES OF DECEMBER S, 2002 REGULAR MEETING 711E BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTMORR'I NET IN REGULAR SESSION AT 7:30 A.M. ON DECEMBER 5, 2002 IN THE MEERNG ROOM AT HOME STATE BANK - 303 EAST MOUNTAIN AVENUE, FORT COLLINS, CO 80524. PRESENT THERE WERE PRESENT; LARRY STROUD, CMNR ,JASON MEADORS. SECRETARY/iREASURER MARY BRAYTON, RICK GOODALE CARET HEWRT GREG BELCHER STEVE TAYLOR ASSENT: KIM ,JORDAN, VICE CHAIR BILL BERTSCNY STAFF: ROSERT STEINER, EKECUTVE DIRECTOR ANNE GARRISON LUCIA LILEY, LEGAL COUNSEL GUESTS: DARIN ATTEEERRY, ALAN KRCMARIK, DAVID SHORT, MIKE WALKER. MIKAL TORGERSON, NEIL DOMERT/, MYRNE WATROUS, CAM MCNAIR, RICK RIGHTER, ERICA KEATON, GARY Dam, RON PHILLIPS, CALL TO ORDER MR. STROUD CALLED THE MEETING TO ORDER AND ROLL CALL WAS TAKEN. APPROVAL OF MINUTES MR, MEADORS MOVED TO APPROVE THE MINUTES OF NOVEMBER 7, 2002 THIS WAS SECONDED EY MR. HEVATT AND CARRIED UNANIMOUSLY, PORTO-LET FUNDING MR. STEINER RECAPPED THE OPINION OF THE BOARD AT ITS RECENT RETREAT; TO SEEK A MORE PERMANENT SOLUTION TO THE LACK OF PUBLIC FACILITIES. POLICE STATISTICS NOTE A SIGNIFICANT REDUCTION IN CHARGES SINCE THE ADDITION OF THE PORTO-LETS, AND THIS HAS ENABLED THEM TO MOW TO THE OUTER PERIMETER OF DOWNTOWN IN ORDER TO MONITOR VANDALISM. REPORTING ON THE SAN DIEGO CONFERENCE, GREAT EMPHASIS WAS PLACED ON DEVELOPING COLLABORATIVE SKILLS, AND FORT COLLINS APPEARS ON TRACK WITH THE MEASURES ALREADY IN PROCESS. ADDRESSING THE ISSUE OF PERMANENT FACILITIES, OFFICER WALKER NOTED THE NEED TO PLACE UNITS STRATEGICALLY FOR OPTIMUM USAGE, PORTO- PLACEMENT IS MORE A MATTER OF SECURITY THAN FUNCTIONALITY AT THIS TIME, MR. STROUD SUGGESTED THE BOARD RETURN TO THIS ISSUE IN FEBRUARY WITH PRODUCT INFORMATION, COSTS AND IDEAS FOR THE PLACEMENT OF PERMANENT FACILITIES. IT WAS AGREED THAT MESSRS. TAYLOR, BELCHER AND STEINER WILL BE THE COMMITTEE REPRESENTING DDA, DDA MINUTES PAGE 2 TOGETHER WITH DAVID SHORT AND HIS BOARD, AND OFFICER WALKER AND THE BAR OWNERS ASSOCIATION REPRESENTATIVES. ALAN KRCMARIK AGREED TO VISIT WITH MR. STEINER AND MR. ELLENBERG OF RISK MANAGEMENT, TO REQUEST HEALTH DEPARTMENT TESTING OF AREAS OF HEAVIEST PUBLIC URINATION. IT WAS DECIDED THAT DDA SHOULD CONTINUE TO FUND THE PORTO-LETS THROUGH THE FEBRUARY/MARCH TIMEFRAME. IN CONCLUSION, MR. ATTEBERRY THANKED THE DDA BOARD FOR ITS PARTICIPATION IN THE SAN DIEGO CONFERENCE. CITY REPORT RICK RIGHTER, TOOETHER WITH A TEAM FROM THE CITY PROVIDED A REPORT ON WORK ACCOMPLISHED IN THE YEAR 2002, AND A CONSTRUCTION SCHEDULE FOR 2003 WAS DISTRIBUTED. INPUT FROM THE BOARD WAS REQUESTED FOR SENSITIVE COORDINATION OF TIMES AND SEASONS, AS WELL AS CLEAR COMMUNICATION WITH MERCHANTS AND BUSINESS PEOPLE. MIDHlLOOK CROSSINOS AND WAYS TO OPRMIZE SAFETY FOR PEDESTRIANS WAS DISCUSSED. 22 1 -223 N. COLLEGE THE PROJECT WAS REVIEWED BY THE BOARD EARLIER THIS YEAR AT WHICH TIME DDA COMMITTED $50,000, HOWEVER, PARTICIPATION WAS CONTINGENT UPON A REVIEW OF THE FIMAL DESIGN. MR. TbRGERSON STATED THAT HE MAD ORIGINALLY PROPOSED LOCALLY QUARRIED STONE FOR THE FACIADE. WHICH WALL NOW COMPRISE BRICK WITH STONE ACCENTS, INCLUDING A BULL NOSED BRICK AROUND THE WINDOWS. HE HAS RETAINED THE SERVICES OF A MASTER MASON, AND THE PROJECT WILL INCLUDE FULL SIDEWALK IMPRINTS WITH SANDSTONE BORDER AND CENTER. MR. BELCHER MOVED TO APPROVE THE DESIGN AS SHOWN ON THE MODEL WITH THE ADDITION OF AN IRON RAILING. THIS WAS SECONDED BY Ms. BRAYTON AND CARRIED UNANIMOUSLY. 