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HomeMy WebLinkAboutHousing Catalyst - Minutes - 12/05/1974DATE: TO: FROM: SUBJECT: 1' I1 E C L T Y O F F 1' . C 0 L L I N S MEMORANDUM January 14, 1975 r The Local Housing Authority John D. McCraw, Executive Director Minutes of the December 5, 1974 Special Meeting (Amended) 1. The meeting was called to order by Chairman, harry 1'roxell., at 4:00 p.m. in the Local Housing Authority Office located at 220 N. McLdru, 11. Present were: Mcmh^rs: Harry Troxe7l Irvine Wilson Pete Sancher. Nancy McComb Al Kruchten Guc•.t s Staff: John D. McGraw, Executive Director Shelley Domann, Secretary Jack Walen of Miles Lantz Architects B. F. Beckner of R. J. Webb Construction Mike Ward of D,Iv.er Construction Milos. Lantz of Miles Lantz Architects u� CITY MANAGER 111. Financial Report The report was disbursed to the Housing Authority members. John McGraw i-ndicated thatthere is presently nn o,orrun of $3,600.00 on the paymwnts and liabilities column of the report which he would clear up with Dick Rule of the First National. {lank_ Pete Sanchez questioned as to why there were two different appraisal. paymrnts made ns i.e. indicated on the report. John McCraw answered that this was n req"irvm( u I of ll,H,D. Parr 2, Hinutr.s of L`ccember `i, 1974 (Amended) Irvine Wilson mOu the• motion to nccept thy financial report and requested John McCraw to up -dale the report for the next meeting. Nancy McComb seconded the motion and it carried 5-0. IV. Minutes The minutes of October 17 and October 31, 1111 --f,cc.inl meetings were motioned for approvol by Irvine Wilson and seconded by Pete Sanchez. MotionQ carried. V. Tabled Resolution-- Considering the establishment of new archiLect fees with Miles Lantz and Architects prte Sanchez mode the motion to bring bade the tabled resolution of November 20, 1974. Al Kruchtvn srcnndod the motion. Jark Walen reported that he had made much effnit to have Glenn Harris and Betty Tunnel of H.H.D. attend this meeting, however, both were unable to attend. Miles Lnnt.indicnled to the LHA that H.tl.D. has approved the proposed architects contrrict and now it. in up to the LHA in mnkr their consider- ation of approval or disapproval. Jack Wafer stressed the point that when tare job F.,� out to bid, con- tractors hid on those plans and specs which Mr. Lantz'es office has drafted. If there are changes that are needed and are not included in those original plans and specs, the contractor in not held liable for them. It is Mr. Lantz'es office whois. held liahle to change the plans, and at no extra cost to the LHA. 'Iherclore, any shorL- comings are the architects problems and not the LHA's. Irvine Wilson a;hed what is Lhe LHA to de if they are unsuccessful in getting bids that. are within the specified budget. Jack Walen indfcnlcd that. there are Lwo alt-ernntiveq: 1. Miles Lantz willre-design the plans and ^pees at no extra cost. to the LIIA. 2. The LHA goes looking for more money. .lack Warm commented that there is plenty of room in the budget for Levi:ion. Vor instance for Clerk of the Works,which is columned under 1430.7 inspection Costs,there is an amount of $1R,0o0.0o which is al- located. This amount could be considerably less because it is possible that we could hire a competent clerk of the works for less than the desi!tnnted $1f;,00o. •- 0 V Page 3, Minutes of December 5, 1974 (amended) Irvine Wilson proposed that the Housing Authority pass a resolution approving the architect's contract between Miles Lantz and Architects and the City of Fort Collins Housing Authority for the amount of $48,000.00 and contingent upon the Department of. Housing and Urban Development's ap- proval. Pete Sanchez seconded the approval of the proposed resolution. Motion carried Resolution #34 shall read as follows: "The City of Fort Collins Housing Authority hereby approves the Architect's Contract between Miles Lantz and Architects and the City of Fort Collins Housing Authority for the amount of $48,000.00 and contingent upon the Department of liousing and Urban Development's approval. Jack Walen pointed out that of the $48,000.00 which is now the agreed upon architect's contract amount, $5,000.00 represents the amount due to Miles Lantz and Architects for services rendered under the Turnkey Architect's Contract. John McGraw asked if the Housing Authority can pay the $5,000 under the new contract even though the $5,000.00 represents an amount due_ under the old contract. Jack Walen indicated that he would check with H.U.D. to determine what should be done. Either we willbill. you for $5,000.00 and the new contract amount will. be $43,000.00,or we will combine the two figures and have the contract amount remain at $48,000.00. VI. Other Business There was no other business. The next meeting was scheduled on December 17, 1974 at 4:00 p.m. in the office of the Local Housing Authority,located at 220 N. Meldrum. VII. Adjournment The meeting was. adjourned at 6:00 p.m.