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HomeMy WebLinkAboutHousing Catalyst - Minutes - 12/17/1974DATE: TO: FROM: SUBJECT T H E C I T Y O F F T MEMORANDUM January 14, 1975 The Local (lousing Authority C 0 L L I N S John D. McGraw, Executive Director Minutes of the December 17, 1974 Special Meeting (Amended) I. The meeting was called to order by Chairman, Harry Tr.oxell, at 4:00 p.m. in the Local Housing Authority Office located at 220 N. Meldrum. 11. Present were: Members: Harry Troxell Irvine Wilson Pete Sanchez Nancy McComb Al Kruchten Guests: Jack Walen of. Miles Lantz Architects Mr. Pelley of Delozier Construction Staff: John D. McGraw,. Executive Directc Shelley Domann, Secretary Ramsey Myatt, Attorney for the Housing, Authority News Media: Nick Leonard - KIIX John DeHaes - KCOL Lloyd Levy - The Coloradoan Ill. Minutes of the December 5, 1974 Special Meeting of the FCHA were not available for distribution. IV. Up -date on Progress Toward Construction Jack Walen presented to the Housing Authority the following chronological. outline on the progress toward construction: 1. Architect's Contract - Approved 2. Architect's Cost Estimate - Approved 3. Development Cost Budget - Approved 4. Application for Revised ACC- Has been verbally. ok'd by Washington but awaiting final approval 5. Reproduce Plans and Specifications - Mr. Lantz is presently working on them now andthey should be ready by the beginning, of February 6. Advertise for Bids- Anticipate to bid for 30 days 7. Open Bids 8. Award Contract - Should be awarded within 10 days of opening bids 9. Start Construction 12-10-74 12-10-74 12-10-74 1-15-75 2-1-75 2-1-75 3-1-75 3-10-75 3-20-75 Page 7, Minutes of December 17, 1974 (Amended) Harry Troxell asked when the job position for Clerk of the Works would be advertised. Jack Walen in answer said that when the plans and specs are out for bid, in February, there will be advertising for that position. Mr. Walen reported that he had discussed with HUD a question brought up at the FCHA's last meeting of December 5, 1975, the question being whether Miles Lantz should separately bill the FCHA for $5,000.00 for services rendered under the old Turnkey architects contract or tack that amount on to the new proposed architects contract of $43,000.00. "HUD has recommended that the Housing Authority be billed separately for the $5,000.00 by Mr. Lantz to keep the old architect's contract separate from the new contract," Mr. Walen said. Mr. McCraw presented to the FCHA the architects agreement between the Housing Authority and Miles Lantz and Architects. The agreement was signed on December 13, 1974. Al Kruchten raised on objection, he said, "It was my understanding, the FCHA would be given a proposed copy of the architects agreement to be ready for their approval and not already signed." Mr. Kruchten also asked that the minutes of this meeting reflect that no member of the Housing Authority had an opportunity to review the contract with the architect before it was executed. Shelley Domann, Secretary to the FCHA, was requested to read Resolution #34 passed at the Housing Authority's last meeting of December 5, 1974, concerning the proposed architects contract. Resolution #34 was read as follows: "The City of Fort Collins Housing Authority hereby approves the Architect's Contract between Miles Lantz and Architects and the City of Fort Collins Housing Authority for the amount of $48,000.00 and contingent upon the Department of Housing and Urban Development's approval." Al Kruchten added that a draftsman's wage is considerably less than $25.00 per hour in the Fort Collins area. It was his feeling that this architect's commission - required only some changing of existing plans and that most of the work was to be done by draftsmen as indicated by Mr. Walen. Mr. Walen rcpli.ed,"Arti.cle 1-10 on the itemization of Architect Fees for Con- version to Conventional was merely a method for me to arrive at atotal." "Some articles may exceed the amount approximated. "Some may be less than was approxi- mated." Mr. Walen then informed the. Authority they may negate the agreement to search for another architect who perhaps is able to offer. services at a lower cost. Irvine Wilson asked, "What are the chances the agreement may exceed the amount of $43,000.007" Mr. Vision said, "There is always that possibility." "If the Housing Authority Page 3, MinutesofDecember 1.7, 1974.(Amended) asks for additional. services above and beyond our plans, then the FCHA is obligated to pay for these additional services." "If the bids are high or if the contractor runs into needed additional services, which are not included into our plans and specs, then it is Mr. Lantz'es obligation to redesign down the plans and specs, and at no additional cost to the Authority." "If the contractor defaults, there would be additional costs and services involved which would be neither your fault nor ours and would call for negotiation." The Authority members expressed concern over Article 6,,"Reimbursable Expenses", of the architect's contract, which they felt left them too open for additional expenses. Mr. Walen reassured the Authority that the only additional services the Authority may have to pay are specifically covered under Article 3, "Additional Services", of the architects contract. "In order for us to charge you for any additional services, we first need approval from you to perform the service." Many of the Housing Authority members felt thatthey would like to request a letter from Miles Lantz stating that the $43,000.00 is firm. Ramsey Myatt said that to his recollection of the LHA's last meeting of December 5, 1975, Miles Lantz made the statement that the $43,000.00 was firm and any extra charges or shortcomings were his responsibility. Mr. Myatt also stressed that because Mr. Lantz said this, he is bound by his statement and because the item- ization of architect ices proposed by Miles Lantz to the Housing Authority is Included in the minutes of. November 26, 1974, the Housing Authority should be assured thatthere will be no extra charges unless they authorize theneed for the extra charge. Jack Walen said, "If there is cause for amending the contract, we can do so when the time comes.,, V. Other Business An up -date of the FCHA budget,as requested by Irvine Wilson at the last mect.ing of December 5, 1974, was presented to the FCHA for their information. Harry Troxell informed the Authority that Bill Davis of Public Service has. notified him that Progressive Housing is presently trying to re-claim the $8,400.00 down payment for gas taps, which have already been paid for by the LHA to Andrew Willis at the closing of the contract. Mr. Troxell suggested that Public Service should have some papers drawn up by their legal attorneys saying we have no liability to Progressive Housing regarding the $8,400.00 down payment for gas taps. Air. McGraw said that. "Under the Assignment Agreement, Andrew Willis was to pay to Progressive, $8,400.00 to take over Progressive's ownership of the gas tapdown payment.. "Mr. Willis has said that he has paid Progressive for these taps," Mr. McGraw added. Mr. McGraw informed the FCHA that they have been requested by Ted Rodenback of HUD to attend a meeting on the City Housing and Community Development Act, scheduled for December 1.3, 1975 at 3:00 p.m. and 7:00 p.m. in the Student Center at CSU. Nancy McComb and Alvin Kruchten expressed their witlinf;ne_ss to attend the meetings. Page 4, Minutes of December 17, 1.974 (Amended) Other Business,_ continued The next meeting of the Housing Authority will be held on January 14, 1.975 at 4:00 p.m., in the office of the FCHA, located at 220 N. Meldrum. vi Adjournment I'he meeting was adjourned at 6:15 p.m.