100 WEST MOUNTAIN MR. TAYLOR E](CUSED HIMSELF FROM PARTICIPATION IN THE DISCUSSION DUE TO A CONFLICT OF INTEREST, AS BUILDING OWNER. PROVIDING THE OVERVIEW. MR. STEINER ACKNOWLEDGED DDA'S EARLIER PARTICIPATION WITH A FORMER BUILDING OWNER. THE WORK THIS TIME WOULD BE THE RESTORATION OF UPPER FLOOR WINDOWS AND STORM WINDOWS, REPLACEMENT OF A PARAPET ON TOP OF THE BUILDING AND THE UPGRADING OF THE PUBLIC PORTION OF ELECTRICAL WIRING IN THE ALLEY, THE REQUEST IS FOR $55, 790. MR. STEINER NOTED THAT THIS IS A PREMIER BUILDING SITUATED ON AN IMPORTANT CORNER OF DOWNTOWN. MR. TOROERSOH EXPLIJNED THAT LANDMARK PRESERVATION COMMISSION (LPC) HAD DENIED PERMISSION TO REPLACE THE WINDOWS WITH FAITHFUL REPRODUCTIONS, WHICH WOULD BE LESS EXPENSIVE AND NOT REQUIRE STORM WINDOWS. MR. STROUD THEN ASKED MS. WATROUS, REPRESENTING LPC, IF THERE WAS ANY RECOURSE, SUCH AS AN APPEAL. AT THIS JUNCTURE, COUNSEL ADVISED THAT THE PROCESS WOULD TAKE I '/e - 2 MONTHS, AND IT WAS LEARNED THAT THE TENANT IS READY TO MOVE IN AND THE DELAY WOULD BE TOO LENGTHY. MR. HEWITT INQUIRED MOW THIS WOULD BE FUNDED, AND MR. STEINER ADVISED IT WOULD BE THROUGH THE DDA ADMINISTRATIVE FUND. MR. HEWITT THEN MOVED TO FUND THE PROJECT AS PRESENTED IN THE AMOUNT OF $55,700 THIS WAS SECONDED EY MS. BRAYTON AND CARRIED WITH MR. GooDALE OPPOSED. LINDEN STREET PLAN MR, STEINER CITED THE RECENT BOARD DECISION NOT TO PURSUE THE PLAN AS OUTLINED IN THE REQUEST FOR PROPOSAL DRAFT. INSTEAD HE SUGOESTED AN ALTERNATIVE APPROACH, AS SET FORTH IN HIS MEMO, AND ASKED THE BOARD TO REVIEW IT IN A STUDY SESSION AT A LATER DATE, PATIO POLICY SOME BARS AND RESTAURANTS HAVE CEASED TO USE THEIR PATIOS FOR OTHER THAN STORAGE AREAS. COUNSEL SPOKE TO THIS ISSUE STATING THAT WHEN ALL THE AGREEMENTS WERE RE- WRITTEN, IT WAS STATED THAT THEY COULD BE TERMINATED BY DOA FOR CAUSE, OR AT ANY TIME WITH ONE YEAR'S NOTICE. AN EXAMPLE OF 'CAUSE' MIGHT BE A CHANGE FROM FULL SERVICE RESTAURANT TO A EAR/TAVERN LICENSE. ALL LICENSEES WERE GIVEN AN AUTOMATIC RENEWAL OPTION UPON THEIR REQUEST, 50 DAYS IN ADVANCE OF THE RENEWAL DATE, HOWEVER, NONE HAVE EXERCISED THE OPTION. MS. LILEY THEN SUOOESTED THAT DOA SEND A LETTER TERMINATING ALL LICENSES AS OF DECEMBER 31, 2002 WITH EVERYONE BEING ALLOWED TO REAPPLY IN JANUARY 2003. IN TITHE MEANTIME, SHE RECOMMENDS THE BOARD PASS A RESOLUTION STATING ITS POLICIES REGARDING LICENSE ISSUANCE. DDA CAN THEN CONSIDER EACH APPLICATION INDIVIDUALLY ON ITS OWN MERITS. MR, BELCHER MOVED TO SEND A LETTER TO EACH PATIO LICENSEE, THIS WAS SECONDED BY MS. BPAYTON AND CARRIED UNANIMOUSLY. DDA MINUTES PAGE 3 STAFF CONTRACT THE BOARD WAS ASKED TO CONSIDER THE CONTRACT RENEWAL OF STAFF PERSON, ANNE GARRISON. A REPORT WAS PROVIDED EY MR. STEINER, FOLLOWING WHICH THE BOARD REQUESTED A MORE IN DEPTH EVALUATION, INCLUDING AN ASSESSMENT OF MS. GARRISON'S POSITION IN RELATION TO THE CITY'S PAY STRUCTURE, THE BOARD ALSO SEEKS AFFIRMATION THAT ODA IS CONSISTENT WITH CITY POLICIES, MR. BELCHER MOVED TO APPROVE A 3% MERIT INCREASE, WIT" GOALS TO BE SET FOR ADDITIONAL GROWTH. THIS WAS SECONDED BY MR. TAYLOR AND CARRIED WITH MS. BRAYTON OPPOSED. OTHER BUSINESS MR, GOODALE ASKED THE BOARD TO CONSIDER INCREASING THE POLICE PRESENCE IN DOWNTOWN. HE BELIEVES GREATER ENFORCEMENT IS NEEDED IN AFTERNOONS AND LATE AT NIGHT. WHILE A BUSINESS IMPROVEMENT DISTRICT COULD PROVIDE FOR THAT COVERAGE, IT MAY Be TOO FAR DOWN THE ROAD. HE THEREFORE SUGGESTS THE NEED TO ENCOURAGE THE CITY, AND EXAMINE WAYS TO HELP FUND THIS TO PROVIDE A GREATER POLICE PRESENCE IN DOWNTOWN. MB. BRAYTON SUGGESTS WE PLACE THIS ITEM ON THE AGENDA WHEN THE BOARD HAS TIME TO DISCUSS IT IN GREATER DEPTH. MS. LILEY THEN ADDED THAT SEVERAL ORDINANCES ARE IN THE WORKS REGARDING THIS MATTER WHICH MAY ASSIST DDA IN ITS DISCUSSION. UPDATES - DDA WEBSTE — MR, STEINER NOTED THAT AT ITS RETREAT, THE BOARD SEEMED IN CONSENSUS THAT DDA UTILIZE THE: SAME COMPANY AS DBA TO PROVIDE WEBSITE SERVICE. MR. TAYLOR MOVED TO USE WIRESTONE COMPANY AS DDA'S PROVIDER, THIS WAS SECONDED BY MS, BRAYTON AND CARRIED UNANIMOUSLY. CITY SALES TAX REPORT — ALAN KRCMARIK OBSERVED THAT THE ODA DISTRICT OUTPERFORMED THE CRY, EVEN WITHOUT INCLUDING THE NEW SUPER CENTER. ADDTTONAL DETAILS WERE PROVIDED IN WRITTEN FORM FOR THE BOARDS REVIEW. REFERENCING AN EARuER DISCUSSION REGARDING 100 WEST MOUNTAIN AVENUE, AUSTN'S AMERICAN GRILL, MR. STROUD WOULD LIKE TO SEE THE BOARD WRITE A FRIENDLY LETER TO LPC THAT WOULD OPEN DOORS FOR A MORE LIBERAL THOUGHT PROCESS. ADJOURN THERE BEING NO FURTHER BUSINESS, THE MEENNG ADJOURNED AT 9.45 A.M. JASON MEADORS, SECRETARY 0 DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Dire ors FROM: DATE: Chip Steiner January 6, 2003 1, RE: 251 Linden Street A few years ago, the DDA agreed to buy an easement of the facade on this property for $20,000. The Board split the acquisition into two pieces with the payment of the second installment to occur at the time the second floor of the building was redeveloped. The rationale was that there would not be sufficient increment available to cover the entire easement acquisition cost until the second floor was finished. In other words, the decision to split the funding into two pieces was to ensure adequate funds to meet debt service requirements, not a performance contingency placed on the property owner. Doug Genetton has asked the DDA to release the second $10,000 although the upper floor has not been renovated although the entire facade has been restored. Staff is suggesting that the Board consider this request if Genetton can demonstrate that the tax increment generated by the existing improvements is sufficient to cover the debt and if he will agree to certify to the County the taxable value of the improvements he has made. A budget for the tenant finish is attached. At $191,743, the annual increment would be better than $5,000 (this does not include the cost of the facade renovation itself). If the figures conveyed are accurate, there is plenty of tax increment available to cover the additional $10,000 DDA obligation. Photos of the project are attached. v ee pp pp`��j �eN10 pp pp O gq$ $ ep S ppIA N WOHHNHHH pO pC CD000 O O OOO p S C p 00 p 0 0 O 0 0 CD 0 00 00000 N 00� W h p11^pi d H h g H go ��pp 01D ppin n f �H�0f100 CD �p 0 �4+ y tCYI NHC3 H V! .-OyOHl9N�h HH N H 1^+fN HH W y •. I W U.�r :w Y 00 H H O H OO H a p OH wa H pp a pp H S H1?109NN0/OIlO p d oLL j 9 ryl p s p ' 3 a s p s W a€ "g@ :ji, amaa :31111 in OMOaD�Nr ppyyppao.v'o^�p NIOOm r M 7 Ply H y H N I H H N 10 H H H NH W �+ �co O n �r,o,., o m 01o�jop ti a w�'Sgpp�p*�aD W p f t? N 1 p &1 $$ � ] C ���^%mHHy�N N 0 f �HwZH^ _ H Nl9�W H O! W N N N j gigging pp lflrv)tvfHMMl�O Oo O Op ^fV N01100 1 � C r,HOHHH t7 H a -A W ��y spNHN y W B cm O H � 00 H H �ltl O 00 H H 0000010 O H H H 11 ONN W ` 40 to HM HH H N H WH tl R a O OwH` OC 1� O co �� O co e 1`� n o An ^ e Y] O as milli ygyl [§ Gl 3g 'Q7_ tp� W , IL 7 j1� C O W a a No Text 0 DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Di ors FROM: Chip Steiner DATE: January 6, 2003 RE: Lucky Joe's Smoker Lucky Joe's Tavern is requesting permission to install a smoker in the patio area in front of the tavern. The owners are suggesting this is a way to encourage people to eat at the facility. Staff polled the Board last year about this idea. Although not all Board members responded, the consensus was not to permit this use. Two Board members suggested allowing it on a trial basis. The most significant issues the board should consider in this request are: 1. The amount of smoke the smoker will generate and what impact this will have on neighboring businesses and plaza patrons in general; 2. The potential generation of soot and grease in the air, on adjacent buildings and on the pavers around the smoker; 3. The odors generated by the smoker. Staff does not support this request. The patios are intended as places for patrons to relax and enjoy their surroundings. Some people may not like the smell. Some people may not appreciate the smoke. A greasy patio is unattractive, can attract vermin, and can be very smelly if the food materials are allowed to spoil. If the Board wishes to permit this use, staff suggests that it be done on a trial basis and that language to that effect be incorporated into the patio license for the property. 0 DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Di ors FROM: Chip Steiner ct DATE: January 7, 2003 RE: Oak Street Plaza Renovation Jeff Lakey, a planner with the City's Parks and Recreation Department will provide the Board with proposed renovation designs for Oak Street Plaza. No packet information was provided in advance. 7 0 DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Direc FROM: Chip Steiner /y 1 DATE: January 6, 2003 RE: Patio Use Polley Resolution At its last meeting, the DDA Board of Directors suggested that prior to renewing patio licenses for the Old Town Square plaza that it should adopt a resolution describing the policies for granting and renewing these licenses. A proposed resolution is attached. The basic policies, or conditions spelled out in the resolution are: 1. patios must be open to the paying public for food and beverage service, weather permitting; 2. patios may not be used for storage of equipment other than those materials directly used in the provision of food and beverage services; 3. two or more liquor license violations in any six-month period will cause the automatic revocation of the patio license subject to an appeal initiated by the license holder to the DDA Board of Directors within 60 days of the revocation notification; 4. patios are to be maintained to the standards of the entire plaza including cleaning pavers, keeping and tending plants in planter boxes, painting the enclosure rails, etc. It is the objective of the DDA to have the patio areas used for the purpose of bringing acceptable activity onto the plaza. 0 • RESOLUTION 2003-01 OF THE BOARD OF DIRECTORS OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY ADOPTING POLICIES REGARDING THE LICENSING OF PATIOS IN OLD TOWN SQUARE FOR FOOD AND BEVERAGE SERVICES WHEREAS, The Fort Collins Downtown Development Authority has been duly organized in accordance with CRS 31-25-801 et seg. (the "DDA"); and, WHEREAS, the DDA is the owner of certain real property located within the City of Fort Collins, Colorado (the "City") commonly known as "Old Town Plaza" and depicted on Exhibit A, attached hereto and incorporated herein by reference (the "Plaza"); and WHEREAS, the DDA has, from time to time, licensed specifically defined areas of the plaza to restaurant and bar owners to expand dining and beverage services and thereby to enhance the overall public environment of the plaza; and WHEREAS, pursuant to CRS 18-9-117 (the "State Statute") and the Declaration of Covenants, Conditions, Restrictions and Easements for the Old Town Project recorded on July 14, 1983 (the "Covenants"), the DDA has the authority to adopt rules and regulations limiting and restricting the use of the Plaza which are reasonably necessary for the general operations and welfare of the Plaza; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY that it hereby adopts the following policies regarding the licensing of patio areas in Old Town Square: 1. Licensed patio areas must be open to patrons of the establishment to which the patio has been licensed during lunch and dinner hours, weather permitting. Food and beverage service must be made available to patrons who choose to sit on the patio; 2. Licensed patio areas may not be used to store equipment other than those items necessary to conduct normal lunch and dinner services on the plaza; 3. Any licensee of a licensed patio area receiving two or more liquor license violations within any six month period will automatically have the patio license revoked and will cease all dining and beverage service on the plaza. The licensee may appeal this decision to the DDA Board of Directors within 60 days of the postmark of the revocation notice; 4. Licensees are required to maintain the patio areas to the same standards as the general plaza. This includes but is not limited to, frequent cleaning of the paver surfaces, planting and tending planter boxes (if any), painting the railing enclosures and replacing broken railing pieces. 5. The above stated provisions will be incorporated into any license agreement with licensees. Passed and adopted at a regular meeting of the Board of Directors of Fort Collins Downtown Development Authority this 9th day of January, 2003. By: Larry Stroud, Chair Jason Meadors, Secretary 0 DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Di ors FROM: Chip Steiner ' DATE: January 7, 2003 RE: DDA-DBA Agreement Ll The Board needs to approve the extension of the DDA-DBA agreement for the year 2003 by authorizing the Chair to sign the extension letter. The basic terms of this agreement are that the DDA makes the services of its Office Manager (Anne) available to the DBA, that the DBA continue to market and promote downtown at a level equal to or greater than what was provided in 2002, that the DDA will contribute $10,000 to the DBA provided that $8,000 is used to pay for the services of the Office Manager with the balance constituting the DDA's membership dues, and finally, that the DBA continues to provide a seat on its Board to a member of the DDA Board. The letter and resolution authorizing the chair to sign it are attached for Board review. DOWNTOWN DEVELOPMENT ddoAUTHORITY January 9, 2003 Mr. Ed Stoner, President Downtown Business Association 19 Old Town Square, Suite 230 Fort Collins, CO 80524 Dear Mr. Stoner, The Downtown Development Authority Board of Directors has approved the renewal of the DDA-DBA relationship as established by the jointly signed letter of January 14, 1999 and last renewed January 3, 2002. Toward that end, DDA and DBA agree to the continuation of the following arrangement: 1. The DDA will employ an Office Manager whose services will be made available to the DBA providing that: a. Those services provided by the DDA on behalf of the DBA are consistent with the purposes of the DDA as provided for by statute; b. The responsibilities and obligations of the Office Manager to the DDA are not compromised, and that supervision of this position rests solely with the DDA Executive Director and/or the DDA Board of Directors; c. That the Office Manager engages in no activity not permitted by the laws and regulations governing the activity of a public employee. 2. The Downtown Business Association will continue to perform marketing and promotional services at a financial level equal to or in excess of the 2002 program. 3. The DDA has made a commitment of $10,000 to the DBA. Of the $10,000 commitment, the DBA will allocate $8,000 toward the salary of the Office Manager, resulting in the remaining $2,000 being applied as DDA's annual membership dues to the Downtown Business Association. 4. The parties agree to pay on a pro rata basis all other shared costs including, but not limited to, rent, janitorial, telephone, office supplies and computer charges. 5. The DBA continues to provide one seat on its Board of Directors to the Downtown Development Authority. The DDA Board of Directors resolution authorizing the Chair to sign the letter of agreement is attached. Signed and Agreed to: DOWNTOWN DEVELOPMENT AUTHORITY By: Larry Stroud, Chair DOWNTOWN BUSINESS ASSOCIATION Date: By: Date: Ed Stoner, President RESOLUTION 2003-02 OF THE BOARD OF DIRECTORS OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY AUTHORIZING THE CHAIR TO ENTER INTO A LETTER OF AGREEMENT WITH THE DOWNTOWN BUSINESS ASSOCIATION FOR THE PROVISION OF RECIPROCAL SERVICES WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in accordance with the Colorado Revised Statutes 31-25-804, 1973 as amended; and, WHEREAS, the Board of Directors of the Downtown Development Authority and the Downtown Business Association find it to be in their mutual interests to work together for the improvement of the central business district; and, WHEREAS, the Downtown Development Authority finds the activities of the Downtown Business Association to partially fulfill and be consistent with the statutory purposes of the Downtown Development Authority; and, WHEREAS, the parties understand that a mutual working relationship shall be in accordance with all applicable law governing the operation and conduct of a public body and public employees. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY, that it hereby authorizes the Chair to enter into a Letter of Agreement with the Downtown Business Association to share in the mutually beneficial services as described in the letter attached hereto and incorporated herein. Term of this agreement shall be for the 2003 calendar year. Passed and adopted at a regular meeting of the Board of Directors of the Fort Collins, Downtown Development Authority this 9th day of January, 2003. Larry Stroud, Chair ATTEST: Jason Meadors, Secretary/Treasurer = I I • • DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Dire rs FROM: Chip Steiner DATE: January 7, 2003 RE: Ice Rink Mickey Willis, the Fort Collins representative of the Mason Street North project, has proposed the development of a seasonal ice rink for downtown. He has suggested that land within the Mason Street North project might be suitable for such a facility. The Executive Committee responded very favorably to this idea. In addition to the materials supplied by Mr. Willis, staff has included some background information found on the web. Staff has talked directly with IceRinkEvents. The company rents a successful facility in Boulder. A very rough cost estimate to rent a 120' x 60' rink is $60,000 for the first year with a declining rate for multiple year rentals. "Rent to own" deals are possible. To build and own such a facility would cost in the neighborhood of $350,000 not including site preparation (which includes pouring a "laser level" slab). Mr. Willis is proposing a facility be built for the 2003 — 2004 season. If the Board wishes to pursue this idea, staff suggests a number of approaches: 1. Build a temporary facility and incorporate a permanent rink into the plans for a new community/performing arts complex; 2. Rent a rink on a "rent -to -own" basis; 3. Simply incorporate a permanent rink into a community/performing arts complex; 4. Build and own a stand-alone rink. According to Mr. Willis and the IceRinkEvents manufactures, these rinks are strictly for community use and are not intended for competitive purposes. They should be managed as a "special event," which suggests that the Downtown Business Association might have an important role in operations. Apparently these rinks are serious revenue generators. • PARADIGM REALTY AND DEVBELOPMENT CO. January 7, 2003 Downtown Development Authority ig Old Town Square, Suite 230 Fort Collins, Colorado 80524 Dear Chip Steiner and DDA Board Members, On behalf of Paradigm Realty and Mason Street North, I would like to thank you and your board of directors for the commitment you all have shown toward creating a better downtown for Fort Collins and the Northern Colorado Front Range community. I would like the efforts of your work to be continued with your consideration of future funding from the Downtown Development Authority to the improvements needed to create a downtown out door ice rink. The intention of this ice rink would be to create a downtown attraction that would work to build community among the citizens and promote a downtown sense of place. My original intention was to offer the Mason Street North development site for this winter before construction started in the spring, however I have found myself in the middle of the creation of a potentially permanent ice rink operation. The conversations I have had with the city staffs of Boulder and Fort Collins have been very positive and have inspired me to promote a larger scale ice rink for our fair city than I first envisioned. With the help of park planning and operation staff we have determined that there may be a chance to develop this concept into the future design of the new Lee Martinez Park entrance at Cherry and Mason Court, or on other city owned property in this downtown area. We have considered a number of sites from Oak Street Plaza to the Larimer County Courthouse Howes Street Park and none of them seem to have been the right size or location for the best ice rink possible. The typical timeline for ice rink use at Sheldon Lake each year has been for a period of 6 to 8 weeks with a lot of city park staff time and attention at 2:ooAM each morning. The closing of Sheldon Lake this year creates an opportunity to promote a better solution to outdoor ice- skating that the public can get behind. The downtown Boulder Ice Rink has the operation capacity to ice skate outdoors un-shaded for just over 4 months each year for the last 4 years. The City of Boulder the Boulder Business District, Daily Camera and others have given money and support to a local not -for profit in town to own and operate this downtown rink. The not -for profit sets up the rink each year to draw people to the downtown area to skate and shop. Chris Daily of Boulder Creek Events Not -for -profit says that they serve 5o,000 people each year in this 4-month period and that they charge an average of $3.50 per person. Chris said "The amortization of this rink is just 3 years." What I propose to the Downtown Development Authority is that you put up the funds to develop this ice rink in a downtown location of your choice. This ice rink in return will become a great community outreach tool to the residents for community building, while it introduces these same residents to the wonderful offerings of downtown life. If this rink is designed properly it could also serve as an outdoor roller skating rink in the spring to fall months. I also calculated that this ice rink would add about io% property appreciation to surrounding projects and I believe would motivate other infill developments to happen in this area faster. - 2 - January 7, 2003 The working plan for the DDA Iee Rink could be the following: L. The city park staff, legal team, DDA and not -for -profit would meet early 2003 to determine the rink location and create the operation agreement. 2. The city park planning department architects or a community design competition would develop the design and budget of the Lee Martinez Park entrance and submit plans to city for development approval. The rink alone could cost an estimated $LLo,000 dollars. 3. The rink budget would be finalized with help from the Boulder group and the DDA funds would be set aside to help leverage more park dollars at this park development. 4. The rink would be ordered from the factory and all park construction could begin in early summer. 5. The park improvements would end near the years end and ice-skating would begin late 2003 or early 2004. The conclusion of all this is that we need your help in order to create this downtown entertainment venue. The DDA could act as the not -for -profit that owns and operates the rink or you could subcontract out the operations to another not -for -profit. The timing is the most important issue to consider. if we,can increase attention to downtown infill development areas and sales activity at a time when sales revenues are at a low, we have helped to build a more livable and vibrant urban core. As always thank you for your consideration and support. Sincerely, Mickey ill - s Paradigm Real d Development Co. Mason Street North, LLC. Partner 415 MASON COURT zi • FORT COLLINS, COLORADO • 80524 PHONE: 97o-690-966i • FAX: 970-493-0377 I • • Title: Stepup transformer Date: 12-31-02 Description: Boulder Ice Rink Title: Kids on Ice Date: 12-31-02 Description: Boulder Title: Chiller Lines & Coolant Date: 12-31-02 Description: Boulder Ice Rink Title: Killer Chiller Date: 12-31-02 Description: Keeps the surface cold up to 66 degrees Page 1 a* "r Title: Looking Northeast Title: looking across Ice to Northwes Date: 12-31-02 Date: 12-31-02 Description: Boulder Ice at 10:30 AM Description: Easy entry onto ice 4 c, �^" {3 Title: Retail Building Title: Skate in the City Date: 12-31-02 Date: 12-31-02 Description: They sale refreshment's and rent Description: 50,000 people skate per 4 month skate from these buildings season. Prices are from $4.50 to $2.50 i Page 2 Title: Barrier Date: 12-31-02 Description: Road base plus sand plus coolant blanket Title: Power chiller Date: 12-31-02 Description: requires 440 volts Page 3 ■ :.� �@ y�K\ -> �■\ �, No Text 0 0 DOWNTOWN DEVELOPMENT AUTHORITY DDA BOARD MEETINGS YEAR 2003 (HELD AT 303 E. MOUNTAIN AVENUE AT 7:30 A.M.) HOME STATE BANK BUILDING * JAN 02 * JUL 10 * FEB 06 * AUG 07 * MAR 06 * SEP 04 * APR 03 * OCT 02 * MAY 01 * NOV 06 * JUN 05 * DEC 04 DD"5.08 19 Old Town Square • Suite 230 • Fort Collins, Colorado.:80524 tel: 970,484.2020 fax: 970.484.2069 DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of D' ;ors FROM: Chip Steiner n DATE: January 7, 2003 RE: Updates 1. Downtown Strategic Plan. The consultants have begun suggesting specifics defining the downtown market, land uses, marketing and promotions, and organizational structure. One of their suggestions is to create a Business Improvement District and then knit the DDA, DBA, and BID into an umbrella organization called the "Downtown Alliance." The organization sub -committee (which includes three of the four Executive Committee members) will meet to discuss this proposed organizational structure on January 22. The full DDA and DBA boards are scheduled to meet with the consultants on February 14. Both of these are important meetings. The latter meeting precedes the City Council hearing on the study's "findings." 2. First National Bank. The DDA will be considering a request for participation from First National Bank sometime in the next three to six months. The bank is planning to renovate the three-story structure housing banking functions. 3. Web page. We have charted out the DDA web page and drafted most of the verbiage that will go into it. We have yet to assemble graphics and photos. 4. Revised and New Ordinances for Downtown. We were scheduled for the January meeting to discuss some new and revised ordinances addressing some of the behavior issues that occur downtown but for a variety of reasons (Fischbach's absence, Lucia moving and establishing a new firm) this item has been pushed back. The ordinances are now scheduled for the February 11 Council meeting. The DDA will see them at its February 6 meeting. 5. Giddings Building. Staff met with Jon Prouty regarding his plans to renovate and add onto the Giddings Building. Looks terrific. The Landmark Preservation Commission designated the building as an historic structure last month.